01-09-2008 ICE MIN
MEETING OF THE ELK RIVER
ICE ARENA COMMISSION
HELD AT CITY OF ELK RIVER
WEDNESDAY, JANUARY 9, 2008
Members Present: Chair Martin, Vice Chair Johnson, Commissioners Barth, Foss,
Malzahn, and Paige
Members Absent: Commissioner, Farber
Staff Present: Parks and Recreation Director, Bill Maertz, Arena Manager, Rich
Czech.
1.Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Ice Arena
Commission was called to order at 6:00 p.m. by Chair Martin.
2.Consider 11/14/07 Ice Arena Commission Agenda
MOVED BY COMMISSIONER PAUL PAGE AND SECONDED BY
COMMISSIONER MALZAHN TO APPROVE THE JANURY 9, 2008
ICE ARENA COMMISSION AGENDA. THE MOTION CARRIED
6-0.
3.Consider 08/14/07 Ice Arena Commission Minutes
MOVED BY VICE CHAIR JOHNSON AND SECONDED BY
COMMISSIONER BARTH TO APPROVE THE NOVEMEBR 14, 2007
ICE ARENA COMMISSION MINUTES. MOTION CARRIED 6-0.
4.Open Mike
No Discussion
5.2007 Financial Update
Due to the 2007 financial information not be finalize no discussion took place on
this issue.
6.Lobby Expansion for the Arena / Naming Rights for the Arena
Arena Manager, Rich Czech discussed a rendering of the proposed lobby
expansion.
Park and Recreation Director, Bill Maertz, stated that the council had a chance to
look over the options that were provide by R.J.M.. The council liked option # 2,
which is about 2.2 million. The council thought that this was a little high and
directed staff to go back to the artistic and make a few changes and to see if the
original numbers were accurate. Bill indicated that the original numbers where
program numbers, just giving a rough estimate cost of the square footage. R.J.M.
went through and did an itemized construction estimate, which put the cost of
the project at about $181.00 a square foot., which includes design fees, and
construction costs. This brings the project to about 1.8 million. Bill has asked
R.J.M. to take about 200 square feet of the project so that the cost of the project
would be below 1.8 million, maybe another $150,000.00 to 200,000.00.
The feeling was that with the public works expansion the council is a little
hesitate to add another building expansion at this time. It was felt that with
naming rights, it could give the boost the project needs to keep the project
moving forward.
Alternative funding was discussed about the expansion.
(6:52pm) Commissioner Page and Parks Director Bill Mertz left for Parks and
Recreation meeting.
7.Skate Club Representative to Arena Commission
Rich Czech, Arena Manager noted that if the the Arena Commission were to
expand by one person it would be the largest Commission the city has. He also
noted that Commissions do not have equal numbers and that we may be better
off bringing this item to the council if we wish to move forward with it.
Commissioner Martin thought that if Skate Club would like to have some
representation on the Arena Commission, they could have one of their members
run for an at large position. It was noted by the Commissioners that the Skate
Club could come to open mike or approach any of the Commissioners with
their concerns.
8.High School Coaches Wall of Fame
Rich Czech, the Arena Manager, noted that Kent Madsen is still on board to
work with putting something together for the players hall of fames as well as
the coaches wall of fame. If all goes well, Kent should have something for the
commission to review by August. Discussion took place if assistant coaches
should be noted.
9.Video Presentation System
Rich Czech, Arena Manager, noted that the video presentation took place with
limited success. The lighting in the rink did not provide for a very good
picture. Discussion took place about the presentation and the results. It was
noted that maybe once that the lighting system was changed out, this type of
video presentation could then be implemented.
10.Advertising
Discussion took place about the possibility of allowing Elk River Booster Club to sub
lease a couple of advertising spaces on the rink. Rich Czech, Arena manager, noted a
few concerns. One, would we then allow other groups such as Youth Hockey, the
Girls booster club, and Skate Club to do the same? Two, they would be competing
against the same customers that rent advertising space in the Arena now. Rich
reviewed his recommendation to the Commission, allow each organization six signs.
The first three would be sold at the regular price, and the second one would be
discounted 30%, for a total of six signs. The second sign would only be allowed in
the barn or along the Westside of the Olympic rink.
The consensus of the Commission is that there are other fundraising activities that
these non profits organization could explore and that the extra work that would add to
the staff time is not worth the Arena’s staff time.
11.New Zamboni
Arena Manager, Rich Czech noted that the bid for the Ice Resurfacer came in about
9% over budget. However with the trade in value of the machine, $7,000.00 -
$9,500.00, the cost of the machine should be within 1% of the budget. He also noted
that the council approved the purchase of the machine and that the machine should be
delivered sometime in October. Discussion took place regarding keeping the machine
for the outdoor rinks. However Rich Czech noted that if we were to keep the
machine, a building (garage) would have to built to house the machine the building
would need to be heated and large enough to store the machines supplies as well as
water heater large enough to supply of hot water to resurface the rinks.
12.Other Business
Commissioner Malzahn asked about the rink lighting project to replace the existing
lights in the Olympic rink. Arena Manager, Rich Czech, noted that when the
discussion took place about expanding the front of the Arena, the lighting project was
put on hold due to the fact that the lighting project may have been included in the
expansion. Commissioner Malzahn noted that the project seemed to be a win, win
idea. The new lighting would be a green project, save the city money in utility costs,
and give better lighting, which is needed badly in the Olympic rink. Commissioner
Martin suggested that the project should be revisited and put on the capital
improvement plan for 2009. The rest of the Commissioners agreed and directed Rich
to move forward with the project.
12. Adjournment
MOVED BY VICE CHAIR JOHNSON AND SECONDED BY
COMMISSIONER FOSS TO ADJOURN MEETING. MOTION CARRIED 5-
0
The meeting of the Elk River Ice Arena Commission was adjourned at
7:22pm.
Respectfully Submitted,
Rich Czech,
Arena Manager