6.5. SR 07-18-2011REQUEST FOR ACTION
TO ITEM NUMBER
Ma ox and Ci Council 6.5.
AGENDA SECTION MEETING DATE PREPARED BY
Administration ul 18, 2011 ustn Femrite, P.E.
ITEM DESCRIPTION REVIEWED By
Award of Bid for Great Northern Trail Solar Lighting Project Tim Simon, Finance Director
REVIEWED BY
Bob Thistle, Interim City
Administrator
ACTION REQUESTED
Authorization to accept bid received from and prepare contracts with Choice Electric in the amount of
$78,505.00 to complete the Great Northern Trail Solar Lighting project.
BACKGROUND/DISCUSSION
As authorized on May 2 by the City Council, staff prepared plans for the Great Northern Trail Solar
Lighting project. The proposed project will provide a user actuated solar powered LED lighting system
for the illumination of the tunnel that extends under CR 33. This system will illuminate the tunnel as trail
users approach from either direction using motion sensors on both sides of the trail. The intersection of
the Great Northern Trail and 2215` Avenue will be enhanced with solar powered street lights and flashing
warning devices to warn the oncoming vehicle traffic of the presence of trail users. These systems would
also be actuated by approaching trail users through the use of motion sensors on both sides of the trail.
Plans were prepared and advertised in the Star News, the City website, and through the State Office of
Energy Security. Bids were opened on July 13, 2011 at City Hall. Two bids were received and are
summarized below.
.FINANCIAL IMPACT
The two bids received for the work are as follows:
Choice Electric $78,505.00
Premier Electrical Corp. $199,169.00
The main cost difference between the bids was the different solar powered street light systems proposed.
We have met with Choice Electric to assure the equipment they have proposed meets the requirements
of the specifications. The equipment proposed in Choice Electric's bid is consistent with the product we
developed the specifications around. We contacted the references provided by Choice Electric all of
whom spoke highly of their ability and quality of work.
The budgeted amount for the project was $92,486 with 75% of that being covered by the Minnesota
Department of Natural Resources grant. Staff recommends approval of the low quote submitted by
Choice Electric in the amount of $78,505.00.
N:\Public Bodies\Ciry Council\Council RCA\Agenda Packet\07-1&2011\GNT Bid Awazd.docx
ATTACHMENTS
None
Action Motion by Second by Vote
Follow Up
N:\PubGc Bodies\Ciry Council\Council RCA\Agenda Packet\07-18-2011\GNT Bid Awazd.docx