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08-14-2007 ICE MIN MEETING OF THE ELK RIVER ICE ARENA COMMISSION HELD AT CITY OF ELK RIVER TUESDAY, AUGUST 14, 2007 Members Present: Chair Martin, Vice Chair Johnson, Commissioners Barth, Farber, and Foss Members Absent: Commissioner Malzahn, Paige Staff Present: Arena Manager, Rich Czech, Director of Finance, Timothy Simon Recording Secretary, Shari Peterson 1.Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Ice Arena Commission was called to order at 6:00 p.m. by Chair Martin. 2.Consider 08/14/07 Ice Arena Commission Agenda MOVED BY COMMISSIONER JOHSON AND SECONDED BY COMMISSIONER FARBER TO APPROVE THE AUGUST 14, 2007 ICE ARENA COMMISSION AGENDA. THE MOTION CARRIED 5-0. 3.Consider 04/10/07 Ice Arena Commission Minutes MOVED BY COMMISSIONER FARBER AND SECONDED BY CHAIR MARTIN TO APPROVE THE APRIL 10, 2007 ICE ARENA COMMISSION MINUTES, AS AMENDED. MOTION CARRIED 5-0. 4.Open Mike No Discussion 5.Review 2007 current information on the 2007 budget and the draft budget for 2008 Director of Finance, Tim Simon, discussed the budget information included in handout for year 2006, 2007 and the draft budget for year 2008. Arena concessions showed a net profit of $22,503 for 2006. 2006 showed nice operating income before the building debt which will be ongoing until year 2013. Year to date, 2007, concessions are doing well. Projected 2007 operating income before building debt will be approximately 48,990. Projected operating income for 2008 will be approximately 63,110 before the building debt. Some of the trends that are showing are decreased summer programs, due to the absence of some hockey camps going to Rogers Arena, decreased arena advertising, and insufficient off ice programs. 2008 shows two major capital outlays, one of which is to purchase a new Zamboni and the other is to replace the battery on the old Zamboni. 6.Add a Skate Club representative to Arena Commission Arena manager, Rich Czech has requested that the Elk River Skate Club be represented on the Arena Commission. It has been noted that the City Council has the authority to change the number of commissioners. Vice Chair, Johnson and Commissioner Barth both agreed that another community member representative on the board would be a positive opportunity to get the word out regarding the Elk River Ice Arena and everything it has to offer. MOVED BY VICE CHAIR JOHNSON AND SECONDED BY COMMISSIONER BARTH TO RECOMMEND TO THE CITY COUNCIL THAT IT WOULD BE ADVANTAGEOUS TO INCLUDE A SPOT ON THE ARENA COMMISSION FOR A ELK RIVER SKATING ACADEMY SPOKESPERSON. MOTION CARRIED 5-0 7.Pictures in Arena Vice Chair Johnson handed out an excerpt from the August 3, 2004 Ice Arena Minutes. The handout briefly acknowledged the discussion regarding the Arena pictures and how they were to be displayed at the arena, and the qualifications that should be met to have said picture displayed in the Arena. Discussion continued as to who would make the frames and the commission agreed that the player or family member should work directly with Mike Jackson regarding the picture and cost of framing, then bring the completed framed picture to Arena Manager, Rich Czech. If in the future Mike Jackson would not be available to make the frames the Arena Commission would have to vote on who would be the replacement. Arena Manager Rich Czech stated that the frames are either a 3 or 4 unit frame, and Vice Chair Johnson stated that if the player has qualified at more than one level of competition, he/she may have more than one picture on display. The Ice Arena Commission agreed that in order to have their picture on display in the ice arena, the individual must have played for Elk River at the youth or high school level and achieved one of the following: 1)College – must have lettered at the varsity level 2)European Professional Hockey 3)National Hockey League (NHL) or affiliated minor league hockey club Vice Chair Johnson stated that the qualifications should include a moral clause Stating a player should have concluded play at the youth and high school level in good standing according to the MAHA rules (youth hockey) or the Minnesota State High School League rules (high school). Commissioner Barth noted that the display of pictures should also include head coaches. He also stated that he would look into the coach’s history and the cost associated with placing the pictures in the arena. MOVED BY COMMISSIONER AND SECONDED BY COMMISSIONER BARTH TO PLACE PICTURES IN THE ARENA WITH THE ABOVE QUALIFICATIONS AND MORAL CLAUSE NOTED AND WITH THE PICTURE AND FRAME SPECIFICATIONS NOTED ABOVE. ADOPT A POLICY REGARDING PLACING BOYS AND GIRLS HEAD COACHE/S AND ANY OTHER COACHES PICTURES IN THE ARENA WITHIN THE AGREED ARENA SPECIFICATIONS AND TO GRANDFATHER IN THE EXSISTING ARENA PICTURES. MOTION CARRIED 5-0 Consideration of the admittance of the Skate Club Pictures will be at another time. 8.Cost Effective Energy Efficient Improvements for Minnesota Arena’s prepared by the Center of Energy and Environment / Energy Saving Measures. Along with the Minnesota’s Center of Energy handout, a power point presentation was prepared to show some of the Arena’s energy saving measures that are in place and some that could be accomplished or refined. Commissioner Farber asked if there was some sort of energy saving grant since the City of Elk River is an Energy Star City. Ice Arena manager Rich Czech stated that he would look into the ceiling tiles that were presented in the energy saving information. 9.Ice Sales A handout was presented that showed the Ice Arena usage by customer. Total hours from June 06 through May 07 were 4,174.17. Total hours projected from June 07 through May 08 are 3,914.42. 11. Remodeling of the Entryway and Lobby A computer generated picture and floor plan was handed out that showed the Arena in a possible post remodel stage. Discussion followed by Commissioner Farber asking if there could be a joint venture with the Elk River School Board. Commissioner Barth stated that he feels the Board is open to discussion regarding a Arena/field house and that he would like to facilitate a meeting with the School Board, City of Elk River, City Council, Youth Hockey Representative, Skate Club Representative, and Arena Manager Rich Czech. Chair Martin and Commissioner Farber both stated that they would like to be involved also in the meeting. 10.Staff Updates A.Concessions: Arena Manager Rich Czech stated that he will be using a new coffee vendor this fall. Samples of coffee were available to try. B.Arena Projects: Slide Pictures of the various Arena aesthetic and much needed improvements were viewed. New plastic benches, fresh paint and new boards on the barn walls were some of the improvements made over the summer. C.High School Game Ticket Fund: D.Walking Track: 11.Other Business No other business 13. Adjournment MOVED BY CHAIR MARTIN AND SECONDED BY COMMISSIONER FOSS TO ADJOURN MEETING. MOTION CARRIED 5-0 The meeting of the Elk River Ice Arena Commission was adjourned at 9:00pm. Respectfully Submitted, Shari Peterson Recording Secretary