6.1. SR 08-15-2011Elk' REQUEST FOR ACTION
River
To Item Number
Ci Council ~„~,
Agenda Section Meeting Date Prepared by
Administration August 15, 2011 Ross Pomeroy, GreenCorps Member
& Environmental Intern
Item Description Reviewed by
Consider cleanER Program Rebecca Hau ,Environmental Admin.
Reviewed by
Robert Thistle, Interim City
Administrator
Action Requested
Council motion to approve the cleanER program.
Background/Discussion
The cleanER program would be an umbrella program that contains the following programs:
^ Adopt a Park
^ Adopt a Storm Pond
^ Adopt a Wetland
^ Adopt a Neighborhood
cleanER would follow the same guidelines as the Adopt a Park program currently run under the Parks
and Recreation Department (see attached brochure).
Differences/Additions/Work for cleanER program
^ New marketing materials would be created in house and dispersed through current
communication tools such as the newsletter, social media, website, volunteer resources, etc.
^ Parks and Recreation will continue to coordinate and track volunteer activities for Adopt a Park.
^ Environmental Division will begin to coordinate and track volunteer activities for storm pond
and wetland adoptions.
Parks and Recreation will be notified about participants in the storm pond and wetland program
because they will provide all of the benefits of the recognition certificates, signage at the site, and
acknowledgement on the website.
One item to note is that cleanER will be marketed as one program but will be coordinated by two
different divisions. If the city gets a volunteer coordinator, it would be recommended to have this person
handle the coordination of the cleanER program. Parks staff and the Parks and Recreation Chair assisted
with the concept for this new program. It will be brought to the Parks and Recreation Commission as
information at a future date.
Visioning Consideration
This item is directly related to the 2011-2012 Council adopted goal of Beautification. One of the tasks
under Beautification is to create opportunities to beautify the community. The cleanER program would
address this goal by opening up other areas of the city that citizens can have an opportunity to clean up
and would involve minimal staff time and expense.
Financial Impact
Upfront costs will be minimal because cleanER is an expansion of the Adopt a Park program. There may
be an increase in expenses for trash bags and trash disposal with a boost in participation. Staff time will
increase for the Environmental Division depending upon participation in the program.
Attachments
^ Adopt a Park Program Brochure/Application
Action Motion by Second by Vote
Follow Up
CITY OF ELK RIVER ADOPT-A-PARK GUIDELINES
'Thank You for partnering with the Cin~ of I ~:Ik Piver to improve the qualin• of our parks. l.istcd below you will tlnd information to help you Fulfill tour
commitment. Monitoring of the park should be done on a «fnrlar basis, usually at Icast once a week during the tvatm season, and during the winter as weather
permits. 'I-he adopting individual or lmtups will be asked to assist with litter and debris removal, reporting vandalism and identih'ing am~ hazards in their
adopted parks. The following safeb- gn~idclines arc provided to participating groups hx the safety of all participants:
• Organizations must provide adeyuatc super~-ision for vnuth under the age of 1~
• Prior n> commencement of any project, an Adopt-A-Park volunteer should review these safety guidelines with all volunteers
• \\'e a_sk that partner not perform anp activities outside their physical eapabiGtics
• '1'hc use of power tools and motor-driven equipment is prohibited
• \\'ear appropriate clothing and shoes, use sunscreen
• \\-ork during daylight hours
• Bewam of bees, poison ivy, poison oak, and othec irritants, wear repellant
• Drink plena- of liquids while working
• Be aware of traffic if working by a roadway
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Than,Evyou for paticipati~g ruith the City of Elk Rr'rer to improre the quality of ourpar;~.+. four tame and ~a2a aregmatly appre~zated. Par,~.r and
Kecreation ataff~authorr~ation and approval nrurt be doneprzor to ~cberluleng volunteer clean up time.