7.0. SR 08-25-2003Item ~ ?
MEMORANDUM
TO:
FROM:
DATE:
Mayor and City Council
Pat Klaers, City admir~s~,ra~J
August 25, 2003
SUBJECT: Budget Memo
The frrst City Council worksession on the 2004 budget is scheduled for August 25, 2003. The
meeting will begin with a discussion on some capital improvement programs (CIP) issues. This CIP
discussion will be followed with a review of 2004 expenditures. The last discussion items will be the
proposed 2004 general fund revenues, the tax levy, and the budget gap.
CAPITAL IMPROVEMENT PROGRAM
Attached for your review is part of the CIP document which the City Council reviewed on
September 23, 2002 and which was approved on December 16, 2002. The CIP includes annual
equipment/vehicle items, large (one time) equipment/vehicle items, buildings, land acquisitions,
park improvements, and street improvements. The CIP includes a schedule for the improvements or
purchases and funding information. It should be noted that the CIP includes a list of needs and
desires as presented by the department heads and that adequate funding for all the items listed has
not been identified.
YMCA
Please note that some YMCA Founder's Committee members will be in attendance for this
discussion. The YMCA and the YMCA Committee want to know where the city is at in terms of
helping to finance YMCA activities in the short term (over the next few years) and in helping to
£mance a YMCA building. I do not think that the City Council will be able to make a decision on
these issues tonight, but some indication for financial support or non-support can be offered by the
Council. The YMCA building needs to be considered during the update of the entire CIP. In this
manner, while looking at the CIP in it entirety, the Council can balance the priority for helping to
fund a YMCA building as compared to other city needs and as compared to available funds. Within
the next few months the City Council will update the CIP to remove 2003 and to add 2008 to the
list. The YMCA and a city community center both are not in the CIP at this time.
Budget Worksession Memo
August 25, 2003
Page 2 of 13
By way of history, conversations with the YMCA started shortly after we had Council discussions
about the scope of a city hall - police facility construction project. At that time we had a lot of
discussion about large meeting room space, a senior center, a teen center, etc. The discussion with
the YMCA centered on the city adding funds to a building project for having some of its space
needs addressed, the city providing land for the facility, and the YMCA doing the YMCA. It was
also proposed that the city would be the fmancing agent for the project. We always knew that the
YMCA would request some city funds for the YMCA part of the project but had no idea what our
ultimate investment would be, whether it would be 0, 10, 25, or 33% of a construction project.
Following the initial meetings and conversations in later 2000, a survey was conducted and
presented to the public in spring 2001, a Founder's Committee established, programs began to be
run in Elk River, the Sheriff submitted a possible funding proposal, and most recently the YMCA
staff liaison has been promoted to another position. It has been slightly over two years since the
survey results were presented to the public.
At this time, the YMCA is trying to ascertain from the city our financial role in a construction
project and whether or not a facility can be constructed rather quickly or whether this project is
going to go through a more lengthy process. If the city is going to contribute to a YMCA building,
then there are only a few funding sources available.
The city can use the lease/purchase approach for this type of facility by way of making payments to
an agency like the EDA. This is how the 1993 city hall project was funded and how the public safety
project of 2003 is being funded. The lease/purchase payments would likely be funded with an
annual tax levy that is outside of the levy limit. This approach would make the city a true partner in
the project and the owner of the building.
The city recently made plans to collect a host fee from the landfill. The money generated through
this host fee that is available for any city activity. Part of this money may need to go into the 2004
operating budget. The City Council could designate some or all of these funds for a community
center or YMCA facility.
Another funding source for a city contribution to a YMCA, if a city contribution is to be made, is
the government buildings fund. All of the government building funds are committed through 2004
to the current city hall reconstruction project. After 2004, these funds are not yet committed to a
project.
Regarding the community center type of facilities that the city wanted to add to the YMCA project,
it should be noted that some of the needs have already been met. In this regard, the large meeting
room space for conferences and weddings has been met by the private industry via Black Woods.
Additionally, the city is investing $563,000 for saving the Little Theater. Also, the seniors are
operating within an updated facility at the Guardian Angels complex and are considering some
parmership into the Handke Family Center. (Any city involvement by way of a long term senior
facility in the Handke facility may require some city funding.) Accordingly, the YMCA project in Elk
River could be just a YMCA project and not a city community center-YMCA project.
Budget Worksession Memo
August 25, 2003
Page 3 of 13
A YMCA facility would be a huge positive benefit for the city. In terms of economic development,
the city would likely provide a tax increment financing incentive or tax rebate incentive in order to
get a business like the YMCA to come to Elk River; however, the YMCA does not generate taxes so
this funding option is not available. Nonetheless, some financial incentive to encourage the YMCA
to come to the community does not seem unreasonable.
From a different point of view, if the city has money to put into a YMCA, then citizens 0ike
members of the Park and Recreation Commission) may question why these monies are not applied
directly to the city park and recreation system or for a city community center versus helping to fund
a YMCA facility. This is a good question and an issue that needs to be addressed.
2005 Fire Truck
A significant CIP expenditure for a f~re truck is proposed for 2005. The new fzre truck is needed but
whether or not it can wait another year is always debatable. The funding source for this truck is
proposed to be equipment certificates; however, it may be appropriate to buy down the initial cost
by using some equipment reserves.
In 2003, the equipment certificate total was $357,000. In 2004, the equipment certificate total is
proposed to be $331,000. When a truck of this magnitude is proposed it causes a sharp increase in
the amount of equipment certificates that are needed, but there may be ways to spread this cost out
more evenly.
2005 Barn Floor
It is impossible to deny the need for the future replacement of the ice rink floor in the barn and it is
getting very difficult to delay this expenditure much longer. The city may need to be proactive and
replace the floor before a failure in order to avoid experiencing the "worst case" scenario whereby
the floor becomes unusable during the ice season.
The cost for a new floor and dasher boards is expected to be slightly less than $500,000. Under ideal
conditions, the ice arena manager would like to do more than just replace the floor and dasher
boards and would like to consider such things as expansion of the Zamboni room, a new roof for
the barn, and an expansion of the lobby area; but these items are not urgent or of an emergency
nature.
It would be nice to fred parmers to help fmance this floor; but on the other hand, it also would be
nice for the city alone to do this replacement project, receive some acknowledgement for being
proactive, and save the financial partnerships for other projects. Even if partners are located for
replacing the barn floor, their financial participation is likely to be only a small percent of the total
project.
The city cannot use equipment certificates for replacement of the barn floor and bonding would be
difficult as the arena has never operated in a positive cash flow manner. The ice arena has always
needed general fund monies (tax money) annually to meet its financial obligations. In the attached
CIP information (on page 48) you can see that the funding source identified for the ice arena barn
floor is the ice arena, which doesn't really work. The most likely funding sources for this project
include the NSP reserve, the government buildings reserve, and the liquor store, or a combination of
Budget Worksession Memo
August 25, 2003
Page 4 of 13
these sources. The equipment reserves would be another source but this is not recommended for a
project of this magnitude.
The NSP reserve has a balance of approximately $400,000 plus about $185,000 is due into this
reserve for the Joplin business park site. In the past, monies from the NSP reserve have gone mainly
toward land acquisition and park improvements and most recently the school theater commitment.
Half of the annual NSP allocation goes into the city hall 1993 project and the other half goes into
the reserve. It appears that the 2003, 2004, and 2005 reserve allocations will need to go for the
theater payments. The NSP fund balance can be spent at the discretion of the Council.
The government buildings reserve gets monies from the landfill surcharge. The total landfill
surcharge is $1.00 per cubic yard. The city allocates 50 cents of this surcharge toward government
buildings. This surcharge is being replaced with the host fee.
All of the available government building reserve funds will be spent on the city hall project. The city
hall project is expected to be completed in spring 2004 and the funding for the project is not
expected to be completely received until the end of 2004. However, none of the 2005 government
buildings reserve has been allocated or committed. Given the current revenues being received, the
barn floor and dasher boards could be completely funded with 2005 revenues. Other possible future
uses for these reserves includes a number of larger long-term building and land improvements
including a 169/CR33 £nte hall site (fire hall #3), completing the police station second floor in 2013,
acquisition of the fairgrounds (if it ever becomes available), building a community center, building
an outside pool, acquisition and development of park lands, library expansion, street department
buildings/expansion, and the YMCA project.
The liquor store is also a potential source of funding for the ice arena barn floor and dasher boards
but the liquor store funds may be needed to help balance furore general fund budgets. Also, at some
point in time, there is a second store on the horizon where funds will be needed. Nonetheless, this
fund could pay half and the NSP fund could pay half and the floor replacement could take place in
2004.
In anticipation of a project taking place in the not to distant future it is recommended that the city
spend some of its equipment reserves that are designated for the ice arena for the preliminary work
that is needed for the floor replacement project. This work would include the preparation of plans
and specifications for the bidding of the project and most likely soil borings. Up to $15,000 may be
needed for this work. There is approximately $46,000 identified in the equipment reserves for the ice
arena. Money has been placed into this reserve in case of emergencies and/or the need to have
funds available to make bond payments.
Pavement Rehabilitation Program (PRP)
The general approach discussed for funding the PRP is that about one-third would be assessed out
to benefited property owners, the city reserve would pay for one-third, and taxes would pay for one-
third. It was also discussed that the projects would begin in the $1 million dollar range and gradually
grow in the future.
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August 25, 2003
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The city reserve share for this funding approach comes from the street reserve, which gets its
revenue from the landfill surcharge. As previously noted in the discussion on the barn floor and
government buildings reserve, this surcharge is soon to become a host fee. The revenue into this
fund in 2002 was approximately $190,000 based on an allocation of 15¢ per cubic yard. At this rate,
this fund should be able to finance it's share of the PRP.
The tax levy part of this funding equation will be discussed when we review the 2004 general fund
tax revenues and the tax levy resolution. However, it should be noted that the past and current tax
levy for this program has come from within our levy limit and now that as we are assessing out some
of the project, we could bond for the improvements and the tax levy part of this project could be
outside of the levy limit. This approach would then free up some monies for general fund activities;
however, the net result would be a tax increase to the property owners.
With regards to the tax share of the PRP, we will have collected shghtly over $466,000 by the end of
2003. (This includes the money that was in the 2001 and 2002 tax levy.) This means that we can
either pay cash for the 2003 project or bond and pay for the project over time. Bonding and to do
the tax levy outside of the limited levy seems to be an appropriate approach; but the reasonableness
of this approach depends in part on current and future growth in the net tax capacity.
2004 GENERAL FUND BUDGET- Overview
Two major issues that the city has had to deal with in putting together and implementing the 2004
budget are the local government aid (LGA) cuts and levy limits. Levy l/mits are in place for
municipal/ties for 2004. Unlike previous years, the levy limits do not provide for any increases over
the proceeding year for growth factors. The city lost $644,138 in LGA in 2004. Unlike when the city
lost $644,138 in LGA in 2003, the city can in 2004 make up 60% of this LGA reduction by way of a
tax increase. This recapturing of 60% of the LGA cuts is the only increase in taxes allowed by state
law within the limited levy. There are items outside of the levy limits that can be added to the tax
roll. An example is an equipment certificate tax levy.
Overall, the city is facing the same issue in 2004 as it has in previous years. This issue is how to
provide funding for more services and programs. As in the past, the number one revenue source for
the operating budget is taxes and the number one expenditure is for employees. The big difference
in 2004 is that our resources are very limited to provide adequate services for our growing
community. In a sense, the city will be asked to provide more services in 2004 with a similar amount
of manpoxver as to what we had in 2002.
The proposed general fund expenditures for 2004 are $7,764,950. This compares to an amended (in
June) 2003 general fund expenditure budget of $7,248,400 and an original 2003 general fund budget
of $7,687,900
EXPENDITURES
Personal Services
There are no reductions in hours proposed for any employees in 2004 and there are no lay offs
proposed for 2004. The typical wage adjustment of 3% for cost of living increase, normal pay plan
step increases, and an increase of $10 per month for insurance is included in the budget. If the city
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August 25, 2003
Page 6 of 13
cannot afford these adjustments, then discussion needs to take place on whether or not more should
be given in wage increases or in insurance increases.
If the city can afford the typical increases and other cities cannot, then this will help us with a
different employee concern. This concern is that the city pay and benefits as compared to
neighboring cities, especially for management positions, is low. The city has had difficulty attracting
management employees and I am very concerned that we may lose some management employees
due to wage and benefit issues. Financially this is not the best time to have the city look at wage and
benefits but this issue needs to be evaluated soon and if changes are needed, these changes need to
be made soon. Additionally, having our pay plan evaluated may result in a recommendation that
gets the building inspection positions more in compliance with our comp worth plan. The wage and
benefit level for all of our employees is a very important issue that needs to be evaluated in the near
future.
The 2004 budget calls for some additional employees to be hired in 2004 and this includes filling
some current vacancies. The government buildings program includes Gary Lore, who has been
assigned to this work from the street/park department. The 2004 budget calls for an additional
employee to work with Gary on buildings and grounds...The street/park department budget calls
for an employee to replace Gary Lore. This department requested a second position but this is not
recommended and not included in the 2004 budget...The police department is looking to f~ll a
vacant officer position and this is included in the 2004 budget. This essentially is filling the vacancy
created by the retirement of Tom Zerwas. In 2003, there was discussion with police management
regarding an additional CSO, some additional clerical support, and additional officers but there is
simply not enough money for these positions in 2004... In the information technology area, another
employee is being requested and recommended as this additional position is simply required based
on the workload. This position is a very high priority.
There are no additional employees for cable tv. A part-time position was elevated to full-me status
in 2003 but this position was left vacant and is not in the 2004 budget. Additional clerical support
requested for the legal department in 2003 was cut in June and is also not in this 2004 budget. The
fire department did not ask for its fire prevention specialist, as it has the past two years, but this
position will be needed at sometime in the near furore. There is always a need for additional police
officers and additional street/park employees but other than what is noted in the preceding
paragraph, there are no further additions in the 2004 budget.
Supplies and Other Services/Charges
The biggest increase in these two budget categories is for the public safety facility and for the
expanded city hall facility. Other than these increase, the expenses in 2004 are fairly routine and
comparable to 2003. In 2003 we did eliminate all national conferences and there are a few being
included in the 2004 budget.
Capital Outlay
In January 2003, there was $37,400 in the general fund for capital outlay for the police department.
This expenditure ended up being transferred into equipment reserves. Accordingly, the June
amended 2003 general fund budget had zero expenditures for capital outlay items. Capital ouday
items are those which cost over $7,500. Like the June 2003 amended budget, there are no capital
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August 25, 2003
Page 7 o£ 13
outlay items in the general fund budget for 2004. All the capital ouday items are being funded with
equipment certificates and equipment reserves. The equipment reserve gets most of its annual
revenue from the part of the utilities contribution that doesn't go into the general fund as a revenue.
The equipment reserve has about $250,000 available as undesignated. The total capital outlay
expenditures in 2003 was listed at $502,000 and the total amount proposed in 2004 is $439,800.
Highlights/Discussion Issues
· Mayor and Council...The Heritage Preservation Commission (HPC) requested $5,000 for
oral histories and to start compiling a written history of Elk River and only $3,000 is in the
budget for this activity. Likewise, the HPC asked for $3,000 for conferences, schools, and
travel and only $1,500 is in this budget for this activity. Unlike previous years, there are no
chamber dues in this budget. There is also no funds for the employee recognition dinner and
gift awards, but there is some monies ($1,000) included for some type of employee
recognition program, although this program is yet to be rede£med. Funds remain in this
budget for the volunteer recognition droner and event.
Cable Tv...There is no assistant position included within the 2004 proposal. This will
continue to keep the cable tv programming at a "bare bones" level. There is no back up for
I~dstm and of course we have concerns about when Kristm may be gone on vacation or sick
and we are scheduled to have a meeting go live on cable tv.
· Administration...The Administrator and City Clerk are both scheduled to go to a national
conference.
Elections...A national election is scheduled for 2004. The cost is estimated at $36,200. In
2003, $18,000 was placed into the transfer out category and in 2004 this same amount shows
up in the general fund revenues as a transfer in. In this manner, the net elections expenses
are equalized at about $18,000 each year. The cycle will be repeated in 2005 and 2006 with
another transfer out followed by a transfer in, which will equalize the actual expenses for the
2006 election over 2 years.
Finance...The assessing contract with the county for services increased from $13,000 to
$26,700. Council concurrence to get two computers (using equipment reserves) in 2003 is
requested as I removed this expenditure from the 2004 requested budget.
· Information Technology...Another employee is proposed.
· Legal...No changes to note.
Planning... Includes $6,000 for the Request Partners annual maintenance fee. This will
require the expenditure of another $6,000 as the one time city "buy-in" to the software. This
needs to be funded with Council contingency monies in 2003. This budget also includes a
national conference for the Director of Planning.
Budget Worksession Memo
August 25, 2003
Page 8 of 13
Government Buildings...This budget is evolving. Gary Lore works full time in government
buildings and another employee is planned to be hired in 2004. Personal services for
government buildings is split in the following manner: 40% to city hall, 50% to police, and
10% to fire. This budget only includes 40% of the total personal services as this government
buildings budget is really a city hall budget. The expenses in the supplies and other services
and charges categories relate to operating in the remodeled city hall facility. The budget
includes funds for city hall cleaning services and this ~vill be evaluated in the next few
months to determine the cost effectiveness of replacing the contracted cleaners with one or
more part-time employees.
Contingency...No change.
Police and Police Reserves... Includes the filling of one police officer vacancy due to the
retirement of Tom Zerwas. Filling this vacancy will bring the total number of full-time
licensed police officers to 27. Fifty (50) percent of the staff rime in government buildings
(2 employees) is allocated to this budget for maintenance of the police station and grounds.
Most of the increases in supplies and other services/charges relate to the new building. The
cleaning contract will be evaluated in the near future and we may want to look at part time
employees for cleaning services. A $10,000 computer network expense has been transferred
to the IT budget. A request to the Council to use 2003 equipment reserves for the purchase
of GMRS modems for squad cars needs to be approved or else needs to be added to the
budget as I removed this expenditure during meetings on the 2004 budget (see attached
memo from Chief Beahen.) This is an $11,000 request. Four vehicles and a motorcycle are
included on the capital outlay page with the funding source being either equipment
certificates or equipment reserves.
Fire...The original 2003 budget included 1000 hours for part-time inspections and this was
amended to 500 hours in June. The 2004 budget includes 600 hours for part-time
inspections. Most of the additional expenses in this budget relate to the new satellite f~re
station that is part of the public safety facility. The number of firefighters remains at 36,
while approval has been given to go up to 40. A fire truck (grass rig 2) is listed on the capital
outlay page and will be funded with equipment reserves.
Emergency Management...No major changes...Another siren is proposed and this is shown
on the capital outlay page. The funding source will be equipment reserves. This will
complete the coverage for the city and future budgets will begin to include funding for
replacement of antiquated sirens. A full scale emergency management exercise is planned for
spring 2004.
Building/Environmental... No changes of note. Another truck is proposed to replace the
1993 truck. This expense shows up on the capital outlay page. The funding source will be the
equipment certificates.
Streets... One additional employee is proposed. This is actually a replacement for losing Gary
Lore to government buildings. A second requested employee is not being recommended.
The overlay/sealcoating program is at about the same level as the June 03 amended budget
Budget Worksession Memo
August 25, 2003
Page 9 of 13
amount. If this amount does not turn out to be sufficient to meet our needs, then additional
reserves can be put into the program per Council direction. A number of equipment items
are proposed for this department on the capital outlay page with the funding source to be
equipment certificates. The major purchase is the single-axle dump truck with plow
equipment. The city transfers landfill monies dedicated for waste abatement purposes into
the general fund as a revenue to offset street department expenses related to the
recycling/compostmg/brush drop off program. The amount is $30,000. In 2004, the
department is looking to evaluate a different, but nearby location for the drop off site, which
hopefully would eliminate the need to transport the material from the street department
garage site to the Hillside Park. One of the issues with this program is how long the compost
material can continue to be located at Hillside Park.
Snow...There are no changes of significance in this budget. The contract snow plowing
amount is remaining at the June 03 amended budget amount of $3,000. This is slightly below
the actual amounts of $4,500 in 2001 and $3,400 in 2002.
· Equipment Services...There are no changes of any significance in this budget.
· Engineering...No change, although there is a concern about whether or not the city can
"live" within this amount based on the increasing need for general engineering services.
Park Maintenance...No significant changes are being proposed...Please note that this
budget includes $2,000 for goose trapping in the other professional services category and
zero dollars for the fish stocking program ($1,000 was requested).
Recreation...No changes of significance. A increase in programming expenses is partly
offset by additional revenues. Included in this budget is $10,000 for the Arts Alliance (see
attached letter), $15,000 for renting the Boys & Girls Club gymnasium, and $8,000 as a
payback to the Community Education from the Community Recreation days. Not included
in this budget is funding for the park ranger program and funding for ice rink attendants.
Both of these programs were cut when we did the June 2003 budget amendments and these
programs remain "cut" in the 2004 budget.
· Senior Citizen Programs...No changes of significance.
· Economic Development...No change as no expenses are proposed again in 2004.
· Energy City...No changes of note. A slight decrease overall and an adjustment between the
travel and the publishing line items as compared to the amended 2003 budget.
· Transfers...A decrease due to the elections transfer not taking place, although this transfer
out ~vill reappear in 2005.
With the LGA cuts in revenues, the most significant impact to city services will be that very limited
additional personnel can be added to meet a growing need for services. For example, as more parks
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August 25, 2003
Page 10 of 13
are added, more streets are added, and more people are added to our community we will have
almost the same amount of street, park, police, fzre, etc. personnel to provide services to these
expanding areas.
Overall, the 2004 expenditures are proposed at $7,764,950. This is a $516,100 and 7.1% increase
over the June 2003 amended budget and a $77,050 and 1% increase over the original 2003 adopted
budget.
2004 SUPPLEMENTAL BUDGETS
In the budget document, the table of contents includes numerous pages under the classification of
supplemental budget information. This includes the:
library
surface water management (SWM)
special assessments
ice arena
equipment certificates
equipment reserves
landfill
safety
EDA
business incubator
HRA
garbage collection
liquor store
wastewater
Brief comments on some of these pages are as follows:
Library...No changes of note. We may pay off the bond for the library expansion project in the near
future.
Surface Water Management (SWM)...The revenues show up in the tax levy resolution. The fund
balance in this category has been spent on the East Elk River project. Funds need to be accumulated
to meet a growing demand for city wide storm drainage work.
Special Assessments... No changes of note. The amount shows up on the tax levy resolution.
Ice Arena...Attached is the recommended budget by the Ice Arena Commission.
Equipment Certificates and Equipment Reserves... See capital outlay page.
Sanitary Landfill...All activities are funded by the landfill waste abatement fund. A significant
amount of the wages for the Environmental Assistant are in this budget.
Safety... Revenues to fund this program come from the insurance reserve fund.
EDA, Business Incubator, and HRA...Tax levies and budgets per recommendation of the EDA and
HRA.
Garbage Collection/Liquor Store/Wastewater System...These budgets are not dependent upon tax
revenues. Budgets for these enterprise funds will come to the Council later in the year.
Budget Worksession Memo
August 25, 2003
Page 11 of 13
REVENUES
The 2004 proposed revenues are $7,619,550. This is $75,850 less than the June amended 2003
budget; and $68,350 less than the originally adopted 2003 budget. The amended June 2003 budget
still included the full LGA amount. When considering this $644,138 reduction, then the 2004
revenue are really going up $568,250 or 8%.
LGA cuts, tax revenues, growth related revenues, a host fee, and use of reserves are the issues that
dominate the 2004 revenues budget. As everyone knows, the city saw a $644,138 reduction in LGA
in 2004 as compared to the original 2003 amount. Sixty percent or $386,482 of this amount can be
made up by way of a tax increase in spite of levy hrmts being in place. (The levy l/mits in 2004 do not
allow for any increases above the 2003 amount due to growth factors as had previous levy limit
formulas.) If there is any good news regarding the LGA program, it is that the new LGA formula
alloxvs for the city to receive additional funds over the next five years to a projected annual amount
of about $800,000 (These five year and $800,000 figures come from a conversation I had with
League of Minnesota Cities staff members).
Taxes
The general fund tax amount has increased due mainly to the recapturing of 60% of the LGA cuts
and due to the shifting of the street levy to outside of the levy limits. If the attached levy resolution
is adopted and certified to the county by the September 15 deadline, it reflects the maximum
amount and the total can be reduced by the Council later once the net tax capacity information is
known. The attached preliminary levy sample shows that the city will need approximately a 10°/0
increase in net tax capacity in order to see no change in its tax rate.
I have moved the street replacement levy ($150,000) into the general fund and added the 2003
improvement bonds ($100,000) for the street PRP outside of the limited levy. Prior to actually doing
an improvement project, the only way to levy tax money for this program was to do so within the
levy limit. Now that a project is taking place and assessment has been approved, we have another tax
levy option to evaluate.
The street pavement rehabilitation program is based on a concept of doing a project every two years
of about $1 million with the funding to be 1/3 city reserves, 1/3 tax levy, and 1/3 special assessments.
This program needs more review and definition and discussion by the Council. The total amount for
each project can increase as can the intervals between projects. An important discussion issue
includes whether or not these projects should be bonded and paid for over time. This approach
seems appropriate, especially considering the property owner special assessment component of these
projects.
The city does have monies in reserve for the 2003 PRP improvement project but it may be
appropriate to bond for this project and pay for it over time and retain some flexibility by keeping
some tax monies in reserves. The city has already levied through 2003 about $466,000 in tax monies
for this first project. (As previously noted, the city reserve share comes from part of the landfill
surcharge which soon will be labeled as part of the landfill host fee.) The important issue in terms of
taxes relates to the street levy being included within the levy limit or being outside the levy limit.
Prior to this year we had no choice - the levy had to be within our levy limit. Being outside the levy
limit is allowed if we assess out part of the project and bond for the project. When this tax amount
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August 25, 2003
Page 12 of 13
moves to outside of the levy limit, then the amount previously inside the levy limit ($150,000) can
then be transferred to general fund activities. Clearly, by moving this levy to outside the levy l/mits,
there is a tax increase to our property owners as we are using more taxes. By including $100,000 in
the tax levy resolution outside of the limited levy (listed as 2003 improvement bonds), I am showing
the Council what I believe to be the worst case tax levy scenario for 2004.
If these PRP projects take place every two or three years and we fund these projects over time by
way of bonds, then another street levy would show up in a few years. We need to discuss how these
levies can be balanced against such issues as the length of the bonds, the total cost of the projects,
the appropriate use of the reserves that have been generated by taxes, and similar issues.
Growth Related Revenues
The three main growth related revenues are building permits, building/heating permits, and plan
check fees. The 2004 figures are based on 90% of the 2002 actuals. These projected 2004 levels are
less than the actual amounts received in years 2000, 2001, 2002, and 2003 but are above the amounts
actually received in any of the years in the 1990s. A slight increase could be put into these budget
line items but I am leafy about getting these figures too high and becoming too dependent on this
source of revenue. If the revenues do exceed the actual amounts at the end of the year, then the
Council can always decrease the transfers in from the reserves in order to balance out the revenues.
Host Fees
This is the big new revenue source for 2004 and a "wild card" in our budgeting process. No host fee
funds are in the draft budget at this time. A projected amount of $290,000 is based on 90% of the
2002 actuals as related to the 25¢ per cubic yard that was previously designated for waste abatement
purposes. This revenue source would make balancing the 2004 budget much easier. The city may
want to place some of these monies into a capital reserve for needed projects or in case the annual
funding level decreases or simply goes away at some point in time. We should not get our general
fund too dependent on this money.
Rese~es
In this draft budget the reserves (within the transfers category) are projected in a similar amount to
the adopted 2003 budget.
Other
Other revenue issues that the Council could consider is to reevaluate the need for a gas franchise
fee. This fee was proposed to replace the tax levy part of the funding for the PRP. Also, we are
moving very carefully and slowly with the concept of a police administrative citation program as this
looks like it will be a State Legislative issue in 2004. Finally, the city could consider charging the
schools a prorated share of our election expenses based on the ballot length dedicated to school
issues.
The 2003 general fund revenues (which includes the shifting of the street tax levy) are projected in
the amount of $7,619,550. This reflects a $75,850 decrease from the June 2003 amended budget and
a $68,350 decrease from the original 2003 budget. When considering LGA cuts, the 2004 revenues
budget reflects a $568,250 or 8% increase from the June budget.
Budget Worksession Memo
August 25, 2003
Page 13 of 13
BUDGET GAP
Based on the projected revenues of $7,619,550 and projected expenditures of $7,764,950, there is a
budget gap of $145,400. Options to close the budget gap include the following:
· Make cuts in the new employees being added to the budget
· Add part of the host fee as a revenue
· Add all of the host fee as a revenue and move some equipment into the general fund
· Add all of the host fee as a revenue and add more employees
· Add all of the host fee as a revenue and reconsider the street levy being outside of the levy
limits (this will lower the tax burden)
· A combination of the above
City of
t ver
2003-2007
CAPITAL IMPROVEMENT
PLAN
CITY OF ELK RIVER
2003-2007 Capital Improvements Plan
Table of Contents
Introduction .................................................................................. 1
Summary of Projects by Category ................................................ 2
Projects by Year ............................................................................ 3
Summary by Department ............................................................. 6
Projects by Department and Category ......................................... 7
Summary of Sources of Revenue ............................................... 12
Projects b~ Funding Source ....................................................... 13
AppendLx A - Project Detail
General Government
Public Buildings ........................................................... 17
Planning ....................................................................... 18
Public Safety
Building & Environmental .......................................... 19
Police ........................................................................... 20
Fire ............................................................................... 24
Emergency Preparedness ............................................. 28
Public Works
Equipment Services ..................................................... 29
Su:eets .......................................................................... 30
Culture and Recreation
Park Maintenance ........................................................ 37
Park Dedication ........................................................... 38
Recreation/Culture ............................................... 45
Library .......................................................................... 46
Ice Arena ..................................................................... 48
Infl:astzucture Improvement ............................................... 49
Wastewater Treatment
Sewer Department ....................................................... 57
Liquor Store ........................................................................ 66
CITY OF ELK RIVER
2003 - 2007 CAPITAL IMPROVEMENT PLAN
Introduction
The Capital Improvement Plan (CIP) is a comprehensive, multiyear plan that identifies
~ture capital projects and major equipment purchases. The CIP is a planning tool used by
elected officials and city staff. The capital improvements identified in the plan include
equipment, vehicles, public infrastructure improvements, 'and facilities.
In addition to serving as a major planning toot, the CIP does the following:
Establishes an orderly capital improvement program
o: Capital Improvements take place in a logical order b~ed on priority and
financing availability
o Capital Improvement Funding will be more consistent from year to year
o Keeps the public informed of Future needs
o Integrates plans and projects from all depzuunents into one overall plan
o Allows time for adequate planning and financing o£capital improvements
The CIP is developed based on input from all city deparauents and the City Council. The
timing and priority of each item in the plan are subject to change based on available Funding
and the City CounciI's review of' changes in safety conditions, public service needs, and other
factors.
CAPITAL PLAN
City of Elk R2ver, Minnesota
CATEGORY S UNfi~vL4J(Y
Category
2003 th. ru 2007
2003 2004 2005 2006 2007
Total Future
Building Maintenance 112,500 112,5Q0 437,600 qO,00O 712,300 210,000
Buildings 3,570.00Q 25,000 580,000 1.525,000 1 ,OOfl.00O 5.520.000 4,27~,000
E~uipment ~9,200 30.000 205,000 175.000 499,300 560,000
He~w Eqmpmen[ 40~.~0 22~.000 l~0.O00 1T0.00O 207,000 1.1
Land 150.000 200.000
P~rk Improvements 77,200 ~9.fi00 ~O,00O 40.000 ~.~O0
Slreel & Utili~ Conslmction 1.000,000 1,250,000 1,500.000 3.750.000 3.750,000
Slreet Construction 20O,000 541 ,gl 2 741.312
Street Maintenance 18fi,000 $5,000 190,000 90.000 195,000 745.000
Tmfl Improvements ~.700 15,000 7,000 1~.000 46,700
Utilities 8.000 20,000 ~,000 ~0,00O 140.000 125,000
Total: ~,064,500 1.34"t ,01 ~ 3,414.500 2.532.000
I6,754.512 1G.033,000
Report criteria:
All Proiect Types
All [~eparrment$
Ail Cate§odes
All Priority Levels
All Enterprise Fund data'
All Qther Funding Commitment data
2
CAPITAL PLAN
City of Elk River, Minnesota
PROJECTS BY YEAR
2003 ttml 2007
Pro fact ~ Priority
2003
Outdoor Warning Sirens
Shod Equipment
Vehicle Replacement
Oedge Avenue S[reet Improvements north of 5th SL
Highland Rcad Improvements
Annual Stree~ O~ertay Program - N~t Assessed
Assessable Street Overtay Protects
Pavement Management Program
Annuat Streel Seelcoat Program
Land Acqumi~ion
Park 0evei~pment
Park Development. Youth Athletic Complex
Park Landscaping and Gcounds Improvements
'Frail 0evelopment
Playground Structures and Improvements
Marked Squad Reclacement & Additions
Unmarked Squad Reptacemen[ & Additions
Office Equi~menl
City Hail Expansion
Small Theater at lSD 728 High School
JetA/acuum truck
Scare Pit Covers
Buildings
Vehicle Replacement - picku¢ tracks
0ump Truck Replacement
Heavy Equipment RepJacement
Other Equipment Replacement
Street Oe¢artmeflt Buildings
2004
Vel~lc~e Replacement
Fire Truck Reolacemenl. G,'ass Rigs
Main Slreet.lntemection Improvements at Hwy 10
Meedow~ate Road (CR 44) Improvement
Annual Street Oveday Program. Nol Assessed
AsseasaPte Street Overlay Prciec:"-
Emergency Preparedness
Equipment Services
Fire
Infrastructure Improvements
Infrastructure Improvements
Infrastructure Improvements
Infrastructure Improvements
infrastructure Improvements
Infrastructure Improvemen[s
Library
Park Dedication
Park Dedication
Park Dedication
Park Dedication
Park Dedication
Police
Police
Police
Pubfic Buildings
Recreation/Culture
Sewer Department
Sewer Oepartment
Sewer Department
Streets
Streets
S~reets
Streets
Streets
EP-01
ED-01 3
F0-01 3
I1-08 4.
~1-09 2
OV 42 3
CV-03 3
PM-01
5C-02 3
L9..01 3
PP.61 3
PP-62 5
PF-83 3
PF44 3
PF-71 3
PO-01 3
P042 3
PO-05 3
8U02 2
CR-gG 3
WW-C3
WW-04. 3
WW-O5 2
ST~31 3
ST-02 3
ST-03 3
3%04 3.
ST49 3
Total for 2003
14,3OO
37,5OO
32,0OO
150,000
5O,OCO
25, COO
10G,OCO
1,000,OCO
80,ODD
150,000
10,OCO
20,000
31,200
9,700
16,OOO
176, 4430
23,600
37,400
3,500,000
112,500
250,000
8,000
20,0OO
25,050
0
155,
0
50,000
5?§4,500
Building & Environmental 8Z-01 3 21,000
Fire FO-02 3 45,000
Infrastructure Improvements 11-07 2 5.41,81 2
Infrastructure Improvements [I-12 2 0
Infrastructure Improvements CV-.02 3 25,000
Infrastructure Improvements 0V-83 3 0
?fcic'ct lVame Department _Project ~ tWiority _Project Value
Annual Slrae~ Sealcoet Program
?ark Oeveto~menl
Park Oevetopmenl. You/h A/hte~ic Comfex
,:::ark tan~mg and Gmun~ ~mpmvemems
~layground S~ruc~ures an~ Improvements
ga~ed ~ad R~lac~men~ ~ AQoi~ions
~nmark~ Squad Reptac~mem l Ad~i~ions
CSO Vemce ~eptacement & A~ditlons
O~Ce ~qu~pment
Small Thester at ~SO 7~ High School
b~ Star,on Rehabilitation
Buildings
VemcJe Replacement
Oump Tmc~ R~tac~mem
Hea~ ~pment ~eptac~mem
Other Equ:~mem ~eplacament
20O5
Fire Truck Replacement - F_nglnes
Replace Arena Floor :n 8am
Annual S~r~[ (%'eddy Program - Nol Asaas.~ed
Assessable S~ree~ Cveday ?roiects
Pavement Management Program
Annual Street Seaicoat Program
Park 0evelopmen[
Park 0e~eiopment - Youth Athledc Comptex
Trail 0evelopment
Playground Slructures and improvements
Park Maintenance Equipment
Marked Squad Replacement & Additions
Unmarked Squad Replacement & Additions
DSO Vehicte Replacement & Additions
Small Theater at lSD 728 High School
Phosphorous Removal
Oigester Cover Replacement
Vehicle Replacement. picku~ truc,~,
HcaW Equipment Replacement
2006
Fire Truck Re~lacemenl - Grass Riga
Annual Slreet Oveday Program - Not Assessed
Assessable Street Overiay Proiec:s
Annual Strut Sealcual Program
Wes/bound L~quor Store
Park Oevelcpment
?ark Oevetepment · Youth Athte[ic Complex
Trail Oevelopment
Infrastructure Improvements SC-02 3 6,3,000
Park Dedication ?P-~ 1 3 I 0,000
Park {Dedication
Park Dedication PF43 3 9,~GO
Park Oadication PP.71
Police P0-81 3 32,000
Police P0-O2 3 75,000
Police P042 3 26,000
Police P0.05 3 1
Recreation/Culture CP.-~ 3 11
Sewer Department WW42 3 30,OEO
Sewer Department WW..]5 2 25,000
Sewer Oepartment WW-06 2 25,000
Streets ST~2 3 135,000
Streets 5743 3 90,000
Streets ST44 3 15,000
Total for 2004
1,34..t,012
Fire FO-03 3 375,000
Ice Arena
Infrastructure Improvements ,OV-02 3
Infrastructure Improvements dY-03 3 1 Od,000
In~rastructure Improvements PM-01 2 1,250,000
Infrastructure Improvements 5C-02 3 65,000
Park Dedication PF-81 3 10,000
Park Dedication PF-82 5 2O,OCO
Park Dedication PFJ54 3 15,000
Park Dedication PF-71 3 30,000
Park Maintenance FK-01 3 55,000
Police P0-81 3 154,0C0
Police PO-,32 3 27,0G0
Police PO-03 3 26,000
Recreation/Culture CR-90 3 112,600
Sewer Department WW-87 1 150,000
Sewer Department WW-~8 1 325,000
Streets ST-01 3
Streets ST43 3 150,0C0
Total for 200~
3,4141800
Fire
Infrastructure Improvements
Infrastructure Improvements
Infrastructure Improvements
Liquor Fund
Park Dedication
Park Oedicadon
Park Dedication
F0.42 3 ~,000
dY-02 3 25,000
0V.03 3 0
36-02 3
LS42 5 1,500,000
PF41 ~ 10,000
?F42 5 20,000
PF44 3 7,0~0
Project Name Department Project # Priority Project Value
Playground S~ruc~ures and Improvements
F~r~ Shelters
Land Acqu~smcn
Park Maintenance £qu~pment
or'fica Equipment
Marked Squad ~eplacemenl & Additions
Vemc~e ~lacamen~
U~grade Alarm System
~ar Scresn ~eplac~ment
Oump T~c~ ~efac~ment
HeaW Equ~men: ~epiacamen:
Fu~fic Works 8uil~ng Maintenance
2O07
Fire Truck.Repiacement · Tankers
Annual S~r~ Oveday Program - Not Assessed
Assessable Stree~ ENeday Proiec~s
Pavemenl Management Program
Annual Street Sealc~a[ Program
Libra~/F-xpanslon
Park Devetepmenl
Park Development - Youth Athletic Complex
Park Landsca¢ing and Grounds Improvements
Trail Oeveiopmenl
Unmarked Squad Replacement & Additions
Lift Station Reha0ilitatmn
Vehicle Replacement
Vehicle Replacement - pickup tracks
0ump Truck Replacement
GKAz~ TOTAL
Report criteria:
All F~rojec~: Types
All 0e~ar[ments
All Categories
All Priority Levels
All Enterprise Fund data
All Other Funding Commitment data
Park Dedication PF-7'~ 3 10,008
Pad< Dedication PF41 3
Park Cedication PF.90 3 200,000
Park Maintenance PK-81 3 42,08(3
Planning PN41 3
Police P041 3 248,00(3
Sewer Department WW-02 3 55,0C0
Sewer Department WW--O6 2 27,00(3
Sewer Department WW49 2
Sewer Department WW-l(~ 2 4.5,0C0
Streets S742 3 1
Streets ST-0~ 3 20,000
Streets
Total for 2006
2,~32,000
Fire F0-04 3 175,0(30
In fras~ructure improveme~s OV~32
Infrastructure Improvements OV-(]3 3 1
Infrastructure Improvements P M-,01 2 1,500,000
Infrastructure improvements SC-02 3 70,00(3
Libra¢/ 8L45 5
Park Dedication PF41 3 10,0~O
Park Dedication PF42
Park Dedication PF-o~ 3 14,500
Park Dedication PF-64. 3 1
Police PO-~ 3 ~O,000
Sewer Department WW-02 3
Sewer Department WW-06 2 27~000
Streets ST41 3 27,000
Streets ST-82 3 207,000
Total for 2007
3,3C0,500
16,TS4,S12
C,~t~P ITAL PLAN
City of Elk River, Minnesota
DEP)d~TNgSNT SL2v~LA2K Y
2003 thru 2007
Department 2003 200,4 2005 2006 2007 Total
~uilding & Environmental 21,0Cli:] 21
Emergent/Preparedness 1J.,3O(] 14,,300
Equipment Set,~icas 37,800 37,560
Pire 32,(]00 45,LlOO 375,(](]cl ,kS,000 175,0C0 872,000
Infrastructure ~mprovements ~,385,000 526,812 ~,~,000 ~,000 ~ ,595,000 5,2~6,~12
Ub~ ~50,0~
Liquor FunO 1,5~,000
Par~ Oedimtion ~6,~0 ~9,500 7'5,000 272,000
~ark Maintenance ~,000 42,000 97,000
.:: .Planning 8,~0 8,~
Police 2~7,~0 1~,000 207,000 2~,000 60,0C0 ~0,~0
Public 8uiidings 3,500,000 3,5~,000
R~reahonlCulture 112,6~ 112,60d 112,500 337,8~
S~er 0e~adment 278,~0 8O,d~0 175,~0 2~7,~0 ~,~' 1,117,~
Slreem 230,700 2~,0~ 175,0C0 ~0,~0 ~4,000 1,09fl,7~0
Total 6,064,500 1,3~,012 . 3,¢14,s00 2,s32,000 3,300,500 16,75,1.,s12
Report criteria:
All Project Types
All Departments
All Categories
Ail Priority Lavets
All ,=nter~rise Fund data
All Other Funding Commitment data
CAPITAL PLAN
Department
Category
City of Elk River, MSnnesota
PP.0JECTS BY DEPARTMFNT AND CATEGORY
2003 dim 2007
2003 2004 2005 2006
2007
Total
Futu r~
Building & Environmental
Vehicles
Vehicle Replacement
TotaL:
Department TotaL:
21,000
21,000
2~,aao
21.000
21.000
3%000
al,000
Emergency Preparedness
Equioment
Outdoor Warning Sirens
TotaL:
Department Total:
14,200
14,300
14,30fl
14,3C0
14.300
14,300
Equipment Services
Equipment
Shop Equipment
Total:
Department Total:
37,50(3
37,~00
37,~ao
37,500
37,500
Fire
Buildinqs
Fire Station ~ - Norlh
Total:
2,250.0~0
2,250,0fl0
VehicIes
VehicLe Replacement
Fire Truck Replacement * Gras~ Rigs
Fire Truck ~eplacemenL - Engines
Fire Track ~eptacement - Tankers
Fire TrucJ( RepiaGement - Other
TotaL:
Department TotaL:
32.o0a
32.000
45,000 45,000
375,000
175.000
32.000
90.000
375.000
175.000
45.000 375.00a 45,000 17B,OOO
a72,o0o
45,000 375.000 &5.000 175.000
672,000
50,000
225,oa0
9so,gao
1.380,000
3,530,000
Ice Arena
Buildinqs
Repiace Arena Floor in E~arn
TotaL:
Department Total:
Infrastructure Improvements
Slreet & LJtiliN Construction
5oa,ooo
500,000
500,000
500.000
5OO.OOO
500,000
Department
C,alegory
I=avemen! Mansgement Program
$1reet Construction
M~in Slreet Intersection Improvements at Hwy 10
Dodge Avenue Street improvements north o( 5ih SL
Highland F~oad ImDrovements
Total:
Slreet Maintenance
Annual Stree! Qverla¥ Program - Not Ass~sed
Assessat3ie Slreet Overlay Projects
Annual Slreet Seaicoat Program
Library
Buildinqs
Library ~.xpansion
2003 2004 2005 2006 2007 Total Future
.L. and
Land Acquisition
',:~ .;,iquor Fund
Buildinq Maintenance
Northbound Building Maintenance
Buildinqs
Westbound Liquor Stcre
Tolal:
nepar[ment Total:
Park Dedication
~uiidinqs
Park Sheitefs
Total:
Land
Land Acquisition
Total:
Department Total:
1,000,000
1,000,000
150,000
50,000
200,000
1,250,000
1,500,000 3,750,000 3,750,000
1,250,000
1,500,000 3,750,000 3,750,000
541,3.12
150,000
~0,000
541,312
741,312
25.000 25,000 25,000 25,000 25,000 125,000
100,000 100,000 100,000 300,000
80,000 80,000 85.000 55,000 70,000 320.000
185,000 35,000 190,000 90.000
1,385,000 625,312 1,4~:0,000 90,000
150,000
150,000
150.000
195,000 745,~00
1,595,000 5,236,312
1,000.000 1.000.000
1.000,000 1.000,000
150,000
150.000
1,000,000 1.150,000
Total:
Total:
Department Total:
1,500,000
1,500,000
1.500.000
1,500,000
1,500,000
1.500,000
Totat:
25,000
25,000
25,000
2~,000
P~r~ Imorovements
P3~ Oevelopment
~-ar~ Oevelopment -You{h Athledc Complex
P~ ~ndsca0ing and Grounds Improvements
P~aygrounO Slmc~ures and Improvements
Tra~[ Imorovements
Trail Oevetopment
Total:
Total:
200,000
Z00,000
200,000
200,000
10,000 10.000 10,000 10,000 10,000 50,000
20,000 20,000 20,000 20,000 20,000 100,000
31,~00 9,800 14,500
16,000 30,000 30,000 10.000 36,000
150.000
150,000
3,900,000
10,000
10.000
10,000
25,000
25,000
10,000
20,000
9,700
15,000 7,000 15,000 46,700
77,200 59,500 60,000 40,000 ,M,500 29%300 30,000
Department
Categer¢
2003
Park Maintenance
~quipment
Park Maintenance F-.quipmenl
Planning
E_quioment
Offce Equipment
Police
~quipment
Office ~quiprnenl
Tatai:
Department To(al:
Tarot:
Department Total:
Total:
Department Total:
Totat:
Vehicles
Marked Squad Replacement & Additions
Unmarked Squad Replacement & Additions
CSQ Vehicle Replacement & Additions
Total:
Department To(at'
Public Buildings
Buildinqs
C;ty Hall ~xpansion
Total:
Department Total:
Recreation/Culture
~uildinq Maintenanc~
Small Theater at lSD 728 High Schoot
Total:
Department Total:
Sewer Department
~uild n~ MainlenancP,
Digester Cover Replacement
Total:
9,700
37,400
37,400
176,400
23,500
200,000
237,400
3,500.000
3,500,000
3,500,000'
20t)4 201)5 2006 2007 Total Future
~9,500
Buildinos
Buildings
Total:
15,000
E~uiomenl
32,000
75,000
15,000 7,000 15,000 46,700
75,000 Z72,000 59,500 563,000
55,000 42,000
55,000 42,000
55,000 42,000
97,000
154,000
27,000
25,0C0
97,000
97,000
8,000
8,000
8,000
8,0{30
8,000
52.400
52,400
248,0C0
810,400
185,~Q0
52,000
58,000
~70,000
170,000
170,000
1,044,000
94,000
133,000 207,000 248,000 50,OOO 848,000 1,2OO,OOC
148,000 207,000 248,000 60,0C0 900,400 1.200,000
3,500,000
3,500,000
3,500,000
337,800
337,,~00
337,a00
112,500 112.200 112,500
325,000
112,~30 112,~00 112.200
112,500 112,500 112,H00
325,000
25,000
45,000
~5,000
45.000
20,000
20,000
325,000
325,000
200,000
200,000
Department
Category
2003 2004 2005 2006 201)7 Total Future
Phosphorous Removal
Upgrade Alarm :~ystem
8io-,.qotids Heat Exchange
Mixing & ~ecirculadng P~mp ~e~la~ment
Upgrade 8oiler
Replace ~enerators
Total:
H.,eaw Equiument
JetJVacuum truc~(
Heavy Equipment
Total:
[Jlilities
L~ft Slation Rehabilitation
Scum Pit Covers
Total:
Vehicles
Vehicle Replacement
Streets
Buildinq Maintenance
Public Works Building Maintenance
Total:
Department Total:
Total:
~uildinqs
Slreet Department Buildings
Public Works Building Expansion
Total:
Equipment
Other Equipment Replacement
Oump Truck Replacement
Heavy Equipment Replacement
Total:
Total:
Vehicies
Venicte Replacement - pickup truc~s
Total:
Department Total:
250,000
2BO,goO
8,000
150,000
278,OO0
50,000
50,000
155,550
80,000
45,000
150,000 125,000
150,900
80,000
45,000
30,000 55,OO0 50,000
275,OO0
250,000
250,000
8,000 30,000 55.OO0 50,000
135,000
8,000
80,000
75,000
125,000
110,000
3~0,000
150,000
150,000
125,000
125.000
25,000 27,000 27,OO0 79,000 82,000
25,OO0 27,000 27,000 79,000 82,000
80,000 475,000 207.000 77,000 1,117,000 927,000
15,000
50,000
15,000
50,000
50,000
50,OOO
50,000
50,goO
135,OO0 150,000 207,OO0
9~,000 150,000 20,000
15,000
15,000
492,000
415,B50
2,000,000
2.000,000
665,00n
365,000
155,550 225,000 150,000 170,000 207,OO0 907,550 1,030,000
77,050
25,050 25,000 27,OO0
30,000
25,050 25,000 27,OO0 77,050 30,000
230.700 240,000 175,OO0 220,000 234,000 1,099,700 3,0BO,O00
10'
Department
Ca~ego~
2003 2004 2005 2006 2007 Total Future
G ~,,AN O T~3TAL: ~,064,500 1,343,012 3,414,~00 2.532,000 ~,~00,500 16,754,512 1~,033,000
Report criteria:
All Froiect Types
All ~3e~artments
All Categories
All Priority Levels
All Enterprise Fund data
All Other Funding Cammitmeni: data
ll
CAPITAL PLAN
City of Elk P~ver, Minnesota
SOUT~CES OF REYENLFE SUM2~L&P~Y
2003 mm 2007
Sou roe 2003 2004 2005 2006 2007 Total
Cal~ital Equ~pmenl Raseme - Undemgnated
Capital [=rolects - As'~assment Revenue
Equipment Cartiticales
Federal Grants
General Fund Operating 8udgel
General Fund Reserve
Gevernmem Buildings Reserve
Ice Arena
Libran/
Uquer Fund
MnOOT Ceeperative Funds
Municipal State Aid
NSF Reserve
Park Oedicatien
Sewer Fund
SpeC:al Assessments
Street ¢,eserve
7a Be 0etermined
I07,500
100,000 0
357,100 418,003
300,003
122.~0 121,003
50,080
3,500,000
150,0~0
241,~12
112,F~0 112,~03
86,90O
278,(]03 8a,~o
4~3,323
383,334
812.000
~,0O0
500,000
416,667
112,880
75,003
475,030
416,567
0
505,000
1~,000
1,503,003
272,003
207,030
107,500
100,000 303,000
489,000 2,56 l, tOO
303,000
95 ,O03 578, 40
50,000
3,500,000
500,OOO
1,003,~0 1, ISO,O00
1,50~,000
241,81~
5CO,OOO 1,25,3,000
327,803
59,500 562,000
77,000 1,117,000
5~,~0 1,480,080
500,00a 1,:t03,000
0
Total 6,(]64,500 1,34,3,012 3,41a,800 2,822,0~0 3,300,508
Report criteria:
All Project Types
All Departments
All Categories
All Priority Lavets
All Enterprise Fund data
All Other Funding Commitment data
12
C:&PITAL PLAN
Ci~ of Elk River, Nfin.aesota
PROJECTS BY FLrNT)i'NG SOURCE
2003 thru 2007
Projec~ Priority 2003 2004 2005 2006 2007 Total
Capital Equipment Reserve - lJndesigu
Outdoor Warning Sirens E.TM-~I
Shop Equipment EQ-01
Veh~cJe Replacemen~ F0-01
Unmarked Squad Replacement & Additions
Capital Equ/pment Reserve
Undesignated Total
3 1 ,.t,30Q 14.,30~
3 32.0~0 32,0~0
3 23,800 23;60.0
107,500
107,500
Capital Projects - Assessment Revenue
As.se-~--able Street O~eday ~rolects OV43
Capital Projects - Assessment
Revenue Total
Equipment Certificates
Fire Truck Replacement- Grass Rig~ F042
Fire Truck Replacement - Engines FO43
Fire Truck Replacement- Tankers F0-04
Marked Squad Replacement & Additions P0-0I
Unmarked Squad Replacement & Additions P0-02
CSO Vehicte Replacement & Additions PO4S
Park Maintenance Equipment ?K41.
Vehicle Replacement - pick~ ~mcks ST.01
0ump Truck Replacement ST42
HeaW Equipmen~ Replacement ST-02
Other Equipment Replacement 37-04
Equipment Certificates Total
lOC,Q00 0 100,000 O I00,000 3C~,CO0
100,000 0 100,000 0 100,000 300,000
4.5,00~ 45,000 90,000
375,000 375,dC0
175,0C0 175,000
176,480 32,000 154,000 24&000 610,480
75,000 27,000 80,000 162,000
26,~0 26,0C8 52,000
55,000 42,000 97,C00
25,050 25,000 27,000 ~,050
0 135,000 150,000 207,000 4,92,000
15.5,850 90,000 150,000 20,0~0 415,850
;357,100 418,000 812,000 505,000 489,000 2,581,100
300,000 300,000
300,000 300,000
Federal Grants
Mare Street lntemectlon Improvemenm at Hwy 10
Federal Grants Total
11-07
General Fund Operating Budget
Ve~icle Replacement ~3Z-01
nnuat Street Cveday Program - Net Assessed 0V42
Office Equipment PO45
3 21,000 21 ,~0
3 25,000 25,000 2§,000 25,000 25,000 125,~0
3 37,480 15,000 52.,~30
13
Source Project~ Priority 2003 2004 21)05 201)6 2007 Total
O[fice Equ~0ment
Annual S[reet Seaicoat Program
,%01lc Works ~ullding Maintenance STq 1
General Fund Operating Budget
Total
8,000
50,000
122,400 121,000 90,1100 1,.t8,000 9§,000
5,3,000 50,000
50,000 50,ooo
3,500,000
500,000
500,000 500,000
General Fund Reserve
S~r~t 0e~artment lauildings
General Fund Reserve Total
ST..Q9
Government Buildings Reserve
C;~y Hail Expanm~n
Government Buildings Reserve Total
8UO2
Ice Arena
Re~lace Arena ¢ieer in Barn
Ice Arena Total
Lib rat7
Ubrae/Expansion
Land Acquis:ticn
Library Total
8UO5
L8-01
1,000,000 1,000,OO0
150,000 150,0~0
150,000 1,000,000 1,150,000
1,500,000 1,5d0,000
1,500,000 1,500,000
24.1,812 7.,tl,812
241,a12 241,1t12
333,333 416,867 500,000 1,250,~
1133,2-':Et 416/167 500,000 1,250,000
112,~00 112,500 112.800 337,800
112,¢00 112,~00 112,$00 ::t:17,,t00
Liquor Fund
Westbound Liquor Stare
Liquor Fund Total
LS-O2
MnDOT Cooperative Funds
Main Street Intemecticn improvements at
M. nDOT Cooperative Funds Total
11-07
Municipal State Aid
,=avement Management Program
Municipal State Aid Total
FM-01
NSP Re~erve
Small Theater at lSD 728 Higt~ Sc,heal
NSP Reserve Total
Park Dedication
,=am Oevetooment
z'~ Cevetoomen~ - Youth Athletic Coml2lex
`=art( ~ndscap:ng and Grounds Improvements
PF-~I 2 10,000 10,000 10,000 10,000 10,000 50,000
PF42 5 20,000 20,000 20,000 20,000 20,000
P~% 3 31,200 9,800 14,500 55,300
14
Source Projec~ Priorit7 2003 2004 2005 2006 21)I)7 Total
Trad Oe,:elocmen~
P!ayground Slruc~ures and Improvements
:~rk Shelters
Land Acqulsitinn
Park Dedication Total
15,000 ~,700
86,000
25,030
Sewer Fund
L~ff Station Rena0ditatlon WW-02
JeC/acuum [ruc.t WW-~3
Scum Pit Covers WW-44
Buddings WW-C5
Vehlcte Replacement WW-06
Phosisherous Removal WW-.O7
0igester Cover Replacemen[ WW-C8
Upgrade Alarm System WW-09
Bar Screen Replacamenl WW-~0
Sewer Fund Total
Special Assessments
Dodge Avenue Street Improvement': north of 5th SL il-08
Pavement Management Program PM41
Special Assessmen£s Total
Street Resewe
Highland Road Improvements
Pavement Management Program
Street Reserve Total
To Be Determined
Meadcw'vale Road (CR 44) Improvement
To Be Determined Total
PM-01
11-12
86,900 89,~00 75,~00 27~,~08 59,500 ~63,O00
J0,000 55,000 50,000 135,~0
250,000 250,000
8,000 8,000
20,000 25,000 45,000
25,000 27,000 27,000 79,000
150,000 150,000
325,000 J25,0{33
8O,OOO 80,OOO
,,tS,000 ~,OOO
278,000 80,000 475,000 207,000 77,000 1,117,000
150,000 150,000
333,333 416,667 5C0,008 1,250,0C0
483,333 416,667 500,000 1,480,000
2 50,000 50,0{30
2 333,334 416,866 500.0C0 1,250,000
383,334 416,866 500,000 1,200,000
2 0 0
0 ~
15
Source Pr~je~t~ Priority 2003 2004 2005 2006 2007 T~t'aJ
Report criteria:
All F:raiect Types
All C)epar~ments
All Categories
All Priority Leve!s
All Enterprise Fund data
All Other Funding Cammitmefl[ data
16
CAPITAL PLAN
City of Elk River, Minnesota
Project #
Project Name
2003
thru
2007
Contact
Department
FD-03
Fire Truck Replacement - Engines
Type
Useful Life
Category
Enterprise Fund no
Other Funding Commitment no
Description
Fire Engine replacements as follows:
Priority
Total Project Coat
Fire Chief
Fire
Vehicle
25 years
Vehicles
3 Important
$375,000
2005 - Engine 2
IJustkficati°n
Engine 2 will become the first engine out of station 2 when it opens in 2003. The replacement truck ~vill be assigned to
station 2 so there w/Il be two pumpers in that station until old engine 2 is removed from service.
Expenditures 2003 2004 2005 2006 2007 Total
Vehicles 375,000 375,000
Total 375,000 375,000
Funding Sources 2003 2004 2005 2006 2007 Total
Equil3ment Certificates 375,000 375,000
Total 375,000 37H,000
26
CA_PITAL PLAxN
Ci~ of Elk l~ver, Minnesota
2003
2007
Project ~ PB-06
Project ~me Replace Arena Floor in Barn
Enterprise Fund no
Other Funding Commitment no
Description
Contact
Department
Type
Uae fuJ Life
Categor'y
Priority
Total Project Cost.
Ice Arena Manager
[ce ,~'ena
Building
25 years
Buildings
3 hnportant
$500,000
Replace floor in Barn.
Justification ]
Current floor is 25 years old. There have been several leaks that have been repaired. There is the potential for a major
leak that would jeopardize the ice, possibly resulting in lost revenues.
Expenditu res 20113 2004 2005 2006 21107 Total
{3uilaings 500,000 500,OlDO
Total 500,000 500,000
Funding Sources 20113 2004 2005 2006 21107 Total
ice Arena 500,000
Total 500,000 SOO,aO0
CAPITAL PLAN
City of Elk River, Minnesota
2003
Project ~ PM-01
Project Name Pavement Management Program
Enterprise Ftmd no
Other Funding Cammitment no
Descfipdon J
2007
Contact
Department
Type
Uaefut L/fe
Category
Prior/~
Tot. al Project Co~t
[nti'astrucrure [mprovemenm
Improvement
25 years
Street & Utility Construction
2 High Phonty
$7,500,000
Replace aged and deteriorated streets, water mares, sewer mains, storm drainage, and pedestrian pathways.
Justification
Expenditures 2003 2004 2005 2006 2007 Total Future
Construction/Maintenance
1,0d0,0C0 L250,000 1,500,000 3,750,000 [ 3,750,000!
Total 1,ooo,ooo
1,250,000 1,500,000 3,750,000 Total
Funding Sources
Municipal State Aicl
2003 2004 2005 2006 2007 Total Furore
333,333 ~.16,667 500,000 1,250,000 [
3,750,000 j
,Special Assessments
Street Reserve
333,333 416,667 500,000 1,250,000 Total
333,334 t16,666 500,000 1,250,000
Total 1,000,000
1,250,000 1,500,a00 3,750,000
55
10/10/2002
.. '? Ciw Co~c~/VSnutes
AND A $10,000 DEDUCTIBLE. CO~CILMEMBER ~TESTE~
T~E MOTION. THE MOTION C~RIED
5. Open Mike
Page 4
SECONDED
DRAFT
No one appeared for Open Mike.
6.1. Meeting Schedule - I-IP,_6 Feedback
The meeting schedules of the EDA, HIL{ and Council were discussed. Cound_kmember
Moti_n updated the Council on the H_.;L~_ discussion of this issue.
Ir was the consensus of the Council to set the folloWmg meetmg schedule for the City
Council, EDA and HR& for 2003, provided the EDA and H_R_& concur with the tunes
scheduled for the EDA and NRA meetings.
Second Monday
Third Monday
Fourth Monday
EDA - 5:30 p.m.
City Council - 6:30 p.m.
City Council - 6:30 p.m.
I-{tLA - 5:00 p.m.
City Council - 6:30 p.m.
7. Staff Updates
There were no staff updates.
The Council recessed to the training room for a CIP work session.
2003 Capital Improvement Provam
Gas Franchise Fee
The City Council discussed the issue of a gas franchise fee. Mayor I~d/nzing indicated that
she has heard from her constituents that they are not interested in seeing this type of a tax.
She indicated that it is perceived as a hidden tax.
Coundlmember Kuester indicated that if this type of tax were used, she would want to
ensure that there is a specific use for the money such as the pavement replacement program.
Counc/Lmember Tveite indicated that he is also concerned w/th the perception o£ a hidden
tax. He further indicated that using th.is tjq~e of a fee for the pavement replacement pro~arn
would ensure that all endties and property owners are paying them fair share for the
pavement replacement program.
Councilmember Motin indicated that paying for the pavement replacement progrmn through
this q~pe of franchise fee makes more sense than using the general fund.
Counc/irnember Dietz indicated that he is not sure he wants to move forward vnth the gas
franchise fee at tl~s time.
It was the consensus of the Council not to pursue the use of a gas franchise fee at this time.
10/10/2002
Cit3, Council iVlmums Page 5
September 23, 2002
Lod Johnson stated rhar rJ.ae Fmanciai Management Plan addresses r_he n ~
year Capital Improvement Plan approved by the City Council each year. 1 ~,,-4 ?-l,,~nt~
presented the draft five-year CIP plan to the Counci Tlzis plan also includes data for six to
ten years; ho~vever, she requested the Council to focus on the first five years and to pmoritJ, ze
Me requests.
The Council reviewed the Capital Improvement Plan. The Council requested that the
equipment certificate costs be evened out d~roughout the five-year period. It was suggested
that the money received from Elk River Udlities be saved for a few years with the intention
of purchasing an expensive piece of equipment.
Following discussion by the Council, the items below were identified by the Council as
si=maificant issues and possible iTigh pnorit7 items.
· Additional large areas of park land (Counc~-nember Kuester)
· Meadowvale R. oad reconstruction.(2004)
· Ice Arena floor and roof replacement
Finance Director Lori Johnson indicated that staff ~vould make the requested adjustments to
the draft Capital Improvement Plan and return it to the Council for approval before the end
of the year.
9. Adjournment
There being no further business, Mayor Kl.inzing adjourned the meeting of the ELk River
City Council at 8:50 p.m.
Sandra Peme
City Clerk
?~City Council Minutes December 16, 2002 ....
The furnace and supply tank ~ cost $5,000, of wluch $3,600 ~ be ~ded from SCQ~
~n~g.
COUNCILMEMBER MOTIN MO~D TO ~PRO~ THE PURC~SE OFA
250,000 BTU CLE~ BU~ FU~ACE FROM DERSON T~K CO. IN
WATERTOWn, MN WITH ~DFILL ~ATEMENT FUNDS.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
C~ED 4-0.
4.5.
Consider Capital Asset Guide
Finance Director Lori Johnson reviewed the Cit7 of Elk tLiver Capitat Asset Guide that has
been drafted to meet the reporting requirements of GASB 34.
COUNCILMEMBER K-UESTER MOVED TO ADOPT THE CITY OF ELK
RIVER CAPITAL ASSET GUIDE. COUNCILMEMBER DIETZ SECONDED
THE MOTION. THE MOTION CARRIED 4-0.
Consider 2003-2007 Capital Improvement Plan
Finance Director Lori Johnson presented the 2003-2007 Capital Improvement Plan. She
noted that the Council previously discussed ti:ds plan on Sdptember 23 and requested several
additions be made to the plan. Lord indicated that due additions have been implemented into
due plan.
COUNCILMEMBER DIETZ MOVED TO ADOPT THE 2003-2007 CAPITAL
IMPROVEMENT PLAN. COUNCILMEMBER ICUESTER SECONDED THE
MOTION. THE MOTION CARRIED 4-0.
4.7.
Consider Budget Amendments
Lord Johnson presented the 2002 General Fund Budget Amen&-nents for Council review.
She explained that the budget amendments are made to incorporate changes the Council has
made throughout the year, to reflect major revenue and expenditure deviations from
budgeted amounts, and to consider year-end budget requests.
Lori explained that the amendments inchide requests for two new purchases and al2 of the
other items have either been approved by the Council during the year or are adjustments to
reflect significant variances from the budgeted amount. One of the requests is by the Police
Department requesting a change in the weapons used by the department. Assistant Chief
Jeff Beahen explained the budget request. He noted that the request is for an investment of
approXO-mateiy $7,550. Lord indicated that the second request is from the Fire Department to
purchase a LCD projector to be used for training in the amount of $3,750.
COUNCILlV[EMBER DIETZ MOVED TO APPROVE THE REQUESTED 2002
GENERAL FUND BUDGET AMENDMENTS. COUNCILMEMBER K'UESTER
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
5. Open Mike
There was no one present for open mike.
APPROPRIATIONS SUMMARY
2001 2002 2003 2004
ACTUAL ACTUAL AMENDED PROPOSED
$ 153,458 $ 162,513 $ 170,200 $ 163,850
53,916 64,184 59,850 64,900
322,966 328,441 346,700 379,900
10,680 44,091 36,200
325,016 403,576 344,050 370,000
- - 97,500 160,750
54,695 197,096 206,200 206,450
241,991 327,435 284,250 300,200
146,130 136,472 109,850 139,300
140,882 27,527 75,000 75,000
2,441,444 2,508,214 2,527,350 2,706,200
361,092 376,485 397,800 411,900
19,183 25,729 23,450 23,150
515,174 546,460 523,300 531,250
776,801 764,757 717,100 756,850
113,055 95,090 152,050 165,800
205,239 254,462 265,450 266,350
177,816 134,709 75,000 75,000
289,342 288,978 276,300 321,900
236,303 372,086 386,750 416,600
68,297 81,950 80,200 84,850
19,183 21,134 - -
11,386 8,870 16,850 16,950
197,570 119,154 113,200 91,600
MAYOR & COUNCIL
CABLE TV
ADMINISTRATION
ELECTIONS
FINANCE
INFORMATION TECHNOLOGY
LEGAL
PLANNING
GOVERNMENT BUILDINGS
CONTINGENCY
POLICE
FIRE
EMERGENCY PREPAREDNESS
BUILDING & ENVIRONMENTAL
STREETS
SNOW REMOVAL
EQUIPMENT SERVICES
ENGINEERING
PARKS
RECREATION
SR. CITIZEN PROGRAMS
ECONOMIC DEVELOPMENT
ENERGY CITY
TRANSFERS
TOTAL
$ 6,881,619 $ 7,289,413 $ 7,248,400 $ 7,764,950
8/21/2003
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENER3%L FUND
Expenditures
PS PERSONAL SERVICES
4102 Overtime Pay
4103 Part-cime Pay
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
OSC OTHER SERVICES & CF~GES
4319 Other Professional Servises
4322 Postage
4331 Travel, Conferences & Schools
4359 Publishing
4361 Insurance
4433 Dues & Subscriptions
4440 Miscellaneous
OTHER SERVICES & C~L~RGES
MAYOR & COUNCIL
0 0 0 0
30,300 30,300 30,300 19,224 30,300 30,300
1,770 1,550 1,550 1,081 1,550 1,550
1,878 1,900 1,900 1,192 1,900 1,900
439 450 450 279 450 450
0 0 0 0 100 100
61 100 100 49
34 , 448 34 , 300 34 , 300 21, 825 34 , 300 34,300
1 , 496 3 , 800 3 , 200 127 3 , 200 3 , 200
............................
1,496 3 , 800 3 , 200 127 3 , 200 3 , 200
9,476 8,~00 8,800 2,240 10,300 10,300
769 1,500 1,500 260 1,250 1,250
1,001 4,000 3,000 97 3,000 3,000
13,591 15,400 15,400 6,953 14,900 14,900
72,829 74,000 74,000 36,321 74,000 74,000
13,676 14,600 14,800 8,571 14,350 14,350
15,227 15,900 15,400 13,727 8,550 8,550
126,569 134,200 132,700 66,169 128,350 126,350
162,513 172,300 170, 200 88,121 163,850 163,850
B[/DGET WORESHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 5
Prior ................. Current Year ......................
Year Original Amended Actual Thz~/ Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENEP~AL FL~
Expenditures
Dept: 110.112 CABLE ~"V/VIDEO
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PEP~
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
SUPPLIES
OSC OTHER SERVICES & CHARGES
4319Other Professional Services
4322Postage
4331Travel, Conferences & Schools
4359Publishing
OTHER SERVICES& CHA/~GES
CAP CAPITAL OUTLAY
4560Equipment
CAPITAL OUTLAY
36,167 40,500 40,500 20,703
1,028 750 750 56
5,779 26,200 0 100
2,345 3,750 2,250 1,254
2,589 4,200 2,550 1,332
606 1,000 600 312
5,520 11,650 5,850 3,323
233 300 300 292
70,150 45,150
750 2,750
3,900 2,650
4,400 2,950
1,050 700
5,750 5,750
400 400
54,267 88, 350 52,800 27,372 86,400 60,350
7 , 768 5 , 100 4 , 100 2 , 057 2 , 400 2 , 400
7 , 768 5 , 100 4 , 100 2 , 057 2 , 400 2 , 400
0 2,000 2,000 0 1,000 1,000
35 150 150 21 100 100
533 1,500 500 108 750 750
1,581 800 300 0 300 300
2,149 4,450 2,950 129 2,150 2,150
0 0 0 0
0 0 0 0
CABLE /~;/VIDEO 64,184 97,900 59,850 29,558 90,950 64,900
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 6
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Reco~mended Adopted
Fund: 101 GENEP. AL F~TND
E~cpenditures
Dep~: 120.121 ADMINISTP. ATIVE SERVICES
PS PERSONAL SERVICES
4101 Regular Pay 197,170 208,750 208,750
4102 Overtime Pay 38 4,000 4,000
4103 Part-time Pay 31,066 29,750 29,750
4104 PEPS% 7,473 8,300 8,300
4105 FICA 13,742 15,100 15,100
4106 Other Retirement Contributions 4,611 5,100 5,100
4107 Medicare 3,356 3,500 3,500
4108 Insurance 16,103 17,550 17,550
4109 Workers Comp 512 600 600
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
SUPPLIES
OSC OTHER SERVICES & CHARGES
4319 Other Professional Services 4,442 5,500 5,500
4321 Telephone 49 0 0
4322 Postage 1,298 1,500 1,500
4331 Travel, Conferences & Schools 5,385 7,550 3,950
4334 Car Allowance 3,600 3,600 3,600
4359 Publishing 2,644 3,000 3,000
4361 Insurance 280 300 300
4404 Equip Repair/Maint Services 7,893 24,100 24,100
4433 Dues & Subscriptions 2,907 2,350 2,350
4440 Miscellaneous 0 0 0
OTHER SERVICES & CHARGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
ADMINISTRATIVE SERVICES
111,278 221,500 232,250
0
16,837 30,650 30,650
4,344 13,950 9,300
8,500 15,650 16,300
2,737 5,250 5,250
1,988 3,650 3,800
11,948 19,450 19,450
406 600 600
274,071 292,650 292,650 158,038 310,700 317, 600
12, 645 10,350 9,750 5,146 9,400 9,400
............................
12,645 10,350 9,750 5,146 9,400 9,400
1,851 5,500 5,500
............................
13
422 1,500 1,500
2,869 6,650 8,650
2,100 3,600 3,600
9El 3,000 3,000
137 300 300
18,715 27,450 27,450
912 2,900 2,900
0
28,498 47,900 44,300 27,980 50,900 52,900
13,227 0 0 0
........................................................
13,227 0 0 0
328,441 350,900 346,700 191,164 371,000 379,900
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 8
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENERAL FUArD
Expenditures
Dept: 120.123 ELECTIONS
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PEP. A
4105 FICA
4107 Medicare
4108 Insurance
PERSONAL SERVICES
SUPFSUPPLIES
4219Operating Supplies
SUPPLIES
OSC OTHER SERVICES & CF3~RGES
4322 Postage
4331Travel, Conferences & Schools
4359Publishing
4404Equip Repair/Maint Services
4415Equipment Rental
4440Miscellaneous
OTHER SERVICES& CHARGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
0 0 0
478 0 0
23,649 0 0
55 0 0
82 0 0
19 0 0
0 0 0
0
0 28,000 28, 000
0
0
0
0
24, 283 0 0 0 28, 000 28, 000
17,278 0 0 0 3, 500 3, 500
17, 278 0 0 0 3,500 3, 500
300 0 0 0 300 300
724 0 0 0 300 300
401 0 0 0 1,000 1,000
825 0 0 0 2,100 2,100
0 0 0 0 1,000 1,000
280 0 0 0
2, 530 0 0 0 4, 700 4, 700
o 0 0 o
0 0 o o
ELECTIONS 44,091 0 - -
0 0 36,200 36,200
BL~DGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35@m
CITY OF ELK RIVER Page: 9
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recorm~ended Adopted
Fund: 101 GENEP~ FLqkrD
Expenditures
Dept: 130.131 FINANCE
PS PERSONAL SERVICES
4101 Re~lar Pay
4102Overtime Pay
4103Part-time Pay
4104PER3%
4105FICA
4107Medicare
4108Insurance
4t09Workers Comp
PERSONAL SERVICES
SUPPSUPPLIES
4201Office Supplies
4212Fuels & Lubs
4219Operating Supplies
SUPPLIES
OSC OTHER SERVICES & CHARGES
4301Audit Fees
4319Other Professional Services
4321Telephone
4322Postage
4331Travel, Conferences & Schools
4359Publishing
4361Insurance
4404Equip Eepair/Main~ Services
4433Dues & Subscriptions
4440Miscellaneous
OTEER SERVICES & CF~ARGES
CAP CAPITAL OUTLAY
4560Equip~nt
CAPITAL OUTLAY
FINANCE
259,552 226,500 226,500 108,724 233,250 233,250
115 500 500 52 250 250
8,409 15,800 15,800 8,392 17,000 17,000
14,414 13,450 13,450 7,222 13,850 13,850
15,576 15,050 15,050 7,801 15,550 15,550
3,643 3,550 3,550 1,825 3,650 3,650
23,000 19,450 19,450 11,037 19,450 19,450
562 600 600 480 600 600
325,271 294, 900 294,900 145,533 303,600 303,600
18,189 6,250 6,250 2,569 9,600 6,600
0 0 0 0
0 0 0 0
18,189 6,250 6,250 2,569 9, 600 6, 600
11,465 14,000 14,000 13,339 16,500 16,500
............................
26,825 14,750 14,750 13,847 27,700 27,700
26 0 0 18
3,196 2,500 2,500 1,258 3,300 3,300
7,320 5,100 3,600 1,065 3,000 3,000
1,393 900 900 0 1,450 1,450
0 0 0 0
8,214 5,500 5,500 723 ~,100 6,100
1,050 1,100 1,100 805 1,100 1,100
627 550 550 538 650 650
116 44,400 42,900 31,593 59,800 59,800
0 0 0 0
0 0 0 0
403 , 576 345,550 344,050 179,695 373 , 000 370,000
BL~GET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:359m
CITY OF ELK RIVER Page: 10
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Reco~m~ended Adopted
Fund: 101 GENER3~L FUND
Expenditures
Dept: 130.135 INFOR/~2%TION TEC~OLOGY
PS PERSONAL SERVICES
4101 Regular Pay
4103 Part-time Pay
4104 PEP~A
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES & C~L~RGES
4404 Equip Repair/Main~ Services
OTHER SERVICES & C~L~RGES
INFOR~tATION TECHNOLOGY
0 60,550 60,550 32,886
0 0 0 0
0 3,350 3,350 1,771
0 3,750 3,750 1,904
0 900 900 445
0 5,850 5,850 4,137
0 200 200 34
96,950 96,950
5,350 5,350
5,000 6,000
1,400 1,400
14,900 14,900
150 150
0 74,600 74, 600 41,177 124,750 124,750
0 18,000 18,000 1,861 20,000 30,000
0 18,000 18, 000 1,861 20,000 30,000
0 4,900 4,900 550 6,000 6,000
............................
0 4,900 4,900 550 6,000 6,000
0 97,500 97,500 43,588 150,750 160,750
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
CITY OF ELK RIVER Time: ]:35pm
Page: 11
Prior ................. Current Year ......................
Year Original Amended Actual Thzn/ Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENEP.~L FLr~D ............................................................
Expenditures
Dept: 140.140 LEGAL
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PERA
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
SUPPLIES
OSC OTHER SERVICES & CHA/~GES
4304 Legal Fees
4321 Telephone
4322 Postage
4331 Travel, Conferences & Schools
4361 Insurance
4404 Equip Eepair/Maint Services
4433 Dues & Subscriptions
OTHER SERVICES & CF~ARGES
107,109 113,900 113,900
0 500 0
0 3,100 0
5,863 6,500 6,300
6,098 7,300 7,100
1,426 1,700 1,650
10,320 15,000 15,000
88 450 450
59,019 117,300 117,300
39
0 500 500
3,541 6,500 6,500
3,731 7,300 7,300
873 1,700 1,700
6,510 11,400 11,400
199 300 300
130,882 148,450 144,400 73, 912 145,000 145 , 000
9,035 4,500 4,500 1,246 2,850 2,850
9,035 4,500 4,500 1,246 2,850 2,850
52,751 50,000 50,000 13,409 50,000 50,000
30 500 500 201 350 350
283 250 250 136 350 350
343 5,150 2,150 ~40 1,100 1,100
324 0 0 324 850 650
0 1,700 1,200 356 1,200 3,000
3,648 3,200 3,200 1,320 3,150 3,150
57,379 60,800 57,300 16,386 56,800 58,600
LEGAL 197 , 096 213 , 750 206,200 91,544 204 , 650 206 , 450
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 12
Prior ................. Current Year ......................
Year Original ~ended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENERAL FLrND
Expenditures
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4104 PERA
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
4212 Fuels & Lubs
SUPPLIES
OSC OTHER SERVICES & CHARGES
4319Other Professional Services
4321Telephone
4322Postage
4331Travel, Conferences & Schools
4359Publishing
4361Insurance
4404Equip Repair/Maint Services
4433Dues & Subscriptions
4440Miscellaneous
O77{ER SERVICES & C~L~RGES
CAP CAPITAL OUTLAY
4560Equipment
CAPITAL OUTLAy
pL~uN'NING
197,457 208,300 208,300 109,800 217,800 217,800
355 1,000 1,000 99 500 500
10,811 11,600 11,600 6,593 12,100 12,100
11,695 13,000 13,000 6,974 13,550 13,550
2,735 3,000 3,000 1,631 3,150 3,150
23,760 24~950 24,950 14,062 24,700 24,700
656 1,050 1,050 848 1,200 1,200
247,669 262,900 262,900 140 , 007 273 , 000 273 , 000
7,788 6,400 6,400 2,581 6,000 6,000
194 100 100 128 100 200
7,982 6,500 6,500 2,709 6,100 6,200
54,394 1,500 1,500 30,496 1,500 1,500
............................
13 0 0 7
3,048 2,050 2,050 670 1,500 1,500
6,924 9,300 4,000 2,377 4,000 5,500
1,903 3,600 3,100 912 2,500 2,500
567 500 500 69 500 500
694 1,000 1,000 405 800 6,800
1,758 2,000 1,500 1,384 1,500 1,500
2,483 1,200 1,200 652 1,200 1,200
71,784 21,150 14,850 36,972 13 , 500 21,000
0 0 0 0
0 0 0 0
327 , 435 290 , 550 284 , 250 179 , 688 292 , 600 300 , 200
BUDGET WORKSHEET
Council Workshop Proposal 8/28 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 14
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENER3%L F~h~D
Expenditures
Dept: 160.160 GOVEP~NMENT BUILDINGS
PS PERSONAL SERVICES
4101 Ee~lar Pay 44,172 50,350 7,250
4102 Overtime Pay 596 1,000 1,000
4103 Part-time Pay 0 0 5,750
4104 PERA 2,472 2,800 800
4105 FICA 2,812 3,100 850
4107 Medicare 658 750 200
4108 Insurance 6,820 7,800 7,800
4109 Workers Comp 1,088 1,050 1,050
PERSONAL SERVICES
SUPP SUPPLIES
4212 Fuels & Lubs
4219Operating Supplies
SUPPLIES
OSC OTHER SERVICES & C~IARGES
4321 Telephone 14,638 19,000 19,000
4331 Travel, Conferences & Schools 320 500 500
4361 Insurance 2,630 3,700 3,700
4389 Utilities 19,580 22,000 22,000
4401 Bldg Repair/Maint Services 13,562 2,000 2,000
4404 Equip Repair/Maint Services 9,130 11,500 11,500
4405 Cleaning Sea-vices 4,312 2,000 15,700
OTHER SERVICES& CHARGES
CAP CAPITAL OUTi~%Y
4560 Equipment
CAPITAL OUTLAY
GOVERNMENT BUILDINGS
7,241 81,750 24,700
............................
0 1,000 400
3,026
643 3,450 1,400
733 3,900 1,550
171 900 300
1,155 11,400 4,550
933 1,000 400
58 , 618 66,850 24,700 13, 902 83 , 400 33,300
355 750 750 11 750 750
............................
13,327 10,000 10,000 4,188 21,000 14,000
13,682 10,750 10,750 4,199 21,750 14,750
9,200 21,000 21,000
0 500 750
1,310 2,800 2,800
18,031 40,000 28,000
195 7,500 4,700
9,033 9,000 9,000
8,903 25,000 25,000
64,172 60,700 74,400 46,672 105,800 91,250
0 0 0 0
0 0 0 0
136,472 138,300 109,850 64,773 210,950 139,300
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
CITY OF ELK RIVER Time: 3:35pm
Page:
Prior ................. Current Year ......................
Year Original Amended Actual Thr~ Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENER3%L FUND
Expenditures
Dep~: 190.190 CONTINGENCY
PS PERSONAL SERVICES
4101 Regular Pay
PERSONAL SERVICES
OSC OTHER SERVICES & CF~kRGES
4440Miscellaneous
OTHER SERVICES & CHARGES
CONTINGENCY
0 0 0 0
0 0 0 0
27,527 75,000 75,000 0 75,000 75,000
27,527 75,000 75,000 0 75,000 75,000
27,527 75,000 75,000 0 75,000 75,000
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 16
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Reco~ended Adopted
Fund: 101 GENERAL FUArD
Expenditures
Dept: 210.211 POLICE ~DMINISTP~TION
PS PERSONAL SERVICES
4101 Regular Pay 190,801 195,800 140,000 111,220
4102 Overtime Pay 0 0 0 0
4103 Part-time Pay 0 0 0 8,154
4104 PERA 16,062 16,600 11,600 9,705
4105FICA 2,598 2,700 2,400 1,419
4107Medicare 1,535 1,650 1,650 890
4108Insurance 18,120 18,900 13,900 10,829
4109Workers Comp 24,863 27,000 27,000 20,315
PERSONAL SERVICES
SUPPSUPPLIES
4201Office Supplies
4212Fuels & Lubs
4217Uniform Allowance
4219Operating Supplies
SUPPLIES
OSC O~{ER SHRVICES & CHA/~GES
4319 Other Professional Services 6,260 8,500 8,500 3,195
4321Telephone 29,598 33,700 33,700 17,152
4322Postage 2,117 2,600 2,600 981
433I Travel, Conferences & Schools 4,751 8,500 7,000 875
4334 Car Allowance 3,000 1,000 1,000 1,000
4359 Publishing 0 1,500 1,500
4361 Insurance 10,533 12,500 12,500
4404 Equip Repair/Maint Services 31,516 39,700 34,450
4433 Dues & Subscriptions 4,372 4,400 4,400
4437 Taxes & Licenses 186 200 200
OTHER SERVICES & CHARGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
152,000 152,000
35,650 35,650
16,100 16,100
2,200 2,200
1,600 1,600
18,050 18,050
27,200 27,200
253,979 262,650 196,550 162,532 252,800 252,800
6,293 9,300 9,300 5,291 13,000 13,000
0 0 0 0
1,178 1,500 1,500 988 1,600 1,600
4,171 1,400 1,400 1,100 2,050 2,050
11,642 12,200 12,200 7,379 16,650 16,650
4,000 4,000
42,300 42,300
2,600 2,600
1,500 1,500
594 1,500 1,500
5,150 12,500 12,500
12,868 49,700 39,700
2,826 6,100 6,100
182 200 200
92,333 112,600 105, 850 44,823 120,400 110,400
6, 826 0 0 0
6,826 0 0 0
POLICE ADMINISTRATION 364, 780 387,450 314,600 214,734 389,850 379,850
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 17
Prior ................. Current Year
Year Original ~unended Actual Thru Estimated
Month: 07/31/83 Actual Budget Budget July Total Requested Reco~mended Adopted
Fund: 101 GENERAL FIFRD
Expenditures
Dept: 210.212 PATROL
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4104 PERA
4105 FICA
4107 Medicare
4108 Insurance
PERSONAL SERVICES
SUPP SUPPLIES
4212 Fuels & Lubs
4217Unifoz~nAllowance
4219Operating Supplies
4221Equipment Parts
SUPPLIES
OSC OTHER SERVICES & CHARGES
4331Travel, Conferences & Schools
4404Equip Repair/Maint Services
4433Dues & Subscriptions
OTHER SERVICES& CHARGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
PATROL
980,447 1,063,400 1,048,600 489,740
13,197 30,000 30,000 3,224
91,696 102,150 100,750 49,769
69 0 0 45
10,554 12,250 12,050 5,889
88,028 104,000 104,000 51,207
1,069,100 1,069,100
35,000 35,000
102,700 102,700
13,200 13,200
102,250 102,250
183,991 1,311,800 1,295,400 599, 874 1,322,250 1,322,250
44,234 52,000 52,000 28,846 52,000 52,000
10,320 11,200 11,200 5,000 10,350 10,350
39,490 34,500 32,950 18,302 38,950 27,950
19,619 12,500 12,500 6,791 14,000 14,000
113,663 110,200 108,650 58,939 115,300 104,300
18,358 23,400 21,000 8,643 20,300 20,300
17,835 20,900 20,900 11,194 20,900 20,900
615 250 250 354 300 300
36,808 44,550 42,150 20,191 41,500 41,500
34,187 0 0 0 58,000
..........................................
34,187 0 0 0 58,000
1,368,649 1,466,550 1,446,200 679,004 1,537,050 1,468,050
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIX~ER Page: 18
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recor~ended Adopted
Fund: 101 GENEP~AL FU~rD
Expenditures
Dept: 210.213 INVESTIGATIONS
PS PERSONAL SERVICES
4101Re~/lar Pay
4102Overtime Pay
4104PEP~A
4105FICA
4107Medicare
4108Insurance
PERSONAL SERVICES
SUPPSUPPLIES
4201Office Supplies
4217Uniform Allowance
4219Operating Supplies
SUPPLIES
OSC OTHER,SERVICES & C~L~GES
4319 Other Professional Services
4331Travel, Conferences & Schools
4433Dues & Subscriptions
OTHER SERVICES& CHARGES
CAp CAPITAL OUTLAY
4560 Ec~/ipment
CAPITAL OUTLAY
INVESTIGATIONS
361,421 334,550 334,550 177,834
6,834 5,000 5,000 3,474
34.152 31,150 31,150 18,308
0 0 0 0
3,386 3,050 3,050 1,791
28,748 32,000 32,000 17,462
358,450 358,450
33,350 33,350
3,350 3,350
31,950 31,950
434,541 405,750 405,750 218 , 869 427,100 427,100
0 0 0 0
2,288 2,850 2,850 2,113 3,450 3,450
13,411 8,750 8,750 4,962 7,200 7,200
15,699 11,600 11,600 7,075 10,650 10,650
1,558 3,550 3,550 504 3,550 3,550
6,014 3,000 3,000 487 5,850 5,850
58 150 150 58 250 250
7,630 6,700 6,700 1,049 9,650 9,650
0 0 0 0 25,000
..........................................
0 0 0 0 25,000
457,870 424.050 424,050 226,993 472,400 447,400
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 20
Prior ................. Current Year ......................
Year Original ~/nended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENEP-AL Ftr~
Expenditures
Dept: 210,215 SUPPORT SERVICES
PS PERSONAL SERVICES
4101 Rep~lar Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PERA
4105 FICA
4107 Medicare
4108 Insurance
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
4217 Uniform Allowance
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES & CHARGES
4319 Other Professional Services
4331 Travel, Conferences & Schools
4404 Equip Repair/Maint Services
4409 Contractual Se~-vices
4433 Dues & Subscriptions
OTHER SERVICES & CfL~RGES
CAP CAPITAL Or, fLAY
4560 Equipment
CAPITAL OUTLAY
SUPPORT SERVICES
209,767 224,150 218,300 111,169
606 1,000 1,000 448
o 0 0 0
11,485 12,450 12,150 6,685
12,884 13,950 13,600 7,450
3,013 3,250 3,200 1,742
23,365 26,800 25,350 12,867
218,450 218,450
1,000 1,000
12,150 12,150
13,600 13,600
3,200 3,200
23,750 23,750
261,120 281,600 273 , 600 140,361 272,150 272 , 150
1,888 3,850 3,850 602 2,800 2,800
1,382 2,600 2,600 507 2,600 2,600
4,117 8,700 8,700 3,791 6,900 6,900
7,387 15,i50 15,150 4,900 12,300 12,300
0 0 0 0
789 2,800 2,800 400 1,750 1,750
245 0 0 0 6,500 6,500
8,665 6,000 6,000 3,233 6,000 6,000
85 300 300 130 300 300
9, 784 9, 100 9, 100 3, 763 14,550 14, 550
0 37,400 0 0
........................................................
0 37,400 0 0
278,291 343,250 297,850 149,024 299,000 299,000
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK EIVER Page: 21
Prior ................. Current Year ......................
Year Original ~uended Actual Thr~ EstimAted
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENEP~AL FL~ND
Expenditures
Dept: 210.216 POLICE RESERVE
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PER~%
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4217 Uniform Allowance
4219Operating Supplies
SUPPLIES
OSC OTHER SERVICES & C~L%RGES
4319 Other Professional Services
4321 Telephone
4331 Travel, Conferences & Schools
4359 Publishing
4361 Insurance
4433 Dues & Subscriptions
OTHER SERVICES& CHA~GES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
POLICE RESERVE
582 0 0 0
0 0 0 0
3,534 5,500 5,500 1,758
54 S00 500 0
219 0 0 111
50 100 100 26
75 0 0 0
687 0 0 0
5,500 5,500
500 S00
100 100
............................
5 , 211 6 , 100 6 , 100 l, 905 6 , 100 6.
756 4,300 4,300 410 7,000 7,000
10,770 2,200 2,200 1,160 4,200 4,200
11,526 6,500 6,500 1,570 11,200 11,200
300 550 550 300
0 2,400 2,400 1,408
742 1,800 1,800 0
0 0 0 144
0 0 0 0
545 700 700 518
2,000 2,000
2,400 2,400
3,900 3,900
700 700
1 , 687 5 , 450 5 , 450 2 , 370 9 , 000 9 , 000
0 0 0 0
0 0 0 0
18,424 18 , 050 18,050 5 , 845 26,300 26,300
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 22
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENER~kL FLq~D
Expenditures
Dept: 210.217 SAFE & SOBER
PS PERSONAL SERVICES
4102 Overtime Pay
4104 PER3%
4107 Medicare
4108 Insurance
PERSONAL SERVICES
SUPP SUPPLIES
4219 Operating Supplies
SUPPLIES
SAFE & SOBER
3,178 0 0 1,824
........................................................
221 0 0 244
34 0 0 37
279 0 0 193
3,712 0 0 2,298
0 0 0 0
0 0 0 0
3,712 0 0 2,298
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 23
Prior ................. Current Year ......................
Year Original Amended Actual Thr~ Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENERJkL FUND
Expenditures
Dept: 210.219 BUILDING MAINTENANCE
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PEP~A
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES& CHARGES
4361 Insurance
4389Utilities
4401Bldg Repair/Maint Services
4405Cleaning Services
OTHER SERVICES & CHARGES
CAP CAPITAL OUTLAY
4530 Improvement Project Contract
CAPITAL OUTLAY
BUILDING MAINTENANCE
0 0 0 30,900
0 0 0 500
8,800 0 0
500 0 0 1,750
550 0 0 1,950
150 0 O 450
0 0 0 5,700
0 0 0 100
10,000 0 0 41,350
431 1,000 1,000 1,326 4,000 4,000
431 1,000 1,000 1,326 4,000 4,000
0 1,600 1,600 0 1,750 1,750
0 6,000 6,000 0 5,000 6,500
3,916 4,000 4,000 461 4,000 4,000
12,141 4,000 14,000 5,112 28,000 28,000
16,057 15,600 25,600 5,573 38,750 40,250
0 0 0 0
0 0 0 0
16,488 26,600 26, 600 6,899 42,750 85,600
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 24
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recon~ended Adopted
64,700 67,850
93,000 93,000
5,750 6,100
5,750 6,100
24,800 24,800
2,250 2,350
4,600 5,850
7,450 7,550
194 , 874 205 , 400 205 , 400 88 , 140 208 , 300 213 , 600
Fund: 101 GENEP. AL FLrND
Expenditures
Dept: 230.231 FIRE ADMINISTRATION
PS PERSONAL SERVICES
4101 Regular Pay 58,420 59,900 59,900 31,670
el03 Part-time Pay 85,309 93,000 93,000 39,936
4104 PEP~ 6,303 5,550 5,550 3,550
4105 FICA 5,168 6,650 6,650 2,711
4106 Other Retirement Contributions 23,400 24,100 24,100 0
4107 Medicare 2,004 2,200 2,200 1,114
4108 Insurance 7,200 7,500 7,500 3,509
4109 Workers Comp 7,070 6,500 6,500 5,550
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies 2,764 4,900 4,900 3,097 1,050 1,050
4212 Fuels & Lube 2,404 2,650 2,650 1,329 2,650 2,650
4217 Uniform Allowance 487 500 500 47 500 500
4219 Operating Supplies 31,849 35,350 27,350 9,494 28,850 28,850
SUPPLIES 37,504 43,400 35,400 13,967 33,050 33,050
OSC OTHER SERVICES & CHARGES
4319 Other Professional Services 1,244 6,950 6,950 2,193
4321 Telephone 2,819 3,900 3,900 1,316
4322 Postage 163 400 400 72
4331 Travel, Conferences & Schools 14,045 18,200 15,500 9,903
4359 Publishing 677 800 800 126
4361 Insurance tl,431 12,400 12,400 6,299
4389 Utilities 5,964 10,550 10,550 6,308
4401 Bldg Repair/Maint Services 509 8,250 4,250 1,596
4404 Eguip Repair/Maint Services 15,203 15,700 15,700 6,878
4405 Cleaning Services 387 0 0 0
4433 Dues & Subscriptions 1,885 1,800 1,800 1,405
O~"~ER SERVICES & CH~GES
CAP CAPITAL OUTLAY
4520 Buildings & Str~ctures
4560 Equipment
CAPITAL OUTLAy
FIRE AXDMINISTRATION
6,350 6,350
3,600 3,600
400 400
15,500 15,500
800 800
12,400 12,400
13,250 13,250
4,250 4,250
16,500 16,500
1,800 1,800
54,327 78,950 72,250 36,096 74,850 74,850
0 0 0 0
0 0 0 0 45,000
0 0 0 0 45,000
286,705 327,750 313,050 138,203 361,200 321,500
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 25
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENERAL 5~J~rD
Expenditures
Dept: 230.232 FIRE INSPECTIONS
PS PERSONAL SERVICES
4101 Regular Pay
4103 Part-time Pay
4104 PEP. A
4105 FICA
4107 Medicare
4108 Insurance
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
4212 Fuels & Lubs
4217 Unifor~ Allowance
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES & C~GES
4321 Telephone
4322 Postage
4331 Travel, Conferences & Schools
4359 Publishing
4404 Equip Repair/Maint Services
4433 Dues & Subscriptions
OTHER SERVICES & CF3%RGES
56,401 57,750 57,750 31,654 61,300 61,300
14,379 12,000 6,000 5,067 6,150 7,350
3,769 3,450 3,450 2,208 3,700 3,700
3,876 3,900 3,900 2,149 3,700 3,800
1,006 1,000 1,000 563 1,000 1,000
5,520 5,5S0 5,550 3,494 6,100 6,100
84 , 951 83 , 650 77 , 650 45 , 135 81 , 950 83 , 250
405 600 600 0 750 750
............................
t,074 1,200 1,200 381 1,200 1,200
256 400 400 0 400 400
521 1,100 1,100 222 1,100 1,100
2,256 3,300 3,300 603 3,450 3,450
966 1,200 1,200 414 1,100 1,100
0 150 150 0 150 150
1,371 1,400 1,400 290 1,400 1,400
0 150 150 89 150 150
126 600 600 0 600 600
110 300 300 0 300 300
2, 573 3, 800 3, 800 793 3, 700 3, 700
FIRE INSPECTIONS 89 , 780 90 , 750 84 , 750 46 , 531 89 , 100 90 , 400
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 26
Prior ................. Current Year ......................
Year Original A/nended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENERAL FUND
Expenditures
Dept: 230.233 EMERGENCY 5L~NAGEMENT
PS PERSONAL SERVICES
4101 Regular Pay
4104 PER~%
4107 Medicare
4108 Insurance
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES& CHARGES
4321Telephone
4322Postage
4331Travel, Conferences & Schools
4359Publishing
4361I~surancs
4389Utilities
4404Equip Repair/Maint Services
4433Dues & Subscriptions
OTHER SERVICES & C~ARGES
CAP CAPITAL OUTLAY
4560Equipment
CAPITAL OUTLAY
EMERGENCY MANAGEMENT
7,268 7,300 7,300 4,031 7,700 7,700
675 650 650 401 700 700
99 100 100 60 100 100
0 0 0 329 600 600
8,042 8,050 8,050 4,82i 9,100 9,100
116 2,300 2,300 2,254 950 950
............................
2,054 2,500 2,500 1,597 2,500 2,500
2,170 4,800 4,800 3,851 3,450 3,450
3,516 4,100 4,100 2,506
0 100 100 0
459 1,250 1,250 102
0 500 500 0
0 0 0 0
1,475 1,750 1,750 676
6,101 2,650 2,650
200 250 250 200
4,100 4,100
100 100
1,250 1,250
S00 500
1,750 1,750
............................
2,650 2,650
250 250
751 10,600 10,600 3,484 10,600 10,600
3,766 0 0 0 14,300
..........................................
3,766 0 0 0 14,300
25,729 23,450 23,450 12,156 37,450 23,150
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 27
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
389,700 389,700
1,300 1,300
21,600 21,600
24,250 24,250
5,650 5,650
43,200 43,200
2,350 2,350
481,946 519,300 477,900 279,885 488,050 488,050
Fund: 101 GENERAL FLrND
Expenditures
Dept: 240.241 BUILDING & ENn;IRONq~ENTAL
PS PERSONAL SERVICES
4101 Regular Pay 374,917 409,800 376,750 219,956
4102 Overtime Pay 12,705 1,300 1,300 386
4103 Part-time Pay 0 0 0 0
4104 PERA 21,002 22,700 20,900 13,128
4105FICA 22,339 25,450 23,450 13,854
4107Medicare 5,225 5,950 8,500 3,240
4108Insurance 43,804 51,900 47,800 27,620
4109Workers Comp 1,954 2,500 2,500 1,701
4110Re-employment Compensation 0 0 0 0
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies 4,374 6,700 6,700 2,046 6,700 6,700
4212 Fuels &Lubs 3,553 3,800 3,800 2,148 3,800 3,800
4217 Un~formAllowance 1,498 2,250 2,250 139 1,350 1,350
4219 Operating Supplies 11,802 5,700 5,700 1,250 6,250 6,250
SUPPLIES 21,227 18,450 18,450 5,583 18,100 18,100
0SC OTHER SERVICES & CHARGES
4303 Engineering Fees 0 0 0 0
4321 Telephone 3,035 3,600 3,600 1,716
4322 Postage 1,233 1,300 1,300 608
4331 Travel, Conferences & Schools 10,002 11,250 8,050 4,628
4359 Publishing 689 1,500 1,500 0
4361 Insurance 1,401 2,000 2,000 733
4404 Equip Repair/Maint Services 6,016 9,300 9,300 4,782
4433 Dues & Subscriptions 770 1,200 1,200 294
4440 Miscellaneous 0 0 0 0
OTHER SERVICES & CF~%RGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
BUILDING & EN~;IRONMENTAL
3,000 3,000
1,300 1,300
7,900 7,900
2,000 2,000
8,900 8,900
23 , 146 30,150 26,950 12 , 761 25,100 25,100
20,141 0 0 0 24,000
..........................................
20,141 0 0 0 24,000
546,460 567,900 523,300 298,229 885,250 531,250
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENEP~AL FL~ND
Expenditures
Dept: 310.312 STREET MAI~rEND-NCE
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PE~A
4105 FIC-~
4107 Medicare
4108 Insurance
4109 Workers Comp
4110 Re-emplo~ment Compensation
PERSONAL SERVICES
SUPP SUPPLIES
4201 Office Supplies
4212 Fuels & Lubs
4219 Operating Supplies
4223 Bldg Maint Supplies
4226 Street Signs
SUPPLIES
0SC OTMER SERVICES & CHARGES
4319Other Professional Services
4321Telephone
4322Postage
4331Travel, Conferences & Schools
4359Publishing
4361Insurance
4389Utilities
4401Bldg Repair/Maint Services
4404Equip Repair/Maint Services
4405Cleaning Services
4409Contractual Set-vices
4415Equipment Rental
4417Uniform Rental
4433Dues & Subscriptions
4437Taxes & Licenses
O~HER SERVICES& CFOkRGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTI~%Y
STREET MAIbYfENANCE
359,253 331,900 331,900 178,391 359,600 340,850
1,011 5,000 5,000 1,559 5,000 5,000
49,627 44,400 36,900 27,840 52,750 52,750
21,266 21,300 20,850 11,870 24,100 23,050
24,580 23,900 23,400 13,571 27,050 25,900
5,756 5,600 5,450 3,174 6,350 6,050
57,132 59,100 59,100 21,575 47,600 47,600
8,14I 7,400 7,400 7,908 10,550 10,550
2,484 0 0 2,416
529,250 498,600 490,000 268,304 533,000 511,750
0 1,000 1,000 1,923
29,617 30,000 30,000 16,420
49,070 60,900 39,300 25,503
2,325 0 0 0
10,652 10,000 10,000 5,348
30,000 30,000
39,000 49,000
10,700 10,000
91,664 101,900 80,300 49,194 80,700 90,000
373 1,000 1,000 38
5,550 8,900 6,700 3,077
118 200 200 165
4,729 3,000 3,000 2,189
167 400 400 202
11,389 12,500 12,500 5,617
22,837 15,500 15,500 15,958
201 3,800 3,800 3,909
1,750 1,000 1,000 736
O 0 0 0
67,919 95,000 85,000 1,574
8,793 8,400 4,400 1,529
13,469 10,100 10,100 6,334
339 700 700 100
1,219 2,500 2,500 99
1,000 1,000
6,700 6,700
200 200
3,000 3,000
400 400
13,000 13,000
20,000 20,000
5,000 5,000
85,000 87,500
4,000 4,000
700 700
2,500 2,500
138,853 163,000 146, 800 41,527 152,600 155,100
4,990 0 0 0 135,000
..........................................
4,990 0 0 0 135,000
764,757 763,500 717,100 359,025 901,300 756,850
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 33
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENERAL FUND
Expenditures
Dept: 310.313 SNOW REMOVAL
PS PERSONAL SERVICES
4101 Reqular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PEP~A
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES & CF2~RGES
4409 Contractual Services
OTHER SERVICES & C~L~RGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
SNOW REMOVAL
33,813 82,950 82,950 27,383 89,900 85,200
8,773 17,000 17,000 5,804 17,000 17,000
1,137 5,000 5,000 1,482 5,000 5,000
2,618 5,850 5,850 1,887 5,900 5,750
3,001 6,600 6,600 2,146 6,650 6,450
702 1,550 1,550 502 1,550 1,500
0 0 0 2,089 11,900 11,900
2,071 2,600 2,600 0
82, 115 121,550 121,550 41,293 137,900 132,800
39,576 35,500 27,500 20, 878 30,000 30,000
39,576 35,500 27,500 20,878 30,000 30,000
399 10,000 3,000 2,250 3,000 3,000
............................
399 10,000 3,000 2,250 3,000 3,000
0 0 0 0 90,000
..........................................
0 0 0 0 90,000
95,090 167,050 152,050 64,421 260,900 165,800
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 35
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recormnended Adopted
Fund: 101 GENER3%L FUA~D
Expenditures
Dept: 310.315 EQUIPMENT SERVICES
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PERA
4105 FICA
4107 Medicare
4108 I~surance
4109 Workers Comp
PERSONAL SERVICES
SUPPSUPPLIES
4219Operating Supplies
4221 Equipment Parts
SUPPLIES
OSC OTHER SERVICES & CHARGES
4404 Equip Repair/Maint Services
4415 Equipment Rental
OTHER SERVICES& CHARGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
EQUIPMENT SERVICES
120,771 125,500 125,500 68,956
1,789 1,200 1,200 1,229
0 0 0 0
6,622 7,000 7,000 4,201
7,352 7,850 7,850 4,627
1,719 1,850 1,850 1,082
10,580 15,550 15,550 8,768
1,932 2,100 2,100 1,661
129,200 129,200
1,200 1,200
7,200 7,200
8,100 8,100
1,900 1,900
15,500 15,500
2,250 2,250
150 , 765 161, 050 161, 050 90 , 524 165 , 350 165 , 350
32,612 57,400 57,400 21,533 50,000 53,500
54,182 41,500 41,500 21,251 42,000 42,000
86,794 98,900 98,900 42,784 92,000 95,500
8,965 5,000 8,000 5,103 5,000 5,000
............................
390 500 500 0 500 500
9,355 5,500 5,500 5,103 5,500 5,500
7,548 0 0 11,821
........................................................
7,548 0 0 11,821
254,462 265,450 265,450 150,232 262,850 266,3~0
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 36
Prior ................. Current Year
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Reco~ended Adopted
Fund: 101 GENEP~AL FUArD
Expenditures
Dept: 330.330 ENGINEERING
OSC OTHER SERVICES & CHARGES
4303 Engineering Fees
OTHER SERVICES & CHARGES
ENGINEERING
134,709 75,000 75,000 46,777 75,000 75,000
134,709 75,000 75,000 46,777 75,000 75,000
134,709 75,000 75,000 46,777 75,000 75,000
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 38
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Reco~ended Adopted
Fund: 101 GENEP~L FLq%U3
Expenditures
Dept: 510.511 pARK MAINTEN;tNCE
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
41o3 Part time pay
4104 PEP~A
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4212 Fuels & Lubs
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES & C~HGES
4319 Other Professional Services
4321 Telephone
4322 Postage
4331 Travel, Conferences & Schools
4359 Publishing
4361 Insurance
4389 Utilities
4401 Bldg Repair/Maint Sea-vices
4415 Equipment Rental
4418 Other Rentals
4440 Miscellaneous
OTHER SERVICES & CHARGES
CAP CAPITAL OD"T/JkY
4560 Equipment
CAPITAL OUTLAY
PARK MAINTENANCE
139,477 138,300 138,300 86,996 149.850 142.000
1,439 3,000 3,000 330 3,000 3,000
34,177 36,550 27,750 15,939 45.450 45.450
8,285 9,900 9,400 5,439 10,050 9,800
10,513 11,150 10,800 6,519 11,300 10,600
2.459 2,600 2,450 1,525 2,650 2,500
7,200 7,500 7,500 13,362 19,850 19,850
2,239 3,200 3,200 1,914 2,600 2,600
205. 789 212,200 202,200 132,024 244,750 235,800
4.485 6,000 6,000 1,477 6,000 6,000
............................
35,001 41,000 32,000 14,400 37,000 37,000
39,486 47,000 38,000 15,877 43,000 43,000
0 1,900 900 5,006 900 2,900
2,732 3,000 2.500 853 2,500 2,500
506 100 100 181 100 100
1,038 1,500 1,500 545 1,500 1,500
0 100 100 0 100 100
5,476 6,000 6,000 2,553 6,000 6,000
13,062 12,500 12,500 5,590 12,000 12,000
0 0 0 0 5,000
1,554 18.000 12,500 4,982 13,000 13,000
12,450 0 0 0
0 0 0 0
36,818 43,100 36,100 19. 710 36,100 43,100
0 0 O 0
0 0 0 0
282,093 302,300 276,300 167,611 323,850 321,900
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CI~ OF ELK RIVER Page: 42
Prior ................. Current Year ......................
Year Original A~nended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Reconunended Adopted
Fund: 101 GENERAL FUND
Expenditures
Dept: 520.521 RECREATION ADMINISTRATION
PS PERSONAL SERVICES
4101Begq/lar Pay 89,196 114,700 114,700 56,499
4102Overtime Pay 913 500 500 709
4103Part-time Pay 23,135 30,100 12,000 8,019
4104PER~ 6,133 $,050 8,050 3,904
4105FIC~ 6,757 9,000 8,700 4,228
4107Medicare 1,580 2,100 2,000 989
4108Insurance 9,295 15,300 15,300 7,224
4109Workers Comp 2,532 3,000 3,000 2,427
PERSONAL SERVICES
SUPPSUPPLIES
4219Operating Supplies
SUPPLIES
OSC OTHER SERVICES& CF3%RGES
4321Telephone 4,124 6,100 6,100 2,198
4322Postage 1,007 1,200 1,200 267
4331Travel, Conferences & Schools 2,056 3,400 3,400 997
4349Advertising/Marketing 34,630 31,000 28,000 17,325
4361Insurance 1,245 2,100 2,100 614
4389Utilities 7,986 8,500 8,500 6,074
4401Bldg Repair/Maint Services 7,490 6,300 6,300 3,652
4404Equip Repair/Maint Se~ices 2,625 2,500 2,500 495
4405Cleaning Services 559 0 0 0
4409Contractual Services 0 0 0 0
4433Dues & Subscriptions 15 550 550 20
4440Miscellaneous 0 0 0 0
OTHER SERVICES& CH/~RGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
RECREATION ADMINISTRATION
125,750 92,550
500 500
17,250 45,200
7,900 7,600
8,850 8,550
2,050 2,000
13,700 7,900
3,250 3,250
139,541 182,750 164,250 83,999 179,250 167,550
14 , 353 9,000 9, 000 3 , 843 7,500 7 , 500
............................
14,353 9,000 9,000 3,843 7,500 7,500
400 400
3,700 3,700
26,000 26,000
1,350 1,350
9,000
5,800 5,800
3,300 5,100
6,000
300 300
............................
61, 737 61, 650 58 , 650 31 , 642 40 , 850 58 , 850
0 0 0 0
0 0 O 0
215,631 253,400 231,900 119,484 227,600 233 , 900
EUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 43
Prior ................. Current Year ......................
Year Original ~ended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENEP. AL FLggD
Expenditures
Dept: 520.522 PROGRAMMING
PS PERSONAL SERVICES
4101 Regular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PERi%
4105 FICA
4107 Medicare
4108 Insurance
4110 Re-employment Compensation
PERSONAL SERVICES
SUPPSUPPLIES
4219Operating Supplies
SUPPLIES
OSC OTHER SERVICES & CHARGES
4331 Travel, Conferences & Schools
4349 Advertising/Marketing
4404 Equip Repair/Maint Services
4409 Contractual Services
4412 Building Rent
4438 Credit Card Fees
4440 Miscellaneous
OTHER SERVICES & CH;~RGES
2,205 0 0 3,106
54,125 60,000 43,000 30,757
3,714 3,750 1,850 2,273
869 900 500 532
0 0 0 546
171 0 0 0
55,250 55,250
............................
3,450 3,450
800 800
67,187 64,650 45,350 38,962 59,500 59,500
28 , 376 29 , 000 24 , 950 21 , 454 22 , 000 22 , 000
............................
28 , 376 29 , 000 24 , 950 21 , 454 22 , 000 22 , 000
0 S50 650 527 400 400
............................
0 0 0 0
0 700 700 0 700 700
24,154 14,000 14,000 26,856 25,000 16,000
3,207 7,000 7,000 3,083 18,000 18,000
1,925 2,500 2,500 1,638 2,500
5,000 18,000 18,000 5,000 18,000
34,286 42,850 42,850 37,104 44,100 55,600
PROGPJLMM ING 129,849 136,500 113,150 97,520 125,600 137,100
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 44
Prior ................. Current Year ......................
Year Original Amended Actual Thr~ Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 101 GENEP~L FL~qD
Expenditures
Dept: 520.523 CONCESSIONS
PS PERSONAL SERVICES
4102 Overtime Pay
4103 Part-time Pay
4104 PERA
4105 FIC-~
4107 Medicare
4110 Re-employment Compensation
PERSONAL SERVICES
SUPPSUPPLIES
4219Operating Supplies
4259Other Merchandise For Resale
SUPPLIES
OSC OTHER SERVICES & CHARGES
4321Telephone
4331Travel, Conferences & Schools
4349Advertising/Marketing
4401Bldg Repair/Maint Services
4404Equip Repair/Maint Services
4409Contractual Services
4412Building Rent
OTHER SERVICES & C~LARGES
0 0 0 0
5,753 24,000 15,400 1,776
44 0 0 69
357 1,500 1,000 110
83 350 250 26
0 0 0 0
19, 050 19, 050
............................
1,200 1,200
............................
250 250
6, 237 25, 850 16, 650 1, 981 20,500 20,500
658 2,500 2,500 62 4,500 4,500
............................
19,585 21,000 21,000 7,968 18,000 18,000
20,243 23,500 23,500 8,030 22,500 22,500
0 250 250 0
0 100 100 14
0 0 0 0
0 500 500 0
0 700 700 0
126 0 0 0
0 0 0 0
800 800
100 100
700 700
126 1,550 1,550 14 2,600 2,600
CONCESSIONS 26, 606 50, 900 41,700 t0,025 45,600 45,600
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 46
Prior ................. Current Year ......................
Year Original Amended Actual Thru Esti~ted
Month: 07/31/03 Actual Budget Budget July Total Requested Reco~mmended Adopted
Fund: 101 GENERAL FUND
Expenditures
Dept: 550.551 SR CITIZEN PROGRAMS
PS PERSONAL SERVICES
4101 Reqular Pay
4102 Overtime Pay
4103 Part-time Pay
4104 PERA
4105 FICA
4107 Medicare
4108 Insurance
4109 Workers Comp
PERSONAL SERVICES
SUPP SUPPLIES
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES & CHARGES
4321 Telephone
4322 Postage
4331 Travel, Conferences & Schools
4359 Publishing
4409 Contractual Services
4433 Dues & Subscriptions
OTHER SERVICES& CHARGES
CAP CAPITAL OUTLAY
4560 Equipment
CAPITAL OUTLAY
SE CITIZEN PROGRAMS
38,444 39,050 39,050 20,722 40,200 40,200
0 500 500 42 500 500
18,225 20,000 20,000 10,375 19,950 19,950
3,055 3,300 3,300 1,867 3,350 3,350
3,401 3,700 3,700 2,006 3,750 3,750
795 850 850 469 900 900
6,045 3,900 3,900 3,920 6,950 8,950
268 400 400 258 400 400
70,233 71, 700 71,700 39,660 76,000 76,000
4,593 3,000 3, 000 542 3,250 3,250
............................
4,593 3,000 3, 000 542 3,250 3,250
0 0 0 0 100 100
191 300 300 46 300 300
2,573 2,400 400 926 ~00 600
114 450 450 114 200 200
3,914 4,000 4,000 1,913 4,100 4,100
332 350 350 83 300 300
7 , 124 7 , 500 5 , 500 3 , 062 5 , 600 5 , 600
0 0 0 0
........................................................
0 0 0 0
81 , 950 82 , 200 80 , 200 43 , 284 84 , 850 84 , 850
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 47
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estirflated
Month: 07/31/03 Actual Budget Budget July Total Requested RecoT~ended Adopted
Fund: 101 GENEP~AL FtrNq)
Expenditures
Dept: 620.621 ECONOMIC DEVELOPME~
PS PERSONAL SERVICES
4101Regular Pay
4102Overtime Pay
4103Part-time Pay
4104PER~
4105FICA
4107Medicare
4108Insurance
4109Workers Comp
PERSONAL SERVICES
SUPPSUPPLIES
4201Office Supplies
SUPPLIES
OSC OTHER SERVICES & CHARGES
4304 Legal Fees
4319Other Professional Services
4321Telephone
4322Postage
4331Travel, Conferences & Schools
4349Advertising/Marketing
4359Publishing
4361Insurance
4433Dues & Subscriptions
4440Miscellaneous
OTHER SERVICES & C}L%RGES
ECONOMIC DEVELOPMENT
16,709 0 0 23,331
0 0 0 0
0 0 0 1,246
914 0 0 1,290
1,079 0 0 1,377
252 0 0 322
2,148 0 0 3,265
32 0 0 0
21,134 0 0 30,831
0 0 0 0
0 o 0 o
o 0 0
o o 0
o o o
0 0 0
0 0 0
0 0 0
o o o
0 0 0
o o o
0 0 o
0 0 0 0
21,134 0 0 30,831
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
Page: 48
CIrri OF ELK RIVER
Prior ................. Current Year ......................
Year Original ~nended Actual Thru Estimated
Actual Budget Budget July Total Requested Recommended Adopted
Month: 07/31/03
~nd: 101 GENEP-AL FUND
Expenditures
Dept: 620.622 ENERGY CITY
PS PERSONAL SERVICES
4101 Regular Pay
4104 pERA
4105 FICA
4107 Medicare
4108 Insurance
PERSONAL SERVICES
OSC OTHER SERVICES & CHARGES
4331 Travel, Conferences & Schools
4359 Publishing
OT~ER SERVICES & CFJ%RGES
ENERGY CITY
4,891 9,850 9,850 2,062 9,850 9,850
244 550 550 140 550 550
246 600 600 143 600 600
58 150 150 34 150 150
0 0 0 297 1,100 1,100
5 , 439 11 , 180 11 , 150 2 , 676 12 , 250 12 , 250
801 3,700 700 411 700 1,700
2,630 6,000 5,000 3,313 5,000 3,000
3,431 9,700 5,700 3,724 5,700 4,700
8,870 20,850 16,850 6,400 17,950 16,950
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 49
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recou~aended Adopted
Fund: 101 GENERJtL FUND
Expenditures
DepC: 700.700 GENEP3%L OPEP. ATING
TROU ~ANSFERS OUT
4720 Transfers 0 0 0 0
4723 Transfer-Ice Arena 21,854 28,600 28,600 0
4725 Transfer-Capital Outlay ~eserv 18,000 18,000 18,000 18,000
4730 Transfer-Debt Service 79,600 66,600 66,600 66,600
4740 Transfer-Gov't Bldgs Reserve 0 0 0 0
TP~ANSFERS OUT
GENERAL OPERATING
Total Expenditures
22, 000 25, 000
............................
66, 600 66, 600
119,154 113,200 113 , 200 84,600 88,600 91, 600
119, 154 113,200 113,200 84,600 88,600 91, 600
7,289,413 7,687, 900 7,248,400 3 , 828 , 237
8,193 , 400 7,764, 950
GENEP~AL FLrN~D 128,410 0 447,000 254,956 -326,850 -145,400
General Fund Expenditure Summary Data
Proposed 2004 and Adopted 2003
2004 Proposed
Personal Other Svcs. C.O.
Services Supplies & Charges Transfers Total
General Government
City Council 34,300 3,200 126i350 t63~850
DOllar Change (6,350) (6,350~
Percent Change 0.00% O. 00% -4: 79% ~3. 73%
Cable TV 60,350 2,400 2,150 64,900
Dollar Change 7, 550 (1,700) (800) 5, 050
Percent Change 14.30% -41.46% -27.12% 8.44%
AdminlstraU0n 317,600 9~400 52,900 379~900
DOllar Change 24, 950 (350) & 600 33~ 200
Percent Change 8.53% ~3, 59% 19. 41% #DI V/O! 58%
Finance 303,600 6,600 59,800 370,000
Dollar Change 6, 700 350 16, 900 25, 950
Percent Change 2.95% 5. 60% 39.39% 7. 54%
Information TeChnolOgy 124,750 30,000 6,000 160,750
Dollar Change 50,150 12, 000 1,1 O0 63, 250
Percent change 67. 23% 66.67% 22. 45% 64.87%
Elections 28,000 3,500 4,700 36,200
Dollar Change 28, 000 3, 500 4, 700 36, 200
Percent Change #DIV/O! #DIV/O! #DIV/O! #DIV/O!
Legal 145~000 2,850 58~600 206,450
Dollar Change 60~ (~, 650) 1,300 250
Perceht Change 2.27% O:
Energy City 12,250 4,700 16,950
Dollar Change 1,1 O0 (1,000) 100
Percent Change g. 87% - 17. 54% O. 59%
Planning 273,000 6~200 21,000 , 300~200
Dollar Change 10,100 (300) 6,150 ~5,950
P~rcent Change 3.84% -4.62% 41.41% 5, 61%
Govt Bldgs/City Hall 33,300 14,750 91,250 139,300
Dollar Change 8, 600 4, 000 16, 850 29, 450
Percent Change 34.82% 37. 21% 22.65% 26. 81%
COUnCil Contingency 75~000 75;000
DOllar Change
Percent Change 0.00%
Total General Government $ 1,332,150 $ 78,900 $ 502,450 $ $ 1,91;3,500
Percent of General Government
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
69.62% 4.12% 26.26% 0.00% 100.00%
17.16% 1.02% 6.47% 0.00% 24.64%
22.90% 12.94% 40.31% 0.00% 24.64%J
11.72% 25.14% 10.43% 0.00% 11.87%~
$ 139.750 $ 15,850 $ 47,450 $ $ 203,050
2003 Amended
Personal Other Svcs. Capital
Services Supplies & Charges Outlay Total
34,300 3~200 t 32~700
~70~200
52,800 4,100 2,950
292~650 9~750 44~300
294,900 6,250 42,900
59,850
346,700
344,050
74,600 18,000 97,500
4,900
~44~400 4~$00 ~7i300 - 206i200
11,150 5,700 16,850
262i900 6;500 14~8S0 ~ 284i2S0
24,700 10,750 74,400 109,850
75~000 ~ 75,000
$ 1,192,400 $ 63,050 $ 455,000 $ $ 1,710,450
69.71% 3.69% 26.60% 0.00% 100.O0%
16.45% 0.87% 6.28% 0.00% 23.60%
22.03% 10.77% 39.97% 0.00% 23.60%
Finance
8122/2003:EXPSUMM
General Fund Expenditure Summary Data
Proposed 2004 and Adopted 2003
2004 Proposed
2003Amended
Public Safety
BUilding & EnvirOnmental
Dollar Change
percent Change
Police
Administration
Patrol
Investigations
Support Services
Police Reserves
Building Maintenance
Total Police
Dollar Change
Percent Change
Fire
Fire Fighting/Administration
FiFe inspections
Tdtal Fire
Dollar Change
Percent Change
Emergency Management
Dollar Change
Percent Change
Total Public Safety
Personal
Services
Supplies
Other Svcs.
& Charges
488~050 18~100 25,100
10,150 (350) (1,850)
2.12% -1,90% -6.86%
Personal Other Svcs. Capital
Services Supplies & Charges Outlay
252,800 16,650 110,400
1,322,250 104,300 41,500
427,100 10,650 9,650
272,150 12,300 14,550
6,100 11,200 9,000
41,350 4,000 40,250
2,321,750 t89,100 225,350
144,350 4,000 30,500
6.63% 2.58% 15.65%
213,600 33~050 74,850
83,250 3,450 3,700
296;850 36,500 78,850
13, 800 (2, 200) 2, 500
4.88% ,5.68% 3.29%
9,100 3,460 10,600
1,050 ( ~,350)
13.04% -28.13%
S31~250
~950
i.52%
379,850
1,468,050
447,400
299,000
26,300
85,600
2,706,200
178,850
7.08%
321~500
Transfers
Total
477i900 18~450 26i950
~196,550 12,200 105,850
1,295,400 t08,650 42,150
405,750 11,600 6,700
273,600 15,150 9,100
6,100 6,500 5,450
1,000 25,600
2,177,400 155,100 194,850
205,400
90,400 77,650
4i 1~900 283,080
f4~O0
3,54%
23,180
8,050
35~400 ?2;250
3,300 3;800
38iy00 76i050
4,8O0 10,60o
0.00% -1.28%
3,115,750 217,150 339,600 3,672,500 2,946,400 217,050 308,450
Total
523~300
314,600
1,446,200
424,050
297,850
18,050
26,600
2,527,350
313,050
84i750
391~800
23,450
3,471,900
Percent of Public Safety
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
I
84.84% 5.91% 9.25% 0.00% 100.00%] 84.86% 6.25% 8.88%
40.13% 2.80% 4.37% 0.00% 47.30%] 40.65% 2.99% 4.26%
53.56% 35.61% 27.25% 0.00% 47.30%] 54.45% 37.09% 27.10%
5.75% 0.05% 10.10% 5.78%]
169,350 $ 100 $ 31,150 $ $ 200,600 !
I
0.00%
0.00%
0.00%
100.00%
47.90%
47.90%
Finance
8/22/2003:EXPSUMM
Public Works
Streets
Do/lar Change
percent Change
Snow Removal
Do#ar Change
Percent Change
Equipment Services
Dollar Change
Percent Change
Engineering
Dollar Change
Percent Change
Total Public Works
Percent of Public Works
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)+A1 $
General Fund Expenditure Summary Data
Proposed 2004 and Adopted 2003
2004 Proposed 2003 Amended
Personal Other Svcs. C.O. Personal Other Svcs. Capital
Services Supplies & Charges Transfers Total Services Supplies & Charges Outlay Total
511,750 90,000 155,100 . 756;850
21,750 9, 700 8,300 39, 750
4,44% 1Z 08% 5. 65% 5,54%
132,800 30,000 3,000 165,800
1 I, 250 2, 500 13, 750
9.26% 9.09% O. 00% 9.04%
165,350 95~500 5,500 266,350
4~ 300 (3,400) 900
2.67% -3, 44% O. 00% O. 34%
75,000 75,000
O. OO% O. OO%
809,900 218,500 238,600 1,264,000
64.07% 17.05% 18.88% 0.00% 100.00%
10.43% 2.78% 3.07% 0.00% 16.28%
13.92% 35.34% 19.14% 0.00% 16.28%
4.83% 4.26% 3.60% 0.00% 4.50%
37,300 $ 8,800 $ 8,300 $ $ 54,400
490i000 80i300
121,650 27,500
161~050 98,900
772,600 206,700
63.87% 17.09%
10.66% 2.85%
14.28% 35.32%
146i800
3,000
6~800
75,000
230,300
19.04%
3.18%
20.23%
0.00%
0.00%
0.00%
?'17~100
152,050
265~450
75,000
1,209,600
100.00%
16.69%
16.69%
Finance
8/22/2003:EXPSUMM
General Fund Expenditure Summary Data
Proposed 2004 and Adopted 2003
2004 Proposed
2003Amended
Culture and Recreation
Park Maintenance
Dollar Change
Percent Change
Recreation
AdminiStration
Programming
concessions
TOtal Recreation
Dollar Change
Percent Change
Sr. Citizen Programs
Dollar Change
Percent Change
Total Recreation
Personal
Services
235,800
33,600
16.62%
167,550
59~500
20,500
247,550
21,300
9.41%
76,000
4,300
6.00%
559,350
Supplies
Other Svcs.
& Charges
321,900
45,500
16.50%
2331900
137,100
45~600
416,600
2g~850
7.72%
84,850
4,650
5.80%
Personal Other Svcs. Capital
Services Supplies & Charges Outlay
43,000
5, 000
13.16%
7~500
22i000
22~500
52i000
(5, 450)
,g,49%
3,250
250
8. 33%
98,250
43,100
7,000
19.39%
58,850
55~600
2~600
117,050
f~O00
13~59%
5,600
100
1.82%
165,750
Transfers
Total
202,200 38,000 36,100
~04;25o 9,000
45,350 24;950 42;850
16;650 23 500 1 ;550
226i250 5~i450
71,700 3,000 5,500
823,350 500,150 98,450 144,650
Total
276,300
23~900
41~70o
386i750
80,200
743,250
Percent of Recreation
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
67.94%
7.20%
9.62%
11.84%
59,200
11.93%
1.27%
16.11%
-0.20%
(200) $
20.13%
2.13%
13.30%
I4.59%
21,100
0.00%
0.00%
0.00%
0.00%
lOO.OO%J
lO.6O%j
lO.6O%j
lO.78%j
8O,lOO j
67.29% 13.25% 19.46% 0.00%
6.90% 1.36% 2.00% 0.00%
9.24% 16.82% 12.71% 0.00%
lOO.OO%J
lO.25%J
lO.25%j
Finance
8/22/2003:EXPSUMM
Transfers Out
Capital Outlay Reserve
Ice Arena Operating
Gov't Buildings Reserve
City Hall Debt Service
Total Transfers Out
Percent of Transfers Out
Percent of Total General Fund
Percent of Expend. Category
Percent Increase
Amount of Increase (Decrease)
TOTALGENERALFUND
GeneralFund Expenditure Summary Data
Proposed 2004 and Adopted 2003
2004 Proposed
Personal Other Svcs. C.O.
Services Supplies & Charges Transfers Total
25,000 25,000
66,600 66,600
91,600 91,600
0.00% 0.00% 0.00% 100.00% 100.00%
0.00% 0.00% 0.00% 1.18% 1.18%
0.00% 0.00% 0.00% 100.00% 1.18%
0.00% 0.00% 0.00% -19.08% -19.08%
$ $ $ (21,600) $ (21,60(~
2003 Amended
Personal Other Svcs. Capital
Services Supplies & Charges Outlay Total
18,000 18,000
28,600 28,600
66,600 66,600
113,200 113,200
0.00% 0.00% 0.00% 100.00% 100.00%
0.00% 0.00% 0.00% 1.56% 1.56%
0.00% 0.00% 0,00% loo.oo% 1.56%
0.00% 0.00% 0.00% -1.65% -1.65%
$ $ $ (1,900) $ (1,900
5,817,150 609,800 1,246,400 91,600 I 7,764,950 5,411,560 685,250 1,138,400 113,200 7,248,400
Percent of Total General Fund
Percent Increase
Amount of Increase (Decrease)
74.92% 7.85% 16.05% 1.18% 100.00%
7.50% 4.t9% 9.49% -19.08% 7.13%
405,600 $ 24,650 $ 108,000 $ (21,600) $ 5t6,550
74.66% 8.07% 15.71% t.56% t00.00%
Finance
8/22/2003:EXPSUMM
NEW POSITIONS REQUESTED
2O04
Department
IT
Split
Street
Police
Position
PC Technician
Bldg. & Grounds Maintenance
Maintenance I
Police Officer
Requested
Full time
Full time
Full time
Full time
Cost of
Request
Included in
Proposed
Bud.qet
48,648 $ 48,648
33,506 33,506
42,817 42,817
47,974 47,974
SUBTOTAL NEW POSITIONS
$ 172,945 $ 172,945
8/21/2003
2004 CAPITAL OUTLAY
Funding Source
General Equipment Equipment Department
Department Item Fund Certificate Reserve Total
Mayor & Council
Cable TV
Administration
Finance
Elections
Planning
Gov't. Buildings
Police Police Vehicles (marked) - 3 including setup 87,000
Police Vehicles (unmarked) - 1 including setup 25,000
Motorcycle 16,000 128,000 J
Police Reserve
Fire Grass Rig 2 45,000 45,000
Emergency Mgmt. Siren 14,300 14,300
Building & Environ. Inspector Truck
24,000 24,000
Streets
Single Axel Dump with plow equipment 135,000
Backhoe 25,000
Fork Lift 10,000 170,000
Tool Cat with Attachments 50,000 50,000
Snow Removal
Equipment Services Plasma Cutter, Welder, Diagnostic Tool
Park Maintenance
8,500 8,500I
Recreation
Subtotal
$ - $ 331,000 $ 108,800 $ 439,800
8/21/2003
CAPITALO:04 Cap Outlay
Police Department
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Pat Klaers
Jeff Beahen
8-19-03
Conversion from CDPD to GMRS or CDMA
I have discussed in our budget meetings the requirement to move our police mobile
communication network from our current CDPD (Cellular Digital Packet Data) system to a
new form of technology. The system we are moving to will be either CDMA or
GSM/GPRS. These acronyms stand for two new communication systems that will be
replacing CDPD.
Why is this taking place? For several reasons. First, look back at cellular phones. We started
with analog phones and then progressed to digital phones. Within two years, all phones had
migrated to the digital network. The reason was that digital offered a much clearer and
cleaner bandwidth thus reception was better.
CDPD xvas also a digital cellular signal that allowed communication between any device, via
a cellular modem, to link that device, via the cellular digital packet data network, to a like
device on the other end of that network. In other ~vords, two computers could talk via a
cellular connection.
To allow lengthy transmissions of documents, the data was first compressed to use as little
bandwidth as possible. The data was also encrypted for security purposes and then
transmitted from the device modem, to a local cellular tower. The tower then identified
~vhere the information was headed, and routed the data to a landline known as a dedicated
frame relay. This relay delivered the data to the other device, in this case our server network,
where the data was handled, for, varded, or returned as decided by the appropriate software.
The data was returned in the opposite direction that it was delivered in. Data compression
and encryption required use of specific carrier designed algorithms. In our case, the only
CDPD vendor available in Minnesota until just a few months ago was AT&T Wireless.
We pay $49.95 per car each month for unlimited CDPD service. We originally paid $472.00
a month for the frame relay. Since 1999 that cost has risen to almost $1,200 a month based
on surcharges imposed by AT&T. We have ten active squad computers; we eliminated five
earlier as a money savings. Thus our current yearly cost for CDPD is $20,394 a year. We get
back $5,700 a year by leasing space out on our switch to other departments.
The change away form CDPD is a national program, involving all carriers and all users.
Europe discontinued CDPD over five years ago and the USA is just now getting ready to
disband the service and migrate to the new technology.
CDPD connects between devices at 19.2k. A home computer connects via a phone line
between 26K and 56K. Thus CDPD was way below the norm for connectivity speed.
Although this speed worked for our data application, it did not work for those who need
Internet speed or the ability to transmit photos or larger data packets. The market drives the
speed, thus a decision was made to upgrade the nation to either CDMA or GSM/GPRS.
These devices connect at a speed of 64K, over three times as fast as CDPD.
In the early part of 2004, all CDPD networks will be shutting down and users will have to
migrate to one of the new networks. The good news is that now AT&T is not the sole
vendor and pricing is getting very competitive between the major companies including
Verizon, Sprint and many others.
The change will require two things from us. First, we have to fmd a provider and establish
monthly pricing and pricing for the frame relay. Second, we have to locate a new modem for
each device and install those in our vehicles.
AT&T has already approached us with a deal. Migrate to their system and they will provide
at no cost to us, modems for each car. That is a savings of $11,000. I have been told though
that our yearly costs will remain about the same. This deal seems too good to be true and a
definite attempt at keeping our business.
Other vendors have indicated that although their monthly per car charge might be as high as
$70.00, they were not anticipating any frame charges. That is a potential savings of $20,000
which over time would be a tremendous annual savings to our department. We would most
likely have to purchase modems, but the overall savings is well worth that start up cost.
I must caution us though by stating that these initial offers from the non-AT&T vendors are
very sketchy and prone to change. They are very new to this market and have not completed
an install yet, so their pricing is neither firm nor informed. I do suspect though that they will
be giving AT&T a run for their money - a potential reason that AT&T is trying to lock in
contracts now.
I am in contact with the major providers and will be formalizing numbers over the next few
weeks. As I do so I will continue to provide you with updated information.
Please contact me if you have any questions concerning this change.
JAB
ELK RIVER
ALLIANCE
1170/~ain Street · Elk River, MN · 55330 · Ph:763.441o4725 · Fax: 763.241.3521 · elkriverartOsherbtel.net
August 19, 2003
Elk River City Council
Mr. Pat Klaers, City Administrator
City of Elk River
13065 Orono Road
Elk River, Minnesota 55330
Dear Mayor Klinzing, members of the Elk River City Council, and Mr. Klaers:
ERAAA Mission Statement
Recognizing that the arts are essential to the quality of life and health of our community, we
promote an environment that offers quality arts education, arts experiences, artist support, and
appropriate facilities for arts expression.
The Elk River Area Arts Alliance has a strong commitment to community development in its
mission with an emphasis on service to the Elk River area through the arts. The City of Elk River
can be proud of its history of supporting the arts by helping fund the Arts Alliance and its
programs and events. City funding is most appropriate given the numerous benefits the arts
provide to our community. An active arts community is a valued component of our city's
community profile. The Arts Alliance impacts Elk River economically with the additional
commerce created through our exhibits, performances and festivals. Performances, events and
inter-generational arts activities and classes build vitality in our community through the positive
interaction they provide. The arts provide healthy alternatives for youth and ways for families to
become engaged. They nurture and promote quality individual expression and preserve our
history.
The Elk River Area Arts Alliance has made excellent headway in establishing an organization
that has been embraced by our community. In addition to the quality of the arts programming we
are providing for all ages, we are working to establish a permanent home at the historic Handke.
As we work with Community Education to create a community center in Elk River, we will be
restoring and renovating Handke school as one of Elk River's most prominent landmarks. With
the Rotary's effort to secure the Handke Stadium on the National Historic Registry, it is fitting
that the adjacent Handke school, very much a part of the character of the stadium, receive
maximum public use.
We have come a long way in the last two years. In addition to strengthening the ERAAA through
reorganization, we have strengthened our traditional offerings. For example,
· Strings For Youth continues to offer 90 to 100 area children classes in strings instruments
and orchestra and has expanded to include a pilot school day program.
· The Arts In Harmony national art show is well established in the region with more than
450 artist applicants each year.
· We continue to provide public arts exhibits of local and regional artists year-round at the
Sherburne County Government Center and at other locations.
· The ArtSoup Elk River Community Arts Festival was larger and better than ever this
year. Business owners in the Historic Downtown expressed excitement about their
experience with festival goers.
· We are entering the second year of our professional Concert-Performance Series that
offers fn'st quality performances for families in the Zabee Auditorium. This year we have
two sell-out performances for elementary students by the Tony Award winning
Children's Theatre as part of the four event series. Workshops are offered in conjunction
with two performances. Our partner in the concert series is the Elk River Arts Magnet.
· In addition, we are honoring war veterans in May with a production based on Pulitzer
Prize winning World War II war correspondent Ernie Pyle.
· We are especially proud of The Eddy, our bimonthly newsletter of the arts.
· Our master painter and writer workshops feature nationally renowned artists and we offer
other workshops.
· Our collaboration with Community Ed provides arts programming for elementary and
middle school students after school. We are also providing an all school lyceum at the
senior high about World War II and Ernie Pyle.
We do all of these and serve as a central arts resource for the Elk River area with a very small
paid staff: a part time Executive Director, the Strings For Youth instructor and numerous talented
and committed volunteers. We also recently hired a part time Development Coordinator to head
the ArtSoup Festival and initiate our membership, funding and capital campaign this year.
State fimding for the arts has been drastically cut. We have been advised that foundations on
which we rely for project grants are also experiencing a decrease in their funds. Now, more than
ever, the Arts Alliance needs stable funding.
Last year it was requested and approved that the Elk River Area Arts Alliance becomes part of
the city's regular budget at $10,000 each year. It was noted that the bi-annual ArtSoup Festival
would be included in that funding. We are again renewing that request with this letter. Since 2004
is an off festival year, that funding will play a larger role in sustaining the Strings For Youth, Arts
in Harmony, and arts classes for youth, adults and seniors. However, planning for the 2005
festival begins in April of 2004, so funds will also go to festival planning.
Thank you for your consideration of this request. We are certainly available for questions or
comments if they arise. We thank you for your past support - it continues to be vital to our
progress and success in serving the Elk River community.
Sincerely,
Elk River Area Arts Alliance
Tony Darkenwald
Treasurer
BLrDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 52
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estin~ted
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 221 ICE ARENA
Revenues
CHGS C~L~RGES FOR SERVICES
3461 Recreation Fees
3464Ice Rental
3465Admissions
3466Dr~ Floor Events
3467Concessions
3468Skate Sharpening
3482Sign Rental
C~L~RGES FOR SERVICES
OREV OTHER REVE~U3E
3621 Interest Income
3622Vending Machines
3625Refunds & Reimbursements
3626Contributions
3629Miscellaneous Revenue
3910Sale of Equip/Assets
OTHER REVENUE
TRIN TR3~NSFEES IN
3921 Transfers
3922Transfer-General Fund
TPJ%NSFERS IN
0 0 0 0
336,876 344,400 344,400 150,746 355,000 355,000
39,561 42,000 42,000 15,715 40,000 40,000
17,886 15,000 15,000 14,405 15,000 15,000
21,500 21,500 21,500 10,750 21,500 21,500
5,074 7,500 7,500 2,615 7,500 7,500
19,766 16,500 16,500 1,122 18,500 18,500
440 , 663 446 , 500 446, 900 195 , 353 457 , 500 457, 500
383 0 0 0
31,034 34,500 34,500 15,831
0 0 0 0
21,503 0 0 13,321
3,679 3,500 3,500 1,254
0 0 0 0
34,500 34,500
............................
3,800 3,800
56,599 38, 000 38,000 30,406 38,300 38,300
6,342 7,000 7,000 0
........................................................
21,554 28,600 28,600 0 25,000 25,000
27,896 35,600 35,600 0 25,000 25,000
SUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 53
Prior ................. Current Year ......................
Year Original Amended Actual ThrU Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 221 ICE ARENA
Revenues
Dept: 540.541 HOCKEY PROGR3%MS
CHGS CHARGES FOR SERVICES
3461 Recreation Fees
CHARGES FOR SERVICES
OREV O~{ER REVENGE
3625 Refunds & Rei~%bursements
OTHER REVENUE
57,492 78,000 78,000 25,873 64,000 64,000
57,492 78,000 78,000 25,873 64,000 64,000
0 0 0 299
........................................................
0 0 0 299
HOCKEY PROGP. AMS 57,492 78,000 78,000 26,172 84,000 64,000
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 54
Prior ................. Current Year ......................
Year Original Amended Actual Thru Esti~ted
Month: 07/31/03 Actual Budget Budget July Total Requested Reco~m~ended Adopted
Fund: 221 ICE ARENA
Revenues
Dept: 540.542 SKATING PHOGP. AMS
CRGS CHARGES FOR SERVICES
3461 Recreation Fees
3465 Admissions
C}k~RGES FOR SERVICES
OREV OTHER REVESUJE
3629 Miscellaneous Revenue
OTHER REVENUE
SKATING PROGP~AMS
80,293 60,000 60,000 44,015 75,000 75,000
0 0 0 1,798
80,293 60,000 60,000 45,813 75,000 75,000
0 0 0 139
........................................................
0 0 0 139
80,293 60,000 60,000 45,952 75,000 75,000
Total Revenues 662,943 658,500 658,500 297, 883 659,800 659,800
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
Year Original ~mended Actual ~zna Estimated
Fund: 221 ICE ~LRENA
Expenditures
Dept: 540.540 ICE ARENA
PS PERSONAL SERVICES
4101 Regular Pay
4102Overtime Pay
4103Part-time Pay
4104PERA
4105FICA
4107Medicare
4108Insurance
4109Workers Comp
4110Re-employment Compensation
PERSONAL SERVICES
SUPP SUPPLIES
4212 Fuels & L~bs
4217Unifo~Allowance
4219Operatin9 Supplies
4223Bldg Maint Supplies
4255Soft Drinks/Misc
4259Other Merchandise For Resale
SUPPLIES
OSC OTHER SERVICES & CFJ%RGES
4319Other Professional Services
4321Telephone
4322Postage
4331Travel, Conferences & Schools
4359Publishin~
4361Insurance
4389Utilities
4401Bldg Repair/Maint Services
4404Equip Repair/Maint Services
4405Cleanin9 Services
4409Contractual Services
4415Equipment Rental
4433Dues & Subscriptions
4440Miscellaneous
OTHER SERVICES & CHARGES
CAP C~%PIT;~L OL~LAy
4560Equipment
CAPITAL OUTLAY
TROUTRANSFERS OUT
4730Transfer-Debt Service
TP3%NSFERS OUT
110,279 116,950 116,950 63,884 12~,000 126,000
6 200 200 13 200 200
35,321 53,000 53,000 14,784 40,000 40,000
7,157 6,650 6,650 4,354 7,000 7,000
8,874 10,550 10,550 5,306 10,300 10,300
2,075 2,450 2,450 1,241 2,400 2,400
14,760 13,450 13,450 6,725 12,200 12,200
10,626 1,900 1,900 1,559 2,100 2,100
0 0 0 0
189 , 098 205 , 150 205 , 150 97 , 846 200 , 200 200 , 200
407 450 450 194
281 200 200 21
22,880 25,850 30,800 15,955
4,801 3,200 0 0
15,253 17,500 17,500 6,199
2,356 2,800 2,800 0
500 500
200 200
25,500 25,500
17,500 17,500
............................
2,800 2,800
45,778 50, 000 51, 750 22, 369 46,500 46,500
0 1,500 1,500 0
2,499 1,500 1,500 1,202
575 450 450 342
190 1,800 1,800 80
960 1,400 1,200 58
6,754 7,500 7,500 3,323
105,719 117,600 117,300 61,574
13,724 19,450 33,690 4,253
7,590 12,000 0 0
848 0 0 0
1,145 4,650 1,000 700
3,288 3,050 3,050 2,105
198 350 350 100
0 0 0 0
2,300 2,300
450 450
500 500
700 700
7,000 7,000
121,800 121,800
38,750 38,750
1,050 1,050
3,200 3,200
350 350
143, 490 171, 250 169,300 73, 737 176, 100 176,100
10,879 0 0 0
10,879 0 0 0
202,470 201,500 201,500 45,743 200,250 200,250
202,470 201,500 201,500 45 , 743 200,250 200,250
ICE ~-RENA 591,715 627,900 627 , 700 239,695 623 , 050 623 , 050
BUDGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 56
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
Fund: 221 ICE ARENA
Expenditures
Dept: 540.541 HOCKEY PROGRAMS
PS PERSONAL SERVICES
4103 Part-time Pay
4105 FICA
4107 Medicare
PERSONAL SERVICES
SUPP SUPPLIES
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES& CHARGES
4322Postage
4359Publishing
4409Contractual Services
4438Credit Card Fees
OTHER SERVICES & CHARGES
HOCKEY PROGRAMS
3,396 3,600 3,600 0 3,600 3,600
211 250 250 0 200 200
49 50 50 0 50 50
3,656 3,900 3,900 0 3,850 3,850
9,531 16,100 16,100 3,269 10,300 10,300
9,531 16,100 16,100 3,269 10,300 10,300
202 1,000 1,000 441 850 850
............................
870 850 950 1,344 950 950
7,558 9,200 9,200 2,030 9,200 9,200
489 i00 100 177 500 500
9,119 11,150 11,250 3,992 11,500 11,500
22,306 31,150 31,250 7,261 25,650 25,650
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
Fund: 221 ICE ARENA
Expenditures
Dept: 540.542 SF3%TING PROGP3%MS
PS PERSONAL SERVICES
4103 Part-time Pay
4104 PERA
4105 FIC3%
4107 Medicare
PERSONAL SERVICES
SUPP SUPPLIES
4219 Operating Supplies
SUPPLIES
OSC OTHER SERVICES & C~L~RGES
4322 Postage
4359 Publishing
4438 Credit Card Fees
OTHER SERVICES & CHARGES
S~ATING PROGP~MS
Total Expenditures
ICE ARENA
22,472 23,000 23,000 10,778 23,000 23,000
454 0 0 330
1,390 1,450 1,450 699 1,450 1,450
325 350 350 164 350 350
24,641 24,800 24,800 11,971 24,800 24,800
4,508 2,900 2,900 2,390 3,950 3,950
4,508 2,900 2,900 2,390 3,950 3,950
0 0 0 0 150 150
............................
1,371 950 1,050 158 250 250
1,899 700 700 737 2,000 2,000
3,270 1,650 1,750 895 2,400 2,400
32,419 29,350 29,450 15,256 31,150 31,150
646,440 688,400 688,400 262,212 679,850 679,850
16,503 -29,900 -29,900 35,671 -20,050 -20,050
City of Elk River
General Fund Revenue
PROPOSED ADOPTED ACTUAL REVENUE RECEIVED
BUDGET BUDGET Actual to
2004 2003 July, 2003 2002 2001 2000 1999 1998
Taxes
Ad Valorem 5,128,250 4,588,800 2,232,691 3,937,875 3,911,464 3,289,348 3,058,053 2,632,140
Gravel 54,000 54,000 24,623 54,377 54,737 53,633 56,658 51,269
Total Taxes 5,182,250 4,642,800 2,257,314 3,992,252 3,966,201 3,342,981 3,114,711 2,683,409
License & Permits
Liquor 52,000 53,450 49,853 40,915 44,656 43,354 35,386 37,324
Amusement 1,400 1,400 1,530 1,485 1,215 1,395 3,430
Cigarette 3,000 3,000 156 3,175 2,600 2,342 2,125 2,595
Apartment 15,000 13,500 15,840 15,840 12,672 11,956 11,016 15,696
Gas Fitters 3,000 3,000 2,205 4,725 5,005 2,601 2,640 2,736
Mining 13,500 13,500 14, 014 13,596 8,830 18,172 12,547 12,160
Garbage Hauler 850 850 855 540 861 990 1,905 1,140
Other Business 16,000 15,000 13,355 25,251 10,550 9,262 8,335 7,165
Building Permit 444,800 419,550 437,286 494,235 631,031 543,562 363,351 376,909
Plumbing/Heating Permit 99,100 90,000 95,136 110,087 245,232 101,524 62,278 70,302
Permit Surcharge 1,400 1,200 5,558 1,688 1,573 1,237 913 1,035
Electric Permit 143 250 233 208 263 365
Animal License 1,500 1,500 1,457 1,630 1,506 2,250 2,021 1,828
Parking Permit 148 248 204 384 600 324
Other Non Business 4,000 6,000 5,450 2,143 22,614 10,833 6,532 7,817
Total Licenses & Permits 655,550 621,950 641,456 715,853 989,052 749,890 511,307 540,826
Intergovernmental Revenue
COPS Grant 347 19,011 24,784 70,818 84,740 124,340
LGA 293,150 937,150 146,562 937,155 324,150 276,977 198,188 241,573
HACA - 522,899 500,644 498,244 508,880
Homestead Credit 297,127
LPA - 17,760 18,581
Low Income Housing Aid 8,777 9,893 13,274
PERA Aid 11,500 11,500 9,187 11,514 11,514 11,514 11,514 18,373
Police Aid 140,000 132,000 - 139,972 131,106 135,997 137,871 119,141
Police Training Reimb. 10,500 10,500 11,030 10,483 10,886 7,901 6,646
State Aid Street Maint. 35,000 33,350 35,970 35,025 33,360 30,300 29,716 29,341
State Crime Prevention Grant 10,500 9,750 1,303 11,113 10,173 14,930 34,857 34,253
Other State Grants - 10,000 4,150 1,500 3,379 14,308 8,469
Other Local Grants - 500 3,000 19,300 - 12,524 8,909
Total Intgvtl. Revenue 500,650 1,134,250 212,646 1,478,990 1,102,543 1,055,445 1,047,623 1,118,506
Charges for Services
Admin. Project Fees - 25,000 50,000 6,488 37,740
Planning & Zoning Fees 20,000 20,000 18,506 19,705 21,111 21,320 18,765 19,310
Plan Check Fees 255,650 252,300 254,240 284,069 376,383 328,112 213,400 223,632
Special Assmt. Search 2,000 1,800 2,475 2,400 2,010 1,635 3,075 8,775
Sale of Maps/Copies 2,500 4,500 1,477 3,453 5,312 7,160 2,336 2,670
Reimb. For Gen Govt Serv - 15 2,041 3,870 2,750
Lockout Fees 16,000 20,000 7,875 1,400
Reimb. For Police Services 4,000 4,000 2,027 4,637 7,891 10,979 17,049 14,671
School Liaison 21,500 21,500 43,000 43,000 43,000 65,000 60,000
Mobile Connection Fees 3,000 3,000 2,400
Animal Impound 2,500 2,500 1,530 2,800 2,990 2,285 2,755 2,967
Vehicle Impound 183 30 30 400 547 565
Fi re Co ntracts 80,000 79,000 131,159 81,591 78,523 84,705 78,166 63,848
Fire Calls 5,000 7,000 1,350 11,200 4,650 15,360 8,438 8,650
Street Services 25,000 30,000 13,071 24,085 15,587 17,686 18,333 16,167
Recreation Fees 110,000 97,500 85,559 101,617 65,645 55,180 54,031 54,859
Concessions 30,000 52,000 13,551 36,869
Park Fees/Bldg Rent 15,900 21,100 11,545 13,718 3,081
Softball League Fees
Sewer Inspection Fee 10,000 7,000 9,481 10,713 11,190 3,787 1,500 2,940
Contractor License Check 2,400 2,000 1,945 2,385 2,100 1,845 1,315
Total Charges for Service 605,450 647,200 558,989 648,113 693,373 596,204 491,198 516,794
Fines
Court 165,000 150,000 84,379 130,025 83,416 109,826 111,584 110,713
Parking 5,000 6,000 3,355 4,815 5,805 9,595 6,030 5,040
Total Fines 170,000 156,000 87,734 134,840 89,221 119,421 117,614 115,753
Finance Dept.
8/22/2003:REVSUM Page 1
City of Elk River
General Fund Revenue
Other Revenue
Interest Income
Vending Machines (Emp.)
Solid Waste Surcharge
Refunds & Reimb.
Contributions
Miscellaneous
Total Other Revenue
PROPOSED ADOPTED ACTUAL REVENUE RECEIVED
BUDGET BUDGET Actual to
2004 2003 July, 2003 2002 2001 2000 1999 1998
75,000 90,000 39,867 76,714 106,262 161,759 53,578 119,115
74 37 58 982 1,977
- 9,000 9,000 9,000 9,000 9,000 9,000 9,000
- 1,500 61 19 2,009 692 3,316 11,086
3,700 3,700 4,700 2,700 5,650 3,700 3,700 3,700
3,000 3,000 1,852 12,305 4,499 4,573 5,608 2,213
81,700 107,200 55,554 100,775 127,420 179,782 76,184 147,091
Transfers In
Landfill 30,000 30,000 28,000 19,750 19,750 19,750
Capital Outlay Reserve 18,000 25,000 10,000 20,000 42,778 43,050
Street Reserve 45,000 45,000
NSP/R DF Reserve 39,500 39,500 39,500 39,500 39,500 19,750 19,750 19,750
Development Fund 3,050 3,900 16,522
Drug Forfeiture 6,224
VWVTS 15,000 15,000 15,000 10,000 10,000 10,000 8,000 8,000
Liquor 145,000 145,000 145,000 120,000 110,000 110,000 110,000 123,450
ER M U 105,000 105,000 70,000 100,000 90,000 90,000 90,000 78,000
EDA 22,950 5,000 3,000 3,000 2,000 2,000 2,000
HRA 3,500 1,500 1,500 1,500 1,000 1,000 1,000
Other - 20,000 _
Total Transfers In 423,950 386,000 289,500 347,000 273,274 276,400 309,800 295,000
TOTAL GENERAL FUND 7,619,550 7,695,400 4,083,193 7,417,823 7,241,084 6,320,123 5,668,437 5,417,379
REVENUE SUMMARY
Total Taxes 5,182,250 4,642,800 2,257,314 3,992,252 3,966,201 3,342,981 3,114,711 2,683,409
Percent Change 11.62% 16.30% 0.66% 18.64% 7.33% 16.07% 6.59%
Percent of Total 68.01% 60.33% 53.82% 54.77% 52.89% 54.95% 49.53%
Total Licenses & Permits 655,550 621,950 641,456 715,853 989,052 749,890 511,307 540,826
Percent Change 5.40% -13.12% -27.62% 31.89% 46.66% -5.46% 9.85%
Percent of Total 8.60% 8.08% 9.65% 13.66% 11.87% 9.02% 9.98%
Total Intgvtl. Revenue 500,650 1,134,250 212,646 1,478,990 1,102,543 1,055,445 1,047,623 1,118,506
Percent Change -55.86% -23.31% 34.14% 4.46% 0.75% -6.34% 12.30%
Percent of Total 6.57% 14.74% 19.94% 15.23% 16.70% 18.48% 20.65%
Total Charges for Service 605,450 647,200 558,989 648,113 693,373 596,204 491,198 516,794
Percent Change -6.45% -0.14% -6.53% 16.30% 21.38% -4.95% 1.34%
Percent of Total 7.95% 8.41% 8.74% 9.58% 9.43% 8.67% 9.54%
Total Fines 170,000 156,000 87,734 134,840 89,221 119,421 117,614 115,753
Percent Change 8.97% 15.69% 51.13% -25.29% 1.54% 1.61% 37.44%
Percent of Total 2.23% 2.03% 1.82% 1.23% 1.89% 2.07% 2.14%
Total Other Revenue 81,700 107,200 55,554 100,775 127,420 179,782 76,184 147,091
Percent Change -23.79% 6.38% -20.91% -29.13% 135.98% -48.21% 21.23%
Percent of Total 1.07% 1.39% 1.36% 1.76% 2.84% 1.34% 2.72%
Total Transfers In 423,950 386,000 269,500 347,000 273,274 276,400 309,800 295,000
Percent Change 9.83% 11.24% 26.98% -1.13% -10.78% 5.02% 9.19%
Percent of Total 5.56% 5.02% 4.68% 3.77% 4.37% 5.47% 5.45%
TOTAL GENERAL FUND 7,619,550 7,695,400 4,083,193 7,417,823 7,241,084 6,320,123 5,668,437 5,417,379
Percent Change -0.99% 3.74% 2.44% 14.57% 11.50% 4.63% 8.53%
Finance Dept.
8/22/2003: REVSUM Page 2
BUDGET WORKSHEET
Council Workshop Proposal 6/25 Date: 08/21/03
Time: 3:39pm
CITY OF ELK RIVER Page: 1
Prior ................. Current Year ......................
Year Original Amended Actual Thru Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Recommended Adopted
......................................................................................................... f .....................................................
Fund: 101 GENEP. AL FUND
Revenues
TAxX TAXES
3111 Current Ad Valorem Taxes 3,876,039 4,588,800 4.588,800 2,194,032
3112 Delinquent Ad Valorem Taxes 51,304 0 0 33,622
3121 Gravel Tax 54,377 54,000 54,000 24,623
3131 Penalties/Interest 9,061 0 0 5,037
3132 Tax Forfeited Land Sale 1,471 0 0 0
TAXES
LIC LICENSES & PERMITS
3211 Liquor License 40,915 53,450 53,450 49,853
3212Amusement License 1,530 1,400 1,400 0
3213Cigarette License 3,175 3,000 3,000 156
3214Apartment License 15,840 13,500 13,900 15,840
3215Gas Fi~ters License 4,725 3,000 3,000 2,205
3216Mining License 13,596 13,500 13,500 14,014
3217Garbage Hauler License 540 850 850 855
3218Other Business License/Per.it 25,251 15,000 15,000 13,355
3231Building Permit 494,235 419,550 419,550 437,286
3232Plumbing/Heating Permit 110,087 90,000 90,000 95,136
3233Permit Surcharge 1,688 1,200 1,200 5,558
3234Electric Per.it 250 0 0 143
3235Animal License 1,630 1,500 1,500 1,457
3236Parking Permit 248 0 0 148
3237Other Non-Business Lic/Permit 2,143 6,000 6,000 5,450
5,128,250 5,128,250
94,000 54,000
............................
3 , 992 , 252 4 , 642 , 800 4 , 642 , 800 2 , 257 , 314 5 , 182 , 250 5 , 182 , 250
LICENSES & PERMITS
52,000 52,000
1,400 1,400
3,000 3,000
1S,000 15,000
3,000 3,000
12,500 13,500
850 850
16,000 16,000
444,600 444,800
99,100 99,100
1,400 1,400
4,000 4,000
............................
715, 853 621 , 950 621,950 641,456 654 , 550 655 , 550
INTERGOVERNMENTAL REVENUE
CHGS CHARGES FOR SERVICES
3411 Admin Project Fees 0 25,000 25,000
3412 Plaruaing & Zoning Fees 19,705 20,000 20,000
3413 Plan Check Fee 284,069 252,300 252,300
3415 Special Assessment Search 2,400 1,800 1,800
3416 Maps/Ordinances 826 2.500 2,500
3417 Copies 2,627 2,000 2,000
347
8,777
146,562
0
0
9,187
0
0
293,150 293,150
............................
11,500 11,500
140,000 140,000
10,500 10,500
35,970 ' 35,000 35,000
1,303 10,500
10,000
0
$00
1,478,990 1,134,250 1,134, 250 212,646 490,150 500,650
0
18,506 20,000 20,000
254,240 255,650 255,650
2,475 2,000 2,000
181 500
1,296 2,000 2,500
BI~DGET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CI/~f OF ELK RIVER Page: 2
Prior ................. Current Year
Year Original Amended Actual Thru/ Estimated
Month: 07/31/03 Actual Budget Budget July Tocal Req~esced Recommended Adopted
Fund: 101 GENEP. AL FU~
Revenues
CHGS CHARGES FOR SERVICES
3418 Other General Govt Ser~;ices
3430 Lockout Fees
3431 Police Services
3432 School Liaison
3433 Mobile Co~nection Fees
3434 ~iraal Impound Fee
3435 Vehicle impound
3436 Fire Contracts
3437 Fire Calls
3451 Street Services
3461 Recreation Fees
3467 Concessions
3472 Park Use Fee
3474 Facilicy Use Fee
3475 Building Rent
3483 Sewer Inspection Fee
3484 Contractor License Check
CF~RGES FOR SERVICES
FINE FINES
3510 Courc Fines
3511 Parking Fines
FINES
SA SPECIkL ASSESSME~fS
3610 Special Assmts-County
SPECIA~L ASSESSME~S
36~2 Vending Machines
3925 Transfer-Landfill
2,041 0 0 15
1,400 20,000 20,000 7,875
4,637 4,000 4,000 2,027
43,000 21,500 21,500 0
2,400 0 0 3,000
2,800 2,500 2,500 1,530
30 0 0 183
81,591 79,000 79,000 131,159
11,200 7,000 7,000 1,350
24,085 30,000 30,000 13,071
101,617 95,000 97,500 85,559
36,869 52,000 52,000 13,551
2,090 2,500 2,500 5,107
7,428 15,000 15,000 4,738
4,200 3,600 3,600 1,700
10,713 7,000 7,000 9,481
2,385 2,000 2,000 1,945
16,000 16,000
4,000 4,000
21,500 21,500
3,000 3.000
2,500 2,500
75.000 80,000
5,000 5,000
25,000 25,000
I00,000 110,000
30,000 30,000
4,000 5,500
8,000 8,000
2,400 2,400
10,000 10,000
2,400 2,400
648,113 644,700 647,200 558,989 588,950 605,450
130,025 150,000 150,000 84,379 t50,000 165,000
4,815 6,000 6,000 3,355 5,000 5,000
134,840 156,000 156,000 87,734 155,000 170,000
0 0 0 0
0 0 0 0
76,714 90,000 90,000 39,867
37 0 0 74
9,000 9,000 9,000 9,000
19 1,500 1,500 61
2,700 3,700 3,700 4,700
0 0 0 0
12,305 3,000 3,000 1,852
75,000 75,000
3,700 3,700
290,000
3,000 3,000
100 , 775 107 , 200 107 , 200 55 , 554 371 , 700 81 , 700
20,000 0 0 0
28,000 30,000 30,000 0 30,000 30,000
25,000 0 0 0 18,000 18,000
0 45,000 45,000 0 ~5,000 45,000
39,500 39,500 39,500 39,500 39,500 39,500
0 0 0 0
0 0 0 0
10,000 10,000 15,000 15,000 15,000 15,000
120,000 145,000 145,000 145,000 145,000 145,000
100,000 105,000 105,000 70,000 105,000 105,000
BURET WORKSHEET
Council Workshop Proposal 8/25 Date: 08/21/03
Time: 3:35pm
CITY OF ELK RIVER Page: 3
Prior ................. Current Year ......................
Year Original ~ended Accual Th~ Estimated
Month: 07/31/03 Actual Budget Budget July Total Requested Reco~ended Adopted
Fund: i01 GEN-ERAL FLrND
Revenues
TRIN TR3kNSFERS IN
3948 Transfer-EDA
3949 Transfer-HRA
TR/tNSFERS IN
Total Revenues
3,000 5,000 5,000 0 22,950 22,950
1,500 1,500 1,500 0 3,500 3,500
.................................................................................................. ZillZZ~iiiili
347,000 381,000 386,000 269,500 423,950 423,950
7,417,823 7,687,900 7,695,400 4,083,193 7,866,550 7,619,550
PRELIMINARY LEVY SAMPLE
FOR TAXES PAYABLE 2004
General Fund*
Street Replacement
Library*
Surface Water Mgmt.
City Special Assessments
1994 Storm Sewer Bonds
2003 Improvement Bonds
2004 Certificate of Indebtedness
2003 Certificate of Indebtedness
2000 Certificate of Indebtedness
PERA Employer Rate Increase
Public Safety Lease Rev. Bonds
Economic Development Tax Abatement
* Levy subject to change based on approved budget.
Net
$ 5,117,598
69,000
175,000
25,164
116,230
100,000
140,000
129,203
38,826
11,675
638,263
3,844
$ 6,564,803
Tax Rate
44.613%
Limited
Levy
$ 5,361,598
Levy
Limit
5,361,598
NTC Levy
Payable 2003 13,404,503 5,980,161
5% NTC Increase
Proposed Levy 14,074,728 6,564,803 46.642%
2003 Tax Rate 14,074,728 6,279,158 44.613%
7% NTC Increase
Proposed Levy 14,342,818 6,564,803 45.771%
2003 Tax Rate 14,342,818 6,398,761 44.613%
8% NTC Increase
Proposed Levy 14,476,863 6,564,803 45.347%
2003 Tax Rate 14,476,863 6,458,563 44.613%
9% NTC Increase
Proposed Levy 14,610,908 6,564,803 44.931%
2003 Tax Rate 14,610,908 6,518,365 44.613%
County Estimated NTC
Proposed Levy
2003 Tax Rate
13,434,639
13,434,639
6,564,803
5,857,503
48.865%
43.600%
285,645
166,042
106,240
46,438
707,300
EDA
HRA
5% increase in MV
7% increase in MV
9% Increase in MV
County Estimated MV
Market Value
1,155,029,800
1,212,781,290
1,235,881,886
1,258,982,482
1,155,029,800
5% increase in MV 1,212,781,290
7% increase in MV 1,235,881,886
9% Increase in MV 1,258,982,482
County Estimated MV
Levy %
0.01813%
0.01813%
0.01813%
0.01813%
0.01813%
0.0131%
0.01310%
0.01310%
0.01310%
0.01310%
Total Levy
209,406.90
219,877.25
224,065.39
228,253.52
151,308.90
158,874.35
161,900.53
164,926.71
8/21/2003
TAXLEVY
RESOLUTION 03 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE PROPOSED PROPERTY TAX LEVY
FOR COLLECTION IN 2004
WHEREAS, the Elk River City Council has reviewed the City's anticipated
expenditures for all funds in 2004; and,
WHEREAS, the Elk River City Council has considered projected revenues for
all funds in 2004; and,
WHEREAS,
revenues from sources other than property taxes are not sufficient
to meet anticipated expenditures of all funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River that
the following amounts are the maximum to be levied as property taxes
payable in 2004:
General Fund
Street Replacement
Library
Surface Water Management
City Special Assessments
1994 Storm Sewer Bonds
2003 Improvement Bonds
2004 Certificate of Indebtedness
2003 Certificate of Indebtedness
2000 Certificate of Indebtedness
PERA Employer Rate Increase
Public Safety Lease Revenue Bonds
Economic Development Tax Abatement
TOTAL
Levy
$5,117,598
69 000
175 000
25 164
116230
100.000
14OOOO
129 203
38,826
11,675
638,263
3,844
$6,564,803
Passed and adopted by the City Council of the City of Elk River this
day of September, 2003.
ATTEST:
Stephanie Klinzing, Mayor
WHEREAS,
WHEREAS,
WHEREAS,
RESOLUTION 02 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE PROPERTY TAX LEVY
FOR COLLECTION IN 2003
the Elk River City Council has reviewed the City's anticipated
expenditures for all funds in 2003; and,
the Elk River City Council has considered projected revenues for
all funds in 2003; and,
revenues from sources other than property taxes are not sufficient
to meet anticipated expenditures of all funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River that
the following amounts are to be levied as property taxes payable in 2003:
General Fund
Street Replacement
Library
Surface Water Management
City Special Assessments
1994 Storm Sewer Bonds
2003 Certificate of Indebtedness
2000 Certificate of Indebtedness
1999 Certificate of Indebtedness
PERA Employer Rate Increase
Public Safety Lease Revenue Bonds
Economic Development Tax Abatement
TOTAL
Levy
$4,580,083
150,000
69,000
175,000
25,298
115,233
140,000
41,088
35,032
9,713
634,000
5,714
$5,980,161
Passed and adopted by the City Council of the City of Elk River this 9th
day of December, 2002.
ATTEST:
Stephanie Klinzing, Mayor
Sandra A. Peine, City Clerk