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7.2. SR 07-18-2011Item # 7.2. MEMORANDUM TO: City Council FROM: Steve Benoit, Recreation Manager DATE: July 14, 201 I SUBJECT: Recreation Facility Usage Background The Parks and Recreation Commission has been reviewing the issue of priority for recreation facility use. The issue pertains to which groups should have first priority for recreational facilities between Parks and Recreation sponsored programs and youth athletic association activities. At the March, 2011 meeting, the Parks and Recreation Commission determined that youth athletic associations should have first priority. Following that meeting additional information was requested regarding the financial impact of facility usage conflicts between Parks and Recreation sponsored programs and youth athletic associations. That report was reviewed by the Parks and Recreation Commission at the June meeting. That report is now being brought forward to the City Council as requested. Attachments ^ Facility Use Memo from Mayor Dietz ^ Program Facility Usage Report Memo ^ March 9 Parks and Recreation Commission Minutes ^ June 2 Field Use Commission Report -Net Profit N:\Public Bodies\Ciry Council\Pazks\Field Use Poliry.doc City of Elk - Rive'r 13065 Orono Parkway Elk River, MN 55330 MEMORANDUM TO: Elk River City Council FROM: Mayor John Dietz DATE: July 12, 2011 SUBJECT: Facility Use Report A Facility Use Report that was previously discussed at a recent Park and Recreation Commission meeting is now before the Council. Councilmember Motin has questioned the priority given to the youth organizations (Youth football, Youth soccer, Youth softball and Youth baseball) over the city's recreation programs. The report shows things needed to be done to maximize the city's profit on the use of the fields. I have presented one alternative to increasing the profit capabilities of the Recreation Dept. with minimal impact on the youth organizations. That analysis is attached for your review and discussion. My analysis may or may not be considered micro-managing. I will leave that for you to decide. I look forward to a healthy discussion on this issue. Phone: 763.635.1000 Fax: 763.635.1Og0 www ci.elk-river.mn.us Elk River Facility Use Report-June 2011 Total Potential ERPR Profit $48,431.00 Current ERPR Profit 30,333.00 Difference $18,098.00 Difference in Actual Profit and potential Profit from adult softball leagues (summer and fall) $14,390.00 Adult softball profit potential as % of total profit potential 79.5% Other potential profit sources for ERPR $ 3,708.00 Solutions • Add a Friday night men's softball league • Add a Sunday night co-rec softball league • Make sure leagues on Monday, Tuesday, Wednesday and Thursday all have 16 teams playing doubleheaders (Game times 6:25, 7:25, 8:25, 9:25, lights off by 11 p.m.) • Youth leagues not allowed to use fields more than 2 weekends per month leaving ERPR two weekends to host invitational and state softball tournaments. If ERPR does not anticipate using both Orono and YAC for a tournament, youth leagues could use one of the facilities on the same weekend. If adult softball issue is rectified it would not be worth upsetting the current framework we are operating under for a mere $3,708. On top of that I would venture a guess that no more than 50% of the adult softball players are from Elk River while I would say that 90% of the kids in youth softball, youth baseball, youth soccer and youth football are Elk River residents. It is obviously our mission to serve Elk River residents first. Do we sacrifice that in the name of profit? How would a policy change concerning youth organizations affect the Elk River Ice Arena? Right now Elk River Youth Hockey uses a very large percentage of the ice time. Are we going to alter their hours for more ERPR programs? Item: 7.2.B. MEMORANDUM TO: Parks and Recreation Commission FROM: Steve Benoit, Recreation Manager DATE: June 2, 201 I SUBJECT: Program Facility Usage Report A request was made to the Parks and Recreation Department to compile a report regarding recreational facility usage. The report is to focus on all space allocation conflicts between City and non-City sponsored recreation programs, along with an estimate of the financial impact to the City. The Parks and Recreation staff compiled the report and is attached. Following is a summary of the report. Overview • Focus was programs held on athletic fields during weekday evenings and weekends. Currently no conflict exists for indoor facilities. As programs receive more demand, however, there could be a conflict with indoor space in the future. • This report designates an increase in field usage by the Parks and Recreation Department from 23% of available field space to 34% during the summer season, and 13% to 21% in the fall season. • Parks and Recreation programs noted in the report that could be increased include adult softball, flag football, t-ball, soccer, and lacrosse. These programs were identified due to requests that have been received for these programs. This is not an inclusive list as there could be other untried programs that could be successful. Financial Impact Following is a financial impact summary. This summary represents the potential net profits that could be achieved assuming the programs utilizing the spaces indicated in the report operate at full capacity. • Summer Program Season Net Profit Current Potential Adult Softball 10,380 20,860 Fla Football 2,310 2,310 T-Ball 7,960 7,960 Soccer 1,109 1,109 Lacrosse 360 360 C:\Users\tallard\AppData\L.ocal\Microsoft\Windows\Temporary Internet Files\Contentoutlook\YFN673HX\Program Facility Usage Report.doc • Fall Program Season Net Profit Current Potential Adult Softball 6,954 10,864 Flag Football 1,260 3,690 Soccer 0 1,278 • Total Net Profit Comparison Current Potential ERPR 30,333 48,431 Youth Associations 9,884 8,768 Note: Youth Associations are charged a fee for field usage to aid in covering supply costs of maintaining fields. With a reduction in field usage by associations that revenue would decrease as indicated. This report is to serve as an update on the facility usage issue and allow for comments from the Commission. This item will be discussed at an upcoming City Council meeting. Attachments Facility Usage Report March 9t'' Parks and Recreation Commission Minutes C:\Users\tallard\AppData\Loca1\Microsoft\Windows\Temporary Internet Files\ContentOutlook\YFNG73HX\Program Facility Usage Report.doc Park & Recreation Commission Minutes March 9, 2011 Dietz asked out the Pinewood Clubhouse position Mr. B oit stated the Clubhouse Manager resigned and it w decided to hire a seasona position instead which will result in a net savings $15,000. 7. Discussio Action Items 7.1.A. MPCA Ambi t Groundwater uali Monitorin N Orkin Pro ram Planner/Park Pl ner, Chris Leeseberg shared that taff was contacted by Peer Engineering, on b half of the Minnesota Pollution ontrol Agency, about the possibility of placin a monitoring well in Winds Park. Page 2 Peer Engineering staf , teve Jansen presented 'nformation about what the monitoring well would used for and that CA and Peer Engineering are seeking and access agreement wi the City of Elk er at no cost to the city. Commissioner Niziolek aske how deep well would go and why locate it at Windsor Park. Mr. Jansen explained that the well o be 20 feet deep with a two inch well casing at the top one foot above the groun .MPCA looks for certain types of land use; city type property and density when cho ~ g a location. Commissioner Jaker questioned. i monitoring well. Mr. Jansen expressed he was is going on with the water. < area. / Commissioner to the area. drawback that when res any arguments against installing the ~d that it will provide data as to what be the actual drill damaging park is worked on that it be native MOVED BY CO ISSIONER NYSTROM AN SECONDED BY COMMISSIONE JAKER TO RECOMMEND T COUNCIL TO APPROVE INS ALLATION OF A MONITORIN WELL IN WINDSOR PARK WHILE ORKING WITH STAFF AND CO MISSION MEMBERS. OTION CARRIED 6-0. 7.2.A. Field Use Policv Recreation Manager, Steve Benoit reported that staff met with a representative from the Elk River Youth Football Association and gathered the information requested at the February Commission meeting. Staff is looking for direction on how field allocation issues should philosophically be approached in the future. Park & Recreation Commission Minutes March 9, 2011 Page 3 Elk River resident, Todd Raymakers, 10725 186`" Circle NW; President of Elk River Youth Football Association (ERYFA) expressed his concern that city fields may be taken away from the ERYFA in order for the city's flag football program to expand. Mr. Raymakers explained that the ERYFA is anon-profit organization run by volunteers and is a feeder program for the Elk River High School program. Elk River resident, Tyler Hemmesch, 1332 5`" St; 2007 Elk River graduate and ERYFA volunteer shared how the football association impacted his life by keeping him involved, goals and lessons all while maturing. Elk River resident, Craig Hemmesch, 1332 5`" St; Past President of ERYFA shared that he had three sons go through the football program, a great family sport and with last fall's Varsity programs issues it is important to support the organization more than ever. Elk River resident, Bob Schilz, 18499 Olson Circle NW; Vice President of ERYFA shared that he would hate to see the fields taken away from the football association and impressed with how organized and the sense of community the association has. Elk River resident, Mike Brown, 11360 193`d Ave. NW; shared that he has been involved with ERYFA, it is a great group and the money is always put back into the group, cost is kept low for all to be able to afford. Mr. Raymakers expressed that taking away fields from ERYFA will affect the community being the association is a mentoring program teaching them the best life skills they can. Commissioner Niziolek expressed supporting the volunteer and non-profit group in our town. More than football, they make Elk River special. Commissioner Jaker stated that it was helpful to hear from the ERYFA and hope to not lose focus that it is not that the commission is against ERYFA. Issue is how to allocate fields and come up with a creative solution. MOVED BY COMMISSIONER NIZIOLEK AND SECONDED BY COMMISSIONER JAKER TO RECOMMEND THE YOUTH ASSOCIATIONS HAVE FIRST PRIORITY AND RECREATION PROGRAMS HAS SECOND PRIORITY. MOTION CARRIED 6-0 8. 8.1. Community Events Recreation Manager, ve Ben 'showcased the 2011 Shiver Elk River Community Event on March , 2011. This ev t took place at Lions Park, Handke Ice Rink and Orono Pa Percent of Current Field Uses . ,A .. LPote~~nt~ia!I Su~m~me~~r ~F~e!Id Use Percentage of Potential Field Uses ~~ C~uLr~re~~n~t S~uLm~me~Lr !Ne~t'~P~rof~t Approximate ERPR Programs Net Total Men's Softball Men's Softball $10,380.00 Women's Softball Flag Football $ 2,310.00 T-Ball $ 7,960.00 Soccer $1,109.00 Lacrosse • .. $ 360.00 d R. '4k~?~%a'k.'<•;Luf.°,gzf(.,. .,.M:.. t .5 .. ,. ~~.~,... r. <~ ~zryxs,~r~. 9 t^'x; .., 5,? ,x. £ k~-~ .'£.~~i' Yew [vy:yx. ~g ~ ~~~~~ ~ ~~t~ion -~;~,~:~ Approximate ~; ~~~ ~~ ?<Ut b~C~ ~~ ,~~ 9~ 3 bx f 4 ~ ~ L 4 : o v b 3`X`3:<~<r ~'~ ~.p L.<o• ... :xb:. ~. H, . ~up ~ ~. YiX.4' 'S' Y{ <h _ }~ ;xs~r.•.r. .N.;o:. ~ <.<.. n., ~<x ,2 < <. .. ti. _~.:: .'°>' Baseball $ 3,718.00 Softball $ 1, 859.00 TRSA ~ ¢ $ 715.00 ~ '3 ~~~ 3 zh '~ ~9 <. ~ B ,f, a 5 i Percentage ~f current filet ~'rt~~it Approximate ERPR Programs Net Total Men's Softball Men's 5oftbal Women's Softball': $ ~o,s~o.0o Men's Softball Co-Rec Softball Flag Football $ 2,310.00 T-Ball $ 7,960.00 Soccer $ 1,109.OC} Lacrosse $ 36Q.00 P~ ice nta~e ~f ~+ater~tia I ~ et Praf ~t Current Net Profit Differences r. ~~d: ~. ~, II II L D i ~I®iF ~i/D~ i 6F~~V'i~ %1' ~~~~N &~ 'Or ~~ ~~ Spring Flag F~~tball Spring Flag Football is held at the Orono Complex on Thursdays from 6 to 8pm. Program begins late April and continues through mid-June. • The cost for flag football is $35.00/participant • Fees do NOT include non-resident rate • Teams are coached by volunteers Revenue Based on 2011 numbers) Class Number of Participants Revenue Amounts Pre-K/1st Grade 85 $ 2,975.00 2nd-4th Grade 25 $ 875.00 Total 110 $ 3,850.00 2011 Participants Number of Teams Number of Kids Number of Fields Pre-K/1st Grade 85 8 9-11 4 2nd-4th Grade 25 4 6 Z Expenses (Based on 2011 numbers) `~ ~ Expense ~ F Reason Expense AmQu,n Staff 4 staff for 3hrs/week for 6 weeks at the rate of $10.00/hr $ 720.00 Uniforms 130 t-shirts at $4.00/t-shirt $ 520.00 Supplies Equipment upkeep $ 300.00 Maintenance Unknown n/a Approximate Expense Total $1,540.00 Adult Softball Currently, Spring/Summer Adult Softball utilizes Orono Complex and Kuss Field Monday through Wednesday nights from 6:00 to 10:30pm. Adult Softball begins the end of April and continues through mid-August (depending on the amount of rain-outs}. • The cost for adult softball is $725.00/team. • Teams play double headers. • Maximum number of teams is usually 18 teams per league night, due to the poor lighting at Kuss Field. Revenue (Based on 2011 numbers) Night Class Number of Revenue Monday Men's Class D/DD 20 $ 14,500.00 Tuesday Men's Class EE/C 18 $ 13,050.00 Wednesday Women's Class D/C 12 $ 8,700.00 Total 50 $ 36,250.00 Expenses (Based on 2011 numbers) ,.. ~ Expense ..._. Reason Expense Amount Staff 1 staff for 9hrs/week for 16 weeks at the rate of $17.00/hr $ 2,448.00 Umpire Fees $25.00/game at 50 games/week for 14 weeks $ 17, 500.00 Supplies Softballs (purchased for Summer/Fall seasons) $ 3,439.00 Sanctioning ASA ($1,225.00) and USSSA ($1,008.00) $ 2,233.00 Awards League and playoff trophies $ 250.00 Maintenance Unknown n/a Approximate Expense Total $ 25,870.00 Adult Softball Continued... Information to Note • Requests have been made from customers and potential customers to add another night for Men's League due to the maximum participants in this class. ERPR turns numerous teams away. • There have been additional requests for a Co-Rec League during the summers months. • In order to add these two requests, two additional nights would have to be allocated to the Adult Softball Program. • Elk River Parks and Recreation currently does not host Adult Softball tournaments or any state tournaments. Weekend field use is usually rented by the youth associations. Hosting tournaments could be potential revenue. (Three years ago, ERPR was to host a state MSF tournament. There was a conflict with the Youth Associations also needing to host a tournament when they did not reserve the fields in time. The state MSF tournament then had to be moved to a different city. Significant time was spent working with the MSF office to communicate such changes to those teams participating.} Po#ential Adult Softball The'abilty to add two addific~nal nights of softball and move other programs to differeht locations would provide .the opportunity for growth and additional revenue. +- 'The cast for adult softball is $725.40/team • Teams play dQUble headers ~ Maximum number of teams is usually 18 teams pe~~ leag~io:night, due to the poor lighting at Kuss Meld Revenue Night Class Number of Teams Revenue Amounts Monday Men's Class D/DD 18 $ 13,050.00 Tuesday Men's Class EE/C 18 $ 13,050.00 Wednesday Women's Class D/C 18 $ 13,050.00 Thursday Men's Class D/DD 18 $ 13,050.00 Sunday Co-Rec 18 $ 13,050.00 Total 90 $ 65,250.00 Expenses xpense .~a~aa3es,~ y~,, ~ ~k. Reason ~-3¢ ~:~;. ~. ~~: x£~eS~~e~~4 :f° z 9~'S ik~x$. ~^'<'3 ~ f ~0;, .~ ~~~~ x ~. :~ ~~~~ ~ ~., Staff 1 staff for 15hrs/week for 16 weeks at the rate of $17.00/hr $ 4,080.00 Umpire Fees $25.00/game at 90 games/week for 14 weeks $ 31, 500.00 Supplies Softballs tpurchased for Summer/Fall seasons) $ /x,500.00 Sanctioning ASA ($2,160.00) and USSSA ($1,800.00) $ 3,960.00 Awards League and playoff trophies $ 350.00 Maintenance Unknown n/a Approximate Expense Total $ 44,390.00 T-Ball T-ball starts following flag football. It is held at the Orono Complex on Thursdays from 5 to 8:30pm and Sundays 6:30-7:30pm . Program begins mid-June and continues through mid-August. • The cost for t-ball is $40.00/participant • Fees do NOT include non-resident rate • Teams are coached by volunteers Reve n u e (Based on 2010 numbers Class Number of Participants Revenue Amounts Termite T-Ball (3-4yrs old) 74 $ 2,960.00 T-Ball (5-6yrs old) 127 $ 5,080.00 Sunday T-Ball (4-5yrs old) 65 $ 2,600.00 Total 266 $10,640.00 Expenses {Based on 2010 numbers) Expense Reason ~ Expense Amount Staff 3 staff for 6hrs/week for 7 weeks at the rate of $10.00/hr $ 1,260.00 Uniforms 280 t-shirts at $4.00/t-shirt $ 1,120.00 Supplies Equipment upkeep $ 300.00 Maintenance Unknown n/a Approximate Expense Total $ 2,680.00 Summer Soccer Summer Soccer is held at Kliever Lake Fields on Monday from 6 to 8:30pm. Program begins mid-June and continues through mid-August. • The cast for soccer is $30.00/participant • Fees do NOT include non-resident rate • Maximum number of fields to beat HIiever Lake Fields is 3 • Teams are coached by volunteers Reve n u e (Based on 2010 numbers) Class Number of Participants Revenue Amounts US/U6 Soccer 60 $1,800.00 U7/U8 Soccer 26 $ 780.00 Total 86 $ 2,580.00 Number of Kids Class 2010 Participants Number of Teams Number of Fields Per Team U5/U6 60 6 9-11 3 U7/U8 26 4 6 2 Expenses (Based on 2010 numbers) Expense Reason ~:a$:;,,E~tpense'„`$ r, Amount Staff 3 staff for 3hrs/week for 7 weeks at the rate of $10.00/hr $ 630.00 Uniforms 95 t-shirts at $4.00/t-shirt and 95 socks at $2.90/pair $ 641.00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $1,471.00 Summer Soccer Continued... Information to Note Approximately three years ago, the soccer program was held on Monday and Wednesday at the Oak Knoll Complex. Due to numerous requests made by associations and schools, Elk River Parks and Recreation created useable field space for programs at Kliever Lake Fields. In the past year, associations and schools are also requesting the use of Kliever Lake Fields. • With the request of additional programs to meet the popular trends, Elk River Parks and Recreation added lacrosse. To make this program happen with the lack of field space, the soccer program was cut to one night a week (Monday). The Lacrosse program is now held on Wednesdays. Lacrosse Lacrosse is held at Kliever Lake Fields on Wednesdays from 6 to 9pm. Program begins mid-June and confinues through mid-August. • The cost for lacrosse is $30.00/participant • Fees do NOT include non-resident rate • Maximum number of fields to be at HIiever Lake Fields is 3 • Teams are coached by volunteers Revenue {Based on 2010 numbers) Class Number of Participants Revenue Amounts Bantam Division 20 $ 600.00 Lighting Division 16 $ 480.00 Total 36 $1,080.00 Number of Kids Class 2010 Participants Number of Teams Number of Fields Per Team Bantam 20 2 9-11 1 Lighting 16 2 8 1 Expenses {Based on 2010 numbers} `Expense ax,a,... F, Reason .... ~:x. f Expense Amount Staff 2 staff for 3hrs/week for 6 weeks at the rate of $10.00/hr $ 360.00 Uniforms 40 t-shirts at $4.00/t-shirt $ 160.00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 720.00 C~uLr~re~nt ~Fa~!I'F~e!Id Use Percentage of Current Fall Field Uses LPote~nt~a~'Fa~!I ~F~el~~ Use Percentage of Potential Fall Field Uses t ® ~ ~ ~ '4 ~ ~ f 3 Percentage of Current Net Profit `Y I , ~ ...~.. i ~~~~;a'%§°~?3~a ~ ~ x ~ 83 ~ ~ ~ ~~~w ~3i~ ' ~ ~ ;.r^?e; ,.mz'#'' ' S .r a ~Lue,Y~ya~ '~~~ ~ 9y<'f,£3~{'ifR4Yw ~' °~~' `h:g..: ' ~ ~ ~~'`.,':v ~:~~s.kY,>; 's~f~ ~- .r:>~~~»;y: t"., ~~~ ~ l ~l~ --S' F`~*~~d?e 4 ~.a'~~fi~~ ~~ft~~ ~ ~~'#~ ~ ~ Y i 's%"L'~r`'~ 5:a 's~-~3'i~'~rsf.~"~~. n Q. ,v~5; ~s ~. t§F`~ fl 1.~ ~k s y3~3}'f ~ <-k' F' Fz.. a ~ tx ~ ~ . ',.~%~. sY :~,s:p ~. ~: k~~',e,, .o-,:yF..a'^ X~e:.5,~y SAM ~~ 9. _ ,May, § Y ~,~ ~ xxc.~',t .> 3..'. ,P~ : x i .. ~~.. ;Eq ~fi t R. ,,.f.. KFiem:• h~, ~''~Y5,, +,~`..>l~.ul~.~'P''F,tRy%btit;$x':~",ya,~u:~>,y. „~ ~y~y~~~ ~ K M ~ ~ yy . ~. ~ihk'~+f"Y'~'~~~fr~ £~~~ ~. 4 ~`~i:Y~~ £ 6ix~xi 3 b . to ~Srr~Y;~ s x ,f f,. xi~ ~a~'..'~'% ~ c,~.~as,; sYea~i #"..;~,y, y,:'~.L'i . . ~ .39%~t`>? lG ~f ~_.~~;;~~„.„ ;.~~3,,~-6t'. .~ 4~~~Y~~ RM' z~y~,Y#^.~x".r ~~ ~s.Mk~~ii'a i% f e t 5' ~ a Y ~ £ 3 ~ai3t5y ,a .ry,>¢ « 7~~ ~~~ ~ ~ ~ { ~ ~#~ ~ ~~ H ' ~ ~ ~ 6 Y ^ fr ~~ ~ Ft ~h e.% ' ~%vk~ l ~ 5~: ~~ ~ rc£. ?v i, ~ f ~ S3'. t k _~x4f?'~ Softball $1,920.00 Football $528.00 TRSA $~O~.Op ~ercer~t~ge ~~` ~otenta~ ~U~t Profit Fall Net Profit Differences ~~. ~~. ~~~ ~.~ . as ~~ ~~~ Fall Softball Currently, Fall Adult Softball utilizes Orono Complex and Kuss Field Monday and Wednesday nights from 6:00 to 10:30pm. Adult Softball begins the end of August and continues through October (depending on the amount of rain-outs). • The cost for adult softball is $395.00/team • Teams play double headers • Maximum number of teams is usually 18 teams per league night, due to the poor lighting at Kuss Field Revenue {Based on 2010 numbers) Night Class Number of Teams Revenue Amounts Monday Men's Class D/DD 18 $ 7,110.00 Wednesday Co-Rec 18 $ 7,110.00 Total 36 $14,220.00 Expenses {Based on 2010 numbers) Expense Reason Expense `s 3 Staff 1 staff for 6hrs/week for 8 weeks at the rate of $17.00/hr $ 816.00 Umpire Fees $25.00/game at 36 games/week for 7 weeks $ 6,300.00 Supplies Softballs $ 0.00 Awards League and playoff trophies $150.00 Maintenance Unknown n/a Approximate Expense Total $ 7,266.00 Potential Fall 5o~#ball The ability to add an additional night of softball would provide the opportunity for growth and addi#ional revenue.'. • The cast for adult softball S $395!00/team • Teams play r~Qiable headers • M~iximum number of teams is usually 18 teams per league night,'due to the poor lighting at Kuss Field Revenue Night Class Number of Teams Revenue Amoun#s Monday Men's Class DjDD 18 $ 7,110.00 Tuesday 1,Nomen's Class D/C 18 $ 13,D5D.DD Wednesday Co-Rec 18 $ 13,050.00 Total 54 $ 21,330.00 Expenses ~3c~`~3 x'A~„~ a.~~ ~A t # e~ ie ~ 3,, x~c, ~M~ 3. ^i ~ ";e ; 5J, S"§~Y'~2~ a -,`~ ~ ~ ~ ~'` ~/ 4e "sy ,',.A e n ~Je S . ~ a x `~wa Ex a n~~K~~~ ~ ~ p 4~'R.sY ' zs~ ~ #~3F 3 3~L s ~~,~ GrA~..$~~,~~~a Reason ,~.~~_ ~ ~ ~~ t _,_ ;~ ~ it ~ ~ ~ <.~~ ~~t~:~ ~ ~~a~~*f~~=~~:~sF~$ z~z;_: ~~~. ~:t-~~ ~;:~ttmo u nt Staff 1 staff for 6hrs/week for 8 weeks at the rate of $17.00/hr $ 816.00 Umpire Fees $25.00/game at 54 games/week for 7 weeks $ 9,450.00 Awards League and playoff trophies $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 10,466.00 Fall Flag Football Fall Flag Football is held at the Orono Complex on Thursdays from 6 to 7pm. Program begins September and continues through October. • The cost for flag football is $35.00/participant • Fees do NOT include non-resident rate • Teams are coached by volunteers Revenue (Based on 2011 numbers capped at 60 due to loss of field space to Associations) Number of Revenue Class Participants Amounts Pre-K/1st Grade 60 $ 2,100.00 Total 60 $ 2,100.00 Number of Kids 2011 Participants Number of Teams Number of Fields Per Team Pre-K/1st Grade 60 6 9-11 3 Expenses f Based on 2011 numbers) Expense Reason Expense Amount Staff 3 staff for 2hrs/week for 6 weeks at the rate of $10.00/hr $ 360.00 Uniforms 70 t-shirts at $4.00/t-shirt $ 280.00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 840.00 Po#ential Fall F ag Footba l Theabilt~ to -move Fa11~lag;Footbal[ to Orono Complex would potentially incr~easeparticipar~ts inth~e program. The. goal would be to have Fall Flag Football held at the t~rono Complex ~n Thursdays from ~ to 7pm. The program begins September and confirlues through October. The complex would be available for Associat+ons to use after 7pm. • The cflst far ftagfofltball would $35.DD/participant • Fees do NOT include non-resident rate • Teams are coached by volunteers Revenue Number of Revenue Class Participants Amounts Pre-K/1st Grade 150 $ 5,250.00 Total 150 $ 5,250.00 Number of Number of Participants Teams Number of Kids Fields Fall Flag Football 15D 12 10-1Z 6 Expenses w c~ r ~ ~ ¢x~~ acyA~ ~ ~~ $ ~~ °~ ~~ ~~ense Expense ; ~~ ~x¢~~~ ~~~~_ $~~~x ¢~ ur~~ ~~ "b Reason ~ =~.s ~~~ ~ ~~ ~ ~~ ~x: ~~~ ~ n =. ilc~nt $~~ ~.~~:. tir:§x~a: , ~~ ~ <" ,fir' ~. ~ r p ,.: Staff 6 staff for 2hrs/week for 6 weeks at the rate cif $10.00/hr $ 72Q.00 Uniforms 160 t-shirts at $4.00/t-shirt $ 640.00 Supplies Equipment upkeep $ 200 00 Maintenance Unknown n/a Approximate Expense Total $ 1,560.00 Po#enia 1 Fa l bocce r The'goal would be to add Fall Soccer League to be held at the Kuss Field on Thursday from 6 to 8pm. The program would begin September and would continue through Qctober. * The cost for the soccer league would be $35.0©,~participant Fees do NL3T include non-resident rate * Teams are coached by volunteers Revenue Class Number of Participants Revenue Amounts US/U5 Soccer 48 $ 1,680.00 'u7ju$ 48 $ 1,680.00 Total 96 $3,360.00 Number of Number of Participants Teams Number of Kids Fields U5/U6 48 4 10-12 2 U7/U8 48 4 10-12 2 Expenses ~ ~~ ~~~~# ~ ~ ` ~~~~~~~ Expense Reason r~# ~f$.3~ ~, ~ ~ ~ ~, ~ ~~ Ott Staff 2 staff for 3hrs/week for 6 weeks at the rate of $10.00/hr $ 360.00 Uniforms 130 t-shirts at $4.OOjt-shirt and 96 socks at $2.90/pair $ 718 00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 1,278.00 Baseball Softball Soccer Football Total 5 4 8 ~ 0 16 ummer (14 Weeksj 0 5 8 8 21 Fail X13 Weeksj ot~ 5 9 16 8 37 Current Potential Adult Softball 10,380.00 20,860.00 Flag Football 2,310.00 2,310.00 T-Ball 7,960.00 7,960.00 Soccer 1,109.00 1,109.00 Lacrosse 360.00 360.00 Current Potential Adult Softball 6,954.00 10,864.00 Flag Football 1,260.00 3,690.00 Soccer 0.00 1,278.00 Current Potential ERPR 30,333.00 48,431.00 Youth Associations 9,884.00 8,768.00 ~,;~ ~: .ax. e.,,~....,.` ... ~.~.._ ~..,, __.._~ ..,u.._.,-m~_ ._...._-- ~ ..~. ,,~ , a ~ ,gym.„_._...~ ~ ~.. ~.e.~.~ _.,...v.~.w__ .. -a ,.<. C~uLr~re~~n~t S~u~~m~LmeLr ~Fe'I~ Use