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4.3. SR 10-27-1997ITEM 4.3. ._.~y of iver FROM: DATE: MEMORANDUM Mayor and City Council Sandra Thackeray, City Clerk October 27, 1997 SUBJECT: Board and Commission Terms Following is a list of Board and Commission terms expiring on December 31, 1997. The city's reappointment policy requires all previous board and commission members wishing to be reappointed to go through the same interview process as any other applicant. Some of the board and commission members have served a short term because they were completing a term for someone who resigned during mid-term. The Ice Arena Commission was formally established approximately one year ago, therefore, commissioners have served about one year. The Council may want to consider waiving interviews for those who have served a short term if these people are interested in reappointment. (These individuals are highlighted in the tables below.) The council should also note that the HRA and EDA members are mayoral appointments. Park and Recreation Commission TZ/ME SERVED Rolfe Anderson Officially appointed 8/1/83 8-1-83 to 12-31-85 1-1-86 to 12-31-88 1-1-89 to 12-31-91 1-1-92 to 12-31-94 1-1-95 to 12-31-97 15 yrs 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 Planning Commission Robert Minton 1-1-92 to 12-31-94 1-1-95 to 12-31-97 6 yrs Vicki Sullivan 1-1-95 to 12-31-97 3 yrs Library Board Mary Keifenheim I2-7-94 to 12-31-94 1-1-95 to 12-31-97 4 yrs Utilities Commission N~tAE rER/kf$ _TN OFFICE J TI~E .SERVED ] 1-1-95 to 12-31-97 I 3 yrs John Dietz Ice Arena Commission N~4£ J rEQ~4$ IAi OFFICE I TI~4£ ,SERVED Economic Development Authority N~E I TER~4$ IN O/FIdE TI~4E SERVED ?at Dwyer 2-12-90 to 12-31-91 ? yrs for a six year term) Housing and Redevelopment Authority NAtAE I TER~$ IN OFFICE SERVED Dick Hinkle 1-1-88 to 12-31-92 8 yrs 1-1-93 to 12-31-97 (Dick was on the HRA prior to 1988, but the exact date cannot be deterrnined./ ACTION REQUESTED Council is requested to review these board and commission terms and give staff direction as to how many positions the council would like to advertise for and interview. f:\shrdoc\council\terms.doc 10/13/1997 City of Elk River 2:56 pm Clerks Index for Windows Legislative History Report Selections: Doc. Ref ..... : OT OFFICE TERMS Action Code..: Ail File Ref #...: Ail Referred To..: Ail Keyword(s) #1:12311997 #2: #3: Sorted by: Doc. Date .... : Beginning - Current 1: Doc. Ref./Date/Item Cont. Date...: Beginning - Current 2: Cont. Date...: Beginning - Current 3: Doc. Item Action Ref. Date Ref. Code Brief Description File Reference # Security Class OT 1/1/1989 RA A~NDERSON, PARKLAND REC 12311997 OT 1/1/1990 PD OT 1/1/1992 RM OT 1/1/1993 RH OT 1/1/1994 MK OT 1/1/1995 JD OT 1/1/1995 VS OT 1/1/1996 JK A OT 1/1/1996 RW A OT 1/1/1996 TM A OT 1/1/1997 JG OT 1/3/1997 DT DWYER, PAT, EDA 12311997 MINTON, PC 12311997 HRA, RICHARD HINKLE, 12311997 KEIFENHEIM, MARY LIB BD 12311997 DIETZ, JOHN UTILITIES 12311997 SULLIVAN, VICKI, PC 12311997 Kuester, John, Park & Rec 12311997 Westrum, Ron, Park and Rec 12311997 Mesich, Thomas, PC Appt 12311997 GONGOLL, JEFF ICE ARENA 12311997 TAUS, DAVE ICE ARENA 12311997 Page: 1 12 Items Printed User ID: SANDY 10/13/1997 City of Elk River 2:59 pm Clerks Index for Windows Legislative History Report Selections: Doc. Ref ..... : OT OFFICE TERMS Action Code..: All File Ref #...: Ail Referred To..: Ail Keyword(s) 91:12311997 #2: #3: Sorted by: Doc. Date .... : Beginning - Current 1: Doc. Ref./Date/Item Cont. Date...: Beginning - Current 2: Brief Description Cont. Date...: Beginning - Current 3: Keyword Doc. Item Action Ref. Date Ref. Code Brief Description Keywords OT 1/1/1989 RA ANDERSON, PARK AND REC 12311997 ANDERSON, ROLFE REAPPOINTED PARK AND RECREATION COMMISSION 12311994 EXPIRATION Ret Code- File Ref # .... - 12311991 EXPIRATION 12311997 EXPIRATION Cont- Security Class- 19411 IRVING CIRCLE REAPPOINTED 1/9/95 Exp - Referred to...- 441-6947 H OT 1/1/1990 PD DWYER, PAT, EDA 12311997 DWYER, PAT 441-6694 ECONOMIC DEVELOPMENT AUTHORITY VICE PRESIDENT Ret Code- File Ref # .... - EDA REAPPOINTED for 6 yr. term Cont- Security Class- First Appt. 2-12-90 to 12-31-9 12311997 EXPIRATION Exp - Referred to...- 11960 194TH CIRCLE NW OT 1/1/1992 RM MINTON, PC 12311997 PLANNING COMMISSION APPOINTED 01061992 12311994 REAPPOINTED MINTON, ROBERT Ret Code- File Ref # .... - WARD 1 12311997 TERM EXPIRES Cont- Security Class- RIVERVIEW DRIVE 13700 Exp - Referred to...- 241-9104 OT 1/1/1993 RH HRA, RICHT~RD HINKLE, 12311997 HRA 4412239 HOUSING AND REDEVELOPMENT AUTH Ret Code- File Ref # .... - HINKLE, RICHARD Cont- Security Class- 12311997 Exp - Referred to...- MEADOWVALE ROAD 13432 OT 1/1/1994 MK KEIFENHEIM, MARY LIB BD 12311997 KEIFENHEIM, MARY APPOINTED 02071994 LIBPJkRY BOARD REAPPOINTED 1/9/95 Ret Code- File Ref # .... - 12311994 TERM EXPIRES 12311997 TERM EXPIRES Cont- Security Class- IRVING CIRCLE 19425 Exp - Referred to...- 4415649 H 4412216 W OT 1/1/1995 JD DIETZ, JOHN UTILITIES 12311997 DIETZ, JOHN REPLACED SIMPSON UTILITIES COMMISSION 13319 RIVERVIEW DRIVE Ret Code- File Ref # .... - OFFICE TERM 441-5783 H 441-2800 W Cont- Security Class- FIRST APPOINTED 1/09/95 Exp - Referred to...- 12311997 TERM EXPIRES OT 1/1/1995 VS SULLIVAN, VICKI, PC 12311997 SULLIVAN, VICKI 375 EVANS AVE #203 PLANNING COMMISSION 441-7820 H 441-3110 W Ret Code- File Ref # .... - OFFICE TERM Cont- Security Class- APPOINTED 1/9/95 FIRST TERM Exp - Referred to...- 12311997 TERM EXPIRES OT 1/1/1996 JK A Kuester, John, Park & Rec 12311997 Office Term 12311997 Kuester, John 19834 York Street Ret Code- File Ref # .... - Park and Recreation Commission 441-4327 W & H Cont- Security Class- Appt. 9/9/96 Exp -12/31/1997 Referred to...- term expires OT 1/1/1996 RW A Westrum, Ron, Park and Rec 12311997 Office Term 12311997 Westrum, Ron 19351 King Circle Ret Code- File Ref # .... - Park and Recreation Commission 441-4297 H 389-6719 W Cont- Security Class- Appt. 9/9/96 Exp -12/31/1997 Referred to...- term expires OT 1/1/1996 TM A Mesich, Thomas, PC Appt 12311997 Office Term 12311997 Mesich, Thomas 11401 205th Ave NW Ret Code- File Ref # .... - Planning Commission 441-2204 H 441-0153 W Cont- ~ curity Class- Appt. 9/9/96 Exp -12/31/199' erred to...- Term expires Page: 1 10/13/1997 City Of Elk River 2:59 pm Clerks Index for Windows Legislative History Report Doc. Item Action Ref. Date Ref. Code Brief Description Keywords OT 1/1/1997 JG GONGOLL, JEFF ICE A~RENA 12311997 OFFICE TERM First Appointment 1-1-97 ICE A~RENA COMMISSION Ret Code- File Ref # .... - GONGOLL, JEFF Cont- Security Class- SCHOOL REPRESENTATIVE Exp -12/31/1997 Referred to...- 12311997 TERM EXPIRES OT 1/3/1997 DT TAUS, DAVE ICE ARENA 12311997 OFFICE TERM 12311997 TERM EXPIRES ICE ARENA Ret Code- Pile Ref # .... - TAUS, DAVE Cont- Security Class- HOCKEY REPRESEENTATIVE Exp -12/31/1999 Referred to...- YOUTH HOCKEY REPRESENTATIVE 12 Items Printed User ID: SA~NDY Page: 2 Elk River City Council Minutes December 16, ]991 Page 7 COUNCILMEMBER KROPUENSKE MOVED TO ACCEPT A DEED FROM THE ASSOCIATED INVESTORS AND TO CONVEY A DEED TO THE ELK RIVER EDA. COIJNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8.5. Sergeant and Corporal Positions Tom Zerwas, Police Chief, indicated that two officers have submitted resumes for the position of Sergeant. He stated that because on of the interested officers did not ~eet the minimum qualifications, the remaining officer, Corporal Jeff Mordal, was the only qualified candidate. He stated that he and Sergeants Rolfe and Tyler, are recommending that Corporal Mordal be promoted as Patrol Sergeant effective ,January 1, 1992. COUNCILMEMBER SCHULDT MOVED THAT CORPORAL JEFF MORDAL BE PROMOTED TO THE RANK OF SERGEANT EFFECTIVE JANUARY 1, 1992. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. Tom Zerwas indicated that: now that Corporal Mordal would be promoted to Sergeant, there would be an opening in the Department for a Corporal. He recommended that Officer Dave Hurd be promoted to Corporal. It was the consensus of the City Council to move Dave Hurd to the Corporal position vacated by Corporal Mordal. Chief Zerwas indicated that with the addition of Sergeant Mordal there would only be short periods when there would not be an officer in charge. He indicated that the times would be on Saturday and Sunday between 3:00 p.m. and 7:00 a.m. He requested the Council to consider a small pay increase to oue of the officers in order to take this responsibility during those times. It was the consensus of the Council to have Chief Zerwas bring this matter before the Council at another date. 8.6. 1992 Commission Appointments and Llpdate on Applications Mayor Tralle requested appointment of Pat Dwyer to the EDA. COUNCILMEMBER KROPUENSKE MOVED TO APPOINT PAT DWYER TO THE ECONOMIC DEVELOPMENT AUTHORITY FOR A SIX YEAR TERM. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER SCHULDT MOVED TO REAPPOINT JIM SIMPSON TO THE ELI( RIVER UTILITIES COMMISSION FOR A THREE YEAR TERM. COUNCILMEMBER gROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER KROPUENSKE MOVED TO REAPPOINT VICKI SULLIVAN AND DEBRA ANDERSON TO THREE YEAR TERMS ON THE LIBRARY BOARD. COUNCILMEMRER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. Pat Klaers indicated that four terms will expire on the Park and Recreation Commission on ~2/31/91. He indicated that two members have requested reappointment, Rolfe Anderson and Mike O'Brien. }lc also indicated that Todd Mixer and Marilyn VanPatten have requested not to be reappointed. He stated t, hat the City has received no applications 10/8/1997 City of Elk River 9:47 am Clerks Index for Windows Legislative History Report Selections: Doc. Ref ..... : OT OFFICE TERMS Action Code..: All File Ref #...: All Referred To..: All Keyword(s) #1:12311997 #2: #3: Sorted by: Doc. Date .... : Beginning - Current 1: Doc. Ref./Date/Item Cont. Date...: Beginning - Current 2: Cont. Date...: Beginning - Current 3: Doc. Item Action Ref. Date Ref. Code Brief Description File Reference # Security Class OT 1/1/1989 RA OT 1/1/1990 PD OT 1/1/1992 RM OT 1/1/1993 RH OT 1/1/1994 MK OT 1/1/1995 JD OT 1/1/1995 RT OT 1/1/1995 SD OT 1/1/1995 TD OT 1/1/1995 VS OT 1/1/1996 JK OT 1/1/1996 RW OT 1/1/1996 TM OT 1/1/1997 JG OT 1/3/1997 DT ANDERSON, PA/RK AND REC 12311997 DWYER, PAT, EDA 12311997 MINTON, PC 12311997 HRA, RICHARD HINKLE, 12311997 KEIFENHEIM, MARY LIB BD 12311997 DIETZ, JOHN UTILITIES 12311997 TUTTLE, ROBIN, PA~RK/REC out DONAIS, SHAWN, PARK/REC out DILLON, THOMAS, PC, out SULLIVAN, VICKI, PC 12311997 Kuester, John, Park & Rec 12311997 Westrum, Ron, Park and Rec 12311997 Mesich, Thomas, PC Appt 12311997 GONGOLL, JEFF ICE ARENA 12311997 TAUS, DAVE ICE ARENA 12311997 Page: 1 15 Items Printed User ID: SANDY City Council Minutes January 9, 1989 Page 5 ¢0UNClLMEMBER HOLMGREN MOVED TO EXPAND THE RECREATION BOARD FROM 7 TO 8 MEMBERS. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. Councilmember Kropuenske indicated that a board should not be expanded due to the quality or quantity of applicants. He further stated that the Park and Recration Board has many tasks ahead of them in the upcoming years and feels an expansion of the board would be beneficial in order to deal with these tasks by way of sub-committees. Councilmember Schuldt indicated that a board should not be increased because someone is interested in the position. THE MOTION CARRIED 4-1. COUNCILMEMBER SCHULDT VOTED AGAINST THE MATTER. COUNCILMEMBER KROPUENSKE MOVED TO REAPPOINT ROLFE ANDERSON, TODD MIXER AND MIKE O'BRIEN TO THE RECREATION BOARD WITH THEIR TERMS EXPIRING ON JANUARY 1, 1992. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was council consensus to interview Gary Olson and Barb Northway for the newly created Recreation Board position. Plannin~ Commission Mayor Tralle indicated that Commissioner Jerry Schroeder and Commissioner Arlon Fuchs' positions have expired on the Planning Commission. He noted that both commissioners have requested reappointment. Mayor Tralle also noted that there is a vacancy on the Planning Commission because Duane Kropuenske has been elected to the City Council. COUNCILMEMBER DOBEL MOVED TO REAPPOINT ARLON FUCHS AND JERRY SCHROEDER TO THE PLA~NNING COMMISSION WITH BOTH TERMS EXPIRING ON DECEMBER 31, 1991. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Mayor Tralle indicated that over the past two years 9 people have requested to be interviewed for the position of Planning Commissioner. The names of the people are as follows: James Llewelyn; Jim Rossman; Ted Cornelius; Gary Olsen; Stewart Wilson; Mary Emberly; Robert Bischoff; Theodore Franklin; and James Smeardon. Discussion was held regarding Stewart Wilson applying for the position. It was indicated that he was a member of the Planning Commission a year ago. Councilmember Kropuenske indicated that although Stewart Wilson was the Chairman of the Planning Commission and a very good member of the Planning Commission, the Planning Commission will not have a representative in Ward 2. He indicated that Stewart Wilson is in Ward 1. Councilmember Kropuenske expressed his opinion regarding the importance of appointing a Planning Commissioner living in Ward 2 to serve on the Commission. EXHIBIT I Term Expires Michael V. O'Brien, Chairman and Secretary 821 Gates Elk River, MN 55330 Rolfe Anderson, Vice-Chairman and Co~m~Lunity Education Advisory 19411 Irving Circle Council representative Elk River, MN 55330 Darrell Mack, Treasurer 17391 Tyler Elk River, MN 55330 Ken Nelson 1133 Fifth Street Elk River, MN 55330 J~hn Die,t~z 13'519 5IW Rivervmew Drive E lk'~xRiger, ~MN 55330~ Rich B~raka~ 1t837~193rd" 'AvenU'~ ~ Elk ~ive-r~ ~._. 5~533.~,' ~ -~ Stuart Lorenz, Student member 21578-217th Avenue ~ Elk River, ~ 55330 1/1/86 1/1/86 1/1/85 1/1/84 1/1/86 1/1/85 1/1/84 Council Minutes ------August 1, 1983 Page Seven 7. Public Hearing Date for 211th Avenue Road Improvement Proj~ect The City Administrator indicated that a public hearing could not be conducted on the 211th Improvement Project for Monday, August 1st, due to the newspaper deadline for advertising. Therefore, it is suggested that the City Council hold the public hearing at the August 15, 1983 City Council meeting. COUNCILMEMBER GUNKEL MOVED TO AUTHORIZE THE PUBLIC HEARING ON THE 211TH IMPROVE- MENT PROJECT FOR MONDAY, AUGUST 15, 1983. THE MOTION PASSED 4-0. 7½. Community Educati6n Meeting Mayor Hinkle requested volunteers from the City Council to attend the Community Education meeting. Councilmember Gunkel indicated that she would attend the Com- munity Education meeting. 8. Appointment to the Recreation Board The City Administrator indicated that there were a number of people serving on the Rec Board, that have not been officially appointed to the Rec Board. The City Ad- ministrator indicated that in Section 216 of the City Code, it requires that 7 mem- bers be appointed by the City Council to the Board for a term of three years. The City Administrator further indicated that is is recommended that the City Council officially appoint all of the members shown on Exhibit 1 of the memorandum from the City Administrator to the Mayor and City Council, to the Rec Board for the terms indicated on the exhibit. COUNCILMEMBER ENGSTROM MOVED TO APPOINT THE MEMBERS TO THE REC BOARD AS SHOWN ON EXHIBIT 1 OF THE CITY ADMINISTRATOR'S bfEMORANDUM TO THE CITY COUNCIL DATED JULY 29, 1983, WITH THE TERMS AS SHOWN ON THE EXHIBIT. COUNCILMEMBER DUITSMA}~ SECONDED THE MOTION. THE MOTION PASSED 4-0. 8½. 189th Street and Troy Councilmember Duitsman indicated that a resident at the end of 189th Street and Troy is concerned about his neighbor cutting off the road to his property. Councilmember Duitsman indicated that this neighbor has planted a garden and has a tractor, and is actually blocking the public road. The City Administrator indicated that the City has approached the Pomeroy residence to maintain the easement to the property at the end of 189th and Troy. The City Administrator indicated that Mr. Pomeroy has an outhou~in the right-of-way and further indicated that Mr. Pomeroy is concerned about removing the trees along the right-of-way. Discussion was carried on regarding the Street Department's ability to get in and out of the area. Councilmember Duitsman requested that City staff come up with a recommendation to solve the problem at the end of 189th and Troy. 9. Administrator's Update A. Building Inspector's Request to Attend the International Conference of Building Officials Annual Conference Elk River City Council Meeting January 21, 1997 Page 4 7.1. GFOA Finance Award Mayor Duitsman presented Assistant City Administrator Lori Johnson with the Certificate of Achievement for Excellence in Financial Reporting for the 1995 Fiscal Year. 7.2. Consider COPS FAST Grant Chief Zerwas indicated that the city received authorization through the COPS FAST Grant for two additional police officers. The Police Chief indicated that if the Council accepts the reward he anticipates filling the two positions in April or May. He further indicated that this would allow an existing officer to be assigned to investigations and another to traffic enforcement detail. Counciimember Dietz requested the Police Chief to provide information regarding all of fhe officers that have been hired including the number of years in which fhe cify should be paid fhrough the COPS FAST granf, and when all of the officers will be on the cify's payroll. COUNClLMEMBER FARBER MOVED TO AUTHORIZE THE POLICE CHIEF TO ACCEPT THE COPS FAST AWARD FOR TWO POLICE OFFICERS WITH THE STIPULATION THAT THE POLICE CHIEF PROVIDE THE INFORMATION REQUESTED BY COUNCILMEMBER DIETZ: COUNC-tEMEMBER HOLMGREN SECONDED THE[MOTION, ti:Hi MOTION CARRIED 5-0. Ice Arena Update City Administrator Pat Klaers indicated that all appointments to the Ice Arena "~"- Commission have been made. He stated that terms for the Commission are three years, however, the Council should establish some one and two year terms at the beginning so that all terms do not expire during the same year. ~ COUNCILMEMBER HOLMGREN MOVED THAT THE ICE ARENA COMMISSION TERMS BE i,.,{ AS FOLLOWS: ~~ JEFF GONGOLL - ONE YEAR "~ JEFF ASFAHL - THREE YEARS LARRY FARBER - THREE YEARS \~ DALE MARTIN - TWO YEARS ' DAVE TAUS - ONE YEAR RON JOHNSON - THREE YEARS THOMAS KUPKA - TWO YEARS NCOUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. ~introduced Pat Barnett from Mortenson ConstructiQ,.~/' City Building Official C-Ti'ff~ta_d~...P_~.!...~Bgr~ge_.!!..a.ddressed sg.._m~-he problems that have taken place during the construction of the ice arena including the delay for installing lhe bleachers. Counciimember Dietz questioned whether the arena could be available for use without bleachers for a varsity game on Saturday. Pat Barnett indicated that this could be possible. Cliff Skogstad concurred. Pat Barnett indicated that the ice arena would be completed by the end of the month and skating staded on schedule on 1/13/97. COUNCILMEMBER HOLMGREN MOVED THAT THE ICE ARENA COMMISSION TERMS BE AS FOLLOWS: JEFF GONGOLL - ONE YEAR JEFF ASFAHL - THREE YEARS LARRY FARBER - THREE YEARS DALE MARTIN- TWO YEARS DAVE TAUS - ONE YEAR RON JOHNSON- THREE YEARS THOMAS KUPKA - TWO YEARS