07-05-2011 CCMMEETING OF THE ELK RIVER CITY COUNCIL
• HELD AT THE ELK RIVER CITY HALL
TUESDAY, JULY 5, 201 I
Members Present: Mayor Dietz, Councilmembers Zerwas, Westgaard, Gumphrey, and
Moon
Members Absent: None
Staff Present: Finance Director Tim Simon, Building Maintenance Supervisor Gary Lore,
IT Manager Bob Pearson, Recreation Manager Steve Benoit, Senior Center
Coordinator Sue Kostanshek, Golf Course Superintendent Paul Anderson,
Librarian Mick Stoffers, Park Maintenance Supervisor Rodney Schreifels,
Accountant Lori Stich, and Executive Secretary/Deputy City Clerk Jessica
Miller
Call Meeting_To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Dietz.
2. Consider 07/05/2011 Agenda
• Items 3.1. and 3.6.B. were removed from the consent agenda for discussion after open mike.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA AS
AMENDED. MOTION CARRIED 5-0.
3. Consider Consent Agenda
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE FOLLOWING
CONSENT AGENDA AS AMENDED:
3.2. CHECK REGISTER AS OUTLINED IN THE STAFF REPORT.
3.3. MASSAGE THERAPIST LICENSE TO JESSICA HOHMAN,
SIMONSON'S SALON AND DAY SPA UNTIL DECEMBER 31, 2011.
3.4. MASSAGE THERAPIST LICENSE TO KARI OLSON, THE LITTLE
REJUVINATION STATION UNTIL DECEMBER 31, 2011.
3.5. SOLICITOR LICENSE - FAYSAL HASAN, BLAINE ANOKA ICE
CREAM UNTIL DECEMBER 31, 2011.
3.6. A. AUTHORIZATION TO COMPLETE THE FOLLOWING
ORDINANCE AMENDMENTS AS OUTLINED IN THE STAFF
REPORT:
1. VARIANCES
2. LANDSCAPING
• MOTION CARRIED 5-0.
City Council Minutes
July 5, 2011
Page 2
4. Open Mike
No one appeared for Open Mike. •
3.1. June 13 Council Minutes
Councilmember Motin stated that the motion on June 13 for item 6.1. was to change Annie
Deckert's title to Director of Economic Development rather than Economic Development
Director.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO AMEND ITEM 6.1. OF THE JUNE 13,
2011 COUNCIL MINUTES SO THE TITLE OF THE RECENTLY APPOINTED
ECONOMIC DEVELOPMENT MANAGER ANNIE DECKERT IS CHANGED
TO DIRECTOR OF ECONOMIC DEVELOPMENT. MOTION CARRIED 5-0.
3.6.B. Authorization to Initiate a Conditional Use Amendment to Amend the Planned Unit
Development Agreement for Trott Brook Farms
Mayor Dietz questioned why the city is responsible for the approximately $400 cost of
property owner notification when an individual has requested the variance. He requested
that this item be continued to July 11 when Planning Manager Jeremy Barnhart can be
present to address questions.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO CONTINUE THE REQUEST FOR •
AUTHORIZATION TO INTIATE A CONDITIONAL USE AMENDMENT TO
AMEND THE PLANNED UNIT DEVELOPMENT AGREEMENT FOR
TROTT BROOK FARMS (ITEM 3.6.B.) TO THE JULY 11, 2011 MEETING.
MOTION CARRIED 5-0.
5.1. Award of Contract for Hail Damage Reroof Project
Mr. Simon presented the staff report.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER WESTGAARD TO AWARD THE HAIL DAMAGE
REROOF CONTRACT TO TIMBER TOP ROOFING IN THE AMOUNT OF
$76,978. MOTION CARRIED 5-0.
5.2. Approve Contract for Interim City Administrator
Mr. Simon presented the staff report.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE INTERIM CITY
ADMINISTRATOR EMPLOYMENT AGREEMENT WITH ROBERT D.
THISTLE AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 5-0.
5.3. Discuss Council Worksession Agendas
Mr. Simon reviewed the draft worksession agendas for July and August.
City Council Minutes
July 5, 2011
Page 3
• Item 3.6.B. from above, authorization to initiate a conditional use amendment to amend the
planned unit development agreement for Trott Brook Farms, was added to the July 11
worksession agenda.
It was noted that it may be helpful to discuss the Ice Arena budget on August 8 when the
expansion update is discussed.
The Council recessed into the Upper Town Conference Room at 6:43 p.m. for budget discussion.
The meeting reconvened at 6:46 p.m.
6.1. 2012 Budget Discussion
Finance
Mr. Simon presented the finance goals and budget. The only notable change is an increase in
operating supplies for an outdated computer.
Mr. Simon discussed seeking RFP's for auditing services in the next year or two. Council
consensus was for Mr. Simon to report back.
Legal
This budget was reduced from 2011 based on the average amount per month spent on
prosecuting attorney fees.
Information Technology
• Mr. Pearson reviewed the information technology budget and goals.
Mr. Pearson requested that his assistant's title be changed to assistant IT manager. He stated
that he is working with human resources to develop a job description and he would stay
within budget by reducing summer intern hours.
Building Maintenance
Mr. Lore reviewed the building maintenance budget and goals.
Mr. Lore explained his personnel requests which include a maintenance technician position
and moving apart-time custodian to full-time.
Mayor Dietz noted that the new employee at ERMU is a licensed electrician which may be
helpful for building maintenance staff.
Discussion about creating a single building maintenance budget was held. Mr. Simon
indicated this can be discussed in detail at a later date.
Senior Center
Ms. Kostanshek reviewed the senior center budget and goals. She explained that her budget
includes a capital outlay request for air conditionirig unit replacements and a database
management system.
Park Maintenance
Mr. Schreifels reviewed the park maintenance budget and goals. He explained his personnel
requests which include increasing a seasonal employee's hours to six months out of the year.
It was noted that a position currently split 50/50 between the ice arena and park
City Council Minutes
July s, 2011
7.
8.
Page 4
maintenance is proposed to be moved to a full-time employee for the arena with remaining
funds going to seasonal park maintenance hours. Mr. Simon indicated this item will be •
discussed in greater detail during the ice arena budget discussion.
It was noted that the skatepark replacement will need to be added to the Capital
Improvement Plan in the future for discussion.
Mayor Dietz questioned if the lawn care contracts for the entire city can be combined to get
better pricing. Mr. Schreifels indicated that he and Mr. Lore have discussed combining all of
the lawn care contracts for the city and ERMU into one and plan to do so for 2012.
Recreation
Mr. Benoit reviewed the recreation budget and goals.
He outlined his personnel request which includes a recreation assistant.
Councilmember Gumphrey expressed an interest in exploring the city staffing the
concession stand at the Youth Athletic Complex.
Pineavood Golf Course
Mr. Anderson reviewed Pinewood's budget and goals.
The condition of the club house was discussed.
Library
Ms. Stoffers reviewed the library's budget and goals. •
Capital Outlay
Mr. Simon reviewed the 2012 requested Capital Outlay items.
It was the consensus of the Council that they like the current budget process where the
department or division head is present for review of the budget to answer any questions.
Other Business
Mr. Simon stated that an informational memo is included in the packet from City Engineer
Justin Fetnrite. Mr. Simon questioned if the Council is interested in having a presentation
from the City of Rogers on the Interchange TH101 and CR44 project.
Council consensus was that they were not interested in having a presentation from Rogers
on this item. Consensus was to provide a letter or resolution of support for the project but
not the requested financial contribution.
Council Updates
There were no Council updates.
9. Staff Updates
There were no staff updates.
•
City Council Minutes
July 5, 2011
Page 5
10. Adjournment
There being no further business, Mayor Dietz adjourned the meeting of the Elk River City
Council at 8:54 p.m.
Minutes prepared ssica Miller.
Tina Allard, City Clerk
hn J. ietz, yo
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