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6. SR 07-05-2011
6. MEMORANDUM Kiver TO: Mayor and City Council FROM: Tim Simon, Finance Director DATE: July 5th, 201 I SUBJECT: 2012 Budget Discussion Tonight, at this budget work session we will begin our detailed General Fund budget reviews with some of the general government and parks and recreation departments. Attached is the department requested budget worksheets fox those departments along with the proposed 2012 department/division goals. At tonight's meeting we will go through the goals and attached budget sheets. If you would like more detail than what's provided, please let me know. General Government Budgets (requested): Finance -The requested budget remains consistent with prior years. The only notable changes would be an increase in operating supplies for an outdated computer. Professional services decreases due to every third year having to budget for an actuarial valuation which will be completed in 2011. Legal -This budget covers the prosecuting attorney services and the City attorney services. The budget was reduced from 2011 due to the average amount per month for the prosecuting attorney has decreased. Information Technology -The overall requested information technology budget has been reduced mainly due to the in-squad patrol cameras capital outlay request being funded out of the 2010 and 2011 budgets. Building Maintenance (City Hall) -The. operating budget remains consistent with the 2011 budget. The utility costs. have been reduced due to the maintenance department continually adjusting and finding ways to operate our buildings efficiently as possible. Our commitment to preventative maintenance has kept our capital replacement needs to a minimum. Park and Recreation Budgets (requested Four out of the five park and recreation division requested budgets and accompanying goals are attached for your review. Two of the parks and recreation budgets, Pinewood and Ice N:\PubGc Bodies\City Council\Finance\Tim\2011 \budgetmemo0705.docx Arena, are not part of the General Fund but factor into the General fund budget due to transfers they receive from the General Fund. Rich Czech will present the Ice Arena budget at an upcoming meeting, but Pinewood will be reviewed tonight. In addition, we will review the Library budget for 2012. Senior Center -The operating budget for providing senior programs remains consistent with the last year's budget although the total budget is proposed to increase in 2012 due mainly to capital outlay requests for AC unit replacements and a database management system. Park Maintenance -There are no operating changes proposed fox the park maintenance division. However, the budget is increased for fuel costs and operating supplies for the hockey rink, skate park and playground repairs. In addition, one park maintenance employee has a snow plow route and has been allocated 80% park maintenance and 20% snow removal budget. We recently reviewed the historical averages and have updated the percentages to 90% park maintenance and 10% snow removal budget which is reflected in the personal services. Recreation -The recreation division is broken into three budgets: administration, programs, and concessions. Recreation revenues offset approximately 24 percent of the costs of the recreation budget, which includes $17,400 in sponsorships. The recreation administration budget has requested additional funds under Marketing/Advertising for the program guide and park map printing. Also the building/repair maintenance budget has been adjusted for some Lions park building repairs. The recreation program supplies budget is requested to increase for YMCA supplies, and a Hillside timing system. Pinewood -The pinewood operations budget is consistent with last year. The major changes include the reduction of the capital lease payment for the carts, our last payment will be in 2011. This results in an $8,500 reduction in the budget. Golf course superintendent has requested additional funds in the building repair/maintenance services line item for painting the club house. The roof is being replaced as part of an insurance claim in 2011. The 2012 transfer from the general fund is proposed to decrease. Library -Mick Stoffers, will present the requested 2012 library budget. We have not heard what our maintenance of effort will be for 2012, but we are not expecting a significant change. The overall budget does not change from 2011, but a few maintenance projects including replacing pavers, and restoration of the rain gardens and prairie grass. No additional tax levy is expected for this budget for 2012. Other Items In addition, I have included a 2012 requested budget analysis snapshot based on a 6% reduction in Net Tax Capacity. The tax revenues are run at three different levels to give the Council an idea of the differences in each scenario. The first 2012 scenario includes the same tax rate as taxes payable 2012. The second scenario is half-way between same tax rate levy and no change to overall tax levy from 2011. The third scenario would be no overall change in tax levy for 2012 from 2011. You can see the budget gap in each scenario. At this point it is very typical to have a budget gap as we work towards a final budget adopted in December. That gap will be eliminated during the budget process as requests are thoroughly N:\Public Bodies\City Counci]\Finance\Tim\2011\budge[memo0705.docx evaluated and prioritized and additional funding sources are identified and revenue estimates are adjusted. I have also included a summary of the capital requests that the various department have submitted for 2012. I have proposed that we look at using the capital outlay reserve fund to fund these requests based on council review. The Fleet Committee is finalizing the equipment requests fox 2012; therefore, that will be presented at the August budget meetings. In addition, I have included the personal worksheet of all requested positions for the 2012 budget. As the various departments present their budget, these positions will be discussed in much more detail. NextNext Ste>ds We will continue budget discussions on July 11`'' with the Streets, Engineering, Fire, Building Safety, and Storm Water. Attachments: 2012 Capital Outlay breakout -requested 2012 Position requests Requested budget analysis snapshot N:\PubGc Bodies\Ciry Counci]\Finance\"I'im\2011\budgetmemo0705.docx Finance 2012 Goals ^ Continually review and update Financial Policies. ^ Research alternative forms of payment. ^ Scan documents for enhanced document management. ^ Ensure compliance with all State and Federal laws. ^ Continue to receive the highest awards for budget document and financial statements. w C7 a H ~ W rI a w o w x N ~ vi H x a a F o ~ 3 x M .a F W W Y~ D W U O W Q W ~+ W O H O ~n U W FC O a a I z I H I ~ H I Q W I ~ (7 I Q I ~+ .7- I E Pq I H U N H O N I Q I W E ~ ~ I W W I U o I am I w I a i I I I D FC I I O I E H I I U I r ~ I H z E f-I W W a c~ O a Q N O O U fA 1 I 1 1 I Q I ~ W I O U I a o I a ~ 1 a m I ~ I I a o r-C H a o F N U a rn ~ 0 0 O E N U a W ~ o a O E N U W io q N z a M W o a O w ~ ~ ~ o w E N 2 N H I W U Q o C7 C 2 M 1 I ro H ~ w W ~o o .~ >C ~ W W i i i i 0 0 0 0 0 0 0 ° o ° o 0 0 0 0 0 0 0 0 ° o ° o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O ~ lfl O Ifl O~ ~ to O O O O N M O O O W W W N H W W M M M O C' ~O M 01 N ~O M r O r v' r '~ 01 ~ i/l W O N N N ~-i W W N `-I N ~ H ~ .-1 W N M r O O W Ol O O W .-1 ~ rn O r H u"1 N O W u7 O l0 O O Ol N M r O~ M ~ Ol O .-1 C' O r rl M W l0 W .-I l0 ~ r lD M M to W N IO V' H r M O W r rl O 01 M a .-1 ~ ,-I rI M H ,~ r H H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O lf1 ~O O ul O~ ~~ 0 0 0 0 0 0 0 0 O N W W N W M O W W M IO W lD Ifl M M E W r O r C ~fl '~ W M M W M M N rl ri H N W N ri N ~ H ~!1 .-1 Ol N M 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 O O O ~O ~ O ul O u7 ~ u~ 0 0 0 0 0 0 0 0 O W W W N W~ O W W M IO W \D In M M E W r o' I~ v~ ui ~ ao I''I ri ao rn cn cu ~ .-~ ,-~ c~i W N H N ~O .-V IO rl 01 N M mo orno ono a'r r r oIn W .-IOr HN or o0 v' O v' l0 N H O tT W W lD N N v' N N Ol v' M a~ ornr rnIn a'm MM rrr MW W ova r m cv rn ~ ni v~ ~ io M ri r m c~i ,~ .-+ .-I c W H H N ~ H C N W N M M O O 01 M M W 61 N r-1 H O lD 01 01 N O C N O ~O O O ~ .-I ~o r In rn W~ ~~ W r m o W m o r io err W W v~ W v~ ~~ ~rn Nm~.-ION rM m 01 C~ W l0 M M H W M M r W N M rl O H t0 r H rl N C H a' ~-i W N M W o o u~ io rl o m q+ c v~ o r M In ui m c o N ~O o 0 o G' W 01 C' ul W o ~~ o W ~O r lp lp O 01 N r M 01 ~ 01 r ul O N M N W l0 r r-I Ol W C N M N . . . . . . . . . . . . . . . . . . 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FC 0 a a a N O O 0 M I i 0 0 0 0 0 0 0 0 0 i 0 0 0 0 i 0 0 0 0 0 0 0 0 0 0 i 0 0 O I z I H I E F I ~C U' I Q I N a I F P7 I H U N O N 0 0 0 0 0 O O O O O O O O O O O O 0 0 0 0 0 0 O O O 0 0 0 0 0 0 ul ~ O ul O O M N 0 0 0~ 0 O O ul I Q C' N P D' O 01 O W N M r~ rn Ol ~ r1 r .-i ul W r M I W F I F W ~O N O Ol OD .-I W ~ N lfl H ~ lp M .-1 ~ l0 H N N M N I (n C7 O N H r N M rl M M O1 O I W Q ,H H M aro I w I a I i Ho rlmio w,-I 0°M OlN Mc H oMr oM 000D o °o r I l0 r r~ M 0~ l0 Ol M~ 01 N G' r OD v' rl W M m I O Ol l0 rl r u7 ~ V] O l0 ~ M ~O N M O 01 M ~ O Ol I a I Q I~ Ol to M M lp N r-1 .-1 r Ol to N ~ C Ol 01 I I Q M lO rl N ~ 1 F F I ~ ~ 1 I I I I I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O I to O~ to 0 0 0 0 X 0 0 ill In O~ 0 0 0 O O ~ I F M to O H W m N W r v' r~ 0 N~ m N l0 O H rl m rl [:2W] W C' N ~ ~ r rl r ~ r M f-i m C~ N .-I v' M O ul '~ Ql O .-1 PG C7 O H ~ l0 N M H ~ M 01 O O P4 Q ~--i H M N a 'J U PO I I I I I I Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O I W F ~ O ~fl ifl 0 0 0 0 ~ 0 0~ ~fl O ~fl O O O O O N I ~ W M A O ri N 00 N W r C' r~ O N~ OD W lO O `~ ~-i W I O U' I 0.'i Q G' N Ol Ol r .~ r~ r M e-i W C' N H C' M O to `~ 01 0 I Pa Q O r-1 rl l0 N M .-1 C' M Ol O 1 a W H H M I ~ I I 1 I c 0 01 T M v~ o ~-+ o irl m H ~o r m N W r r o 0 o m o o c a r o o ,-I vl m ,~ o ul a~ m~ irl m ~--i ~o a c m~ ,~ or-C oc cro mr Nc mo rr M NwM rnr o M ~o O F M r 07 W rl to ~ 0 N ~-1 M r M C' O N '~ M ri N U O N ~-1 r N N ~ M M W m ~ .-{ ` 1 N M O lp r M OD lIl d' ~ rl Ol M N ri rl O Ol N N O O O d' O O M N W N M M O '~ N O O~ '~ O ~ ri ~O O ~-~1 Ol N ul a ifl 01 W G' r G' M N ~ rl r C ~ M ~Il N ~~ M 01 o a ~ ~ m c~i r I ri a M r N~ ~ o Sri m M ri ri v o O F N U 01 N .-I N fi N M H M .--1 r ~ N N ~ O H O O N ~ c' OO Ol H W ul M ifl 01 lD l0 O O O ~ Ol Ol l0 ~ N O N rl l0 ~ C l0 W m N Ol C lD r G' C' O OD ~ to O m c N r io ~Il rn o M ~o ,-I rl of ,~ M ~-1 01 M io vl 0 0 0 a i i o m FC c vi ~o io ~o .-i c rim ri .~ ~o o i.n vi c~ r ,~ cv r n i O .7 O F Ol rl M r-I N M H O' N Ql M M Ol N N U rn H o ~ o ro v c v u U U r1 N U7 ~ > b~ ~ N S-i w ~ v ro v w c rn m U N Ol U N N U ~rl U +~ C to al t~ C C ~,-1 N K N C .-i N ~~-1 N U N b~ N ~ >. ?i ro Q. 3 R. rn O ~ ro > N N ~ '+-I ~ N N 1~ U .C U C >, ro w ~ n H w a s, .~ v c ro U ro ro a o N a v v v v ~ .~ a r,: u o .~ ro m v rl v U v w ro a rz a w +~ ~ v v~ v U U a ro~ U v a v o~ v ,~ +~ 3-I ~ -.1 S-I C Ul ~.i W ~ •ri N O . G ~rl N W C ~ (x ~ N ~ C v -+ ++ I U >_I v s, rn o ro s, R. v s, ~.~ R. a o R. v a rl ro v ~ s, u ~ FC -.I ~ x v rl w >a ro v ~ ~ ~ b~.~ ro w ~.~ ~.~ ~~ a+ ~ G CP N ll U 'CS N S1 (n U/ -rl N ~'. rl ro f~ -rl b a N -rl 7 P ~ '~ ro v D ro w H v C o a~ a U v >~ a ,~ rl rr rl ~ a' >~ tr o ,-+ a mxo aww ,~H 3rl wp o rn F FHo ww vaw v w H Q v 7. 1~ v ro U rl N M O' ~ r Op Ol ~ v N r 61 ..i w vl rl rl ri 01 .-1 cl' In r O rl O (0 ro x ~ C -ri O O o O O O O O O H .-1 r1 ri ~ N M t0 OD o O O rl l0 SJ ?~ ~O J~ w ~.i ro w 'J rl ri rl H ri rl ri ~-i f!) ~aa ~~~ a~ ~ >~ N N N Q. ~~ ~ a N M M M M C C' d~ V~ G' N uer ~a~ a~ a~~ .c ro ~Il ..i H ~ a ?~ ,~ a E W N I I I I I I I I N I I I p -.i I I I I I 1 I I 1 J-~ JJ I ro ~.i r1 rx "J ~noo 000 00 o a, 0 0 0 0 0 0 0 0 o0 om 0 o O po 000 00 000 O H O O O O O O O O O 7 o U O O U W f-I F H ~D l0 l0 l0 lp lp l0 l0 a U! l0 l0 lD a N l0 lD l0 lp l0 l0 lp lD l0 a ~O a a ,2 ro H ro .-V rl H ri .-i rl ,-I ,-I FC N rl ri .-I FC W .-1 ,-+ ,-~ H H ri rl H H FC ri .-1 f~ FC W x C7 Q Z C I I 1 I I I I I F O a v~ c c m v~ c c 0 -.i I I I F .-~ m v~ v~ O I I I I I I I I 1 F N v~ a v^ rn rn~~ c v~ O ro I F ~.l a 0 F O I >. ri N W R~ N I 1 I 1 I I I I F Si H H .-1 .-I .-1 .-1 .-i .-I Cl, I I I F (1, rl rl rl U) 1 I I 1 I I I I I F .~ H H H H H .-1 .-1 f-i H -rl I F C). rl F o~~ X voo 000 00 0 boo o alo 000 00 000 ro o ,~ v w a ,~ H ,~ rl ,-I ,~ ,-I ,-, w .-1 .-, ,~ o .~ .-, ,~ ~ H ,-I ,~ ,-~ ,-+ U ,-a Park Maintenance 2012 Goals ^ Improve on safety throughout the park system. ^ Enhance the department by developing more processes to effectively meet everyday challenges with current staff. ^ Continue to maintain athletic fields at high standard through proper over seeding, top dressing, irrigation, fertilizer, weed control, line striping, lighting and crowning of infields. ^ Maintain all parks at a level that the current budget will allow. M W a z i H i £ F ~ F PO ~ M U N rl O N 1 (] ~ W H ~ F W N U U aw w a A i F F ~ U ~ ~ ~ F z F ~ pap,~ (QWJ N D P U W I A ~ W F W ~ a o E N U Q H ~-+ W .-1 a W o ~axN H x a o m ~ m a o x W U ~ N ~ O CA w w >~wo F v1 H O v7 u a FC W o o F N U O 0 0 r w w z A ~ X o b ~ a w ~a H a k w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O If1 O O O ifl O Ifl O lp 01 Ol ~ m 0~ ,-i o r a' In o 0 0 ID d' N N N rl N M to N O N 01 r d' d~ M M N m ,-i ~ .1 m ~o r ~o m r r m 1f1 M 01 m .i a o 01 M O m rl 01 lfl N N N N e-V W F ~ 0 0 0 0 0 0 0 0 0 0 N 0 0 0 I!1 O O O N O W N lD 01 O d' 0 o In m In ~o m ,-I Ill C N N C O M lfl 0 0 0 0 0 0 0 0 0 0 If1 O O O lf1 O O O N O ~ N lD Ol O C' O O Ifl d' 1f1 ~D Ol rl Ill d' N N C O M Ill m r Ill r In M m r a' a' N M m r 0 If1 m m r O N Ill lp M N d~ N ~-I ifl O ~D N ill r m d' O ill d' N N d' .-1 M In m O N N r M Ifl Ifl d'I lp ~ m a r ~o w m m o N M m 0 ~-1 ~D O r N V' N M N N M r ~ O~ d' d' N N d' m M d' Ul Ill Ill ~-1 N ~ l0 r M N ri d' 0~ m r M l0 M r-I l0 r m m H m~ o r m M 1f1 C r-I .-1 Ul N lp O Ol N N N N d' ri m M d' 0 0 0 0l 0 0 0 0 0 0 0 0 0 0 0 0 0 0l o o~ o I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O N O If1 O lfl iP 0 0 0 0 0 0 Ul lfl ri N N O Ifl m ri l0 r 0 rl M Vl d' lD In M m m m m rn I~ ~ a rn r o ~-+ v~ d~ r rl M N N rl N N V1 H ~ M N M N m o a o io o ul o o .y o n o In r o rI a r m r o rI M m o m N M r m o a o m r m r m a r ,~ m 01 r-1 01 rl N M N N d' m N d' ~ N d' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ul o o In o o In o 0 0 o in o 0 0 N N Ol O M V' ri rl r m 0 0 Lfl O 01 l0 I+1 M N r+ o m rn ~ r a N r vi r eo M r ~-1 N N N .-~ N Ill \D N rl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N O O N O O If1 O O O O Ifl O O O N N~ O M d' rl .-1 r m 0 0 Ill O O~ l0 M M N ri O d' M lp r d' N r Ifl r m M r ri N N N N N Ill lp ~ ~ I r m o ,-I o .1 o M o In o o m o N o o N N In r io o ~-I ~ M r In m m In ~o ~ ~ ~ d~ m w .-I N v1 m io ~ M ~-I M U1 O M N ifl M M 01 N O .-1 M r .-1 N N N rl fi ~O r ~ ~i ~ M m o r o r o 0 o r In M ,~ m ,~ o~ In o r In M r ~ r N M m .i F N rI d' M N O ~ \D N If1 N r-I ~ m O ri M M lp M d' N d' d' ~ ~ d' N lD N r O N M ~-1 ri ~ N M ~ H C m N 0 d' O N ill N N Ill d' O O N M O O m m d' l0 01 C r N O N m 01 m O O r Ol N~~ M d' N N N O m m O N m O io In ~o ~ r ~ rv m v~ r w In in M r ri '-I N ~-I N ri O ri O O 0 0 0 0 O O of O OI O N m O N O U ~ N U ~r1 ~rI U U ~rI N w > V) .~ > tr1 m v ~a ~ v ro q rn v W m ,C p, m r+ v N .u u u O O~ q q C N> rI C v U q rl N 0 N ~~ ro Sa ro N bl >, u s a r. m v z~ m g ro v ro >. ro a~ m o~ ro u, w ~ r. v u v c >. ro a E v A ~+ N w v ~ sa .+ ~ a a ro u ro a o m ~~ w o rn ~ ro ro v~ a v vu v a~rn,~ ov uavNma~waaw „ v E v u o u a s v sa q ~.+ u v a v w G v a t+ E ~~+ H q N rI -~ x E _H W v a o v ~ .C C ~~+ W a u ro E a m N >. ro -~+ w ro ro fa a> H u E bl .C bl r+ N ro w a ro E fa v E ro ~, „~ v ~, v E s, N o ro a tia N a m v .+ sa ~ a N a o a u a ~. 7 sr x+ FC FC ~~I ? .~c v a~ r+ w >•a ~,~ ro v v a.I > ~ C ~I bl ~N / ~,~ w ~H ~,~ ~.~ u bl N sa w' U zf rn >a ~ v~ w ~~+ N 7 .C x ~-+ N N A N ~~+ 'O C ~~+ > C N> ro W Ii a1 q O N C C a tr' u ~-+ N O s+ C C w ~-+ ~ O~ C~ N O v a o a a w£ I-I a a ro w~ o w v ~ o F a F a H a w w u w u w~ w~ U ~-1 N M V' If) r m 01 O C.' N r Ol rl ~.i T ~-i N rl 01 rl 01 rl C 01 lfl r 0 O ro ~.i 0 0 0 0 0 0 0 0 ~-I O .-1 r-i rl N rl N rl N N M N b m O O O rl rl t0 5-I ~ w > rl ri r1 ri .-1 ri N N N N N N N N a N M M M M M M M~ d~ d~ V~ d~ d' U/ ro N ~'i s~ c c a~ a s a~ m a a fa c m m a a u c c c c a' c w~ a' a a a m ,C ri ~ a vi o 0 0 0 0 0 0 0 o W o 0 0 o vCi .~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ o U r-1 rl ~i ri r-I rl rl ri r-1 r-I N N .-1 ?i ~-1 ri F ri 'i ri ., N r-1 N N '-I ~ ri ri .-I rl ,-I r-1 F rl ,~ ri fi @ 'i rl ,~ ri U/ ,~ N ,~ rl r-1 ~ ,-1 ri rl rl ri rl 'i r1 ro ul vl In ul ul in In In In ~ v vl In In In ~ v~ In in ul In in In vl In In In In In In rI N g I i I i i I I I I F ~~ I I I I F I I i I i i I I I i I I i F ro I F O c~ w~ w~ a a a 0 r+ ~ c~ a O >ti c a' v w~ w a w m e~ a a m 0 u w 0 qI I i I I i I I I I F I I I I F v I I i i I I I I I i I I i F ~~ I F YI rl F rl rl 'i rl 'i ri ri .~ rl ~ ~ .4' 'i .-i .-1 rl r-1 rl ,-I N ,~ r-I rl .~ rl rl N o o -~o 0 0 0 0 0 0 p o 0 0 o it o 0 0 0 0 0 0 0 0 0 0 0 o ro o W ,-I rI rI ,-I rI ri ,-I rI .y m .~ ~ .~ ~ O ~ .-i f+ ri rI rI ,-~I r-I rI ~-I rI ~-I rI u ~I 0 O O m a N 0 N M 0 N M A r r m m m r r M m r N m 0 rJ a a ~1 ro a F O F Senior Center 2012 Goals ^ Evaluate staff responsibilities and update job descriptions. ^ Develop new programs to meet current needs and trends. • Develop new marketing strategies to increase attendance. ^ Increase memberships. ^ Replace database to improve efficiency of records and compliance with records retention requirements. 1 i 0 0 0 0 0 0 0 ° o i ° 0 i 0 0 0 0 0 0 0 0 0° o i ° o 0 I z i H I ~ H I ~ U I W I >+ 5 I F [U I H U N H O N O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O ~ O O O N O N~ ~Il ~~ O O O 0 0~ lIl N C O O O O M I Q v' H w M r M~ ri M M w N rn w M r rn v~ rn 0 ~ M O ' M M H rn M H N - r r C W I F W I (n U r N m r N v H ~ w H V) `H ri 1 r N N . H C "~ H N C7 I W Q H N w i a~ w I w I a I I No mor off min a'c 1O rnNm oMO oo r'nc ~' ° o M I I r ~.-+o min `nM O H w rn w ifl N N w ~~ rn ~r ~n can H w Ol O N r N r N M r rn N I a I O Q,' N M M N ~1 m ~ N N rl ~ v` M . T I I ',~ N N ~l H r I F F I r ~ I 1 I I 1 1 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 O 1 O O U-1 O~ 0 0 0 O O O O O 0 0 0 0~ 0~ ifl I F c o w o~ r r `n m a' m w ~n v~ w r a~ ~n rn o w v~ H W W r N m r .-1 M H N N N N N r-I rn N H w '~ O v' H a (~ ~fl w .-i N `~ H .-i a O O a O H N N ~ O U W I I I I I I Q 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 O O I W F O O N O ~fl 0 0 0 0 0 O O O O O O O lIl O Ul N I ~ W e~ o~ v~ r r~ v~ a' c w u~ v~ w r m ifl rn O w a I a Q I a o r N m r .-I M H ~n w H .n N N r+ r+ N N N .-~ ~ N .-I w '~ O ~ rn v' o W H N I ~ I I 1 I H O M N m M r m H `'~ ri N m N 0 rn M N O M `~ rn O O F a r rn~ N O M w N N N u7 H m m w rn W C H Ol oFC w rrv~ ono a'w mm ~nMO CM r wro v~ ~ O O F N U w V' r w ~-1 M O N N H C d' C `~ .-i N N H .-1 r N w ~ H M O O1 f~ H H F H W .-I a W o W x N H ,Y. ~ 01 O~ w w d~ .-1 ~ w ~ w C' O r O N w N O N~ N ° O M a a F N r m rl N H m N d' d' rn N w N M N m w H m O W a ~fl w~~~ v' N Vl O O ~ .-i .-I N w w m~ O M 3 ~ .Y. M a F O ' J O F v~ m r w H N .-1 ~Il ~ rl ~ r-i H H H N N N H m N d' ~ H M r m W W >+ N U H H Q ~ ~ W ~ O P7 r~ w >+ W O F m rnM ocr v'N mr rnrn mwo rnr r u-ro worn o o u~ H O m ran ~n ~H .~ ~nw Mw ww w,-+H wrnrn ~n Mr rn M U (L ~ w e r m N d' N .-+ r r r v~ w N H H H rn H M N m a m FC H C w w .-i N M m m N M H H r 1 N C' r 01 w o o ~n ~n H M ~ ,-t H H M m o F ri ~ N U U ~i O U1 O W N .C U1 U U U ~.i to ~rl ~ S-i w N O) N U1 U1 UI Vl f~ O N ~ N +~ U O N U 11 ~ -.-1 ~ri V) •ri C C ~rl ~ J-t N ~ v ~~t ro >•, a rn p, s. ro ~ v •.+ s, >. ro a v ~ ~ m s, ro N U ~ ~ >, w ~ cn ~ ~ ~. + rl ro a o~ o rn ~.~ ro ro ra ro w v v U v rn v v c v~ ro a r c w ,~ s, v~ v U u c ~ c ~.~ U v R, v i m c rn ro -mot a~ rt ro >•, > ,-, ,~ 1 u s~ v s, c s+ +~ r-C FC ~~+ c x v +~ ro N to .c rn .-1 m ro ~ a row v s, a ro v ~~ N .~ a sa o m v a~ D rl ^ ~I cn ~.~ ,~ u~ -.~ ~ ro a .~ ~.+ rJ sa w £ a, ~ a~ ~ v N U TS N la V1 v~ ro w H v c o N , .c rl U N A m ~.i b~ C v~ U v o >ti ~ c +~ H tr o~ s, 7 7 o' o C v ro mao a,aw ,~H $rl g v, FaF aH~ mw Uca v w N w o >•, v ro v w ~n ~ ~~+ N 2 tP 'J O U H N M C' a r m rn(..,' ~ri 0 0 0 0 0 0 0 0 0 rn -ri H .-1 H N •-1 rn r-1 rn .-I C rn M N N N M ul w m 0 0 0 M N O ro ~, w J-t N ~r1 M o w !-i a m '~ .-1 H H H H H H H t!) s,~~ ~~~ ~~ ~ sa N a ~ a N M M M M M M~ C C' C` N U ~aa aa~ a~ ~~ c ro~ -~ He a U a W N I I I I I I I I N I a .~ I I I I I I 1 I I I/ V I ro N H H r.C c rx N a O cnoo 000 00 o w ,-I .-t ,-t .-I ,-i ~ ,-~ .-i o m .-i p 000 000 00 000 N ~I ,~ ,~ ,~ F ,-I rl ~I .-{ ,-~ ao U O ti ~n o w N F .-I u, u, u~ u) ~n v, v~ ~n a ~ ~ a v ~n ~n .n .n ~n ~n ~n ~n ~n ~n a .n a a N 1 'Z ~ri W J-t H Q f0 ~ ul N N ~ ul ~ N ~ C I I I I I I I I F N ~ !~ ~rl 1 H (n ~fl ~Il ~ lfI to to to ~ ~ ifl ~ I I I I I I I I I 1 F H M ~ N I F F o C7 ~rl 2 O v~ rn rn m m c c c 0 H m 0 is m v~ c v~ c c c c v~ c 0 +~ a 0 O M I I U ,-t W a to I 1 I I I t I I F N ,~ ,~ ,~ ~ ~ ,~ H .-. ¢, I F a ~ N I I I I I I I 1 I I F .c .-~ ,-+ .-I ~ ,-. r, ,~ ,-, ,~ ,~ ~.i I F a ~ F w o sa 7C voo 000 00 0 ~o a~ 000 000 00 0o rao ,-I O w n, ,-I ,-t ~-i ,ti ~ ~ ~ H v~ ~ O H H ~ ~ H H .~ .-t ~ ~ U H Recreation 2012 Goals ^ Research Otsego Recreation opportunity to determine if collaboration will benefit both organizations. ^ Enhance program opportunities at YMCA gymnasium. ^ Develop marketing vision plan to maximize registration levels and increase awareness of recreation opportunities. M W C7 a. 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W W E !.~ rl 0 0 Ul U E F fA W N v ro v ~a ~ u N M ~ ~n r o C rn rn ~.~ ~-+ f-+ r-+ c ~.i O O O O O~ O .-1 ~ .-I UI N M O O 1-I ',~ rl ri ri r-1 ri .-1 !f) N N O. N M M d' v' N SI V' G' C' G' Q' Q' SJ Q' Q' Q. U G' G' d' a .~ v I I I I I I N I I a ~r+ I I 1 I 1-I moo 000 o a o o cn 90 00o O M M M M M M M M 1+ M M M M rl N N N N N N a t~ N N ~-] N N N N N r7 ro ~ ul u~ u~ ~n ~n ~ v ~n u~ ~ cn ~n .n .n ~n aC C 1 1 I I I I H ~fi I I E I I I I H N c c ~ v~ c c 0 Q. a m 0 ~ v~ v~ v~ v~ O SJ .-1 N ,~ N ri ri R. ~ rl .G r1 rl .-I .-~ voo 000 o ao o ago 000 fL rl ~ .-I r-1 ~-+ ,-1 !n r1 ti O ri ri r-1 rl 0 O H a H N N 0 ri O H m N N O r C O U QI C 0 U r~ F O E 2012 REVENUE DETAIL SHEET Deat: Recreation Acct. 2010 2011 B UDGET 20?2 BUDGET No. Explanation/Detail of Revenues Actual Rec Total Rec Total Chars~es for Services 3461 Recreation Fees 127,356 123,000 129,:000 129,Q0© 3467 Concessions 9,881 14,100 14,1:00 14,100 3472 Park Use Fee 16,838 18,000 17,000 17,000 3474 Facility Use Fee 4,691 6,200 5,700 5,700 3475 Building Rent (monthly Lions Park Center) 2,400 7,800 2,400 2,400 3626 Programs sponsorships 17,425 16,500 17,400 17,400 TOTAL RECREATION 178,591 185,600 ` 185,600 07/01 /2011 Pinewood 2012 Goals • Maintain participation in leagues and youth programs. ^ Improve marketing efforts to draw new customers and increase rounds of golf. ^ Operate effectively and efficiently throughout the golf season to stay within budget. 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N m m M m m d' d' C' G~ C' G' W f0 ~ •r1 ~ J~ W H \ ra m >av~c a~~ ~~ ~~ >~ a ~~ ~ a u~~ a~ ~a~ cv~c ~ ~ ~~ o. v ~ >a .-, n a O N W N I I I I 1 I I I I N 1 I I 1 ~ .~ I I I I I I I I I I I 1~ 1~ I ro U I N O Z W o m a moo 000 00 0o w o 00 om ?o0 00 000 000 00 ~o U ~.~ oo c7 W 9 g s a p o 0 0 0 0 0 0 0 0 0 0 0 o s I o 0 0 0 0 0 0 0 0 0 0 0 0 p o a o W ~ z o F H rlmm mmm mm mm.] ro u~ ~ u~ ~n In .n In In v~ r.C v/m mm m,a v In u~ .n In r.C vmm mm mmm mmm m.a m u~ u7 In u~ .n .n .n .n In .n In FC m ,7 •-~ ~ FC >-~ mil v m ~ a ~ 7C w w H U Q C I I I I 1 I I 1 I F ~rl 1 1 1 I F I I I I I I I I I I I H b I F m 1 F F Q W 2 O v~ a~ m c c m c c c 0 .-1 v~ ~ v~ c 0 f.l c c rn a~ m m m v~ c rn c 0 t+ m 0 c 0 O ~l z I W N .-I W W U I I I I 1 I I I I F Sr N N N N N N N N N CL I I 1 I F a N N N N N I I I I I I I I I I I F S' N N N N N N N N N N N ~.I I F R. N +~ I H .O N F r,C F W ~ N O ~." N N N N N N N N N N 7 N N N N J~ N N N N N N N N N N N ro N O/ N O W N C7 W PI N N N N N N N N N m N N N N O N N N N N N N N N N N U N Q N F a Pinewood Golf Course Account Revenue and Expenditure Summary PINEWOOp GOLF COURSE 2012 2011 2010 2009 2008 Requested Budget Actual Actual Actual REVENUES Recreation Programs 16,500 17,000 16,741 20,693 20,537 Concessions 16,000 19,000 15,968 18,736 19,588 Other Mdse Sales/Misc. 3,500 5,100 5,459 5,600 5,179 Green Fees 120,000 120',000 106,658 115,712 107,963 Membership Fees 16,500 14,000 13,410 14,250 11,953 Golf Cart Rental 18,500 18,500 18,377 19,518 18,455 Advertising Fee - - - 400 - Tournaments Revenue 5,000 7,000 5,864 7,015 8,863 TOTAL 196,000 200,600 182,477 201,924 192,538 EXPENDITURES Personal Service 141,050 153,500 156,990 155,878 158,123 Other Operating Expenditures 82,100 73,050 59,212 57,723 84,757 Other Mdse for Resale 12,000 14,500 11,674 13,226 13,358 TOTAL 235,150 241,050 227,876 226,827 256,238 OPERATING INCOME (LOSS) (39,150) -(40,45Q) (45,399) (24,903) (63,700) Capital Outlay - - - - 17,516 NET INCOME (LOSS) (39,150) (40,450).. (45,399) (24,903) (81,216) Other Income/(Expense) Cash Over - - - 26 Principal (8,500) (8,496) (36,049) (36,049) Transfers In (General Fund) 39,150 48,950 53,895 60,952 117,239 Change in Fund Balance Notes: Contract for deed payments on the course are funded out of park dedication & GRE reserve fund and therefore not included 06/30/2011 Library 2012 Goals ^ Work with staff to promote Readers Advisory Services. ^ Weed the collection and remove items that aren't being checked out. i o °I o °lo °I o 0 0 0 0° o 0 0 °lo o °I o 0 0 I 2 I E F I a,' U I q F a o I P I U ti O O° O ° O ° O O O O O° O O O° O O° O O O F N O O O O O O O 1 q ~-i rl O~ O 01 O O I W F W I F w I [n C7 m rn ~o ~ ~o r m N M r ~ r ~ i ~ q r.C w 1 a w a I i o° o °o ° o mo uioCO ,-a ra 0 °o o° o o ra I I r rn M m r w m ~o ~`~ ~ q ~ ~ r r r I I a I EI U I ~+ ~ i 1 I I o° o ° o ° 0 0 0 0 0° o 0 0° o o° 0 0 0 I o 0 0 0 0 0 0 I F ~ .-a m o m o 0 ` ,~ W W .-I a C7 rn ri lD l0 ~ r ri N rl t Ol r Ol O ~ q I U P7 I i I I q o° o ° o ° o o 0 0 0 0 0 0 0° o o° 0 0 0 ~ o rn o 0 j ~ w ° ° 1 O C7 I a q I W q m (n io to ~ r rn N m r rn r m ~ ~ i v io° r °o ° o mo moN m v~ o °o o° 0 0 0~ ,-a W~ a m r ~ N r r orL m~-+o r ~ a' m m ° ' ' i O E N U N r V ~1 N f`'1 ~ v' d N (n r Ol ra ~ F r1 W ti a w o W x N ~ (n H x N ~ m lD ~p O o O ono co m o O O 0 O "a .~ ~ .-i a a F O~ Vl a' P W o' N m rn m t+l ~O O~ .7 0 0' m a' a c rn ~ cn r r r o g ,-~ rn ~ ^,la r+l r7 F O a O F l0 H r \D l0 N N r .-+ Ol N N T ~ ° ° W W ~+ N U '~ ~ ~ ~ O PO qw ?~ W O F~ H O V} .-1 rn o r m ,~ io ~o N N rn m o o ~-+ o r o o m in to ,-+ rn ~ o 0 0 o io ~ c~ ~ rn rn o U a r.C N~ 01 0 o r r N c r M ~ In u S m p a a ~ FC M N N N N v` O c' M W~ ~ f-i W O 'a O F r r N N M .-I .-a a' 4' N N C N ~ M N U N Sa N N W N to ~ as ~ ro N F ~. r~ x ro ~ ~ w ro rn rl a F N tT C +~ ri Sa N C 7 'O O N ~ G Ul ~ o~ w sua wa v rom' .-a ~ E ~ rn U a-1 ro 'O ^r FC Q1 a J-+ Vl C P) O to N JJ ~ U C N 7 J~ N Sa N TS C .~ 1~ Cl, ~ FC C 1~ b ? 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H ,-1 .~ ,-, ri .-i .-, .ti H ,~ ,~ ,~ ,~ .-1 .-1 rl rl H Q+ H H ,-~ ro H io .~ ~~ >C v H ,~ H H ,~ H ,~ a ,-+ ,-i +~ ,-1 .-i H H ,~ .~ .~ H ,~ .-{ ,-1 ,-1 r-, ,~ ~ ro H ~ .-1 >•a ~ N a W A+ N N N N N N N fn N N O N N N N N N N N N N N N N N N U N N N F N 2012 CAPITAL OUTLAY -Requested Funding Source Requested General Waste liquor Department Department Item Amount Funtl Water Fund Fund Other Totat Human Resources Tyler Output Processing (TOP) 4 700 4 700 4,700 4,700 Emergency Mgmt Siren/radio board upgrades 69 000 69 000 69,000 69,000 Virtualization Project (Disaster Recovery) 10 900 10 900 10,900 10,900 Planning Mining area study 50 000 50 000 50,000 50,000 Streets/Snow removal GPS salter controllers 20,000 20,000 20,000 20,000 Senior Center Database management system 7,500 7,500 Replace air conditioning units 10 000 10 000 17,500 17,500 Subtotal General Fund Departments 172 100 172 100 - - - 172,100 Ice Arena Floor scrubber Battery for Zamboni 9,500 11 000 9,500 11,000 20,500 20,500 WWTP Replace rock around tanks 8 bidgs. with asphalt 15,000 15,000 Phosphorus Monitor 55,000 55,000 Chemical feed pumps 10,000 10,000 River Line abandonment 200,000 200,000 Slip 8" Sanitary Sewer Main 70 000 70,000 350,000 350,000 Liquor Stores HVAC 15,000 15,000 Walk-in cooler doors 25,000 25,000 Walk-in cooler refrigeration 15 000 15,000 55,000 55,000 Total ___ $597,600 $172,100 $0 $0 $425,500 $597,600 Note: Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2012-2016 equipment replacement fund. 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N Np Q 3 0 LL y o E a$ ~a m E o LL d N O 0 Requested budget analysis snap shot Scenario's 1 2 3 2010 2010 2011 2012 2012 2012 Adopted Revised Adopted Requested Requested Requested General Fund Revenues: Property taxes 9,467,850 9,467,850 9,758,500 9,064,409 9,398,098 9,731,786 MVHC Loss (estimate only) - - (221,100) (300,000) (300,000) (300,000) All Other Revenues 2,251,950 2,450,411 2,626,050 2,870,450 2,870,450 2,870,450 Total General Revenues 11,719,800 11,918,261 12,163,450 11,634,859 11,968,548 12,302,236 General Fund Expenditures General Government: Mayor & Council 167,650 167,650 177,800 172,250 172,250 172,250 CableTV 81,650 81,650 77,800 85,500 85,500 85,500 Administrative Services 470,500 470,500 473,650 463,100 463,100 463,100 Human Resources 150,450 150,450 150,750 164,300 164,300 164,300 Elections 38,100 38,100 - 38,050 38,050 38,050 Finance 447,400 447,400 454,700 453,300 453,300 453,300 Information Technology 303,150 303,150 266,600 243,700 243,700 243,700 Legal 234,000 234,000 240,000 228,000 228,000 228,000 Community Development 67,150 67,150 67,100 68,050 68,050 68,050 Planning 299,950 299,950 303,550 350,600 350,600 350,600 City Hall Maintenance 297,000 297,000 300,850 302,350 302,350 302,350 Energy City 51,350 95,600 51,650 56,800 56,800 56,800 Contingency 113,100 113,100 75,000 75,000 75,000 75,000 Total General Government 2,721,450 2,765,700 2,639,450 2,701,000 2,701,000 2,701,000 Public Safety: Police 4,251,350 4,251,350 4,288,650 4,391,200 4,391,200 4,391,200 Fire 680,950 680,950 881,850 861,900 861,900 861,900 Building Safety 465,550 465,550 465,200 468,500 468,500 468,500 Environmental 52,200 52,200 56,950 48,300 48,300 48,300 Total Public Safety 5,450,050 5,450,050 5,692,650 5,769,900 5,769,900 5,769,900 Public Works: Street Maintenance 1,336,950 1,309,400 1,524,450 1,496,850 1,496,850 1,496,850 Snow Removal 246,550 274,100 262,850 277,400 277,400 277,400 Equipment Services 246,300 246,300 245,950 244,550 244,550 244,550 Engineering 178,350 178,350 177,800 173,100 173,100 173,100 Total Public Works 2,008,150 2,008,150 2,211,050 2,191,900 2,191,900 2,191,900 Culture & Recreation: Parks Maintenance 767,150 767,150 790,350 816,100 816,100 816,100 Recreation 730,700 737,800 756,900 785,600 785,600 785,600 Sr. Citizen Programs 203,250 203,250 204,450 224,000 224,000 224,000 Total Culture & Recreation 1,701,100 1,708,200 1,751,700 1,825,700 1,825,700 1,825,700 Transfers Out 164,050 164,050 205,200 135,750 135,750 135,750 Total General Fund Expenditures 12,044,800 12,096,150 12,500,050 12,624,250 12,624,250 12,624,250 General Fund Gap Before Adjustments: (325,000) (177,889) (336,600) (989,391) (655,702) (322,014) Use of Fund Balance 325,000 177,889 336,600 339,630 339,630 339,630 Capital Outlay Reserve -capital items 122,100 122,100 122,100 Trunk Utilities Fund -Mining Study 50,000 50,000 50,000 Projected Total Budget Gap After Adjustments - - - (477,661) (143,972) 189,716 Notes: 1 =assumption of 6~ decrease in NTC and same tax rate of 45.7290 2=assumption of 69'o decrease in NTC and a tax rate of 47.18Y 3=assumption of 64~o decrease in NTC and no change in total levy from 2011, tax rate 48.69'0 No Market Value Homestead Credit No Local Government Aid Fuel is starting at $3.75 in department budgets, will be adjusted as we get closer to final budget. Does not include COLA or requested/vacant positions N:\Departments\Finance\Finance\BUDGET\Budget Folders by Year\2012 budgets\2012 Summary Budget