04 13 2011 PR MINMEETING OF THE ELK RIVER
PARKS AND RECREATION COMMISSION
HELD AT CITY HALL
WEDNESDAY, APRIL 13, 201 I
Members Present: Chair Anderson, Comnussionexs Ahlness, Jaker, Karlsen, Niziolek,
and Peterson
Members Absent: Commissioner Nystrom
Council Liaison: Mayor Dietz
Staff Present: Steve Benoit, Recreation Manager; Chris Leesebexg, Planner/Park
Planner
2.
3.
4.
5.
Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Parks and
Recreatoon Commission was called to order at 6:30 p.m. by Chair Anderson.
Consider April 13.2011 Parks & Recreation Commission Agenda
Recreation Manager, Steve Benoit added Item 10.2. City of Elk River Annual Report
Update.
Chair Anderson added Item 10.3. Woodland Trails Park Controlled Burn Update.
MOVED BY COMMISSIONER AHLNESS AND SECONDED BY
COMMISSIONER JAKER TO APPROVE THE APRIL 13, 2011 PARKS &
RECREATION COMMISSION AGENDA. CARRIED G-0.
Consider Minutes of March 9 2011 Parks & Recreation Commission Meetin
MOVED BY COMMISSIONER PETERSON AND SECONDED BY
COMMISSIONER KARLSEN TO APPROVE THE MARCH 9, 2011 PARKS
AND RECREATION COMMISSION MEETING MINUTES. MOTION
CARRIED 6-0.
Open Mike -None
Volunteer of the Month
Recreation Manager, Steve Benoit presented Ann Hove as the Volunteer of the
Month.
6. Recreation Manager's Report -Steve Benoit
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Apxd 13, 2011
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Recreation Manager, Steve Benoit shared the Elk Rivcx Senior Center and Elk River
Ice Arena staff reports.
Mr. Benoit explained how recreation staff conducted two summer group interviews.
Mr. Benoit stated that staff have completed and submitted and Outdoor Recreation
Grant, if awarded this grant will secure funds to aid in the installation of lights on the
four upper &elds at the Youth Athletic Complex.
Mx. Benoit reported that the City has entered into an agreement to purchase the
parking lots in historic downtown, behind Daddyo's as well as a section of the lower
lot next to River's Edge Commons Park.
Mr. Benoit shared the staff have completed and submitted several grant applications
in an effort to secure funding to aid in the purchasing of the Bailey Point property.
Mr. Benoit stated that interviews had begun fox the Parks and Recreation Director
position.
Discussion/Action Items
7.1.A. Indoor Facility Use Police
Recreation Manager, Steve Benoit reported staff recommended updates to the
Indoor Facility Use Policy.
Commissioner Jaker stated that under Alcohol #2, some of the original statement
was lost when draft was created. Would recommend keeping the phrase that alcohol
be served with food.
Commissioner Jaker suggested that instead of listing what renter cannot use to hang
things up as decorations that policy should state "see the staff for more details".
Mayor Dietz asked ifnon-resident fees should come down with the thought that
they may bump a resident from being able to rent.
Mr. Benoit stated that to rent a facility it is first come, first served.
Commissioner Karlsen asked why the kitchen would be taken out.
Mx. Benoit stated that the kitchen does not have industrial stove and refrigerator to
bring it into code. If the kitchen is listed on form it sends the message that it is
usable as an industrial type kitchen.
Commissioner Karlsen asked why the bandshell would not be avaIlable for renting
any longer.
Park & Recxeadon Commission Minutes
April 13, 2011
Page 3
Mx. Benoit shared that there is an Outdoor Facility Use form, which is what renters
will use to reserve the bandshell.
Commissioner Peterson shared his concern about having the oven in the kitchen
when not being up to code and that it should be removed.
Commissioner Anderson asked if the Lions Club ox the City use the oven.
Mx. Benoit stated that the City does not use the oven and that the Lions Club meets
in the evening and have their own access and not aware if they use it and can check
into that.
Commissioner Anderson stated he agreed with fee recommendations and this needs
more discussion and to bring back in May.
7.2.A. Protection of Natural Resources in City Parks
Planner/Park Planner, Chris Leesebexg presented a draft ordinance regarding the
disturbance of natural features and wIldlife in City parks.
Mayor Dietz asked if the City Attorney had reviewed the ordinance.
Mr. Leeseberg stated that the ordinance would be reviewed by the City Attomey
before the council meets.
MOVED BY COMMISSIONER JAKER AND SECONDED BY
COMMISSIONER KARLSEN TO RECOMMEND TO CITY COUNCIL
TO ACCEPT STAFF RECOMMENDATION, SUBJECT TO ATTORNEY
REVIEW TO APPROVE THE ORDINANCE RELATING TO
DISTURBANCE OF NATURAL FEATURES AND WILDLIFE IN PARKS.
Commissioner Niziolek stated he would like to add an amendment stating that if the
City Attomey changes any significant language that the ordinance come back to the
Parks and Recreation Commission for review.
MOVED BY COMMISSIONER JAKER AND SECONDED BY
COMMISSIONER KARLSEN TO RECOMMEND TO CITY COUNCIL
TO ACCEPT STAFF RECOMMENDATION, SUBJECT TO ATTORNEY
REVIEW TO APPROVE THE ORDINANCE RELATING TO
DISTURBANCE OF NATURAL FEATURES AND WILDLIFE IN PARKS.
IF ATTORNEY SUGGESTS SIGNIFICANT LANGUAGE CHANGES,
ORDINANCE WILL GO BACK TO PARKS AND RECREATION
COMMISSION FOR REVIEW. MOTION CARRIED G-0
8. Information/Update Items
8.1. Community Events
Park & Recreation Commission Minutes
Apxd 13, 2011
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Recreation Manager, Steve Benoit showcased the volunteers from the Senior Activity
Centex and National Volunteer Week.
8.2. Park/Program Highlights
Recreation Manager, Steve Benoit shared the Pinewood Golf Course was now open
for business.
8.3. SHIP Grant Update
Recreation Coordinator, Stephanie Albin discussed the SHIP Grant that is for
$25,000 for the Parks & Trails Wayfmding Plan.
9. City Council/Planning Commission Review/Updates
Mayor Dietz shared that the City had been approached to be a part of Hockey Day
in Minnesota. If Elk River is chosen as a host it will be in 2014 and held at Handke
Stadium.
Mayor Dietz reported that the Ice Arena is in need of many repairs and upgrades, the
292 Group has been hired to do an analysis of the entire building so projects can be
considered and prioritized in the future.
10. Other Business
10.1. Election of Chair and Vice-Chair
Commissioner Jakex nominated Commissioner Anderson for Chair position.
Commissioner Anderson accepted nomination.
Comrrussioner Jaker nominated Cormnissionex Niziolek for Vice-Chair position.
Commissioner Niziolek accepted nomination.
MOVED BY COMMISSIONER JAKER AND SECONDED BY
COMMISSIONER AHLNESS TO ELECT COMMISSIONER
ANDERSON AS CHAIR AND COMMISSIONER NIZIOLEK OF PARKS
AND RECREATION COMMISSION. MOTION CARRIED G-0
10.2. Annual Report Update
Planner/Park Planner, Chris Leesebexg discussed the City's Annual Report that is
currently posted on the City's website; highlighting the 2010 volunteers.
11. Adjournment
There being no further business, the meeting adjourned at 7:58pm.
Park & Recreation Commission Minutes
Apti113, 201 t
Minutes prepared by Tonya Love.
Tina A e
Dave Anderson
Parks and Recreation Conunission Chao
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