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10-10-2005 EDA MIN - JOINTMEETING OF THE ELK RIVER CITY COUNCIL HELD AT LIONS PARK CENTER QOINT MEETING WITH THE BOARDS AND COMMISSIONS) MONDAY, OCTOBER 10, 2005 Members Present: Mayor Klinzing, Councilmembers Dietz, Farber, Gumphrey, and Matin Members Absent: None Staff Present: City Administrator Pat Klaers, Community Development Director Scott Clark, Environmental Assistant Rebecca Haug, Assistant Director of Economic Development Heidi Steinmetz, Director of Parks and Recreation Bill Maertz, Utilities General Manager Bryan Adams, Librarian Mick Stoffers, and City Clerk Joan Schmidt EDA Members Present: Pat Dwyer, Jeff Gongoll and Dan Tveite Heritage Preservation Members Present: Lance Lindberg, Jeff Gongoll, Pat Dwyer and Cliff Lundberg HRA Authority: Stewart Wilson, Louise Kuester, Jean Lieser and Larry Toth Ice Arena Commission Members Present: Dave Halgren, Dale Martin and Dawn Polston-Hork Library Board Michael Hangaard, Donna Martin, Anne Schroeder and Karen Stelk Members Present: Parks and Recreation Dave Anderson, John Kuester and Dawn Polston-Hork Members Present: Planning Commission Dana Anderson, Pete Lemke, Leo Offerman, Howard Ropp, Kevin Scott Members Present: and Matthew Westgaard Utilities Commission Members Present: Jerome Takle Energy City Commission Members Present: Bryan Adams, Jeff Gongoll, Arnold Hendrickson, Edward Stoutenburg and Vance Zehringer 1. Call Meeting To Order City Council Minutes October 10, 2005 Page 2 Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Klinzing. 2. Consider 10/10/2005 Agenda MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA. MOTION CARRIED 5-0. 3. Consider Consent Agenda MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1 SEPTEMBER 12, 2005 EXECUTIVE SESSION MINUTES 3.2 CALL SPECIAL CITY COUNCIL MEETING FOR OCTOBER 24, 2005 AT 6 P.M. AT CITY HALL TO MEET WITH THE SHERBURNE COUNTY BOARD OF COMMISSIONERS MOTION CARRIED 5-0. 4. Ouen Mike No one appeared for Open Mike. 5.1 Board/Commission Joint Meeting Mayor Klinzing introduced the council and herself and thanked the board and commission members for attending this joint meeting. She stated that since last years joint meeting the new city commission which is the Energy City Commission has been established. She stated that the council is interested in keeping the lines of communication open and that is one of the reasons for this joint meeting. She stated that the Council is interested in hearing of the upcoming projects of the groups. In sharing this information in this setting other boards and commissions members obtain a better understanding of what other groups are working on. She stated that the members help to provide the voice of the citizens of this community. Each board and commission member was introduced and the Chair of each board or commission shared past accomplishments and/or future goals/projects. Housing & Redevelopment Authority (HRA): • Downtown Revitalization Project with MetroPlains Developmem; • Redevelopment Plan of the downtown area north of Highway 10; City Council Minutes October 10, 2005 Page 3 • Work on formal Redevelopment Plan; • Incorporate redevelopment of single family areas into downtown area of Elk River; • Work on grant in the amount of $500,000 for Highway 10 to go through downtown; working with MnDot for a road underneath this area (similar to downtown Duluth area). Economic Development Authority (EDA): • Industrial Development -continue to promote Elk River as the Light Industrial Hub of the Northwest Metro; provide financing options and site options for industrial businesses -six new industries have come to town in the last two years; • Help local industries to expand; • Succeeded in developing a park and industrial area; • Working with Great River Energy (GRE) to keep from moving out of town with proposed creation of another industrial park along Highway 10; • Helped to establish the Gateway to Elk River on the east end of town; • Incubator Program. Planning Commission: • Continue to execute, follow and address the City of Elk River Comp Plan; • Continue working on urban services, infrastructure and ordinance changes; • Put together specific ordinances with guidelines dealing with wetlands and other issues; • Look at development and redevelopment of parcels east of County Road 40; • Get public input and develop best practices for development of furure properties -try to make good planning decisions; • Recognize increasing need for communication with Sherburne and other counties, State of Minnesota agencies and neighboring cities. Ice Arena Commission: • To oversee management of the Ice Arena facility by making recommendations to the Elk River City Council regarding setting policies and procedures on facility use and rental, setting of policies for ice remal rates, establishment of priorities of ice rental to customers, and marketing of the space for rent for various activities; • Identify ways to increase revenue on the use of the facility for rental of space for dry land activities as well as increasing the usage of the ice over non peak hours; • Make recommendations in the operations of the concession stand; • Facility to be a safe environment for customers; City Council Minutes October 10, 2005 Page 4 Make recommendations in maintenance of facility -roof needs to be replaced; office being built for Arena Manager making this position more accessible to the public; Installation of 10'x15' banners of pro hockey players. Library Board: • Provide leadership and expertise in use of library; • Educate the public in importance of library; • Play active role in decisions regarding expansion project; • Explore future services. Municipal Utilities Commission: • Next year construction of new sub station in Otsego; • Upgrade station on Proctor Avenue; • Construct new station in Elk River; • New wire to be installed along Highway 10; • Continue Conservation Program, Energy Program, Plantings, Energy Audits and Rebates; • Continue with aquifer storage and recovery program; • Ongoing training in safety for employees and community. Parks and Recreation Commission: • Update current Master Plan and get a handle on development; • Use $1.2M grant money for trails and Highland East redevelopment; • Refocus on downtown redevelopment with park area and River Walk; • Implement Natural Resources Inventory (NRn Task Force; • Identify site and explore opportunities for area parks in northeast Elk River; • Have more collaboration with Sherburne County to connect Elk River with Sherburne County Refuge. Energy City Commission: • Provide geographical focal point to demonstrate energy efficient and renewable produces; • Built two energy saving demo homes with a third Energy House currently under construction along County Road 1; • Emphasize the importance of Energy City as an economic development tool; • Educate the public regarding emerging technology; • Offer tours of 13 demonstration sites; • Continue to increase the number of sites; • Increase the number of geo-thermal installations; • Encourage input from the public. Heritage Preservation Commission: City Council Minutes Oc[ober 1Q, 2005 Page 5 • Continue collaboration with St. Cloud State University for archaeological digs; • Educate citizens of Elk River with respect to the historic and architectural heritage of the city via written/oral history; • Work on completing oral histories; • Work on continuing survey of all historic areas, buildings, structures, etc. in the City; • Participate in what is happening in regards to "Old Town" Elk River. An open question/answer session followed. Questions asked dealt with current activities within the City. At 8:04 p.m., Mayor Klinzing thanked everyone for his or her input and for coming. She encouraged the members to enjoy refreshments and to visit and stated that the Council still had items on the agenda and that discussion would continue in the recreation department area. 5.2 Open Forum At 8:10 p.m., Mayor Klinzing called the meeting back to order. Councilmember Farber informed the Council that he had been contacted by constituents residing along 197`h Avenue who had been contacted by a developer and that they will attend next weeks Council meeting to discuss the possibility of rezoning. He stated that staff has been made aware. ++++++++++++++++++++++++ Councilmember Motin stated that he was contacted by an individual who has had issues with requirements being added by city staff before a final inspection. City Administrator Klaers stated that it is his understanding that the builder was not straight forward with staff and he would again talk to staff. ++++++++++++++++++++++++ Mayor Klinzing stated that she has met with Paul Krause, the owner of Pinewood Golf Course, and has asked him to postpone the proposed development of his property. She stated that he would like to negotiate with the City in obtaining a reasonable price to sell this golf course to the City with selling possibly on contract for deed. She stated that Finance and Administrative Services Director Lori Johnson will check with other cities that have golf courses and do a cost analysis. 6. Other Business The City Council gave an unfavorable performance review of City Administrator Klaers. Mr. Klaers stated that he would resign from his position. It was the consensus of the City Council to abide by the terms and conditions of his contract. They also expressed flexibility in regards to the effective date of his termination, time span of receiving severance package, and the issue of heahh insurance. Councilmember Motin, City Council Minutes Page a Oc[ober 10, 2005 as a representative of the Council, will put in writing the agreed upon terms and conditions whereby Mr. Klaers will submit his formal resignation. Staff Updates No staff updates. 8. Adiournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 8:52 p.m. y .~ m.~.~.,~ Joan Schmidt City Clerk