5.2. SR 08-01-2011REQUEST FOR ACTION
TO ITEM NUMBER
City Council 5 , 2 ,
AGENDA SECTION MEETING DATE PREPARED BY
Administration Au st 1, 2011 ustin Femrite, P.E.
ITEM DESCRIPTION REVIEWED By
2011 Seal Coat Improvements -Award of Construction Phil Hals, Street Su erintendent
Contract RED BY
ACTION REQUESTED
The City Council is asked to consider adoption of the attached resolution which awards the 2011 Seal
Coat Project to Pearson Bros., Inc in the amount of $311,234.40 and authorizes the execution of the
contract.
BACKGROUND/DISCUSSION
As authorized at the June 13, 2011 City Council meeting, staff prepared plans and advertised the 2011
Seal Coat Improvements project. Construction bids were received on Monday, July 25, 2011. There
were a total of 2 bids received which axe summarized as follows:
Pearson Bros., Inc. $329,286.68
Allied Blacktop, Inc. $344,537.30
We are recommending award of the project to Pearson Bros, Inc. who was the lowest responsible bidder.
Pearson Bros. has completed other seal coat projects for the City of Elk River, most recently in 2010.
The Street department has been very satisfied with their work.
FINANCIAL IMPACT
The budgeted amount for contracted seal coating services in 2011 is $312,000. While we were optimistic
the entire project would bid within budget, we reserved the right in the contract documents to reduce the
quantity of seal coating area to align with the budgeted amount. We have spoken to Pearson Bros. and
they are comfortable with the reduction in quantities and the resulting contract amount being reduced to
$311,234.40. With the reduced quantities, Pearson Bros., Inc. is still the low bidder.
ATTACHMENTS
• Resolution awarding and authorizing execution of the contract
Action Motion by Second by Vote
FOIIOW Up
N:\Public Bodies\Ciry Council\Council KCA\Agenda Packet\08-O1-2011 \8-1-11 Bid Award.doc
RESOLUTION 11-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
SEAL COATING IMPROVEMENT OF 2011
WHEREAS pursuant to a City Council motion passed at the June 13, 2011 meeting,. competitive
bids were solicited and received for the 2011 Seal Coating Improvement; and
WHEREAS the Ciry Council has considered the amount of the bids and the responsibility of the
bidders and determined that Pearson Bros. Inc. is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the Ciry Council of the City of Elk River,
Minnesota:
1. The Mayor and Ciry Administrator axe authorized and directed to execute, on behalf of the
City, such contract with Pearson Bros. Inc., as is approved by the City Attorney, for the
completion of the 2011 Seal Coating Improvement according to the approved plans and
specifications.
2. The Ciry Administrator is authorized and directed to forthwith return to all bidders the
deposits made with their bids upon execution of the contract specified above.
Passed and adopted this 1`'' day of August, 2011.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk
N:\Public Bodies\City Council\Council RCA\Agenda Packet\08-O1-2011\Res accept bid authorize contract.docm