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3. PRSR 08-10-2011DRAFT MEETING OF THE ELK RIVER PARKS AND RECREATION COMMISSION HELD AT CITY HALL WEDNESDAY, JULY 13, 201 I Members Present: Chair Anderson, Commissioners Ahlness, Niziolek, Nystrom and Peterson Members Absent: Commissioners Karlsen and Jaker Council Liaison: Mayor Dietz Staff Present: Steve Benoit, Recreation Manager; Chris Leeseberg, Planner/Park Planner; Tonya Love, Recreation Coordinator 2. 3. 4. 5. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Chair Anderson. Consider Tulv 13. 2011 Parks & Recreation Commission Aeenda Recreation Manager, Steve Benoit added one update to Item 6-Department Updates MOVED BY COMMISSIONER PETERSON AND SECONDED BY COMMISSIONER NYSTROM TO APPROVE THE JULY 13, 2011 PARKS & RECREATION COMMISSION AGENDA WITH REQUESTED ADDITION. MOTION CARRIED 5-0. Consider Minutes of June 8.2011 Parks & Recreation Commission Meeting MOVED BY COMMISSIONER NYSTROM AND SECONDED BY COMMISSIONER AHLNESS TO APPROVE THE JUNE 8, 2011 PARKS AND RECREATION COMMISSION MEETING MINUTES. MOTION CARRIED 5-0. Onen Mike -None Volunteer of the Month Planner/Park Planner, Chris Leeseberg shared a letter that June's volunteer of the month, Ray Stephens, sent to city staff. 6. Recreation Manager's Report -Steve Benoit Recreation Manager, Steve Benoit shared the Elk River Senior Center report. Patk & Recreation Commission Minutes July 13, 2011 DRAFT Page 2 Mr. Benoit expressed that this year's summer staff has proven to be motivated, positive and clearly enjoying delivering quality programs to the public. Mr. Benoit reported that staff will begin developing a City of Otsego recreation proposal that would benefit both Elk River and Otsego residents. Mr. Benoit discussed the following department updates: the impact of the state level government shutdown on city parks; and that the City Council will be holding a workshop to discuss a proposed partnership with the City of Elk River for the construction and operation of an athletic dome. Action/Discussion Items 7.1. Policy Issues 7.1.A. Eagle Scout Presentation Boy Scout, Ryan Toth presented his idea for working on his Eagle Scout Project that would benefit Woodland Trails Park; building new signs and map holders to replace the existing ones. Commissioner Anderson commented that he was involved with the first Eagle Scout who created the original signs and map holders and thinks it would be a great project. MOVED BY COMMISSIONER NYSTROM AND SECONDED BY COMMISSIONER NIZIOLEB TO APPROVE SIGN AND MAP HOLDERS, WHILE WORffiNG WITH CITY STAFF ON DESIGN AND HOW MANY POSTS ARE AVAILABLE. MOTION CARRIED 5-0. 7.1.B. Lions Club Facility Usaee Recreation Manager, Steve Benoit discussed the Indoor Facility Rental Policy in regards to the Elk River Lions Club. Commissioner Anderson asked how often this is an issue. Mt. Benoit stated that it depends on the time of year and that what staff has been instructed do is conflicting with what the Lions Club has been following. Mayor Dietz raised the point that this may be a legal issue of a 501c3 group getting preferential treatment and that the city attorney should be consulted regarding the issue of being able to rent the facility for personal events at a rate of $25. Commissioner Anderson asked the present Elk River Lions Club members how a personal function was determined by the club to be an Elk River Lions Club event. Park & Recreation Commission Minutes July 13, 2011 DRAFT Page 3 Lions Member, Marty Brady explained that when there is a member interested in using the facility it is put to the club board for a vote of approval and that all Elk River Lions Members are to be invited to the function. Commissioner Niziolek recommended that the Lions Club create a written policy about what functions are approved and the process of approval, if they didn't already have one in place. Commissioner Peterson suggested having two parts in the written policy; civic function vs. personal function. Commissioner Anderson requested staff to work with the Elk River Lions and Ciry Counsel to write a recommendation to the Ciry Council. Mayor Dietz recommended that the Elk River Lions Club create an "Approved Event" form to hand into the Recreation Staff. 7.LC. Do,g Park Relocation Planner/Park Planner, Chris Leeseberg reported that staff reviewed the first dog pazk relocation proposal and continues to recommend the Pazks and Recreation Commission recommend approval of the proposed relocation to Orono Park. Commissioner Niziolek expressed concern about dogs walking through the picnic area where there will be more people present. Commissioner Peterson asked what it will cost to move and reconstruct the dog park to Orono Park. Mr. Leeseberg shazed the only expense will be labor costs, the current fencing will be reused. MOVED BY COMMISSIONER PETERSON AND SECONDED BY COMMISSIONER AHLNESS TO RECOMMEND TO CITY COUNCIL TO RELOCATE THE DOG PARK FROM LIONS PARK TO ORONO PARK. MOTION CARRIED 5-0. 7.2. Discussion Items 7.2.A. Rum River Recreation and Resources Board Presentation Recreation Manager, Steve Benoit introduced two board members of the Rum River Recreation and Resources Board, Mark Riverblood and Dave Patton. Rum River Recreation and Resources Board member Dave Patton presented the groups purpose and vision and that they are doing a campaign to reach out to other jurisdictions to connect trails and collaborate on projects. Park & Recreation Commission Minutes Jaly 13, 2011 8. Information/Update Items 8.1. Community Events DRAFT Pape a Recreation Manager, Steve Benoit showcased a Summer Recreation Blurb Video. 8.2. Park/Program Hiehliehts Recreation Manager, Steve Benoit showcased a SHIP Grant video. 9. Citv Council/Plannigg Commission Review/U tes Mayor Dietz reminded the Parks and Recreation Commission members that they are a recommending body to the City Council. 10. Other Business Planner/Park Planner, Chris Leeseberg shazed the draft City Ordinance relating to disturbance of natttral features and wildlife in parks which will be on the July 18, 2011 City Council agenda. 11. ~¢joumment There being no further business, the meeting adjourned at S:15pm. Minutes prepared by Tonya Love. Tina Allard, Ciry Clerk Dave Anderson Parks and Recreation Commission Chair