3.7. SR 08-15-2011REQUEST FOR ACTION
TO ITEM NUMBER
Ci Council 3.7.
AGENDA SECTION MEETING DATE PREPARED BY
Consent August 15, 20T1 Lauren Wipper, Human Resource
Re resentative
ITEM DESCRIPTION REVIEWED By
Ice Arena Lead Worker Position and Filling this Position Rich Czech, Ice Arena Mana er
REVIEWED BY
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Robert Thistle, Interim City
Administrator
ACTION REQUESTED
1. Approve attached Ice Arena Lead Worker position description.
2. Approve this position to be fulltime year round at the Arena.
3. Approve promoting Arena Worker Dennis Walker into the Lead Worker position beginning
September 6, 2011 at step A of pay grade 5.
BACKGROUND/DISCUSSION
At the August 8, 2011 worksession, Ice Arena Manager Rich Czech and I presented information to the
Council regarding changing the Ice Arena Maintenance Worker position to be fulltime year round at the
Arena and changing the title to Ice Arena Lead Worker. The memo from the August 8 worksession is
attached. The Council was in agreement and we are now bringing this item back as a formal request.
Mr. Czech has an employee, Dennis Walker, that has been an Arena Worker for the past twelve seasons
and is interested in this position. Mr. Czech would like to promote Mr. Walker into the Lead Worker
position beginning September 6. Mr. Walker has been one of the employees that has stepped up and
served in this position over the past few seasons when Mr. Hayward has been absent.
The first scheduled day for night-time ice is September 24. The annual craft show is the weekend of
September 17 and 18. Mr. Czech would like Mr. Walker to start on September 6 so he has some time to
train with the staff during the. day to learn the day-time operations, to help prepare for the craft show, and
to participate making the ice sheet between the craft show and the first day of ice.
If Council would like any further discussion on this item, Mr. Czech will be at the meeting and can
answer any questions.
FINANCIAL IMPACT
Funds are included in the 2011 budget for this position and as indicated in the memo that was presented
on August 8, there will be no budget impact for 2012. Future budgets will need to be adjusted fox step
increases.
N:\Public Bodies\City Council\Council RCA\Agenda Packet\08-15-2011\Arena Posidon.docx
ATTACHMENTS
^ Ice Arena Lead Worker Position Description
^ August 8, 2011 Memo to Council
Action Motion by Second by Vote
Follow Up
N:\Public Bodies\City Council\Council RCA\Agenda Packet\08-15-2011\Arena Position.docx
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City of Elk River
Ice Arena Lead Worker
Position Description
Department/Division:.. Immediate Supervisor:
Parkand Recreation/Ice Arena Ice Arena Mana er
Pay Grade: FLSA Status: Last Updated: (date)
S Non-Exem t 8/2011
Positions Supervised:
Oversees the work of art-time em to ees.
Position Summary
The Ice Arena Lead Worker maintains overall authority at the arena in the absence of the Arena
Manager, performs a variety of tasks in the operation of the arena and the surrounding grounds.
Essential Functions
1. Assists in day-to' day operations of the ice arena.
A. Maintains receipts of ticket sales, skate sharpening, and other sales to assure an
accurate accounting of cash received.
B. Assists in the supervision of other personnel to maintain arena effectiveness.
C. Carries out and enforces arena policies and practices.
D. Insures that safety and security measures axe enforced.
~. Keeps arena manager informed of important developments to ensure effective
management of the arena.
2. Provides maintenance functions.
A. Assists in maintaining ice sheets in optimum condition.
B. Assists in maintenance activities and follows preventive maintenance programs to
arena equipment and building.
C. Carries out janitorial duties of the arena and grounds to assure a safe and clean
facility.
D. Identifies defective areas of ice and/or repairs defective areas and reports these areas
to supervisor:
E. Monitors equipment, keeps accurate records, identifies and reports any problem to
the arena manager and/or supervisor.
F. Performs building (exterior and interior) and grounds maintenance as assigned.
G. Performs minor equipment repairs as needed.
3. Performs equipment operations.
A. Operates resurfacing equipment in a safe manner, keeping ice hours on schedule.
B. Assists in training part-time personnel in the operations of equipment.
C. Operates ice edger to maintain the correct thickness of ice.
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4. Performs customer service operations.
A. Sharpens skates.
B. Supervises skating. events.
G Supervises high school hockey games in the absence of the Ice Arena Manager.
D. Interacts with customers, keeps abreast of Arena programs and other events being
held at the Arena.
5. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
D. Assists in set up for miscellaneous events.
Required Knowledge, Skills, and Abilities
^ ILnowledge of ice arena administration and operations.
^ Knowledge and experience of mechanical equipment necessary to operate an ice arena.
^ Skilled in operating an ice resurfacer.
^ Ability to communicate effectively orally and in writing.
^ Ability to establish and'maintain effective working relationships with co-workers, facility
users, and general public.
^ Ability to perform facility maintenance without close supervision.
^ Ability to read and record readings on gauges on facility equipment.
^ .Ability to accurately count and record money.
^ Ability to keep accurate records.
^ Ability to organize daily work, set priorities, and work independently.
^ Ability to operate light motorized maintenance equipment.
^ Ability to understand and follow applicable OSHA standards and departmental safety
practices and procedures.
^ On a frequent basis, must be able to lift 201bs. from floor to waist and have the ability to
carry it over 200 feet.
^ On a frequent basis, must be able to pull 951bs.
Minimum Qualifications
^ High School diploma or equivalent.
^ Valid driver's license.
^ Two years experience performing ice arena maintenance.
^ One year grounds maintenance work experience.
^ Must be available-to work a variety of shifts including evenings and weekends. Will
transition to daytime hours during less busy season. Hours of work will depend on
scheduled ice time.
Preferred Qualifications
^ Postsecondary. training in arena maintenance or related field.
^ Experience in supervision.
'Chic Position Description is not intended to be all-inclusivE~. Tr is lvirhin the Cite of 1~'.lk Rii-ei's discreti<~n
t~-~ assign additional duties and responsibilities or remove duties and respon~ibiliries at an~~ tune.
This Position Description does not constitute a Contract of Employment.
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MEMORANDUM
TO: Mayor and City Council
FROM: Lauren Wipper, Human Resource Representative
Rich Czech, Ice Arena Manager
DATE: August 8, 201 I
SUBJECT: Proposal to Redesign Position due to Retirement
We have received notice from Case Hayward, Ice Arena Maintenance Worker, that he will be
retiring this fall. The position of Ice Arena Maintenance Worker includes working with the
Park Maintenance Division during the summer. Mr. Hayward is retiring at the end of this
year's mowing season.
Mr. Hayward's retirement provides us the opportunity to evaluate staffing needs within both
divisions. After thorough consideration, we present the following:
Background
The position of Ice Arena Maintenance Worker exists primarily for the purpose of providing
night-time supervision and maintenance at the ice arena. When the City acquired the arena
in 1997, this position was called Maintenance Supervisor. In 2000, the position was changed
to include the summer mowing duty and the title was changed to Arena Night
Supervisor/Streets Crew. (Parks was part of the street division in 2000.) When the City
completed the pay plan study in 2006, the title was again changed to what it is now, Ice
Arena Maintenance Worker, however the duties of this position remained the same; arena
night supervisor during the winter and park laborer during the summer.
Considerations
Having this position transition to parks each summer creates a lack of consistency at the
arena. This position is responsible for directing the work of part-time staff and ensuring that
tasks are accomplished as directed. When this position is absent for six months of the year,
the consistency is lost.
As well, we have found that the arena duties and park duties in this position are quite
different in nature. The arena portion is responsible for overseeing the part-time employees
as well. as ensuring the maintenance of the facility, customer service and resolving concerns.
This is very a high energy, think-on-your-feet-type of position. In contrast, the park portion
involves mowing lawns alone for most of the day. The two principal duties of this position
are at different ends of a spectrum which does not bode well for someone to excel.
A review of the number of hours that part-time staff work at the arena indicates that there is
sufficient workload for ayear-round fulltime employee. In the past two years, there were
only three two-week periods when the hours worked by part-time employees dipped below
eighty. (A fulltime employee works eighty hours every two weeks.) Those three periods
were during the months of May and June when there is less activity at the arena.
Proposal
We would like to change the title of this position to Ice Arena Lead Worker. This title better
reflects the requirement of this position to direct the work of the part-time arena worker
staff during the evening and maintain. overall authority at the arena during that time. Our
above evaluation of this position supports removing the summer mowing function and
keeping this position at the arena year-round.
Budget Impact
We have met a number of times with Park Maintenance Supervisor, Rodney Schreifels and
Finance Director, Tim Simon to discuss the best way to manage what is necessary for both
divisions. As shown in the attached summary, we determined that it is possible to make this
position year-round at the arena without an increase in the 2012 budget and without a
reduction. in the number of hours allocated to parks. Budgets beyond 2012 would need to
be adjusted for step increases.
The funds available for this position for 2012 axe $60,932. If this position were to be
fulltime, year-round at the arena, the arena part-time pay budget could be reduced by
$15,000. Including FICA, this totals $77,079 available for the requested position and
seasonal. park laborer hours.
The anticipated cost for this position for 2012, including benefits, is $57,437 which leaves
$19,642 available for parks. FICA would reduce that number by $1,396 to $18,246 which,
divided by the starting wage for a seasonal park laborer provides 1,920 hours for the parks
division. Mr. Hayward's position was budgeted for half of the year in parks which is 1,040
hours so this scenario provides an extra 880 hours to parks depending on how the funds are
utilized. Parks would have flexibility to use these additional hours anytime during the year to
assist where needed most.
If the City Council is in favor of our proposal, we will come back with a formal request at
the August 15,2011 meeting.
Summary of 2012 Budget Allocation
Wage & benefits for current position: 60,932.00
Reduction in arena part-time wages: 15,000.00
FICA for part-time wages: 1,147.50
Available for new structure: 77,079.50
2012 wage and benefits for year-round arena position:
Total remaining for parks:
Minus FICA:
Gross wage remaining for parks:
Divided by seasonal laborer starting wage:
Hours available for parks:
57,437.00
19,642.50
1,395.87
18,246.63
9.50
1,920.7