3.5. SR 08-15-2011REQUEST FOR ACTION
TO ITEM NUMBER
Ci Council 3.5.
AGENDA SECTION MEETING DATE PREPARED BY
Consent Au st 15, 2011 Tina Allard, Ci Clerk
ITEM DESCRIPTION REVIEWED By ,
Call Special Meeting for Monday, August 22, 2011, for City Bob Thistle, Interim City
Administrator Search Selection Process Administrator
REVIEWED BY
ACTION REQUESTED
Council motion calling a special meeting for Monday, August 22, 2011 at 6:30 p.m., at Ciry Hall to narrow
down the candidates for the city administrator position.
BACKGROUND/DISCUSSION
Council is asked to call a special meeting for Monday, August 22 in order to narrow down the candidates
that the City Council will interview for the city administrator position.
Council should review the attached memo from Sharon Klumpp outlining the proposed timeline for the
city administrator selection process. At the August 22 meeting, Sharon will go over the timeline in more
detail to determine if there are any conflicts with Councilmember schedules. At that meeting, Council
may need to call special meetings for the first round of tours and interview dates.
ATTACHMENTS
Memo from Sharon Klumpp with Springsted
Special Meeting Notice
Action Motion by Second by Grote
Follow Up
N:\Public Bodies\City Council\Council RCA\Council Issues\Administrator Search Update 081511.doc
Springsted
MEMORANDUM
T0: Elk River Mayor and City Council
FROM: Sharon Klumpp
DATE: August 9, 2011
SUBJECT: Search Update
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101-2887
Tel: 651-223-3000
Fax: 651-223-3002
www.springsted.com
We have received 71 applications for the Elk River City Administrator position. Each application has been reviewed
in accordance with the minimum requirements and the desired qualifications established in the City Administrator
Position Profile. The review criteria included having a master's degree and at least seven years of management
experience, organizational leadership skills, a broad understanding of municipal finance and experience increasing
organizational efficiency and developing and implementing long range plans.
Of the 71 applicants, we are contacting 13 individuals and scheduling screening interviews to build on the information
included in their applications. Our first interview is scheduled for today; we project that the interviews will be
completed by August 17. Candidate materials will be distributed to the City Council on August 19, a one-week delay
from the June 6 project schedule.
Proposed dates for the remainder of the project are provided below. Please review these dates at your earliest
convenience and let me know if they are acceptable or propose different dates when every member of the City
Council will be available.
• ~~~`,
Cit Council receives 8-10 candidate re orts ~c y t ~, ijfflr j.
Au ust 19, 2011
Cit Couhcil selects 4-6 candidates Au ust 22, 2011
Reference checks/back rounds com leted Se tember 2, 2011
Candidate tours/interviews Se tember 8-9, 2011
Candidate second round interviews o tional Se tember 14-15, 2011
Offer made/acce ted Se tember 19 or 26, 2011
Effective start date estimated 30 da notice October 24 or 31, 2011
Public Sector Advisors
CITY OF ELK RIVER
ver
SPECIAL MEETING NOTICE
ELK RIVER CITY COUNCIL
Monday, August 22, 201 I
6:30 p.m.
Elk River City Hall
13065 Orono Parkway
.Elk River, Minnesota
The purpose of the meeting is as follows:
^ Narrow down the candidates for the city administrator position
^ Consider special meeting dates/times for tours and interviews.
John J. Dietz, Mayor
Date
I HEREBY CERTIFY, that this notice has been posted and that I have served this notice
upon the members of the City Council by mail at least one day prior to the above-called
special City Council meeting. In accordance with State Statute, this notice will be posted at
least three days prior to the meeting date.
Tina Allard, Ciry Clerk
Date
H:\My Documents\Special CC.doc