6.0. SR 10-27-1997_ ~ty of
River
MEMORANDUM
Item #6.
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Pat Klaers, City Adminis~a~~~
October 27, 1997
1998 Budget
The main agenda item for the October 27, 1997, meeting is a worksession on
the proposed 1998 budget. Prior to the actual discussion on the budget, staff
will update the City Council on a number of issues and requests, most of
which have some financial ramifications. The outline of issues to review and
discuss are noted below.
PRESENTATIONS/DISCUSSION ITEMS
A. Heritage Landing drainage issues
B. Update on Lion's Park teen center proposal
C. Historical Society request for contributions to its Heritage
Center building project
°
UPDATE S/RE QUESTS
A. Naples and 186th easements and street work
B. City shirts/jackets/etc, logo
C. Sherburne County cost sharing proposal for public improvement
projects
D. Minnesota Sports Federation grant proposal
E. Old Northbound Store and Watz Up? Caf~ Club
F. Use of park equipment reserves to purchase outdoor ice
maintenance equipment
G. Park and Recreation Commission recommendation on purchase
of outdoor hockey boards
H. Use of undesignated equipment reserves for fitness/wellness
room equipment
I. Funds in 1997 equipment reserves budget for an administration
vehicle being applied towards a multi-purpose van
J. Varsity field improvements for 1998
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
1998 Budget Memo
October 27, 1997
Page 2
o
PROPOSED 1998 BUDGET
A. Balance the $25,650 gap and changes since the 8/25/97 budget
worksession...the total budget must not be higher than
$4,977,200 based on the proposed maximum tax and budget
resolution the city certified to the county.
Expenditures... No net change in the total of $4,977,200
a. Increase police salaries due to the hiring of the
replacement for Ken Rollins... $40,750
b. Reduce police overtime by $5,000
c. Reduce police overtime benefits by $560
d. Increase Fire Department part time salaries by
$12,100
e. Increase the Community Recreation administration
fees (due to Otsego leaving the
organization)... $13,150
f. Reduce Council Contingency due to the transfer of
salaries for the replacement of Ken Rollins and in
order to balance the budget... $60,350
ii.
Revenues... Net increase of $25,650 for new total of
$4,977,2OO
a. Taxes...increase by $23,650
b. HACA...increase by $600
c. Police aid...reduce by $9,000
d. LGA...decrease by $23,850 for TIF Districts...this
is equal to the increase in transfers ($18,400) and
contributions ($5,450)
e. School liaison program...a $7,000 increase
f. D.A.R.E. reserves...an $18,150 increase
g. Building permits...a $14,750 decrease
iii.
Discuss Fire Department Part Time Salaries - Mayor's
Recommendation
1998 Budget Memo
October 27, 1997
Page 3
o
PROPOSED 1998 BUDGET (Continued)
B. Taxes
Review Current Tax Rate Status, Recent Changes at the
City Level, and the 1997 Increase in the School Rate due
to the Bond Levy
ii.
Review the Increase in the City Net Tax Capacity (NTC)
for 1998 and how this Impacts the City Tax Rate and
Taxpayers
a. Legislative action on class changes
b. County changes in individuals property value
iii.
City tax rate change if.'
a. No budget changes...then the city rate goes up 1.93
from 24.683 to 26.613 which is an increase of 7.82
percent
b. $119,700 is cut in tax revenue.., the tax rate would
increase by .965 from 24.683 to 25.648 which is a
3.91 percent increase
c. $149,650 is cut in tax revenue...a .74 tax rate
increase from 24.683 to 25.423 which is a 3 percent
increase
d. $179,550 is cut in tax revenue...a .4825 tax rate
increase from 24.683 to 25.165 which is a 1.95
percent tax rate increase
e. $239,400 is cut in tax revenue...this will show a no
tax rate change from its current level of
24.683...the Mayor supports this position and will
present his proposal on how to achieve this goal.
1998 Budget Memo
October 27, 1997
Page 4
o
PROPOSED 1998 BUDGET (Continued)
C. Possible Adjustments in the $4,977,200 Balanced Budget and
Discussion on Budget Issues (Note that most of the major
adjustments were made prior to the 8/25 budget meeting in
order to present the Council with the budget gap of only
$25,650)
Revenues...Miscellaneous increases in the amount
of $30,050
ii. Expenditures... Decrease $46,950
bo
Co
do
No contributions (Historical Socity, Rivers of
Hope, CMIF, etc.), or finance the
contributions in 1997, or finance the
contributions from the Council Contingency
Fund... a savings of $13,850
general reductions in almost all the budgets
in supplies and other charges..$17,500
shift the streets computer, hoist, and park
mower out of the general fund and into
equipment reserves... $13,600
reduce the ice arena reserve by $2,000
111.
Increase the Cash Flow Reserves by ???...
$25,500 was used to balance the budget in 1997...
Concerns exist over using a large amount of
reserves to balance the budget and the problems
that this approach can cause for the 1999 and
future budgets
iv.
Planned expenses from the 1998 City Council
Contingency Fund of $166,650
a. police officer expenses... $57,850
b. 3 percent salary adjustments... $45,000
c. new employees (without the captain
position)... $22,000
d. balance left for miscellaneous or true Council
Contingency expenses.., approximately
$41,800
e. review list of 1997 Council Contingency
expenses
1998 Budget Memo
October 27, 1997
Page 5
v. Discuss City Contribution Policy
vi.
Review List of Possible New Employees/Positions
for 1998
ao
Two COPS FAST officers
Captain position
Planner
Clerical help
Park Ranger
Cable TV Technician
vii.
Future Positions to Consider for 1999-2002
Budgets
a. Public Works Director or City Engineer
position and department
b. Part time Human Resources Coordinator
c. Part time Management Information Services
(MIS) Coordinator - for the computer system
D. Consider 1998 Pay Resolution
o
OTHER ISSUES
A. Mayor's presentation on the enhancement of the city
development fund
B. Mayor's presentation on funding for the city's share of the Lion's
Park teen center
C. Update on the County Government Center building expansion
and public improvement project
\\elkriver\sys\shrdoc\council\bdgt 1027.doc
~ xy of
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MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Pat Klaers, City Adm!~n~a~r
October 27, 1997
Budget Memo
The following comments are offered as additional information to the budget
discussion items as listed in the agenda outline.
Presentation/Discussion Items
Ao
Heritage Landing Drainage Issues - The City Council requested that
this item be on the agenda. I understand that some affected property
owners and the developer, Mr. Chuba, will be present. Information on
this issue was distributed with the last City Council packet.
Additional information from the City Planner is attached.
Bo
Teen Center Update- It is anticipated that Lion's Club Representative
Harold Gramstad will be in attendance at this meeting to update the
City Council on the plans of the Lion's Club to construct a teen center
in Lion's Park. This update may include some information on the cost
of the project, construction timetable, and construction issues such as
the soil conditions in this park. The City Council will have to deal
with the possibility of adding funds to this project to increase the size
of the teen center. The Mayor plans to discuss a city contribution to
the project later in the budget meeting.
Historical Society Building Contribution Request - Please see the
attached material from Executive Director Kurt Kragness. Kurt and
Board Member John Oliver will be in attendance at this meeting to
make a presentation to the City Council on their building needs and
desires for contributions from local units of government.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
1998 Budget Memo
October 27, 1997
Page 2
Updates/Requests
ho
Naples and 186tn Easements and Street Work - Phil Hals is planning
some minor improvements to these street which will improve the
drainage and driveability of the road in the spring. If necessary, a
more complete gravel improvement project be considered in 1998.
City Logo Items - I wanted to update the City Council on how popular
these clothing items are and discuss the $8.00 city logo.
Co
County Cost Sharing Proposal for Road Proiects - Please see the
attached material from the County Engineer on his proposal for
participation by local units of government for county public
improvement projects. The city has some significant concerns with the
proposal and we will want to officially respond to this proposal. On the
27th I plan to update the City Council on some of our concerns and on
11/3/97 the Council will be asked to approve a response to this
proposal. This response will be prepared by City Engineer Terry
Maurer.
MSF Grant - A meeting was held with Representatives Anderson and
Ourada to discuss the possibility of a state grant to help finance the
Minnesota Sports Federation building project which is planned to
happen on city property. In this regard, the city has received material
to submit a proposal so that the project can possibly be included in the
Governor's capital outlay budget. MSF is preparing the application,
which essentially is a description of their project and an outline of
their funding issues, and the city is the agency that needs to submit
the proposal on behalf of MSF.
Eo
Old Northbound Store- The Mayor, I, and Building Official Cliff
Skogstad met with Mark and Annette Watz to discuss the possibility of
the Watz Up? Caf~ Club locating in the old Northbound Liquor Store.
The Mayor will update the Council on this meeting and earlier this
week a memo from the Building Official was sent to the Council which
reviewed some of the issues that need to be addressed at the old
Northbound store before it can be leased out.
Outdoor Ice Maintenance Equipment - The city needs to provide quality
outdoor ice for our area youth and citizens. Phil Hals has indicated
that in order to provide better quality ice we need more hours and
1998 Budget Memo
October 27, 1997
Page 3
better timing for the flooding of the ice and adequate maintenance
equipment. Phil has received some quotes on a number of pieces of
equipment that could be attached to our existing John Deere tractor
which will help us maintain the ice in our area parks. At this time it is
estimated that we will need to spend about $10,000 for three pieces of
equipment from the park equipment reserve in order to have adequate
ice maintenance equipment. Funds are available in this equipment
reserve for this purpose.
Outdoor Hockey Boards - The old hockey boards in Lion's Park have
been removed because of their deteriorated condition. The
Commission has recommended new boards for approximately $3,500.
The Commission has $3,000 in the park budget for "future" capital
outlay items. It is recommended that we use these funds for the
hockey boards.
The Commission also recommended obtaining a second set of hockey
boards for another ice rink which is yet to be determined. Staff does
not support this recommendation to purchase another set of boards at
this time until the other ice rink is identified and able to be used.
Ho
Fitness/Wellness Room Equipment - The wellness room receives
extensive use during the winter months and there is a need for new
and improved equipment. There have been no significant
improvements in the equipment since the building was constructed in
1993. Attached is a memo from Ron Nierenhausen which includes a
list of desired equipment as compiled by the Wellness Committee. It is
recommended that we purchase all of the items listed, with the
exception of the stereo equipment, using undesignated equipment
reserves. The new treadmill and bike will replace older equipment
items and we will try to sell these two pieces of equipment or receive
some trade in value for them.
Administrative Vehicle- Funds are included in the 1997 equipment
reserve budget for a new administrative vehicle. Additionally, the
Council and staff have discussed the goal of having a city van for
transporting larger groups to another community or for using around
Elk River for group inspections and tours. It is requested that the City
Council allow the $12,500 that is designated for an administrative
vehicle be applied toward a used van.
Jo
Varsity Field- Councilmember Holmgren has been leading the efforts
to get improvements completed on the school varsity baseball field
1998 Budget Memo
October 27, 1997
Page 4
which JeffAsfahl schedules for general use during the summer. At
this time it appears that by having the city and school each fund about
$6,000 worth of improvements, and by getting some donations, we can
have additional fencing, water for field maintenance and a fountain,
and a scoreboard installed. It is recommended that the Council
authorize spending approximately $6,000 of park equipment reserves
for improvements to the Varsity field which would be matched by a
similar amount of funding by the School District.
Proposed 1998 Budget
Since the August 25 budget worksession, a number of changes have been
made in the proposed 1998 budget. All of the changes are noted in the
budget outline under 3-A i and ii. In these adjustments is the fire
department part time salary change which the Mayor will want to discuss
with the Council. Information on the proposal was distributed earlier this
week.
The good news is that the changes noted in 3 A i and ii have balanced the
budget, but the bad news is that we need to cut between $120,000 and
$240,000 from the tax revenue line item in order to keep the city tax increase
at a reasonable rate. A decrease in tax revenues needs to take place because
of the low increase in the city net tax capacity (NTC). This low increase, in
spite of a significant market value increase, was caused in part by legislative
action on the tax class changes. The city needs to reduce its tax revenues to
lessen the impact of the city budget on homeowners. Information on the city
taxes and NTC was distributed earlier this week.
This budget worksession is mainly a Council discussion about the city tax
rate. Once this is decided, staff will be in a better position to recommend
budget adjustments.
The figures included under Item 3 B (Taxes) iii, offers information on what
the city tax rate change would be with various cuts in tax revenues. I think it
is reasonable to expect that the city can reduce the tax revenues by
somewhere in the $120,000 to $150,000 range with only a moderate ($40,000-
$70,000) dependence on city cash flow reserves.
These 3 B iii tax rate figures do not reflect any property value changes. Even
if the city shows little or no change in its tax rate, the homeowner may pay
significantly more city taxes if the property has increased in value.
The Mayor has indicated to staff that he supports a zero tax rate change and
he plans to present his position to the Council on Monday evening. A zero
1998 Budget Memo
October 27, 1997
Page 5
tax rate change can be accomplished, but it will require a significant amount
of reserves and/or a significant amount of cuts. Staff would prefer using cuts
to achieve a balanced budget with no tax rate change, but it is believed that
this cannot be accomplished unless the Council looks at a zero percent wage
increase and no new employees, including COPS FAST officers.
A reduction in expenditures is preferable to increasing the use of reserves
due to the concern over the impact on future budgets. If we become too
dependent on reserves and run out of available reserves in the future, or have
a desire to not use reserves in the future, then additional tax revenues will
need to be generated to absorb this shift in revenue. This may be very
difficult to accomplish when considering the normal increases in services that
additional taxes fund. Overall, staff supports a small increase in the tax rate
in order to limit cuts and use of reserves and to decrease the possibility of a
significant tax rate increase in the future. In 1997, there was a 2.7 percent
increase in the city tax rate and in 1996 the city tax rate increased by .3
percent.
Once the goal of the City Council is known regarding the city tax rate change,
it will be easier to discuss other revenue increases, expenditure cuts, the
exact level of cash flow reserves to be used, expenses to come out of the City
Council contingency fund, new employees for 1998, and the city contribution
policy. Regarding the city contribution policy it should be noted that I am not
proposing any contributions out of the departmental budgets in 1998. If the
city is going to contribute to an organization in 1998 it should come out of the
City Council contingency fund. We have recently heard a request from the
Rivers of Hope organization and the Historical Society for contributions.
Also, the EDA has recommended a $2,500 contribution to the Minnesota
Central Initiative Fund from the EDA and from the city in 1997 as a one time
only contribution to their capacity fund campaign. The Central Minnesota
Initiative Fund request is attached for your information.
Attached for your information and consideration is the proposed 1998 pay
resolution. This resolution closely mirrors the 1997 adopted pay resolution
with only minor adjustments to reflect recent changes in policies for
employees. The resolution reflects a 3 percent increase in the pay plan.
At the end of the evening the Mayor would like to discuss with the City
Council some approaches to add money to the city development fund and
possible ways that the city can fund its share of the Lion's Park teen center.
The final agenda update item is a staff update on the County Government
Center building expansion and public improvement project.
\\elkriverXsys\shrdoc\98bdtmm.doc
.y of
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TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mayor and City Council
Steve Ach, City Plann~~///~_~
October 27, 1997
Drainage Issue in Heritage Landing
Ist and 2nd Addition
Last week the City Council briefly discussed the drainage issue in Heritage
Landing 1st and 2nd Addition. Due to the lateness of the meeting the Council
asked that this item be brought back for further discussion on October 27th.
Since last week's meeting, staff has had the opportunity to review further
and confirm the easement granted by Heritage Landing Partnership (Dennis
Chuba) to the City for drainage and utility purposes over Lots 1, 2, 3 and 4,
Block 1, Heritage Landing 2"d Addition is invalid on Lot 3. The following is a
sequence of events leading up to the easement granted to the City:
5/1/95 - Contract between Anderson's and Harold Gramstad for the
purchase of property and the building of a home. Down payment on the
lot paid by the Anderson's.
· 7/25/95 - Warranty Deed transferred from Heritage Landing Partnership
to Harold Gramstad and recorded on 8/4/95 (Document #312385).
· 7/27/95 - Anderson's have paid remainder of cost for lot to Harold
Gramstad.
8/7/95 - Anderson's receive Warranty Deed to Lot 3, Block 1, Heritage
Landing 2na Addition from Harold Gramstad and deed is recorded on
10/2/95 (Document #315206).
9/25/95 - Grant of Easement document is signed by Dennis Chuba of
Heritage Landing Partnership and recorded at the County on 10/11/95
(Document #315724).
The above sequence of events clearly indicates that Heritage Landing
Partnership did not own Lot 3, Block 1, Heritage Landing 2nd Addition when
the easement document was signed and recorded. This past week staff has
13065 Orono Parkway · P.O. Box 490 ° Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
received calls from a few of the property owners in Heritage Landing 1st
Addition concerned about the drainage pattern now that a portion of the
ditch has been filled. I have informed these residents the Council will be
discussing this matter on Monday night and they are certainly welcome to be
in attendance. Furthermore, I have contacted Jim Anderson and his
attorney, Ron Black, as well as Mr. Chuba, to invite all of them to the
meeting to hopefully shed some light on this matter. Staff will be prepared
Monday night to discuss this item further with the Council. If the Council
has any questions prior to the meeting, please feel free to call me at 441-
4902.
\\elkriver\sys\shrdoc\council\drainage.doc
GRANT OF EASEMENT
FOR
UTILITY AND DRAINAGE PURPOSES
THIS GRANT OF EASE1V[ENT FOR UTILITY AND DRAINAGE PURPOSES IS
made on this 25THday of SEPTEMIlER ,, 1995, by
Herita.oe Landing Partnership; (Grantor), to the CITY OF ELK RIVER, a
Minnesota municipal corporation (Grantee). ~
RECITALS
Grantor is the owner in fee simple of real property in the County of Sherbume,
Minnesota, which is legally, described on Exhibit A attached hereto (the
Easement Tract). Grantee desires to use a portion of the Easement Tract for the
construction and maintenance of certain utilities and for drainage purposes.
NOW, THEREFORE, in consideration of the sum of One Dollar ($1.00) and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged by Grantor:
1. Permanent Easement - Grantor hereby grants to Grantee, is successors and
assigns, a permanent easement (the Permanent Easement) for utility and drainage
purposes over, under, upon and across that portion of the Easement Tract legally
described on Exhibit B. The Permanent Easement shall permanently run with the title to
the Easement Tract and shall insure to the benefit of and be binding upon the parties
hereto and their respective heirs, successors and assigns, including, but without limitation
all subsequent owners of the Easement Tract and all persons claiming under them.
2. Use of Easement Tract - Grantor hereby agrees that it will not perform or
allow or cause the construction of any improvements on the Permanent Easement which
could damage or obstruct the Permanent Easement or interfere with Grantee's access to
or Grantee's right to construct, maintain and repair the utilities and the drainage facilities
on the Permanent Easement.
3. Warranty of Title - Grantor represents and warrants to Grantee that it is
the only owner of fee simple title to the Easement Tract, and that there are no
undisclosed mortgages, contracts for deed, leases, rental agreements, occupancy
agreements, or any other encumbrances or verbal or written agreement of any nature
whatsoever affecting title to the Easement Tract. Grantor, on behalf of itself, its
successors, and assigns, hereby indemnifies and holds harmless Grantee against and from
any and all claims for loss, damage, or expenses which may be incurred or asserted by
Grantor or any party whose consent is required to be obtained hereunder, in connection
with this Grant of Easement for Utility and Drainage Purposes or Grantee's use of the
Permanent Easement pursuant to this Grant of Easement for Utility and Drainage
Purposes.
4. Governin~ Law - This Grant of Easement for Utility and Drainage
Purposes shall be constructed and governed by the laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties hereto have executed this Grant of
Easement for Street, Utility and Drainage Purposes on the above date.
GRANTEE,
CITY OF ELK RIVER
Its: City Clerk
s:docurnont:easoment
STATE OF MINNESOTA
COUNTY OF SHERBURNE
This instrument was acknowledged before me this ~- day of ~ .~/4~/:7~
1995, by Henry A. Duitsman and Sandy Thackeray, the Mayor and the City
Clerk, respectively of the City of Elk River, a Minnesota municipal corporation,
Notary Public
STATE OF MINNESOTA
- SS.
COUNTY OF~
This instrurmmt was acknowleda~d before me this,~-dSy of ~~
1995, by /~.,~//Td~d ~'. ~.~,~
THIS INSTRUMENT WAS DRAFTED BY:
LARKIN, HOFFMAN, DALY & LINDGREN, Ltd.
1500 Norwest Financial Center
7900 Xerxes Avenue South
Bloomington, Minnesota 55431
(612) 835-3800
Notary Public
3
s:documont:o~somont
CONSENT OF MORTGAGEE
Builders Deve: ogment &
Firlarlce ~ Ina. , a Mi nn~ot~. C.~poration
, Mortgagee, against the Easement Tract described in
Exhibit A. Mortgagee hereby consents to and subordinates its interest in said property to
the foregoing Grant of Easement for Utility and Drainage Purposes dated ,
1995, by and between Heritage Landing Partnership , and the City of
Elk River, a Minnesota municipal corporation.
STATE OF Minnesota
COUNTY OF Sherburne
SS.
The foregoing instrument was acknowledged before me this 12th day of
September ,1995, by Tim N. Golie , the
Vice President , of Builders r~v~l n~rrnent & , a
Minnesota corporation. Finance, Inc.
s:document:easement
CONSENT OF MORTGAGEE
, Mortgagee, against the Easement Tract described in
Exhibit A. Mortgagee hereby consents to and subordinates its interest in said property to
the foregoing Grant of Easement for Utility and Drainage Purposes dated .,
1995, by and between , and the City of
Elk River, a Minnesota municipal corporation.
By:
STATE OF ~'~
SS.
co yY
~.~)The forego~ i~ment w~ ac~owledge~before me ~s
~[~q~ co¢oration.
ot~ Public
day of
,2
s:document:easement
DENOTES PROPOSED DRAINAGE FOR
I
HERITAGE LANDING PARTNERSHIP
I.. . -.-I. ~-/ =- ~ '
~ ~ i ."/ .~
I ,,,~. I~ ..._.."1/
. %~ ..- 'R = ~0.oo ~ X "x ~ "' -- ~8.00
~ ..--- ~ = ...~ '-, , ~ NO O0 O0
x B.OB
/ 'x
I hereby certify that this exhibit and description was
prepared by me or under my direct supervision, is
correct to the best of my knowledge and belief, and
that I am a duly licensed Land Surveyor under the
laws of the State of l~innesota.
_~ER & ASSOCIATES,-INC.
,. John O. Oliver, Land Surveyor
,,innesota License No. 8194
Date: August 3. 1995
PROPOSED ADDITIONAL DRAINAGE EASEMENTS TtlROUGH "HERITAGE LANDING SECOND ADDITIOn:
Permanent drainage easements over. across, and under the two followizig described properties, to-wit:
1) The North 20 feet, as measured at right angles, of LoLs 1 and 2, Block 1, of the
duly recorded plat of HERITAGE LANDING SECOND ADDITION, Sherburne County. Minnesota.
2) The Northeasterly 20 feet, as measured at right angles, of Lots 3 and 4. said Block 1, HERITAGE LANDING SECOND ADDITION.
SC08: /HLandd&u. 1 8/1/95 File #6197.10-10
SHERBURNE COUNTY
HISTORICAL SOCIETY
13122 First St. Be&er, MN 55305
August29,1997
612-261-4483 ~ 612-441-I$80 ~ 1-800-982-2066
Pat Klaers, City Administrator
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
Dear Mr. Klaers:
It was a pleasure talking to you about our building fund project. At your request I am enclosing a
copy of the Heritage Center Prospectus which should address many of the questions that the City
Council may have concerning the project. If you need additional copies let me know.
You also asked for the current status of our fundraising efforts. Sherburne County has committed
$100,000 toward the building project contingent upon the Society raising a like amount. Toward
that end we have raised $6,100 in donations and $10,000 in pledges. Livonia and Clear Lake
Townships have committed funds thus far, although we are confident others will follow suit. Our
building fund cash balance currently sits at $127,500.
Although the Prospectus lays out a 3.7 million dollar project, the building will be completed in
phases. Phase I will cost an estimated 1.2 million dollars. We have not established a completion
date as that is dependent upon the success of our fundraising efforts.
We appreciate the City of Elk River's consideration of our request for $36,000. Please notify
Historical Society board member Bob Minton (241-9104) when the City will be discussing this
matter. He will be available to address any questions the Council may have.
Sincerely,
Kurt Kragness,
Executive Director
cc: Bob Minton
SHERBURNE COUNTY
HISTORICAL SOCIETY
I3122 First St. Be&er, MN 55305
July 8, 1997
612-261-4433 ~ 612-441-1880 ~ 1-800-932-2066
City of Elk River
c/o Pat Klaers, Administrator
13065 Orono Road
Elk River, MN 55330
Dear Mayor Duitsman and Members of the Elk River City Council:
In May, Bob Minton and John Oliver, board members of the Sherburne County Historical Society,
approached the City of Elk River to ask for help in funding a new Sherburne County Heritage
Center. We wish to again make a formal request to the City.
As outlined by Bob and John, we are requesting a total of $36,000 which could be pledged over a
three or five year period. This is a prorated amount based on the City's population. A three year
pledge would amount to $12000 per year and a five year pledge would amount to $7200 per year.
We hope you share in our belief that this is an important project that will benefit the residents of
Elk River and the residents of Sherburne County. Clear Lake and Livonia Townships have shown
their support through a $5000 and a $3000 pledge, respectively.
We realize that such a request requires some deliberation and also that the City must consider
such requests in its budget. Either Bob or John will be contacting you shortly to answer any
questions you may have and to find out what next steps are necessary to help the City make its
determination.
We thank you for your past support and are hopeful for your support in building the heritage
center.
Sincerely,
Kurt Kragness
Executive Director
The Heritage Center Project
A Capital Improvement Program
For
Sherburne County Historical Society
The mission of the Sherburne County Historical Society is
to connect people with the county's past
to foster a sense of community,
and to help people understand the present
to make informed choices about the future.
Becker, MN
1997
Lessons. Inspiration. Vision.
Why do we have a county historical society and why is it important to us today?
A good question. The answer is significant. By knowing the past we can better understand the
present and make decisions for the future.
The human experience teaches us that knowledge of the past is crucial for the building of today's
communities and society. People were here before us. Their struggles and achievements helped
shape who we are today.
By being more aware of these people, the lives they led, the decisions they made, we gain a
deeper appreciation for what has been passed on to us. And we develop a better perspective by
which we can live our lives today.
Being aware of history, and particularly local history, helps satisfy a deep longing in the human
psyche to establish roots, to be part of community, to enjoy a sense of place and belonging.
The Sherburne County Historical Society helps people live more full and meaningful lives. The
Society is not just for "old fogies" and "history buffs". Rather it is a valuable resource for people
young and old, for long-time residents and newcomers, and for guests traveling through and
visiting the county.
The quality of life for residents and guests in Sherburne County is enhanced by a vibrant and
active Historical Society.
Looking forward to the next century, the Board of Directors, staff, friends and members of the
community have been engaged in an update of the Strategic Plan. Started in 1987 and updated in
1996, the plan charts a course for the future which is exciting and challenging.
The vision for the future is for the Society to become more effective in its current endeavors, to
expand its presence and service in the county, and to serve more people through its multifaceted
programs.
Key to this expansion of service is the construction of a new Heritage Center. This Heritage
Center will help meet urgent and pressing needs, serve as a valuable resource to the residents and
communities of the county, and will attract visitors to the area.
The information presented in this document is the Society's plans for making the dream of a
Heritage Center become reality. You are cordially invited to share in this important and historic
endeavor.
History and Ownership
The Sherburne County Historical Society traces its roots back to 1930 when a group of history-
minded individuals organized a society to collect sketches of early day life as part of Sherburne
County's upcoming Diamond Jubilee. This and a similar attempt in 1949 to organize for the one-
hundredth anniversary of the Minnesota Territory were short-lived, however.
Twenty three years later, organizers achieved success when in 1972 they signed the Articles of
Incorporation formally creating the Sherburne County Historical Society, a private, non-profit
Minnesota corporation.
During its first five years meetings were held around the county, in people's homes, in town halls,
and at the courthouse. In 1977, the Society acquired rent-free office space in Sherburne County's
Becker building which also houses a branch office of County Social Services.
As the Society grew and its collection of artifacts and historic records increased the Society
decided it had outgrown its facility. After a lengthy site selection process, the Society acquired
ten acres of donated land in 1990 from the City of Becker for the future Heritage Center.
Members of the Board
The volunteer Board of Directors oversees the operation of the Society. Board members are
elected at the annual meeting of the Society's Membership and may serve two consecutive three
year terms. The Board hires an Executive Director.
The Society membership consists of individuals and organizations who contribute annually in
support of the ongoing work of the Society.
Muriel Y. Foehringer (Buffalo), President
Rachel Leonard (Zimmerman), Vice President
Robert L. Minton (Elk River), Treasurer
Clayton R. Anderson (Becker), Secretary
James Babcock ( Elk River)
Louis Husmann (Clear Lake)
Lois Riecken (Clear Lake)
John O. Oliver (Elk River)
Craig Schwarzkopf (Santiago)
Betty Sotendahl (Becker)
Lyle R. Smith (Big Lake)
Members of the Society
Oxca t
City Of Becker
Northern States Power
Patron
Becker Townsh/p
Big Lake Township
Blue Hill Township
City Of Big Lake
City Of Elk River
Clear Lake Township
First National Bank of Elk River - Elk River
Leonard, Rachel - Zimmerman
Palmer Township
Santiago Township
Booster
Babcock, James and Marisela - Elk River
Becker Insurance Agency - Becker
Brown, Leroy and Ruth - Elk River
· Booster (cont'd)
Burley, Ron & Harriet - Elk River
Burns, Norman - Belvidere, IL
City Of Zimmerman
Cox, Bill & Margaret - Becker
Flannery, Dr. David & Mary - Elk River
Foehringer, George & Muriel - Buffalo
Gilyard, Virgil - Becker
Gongoll, Richard & Nancy - Elk River
Haven Township
Hofsommer, Don & Sandra - St. Cloud
Houlton, Bud - Elk River
Kolbinger, William & Carol - Becker
Mead, Bill and Erma Cameron - Clear Lake
Preferred Bank - Big Lake
Santiago Township
Sherburne State Bank - Becker
The Bank of Elk River
Takle, Jerry & Roberta - Elk River
Weis, Denis and Jo Marie - St. Cloud
Family
Andersen, Nels & Mary - Zimmerman
Andersen, Mr. & Mrs. Elmer - Arden Hills
Anderson, Clayton & Joyce - Becker
Anderson, LeRoy & Patricia - Zimmerman
Arnold, Mike & Sue - Elk River
Babcock, E.P. & Madolyn - Minneapolis
Bensen, Brian & Jan - St. Cloud
Benson, Roland & Shirley - Elk River
Berger, Richard & Dolores - Clear Lake
Blood, Charles & Mary - Elk River
Bowatz, Mike & Judy - Becker
Brenteson, John & Helen - Big Lake
Brenteson, Terry & Judith - Elk River
Brown, Mr. & Mrs. Galen - Elk River
Bums, Allen & Eleanor - Rockford, IL
Cone, Roger & Vema Medrano - Minneapolis
Cowardin, Drs. William & Pam Leonard - St. Cloud
Cowley, Edmund & Alice - Becker
Danicich, Gregory & Loretta - Minneapolis
Day, Lyle & Naomi - Bumsville
Dye, Gordon & Lillian - Big Lake
Dyslin, Ann & Henry - Becker
Eilers, Ambrose & Marie - Clear Lake
Enger, Allen & Arlene - Big Lake
Erickson, Ernest & Gladys - Becker
Erickson, Mr. and Mrs. Richard - Elk River
Ewing, Derald & Ariel - Big Lake
Fennema, Louis & Harriet - Big Lake
Figenshau, Jim & Winnie - Big Lake
Gaetz, Lois & Phil Thomas - St. Cloud
Gerlach, Skip & Betty - Elk River
Goenner, Mai & Kathleen - Clear Lake
Goldenman, Ernest & Mardelle - Zimmerman
Grams, Kenneth & Lucille - Plymouth
Gramsey, Leo & Beverly - Big Lake
Gmpa, Kirk & Lori - Elk River
Hamacher, Doug & Diana - Becker
Hanson, Dennis & Penny - Zimmerman
Hayes, Tom & Sandra - Big Lake
Heinzman, Don & Elizabeth - Elk River
Henry, Newell & Helen - Clear Lake
Hidde, Gerald & Judy - Elk River
Holmgren, Roger & Brenda - Elk River
Holt, Virgil & Deloris - Becker
Husmann, Louis & Joy - Clear Lake
Jacobs, Bing & Joanne - Elk River
Jacobsen, Bruce & Diane - Big Lake
Jenkins, Gary & Dorothy - Helena, MT
Johnson, Cheryl & David - Princeton
Johnson, Douglas & Carolyn - Thailand
Johnson, Mike & Beats - Zimmerman
Johnson, Richard & Mary Kay - Big Lake
Kaminsky, Walter & Sally - Elk River
Knowlton, Robert & Rose - Monticello
Koontz, Thomas & Marilyn - Clear Lake
Korte, Gerald & Jane - St. Cloud
Kozak, Rod & Linda - St. Cloud
Kragness, Kurt & Julie - Elk River
Kuester, John & Louise - Elk River
Larson, Vernon & Evelyn - Big Lake
Larson, Rollie & Nettle - St. Louis, MO
Lietha, Dermis & Rita - St. Cloud
Lindberg, Jeff'& Jeane - Big Lake
Lundberg, Clifford & Jan - Elk River
Mc Calla, Lowell & Marcelyn - Victoria
Mc Chesney, Jerry & Joanne - Elk River
Meyers, David & Catherine - St. Cloud
Minton, Bob & Mary Jo - Elk River
Mitchell, Kenneth & Glenda - Elk River
Moey, Willard & Marjorie - Big Lake
Montgomery, Hugh & Marcia - Pullman, WA
Nemeth, Julius & Marian - Elk River
Nordang, Doug & Linda - Clear Lake
Nordlund, Roger & Janice - Becker
Nystrom, James & Gail - Elk River
Oliver, John & Sue - Elk River
Olsen, Clarion & Ilene - Becker
Olson, Lester & Phyllis - Becker
Olson, Darrell & Shirley - Becker
Olson, Robert & Susan - Becker
Olson, Keith & Evangeline - Clear Lake
Olson, Mark - Big Lake
Ostby, Roger & Hannah - Elk River
Panger, Ken & Janet - St. Cloud
Pape, Rev. Jim & Pat - Zimmerman
Peterson, Allen & Sandy - Becker
Peterson, Duane & Dorothy - Becker
Peterson, Harold & Dagmar - Becker
Peterson, Randolph & Patricia - Clear Lake
Phillips, Dr. Gerard & Edith - Becker
Individual
Andrews, Sharon - St. Cloud
Arnold, Linda - Clear Lake
Becker, Bob - St. Cloud
Bergquist, Elaine - Big Lake
Beutler, Sheila - Big Lake
Borst, Gertrude - Becker
Briggs, Chad - Elk River
Briggs, Evelyn - Elk River
Coverston, Deb - Elk River
Davis, Nancy - Zimmerman
Dreissig, Rita - Elk River
Eiffert, Herman - St. Cloud
Erickson, Ruth - Becker
Ethen, Fr. Jeff- Clitheral
Ethen, Dennis - Elk River
Fredrickson, Linda - Becker
Poslusny, Gary & Kathy - Big Lake
Riecken, Lois & Al - Clear Lake
Ritchie, Robert & Linda - Elk River
Robinson, Don & Mary - Elk River
Robley, Don & Gretchen - Becker
Rothstein, Myron & Julie - Minneapolis
Rushenberg, John & Rita - Becker
Sakry, Larry & Karen - Sauk Rapids
Schroeder, Jerry & Marilyn - Elk River
Schwal-zkopf, Don & Lollie - Clear Lake
Schwamkopf, Craig & Sandra - Becker
SchwmT_kopf, Lyman & Margaret - Chehalis, WA
Seeley, Lonny & Fran - Becker
Sherper, Donald & Rochelle - Elk River
Simonsmeier, Rich & Marlene - Princeton
Simonsmeier, Harold & Anna Marie - Big Lake
Skoog, Dwayne & Bemadine - Big Lake
Smith, Lyle & Arlene - Big Lake
Sotendahl, Norman & Betty - Becker
Soyett, Robert & Joanne - Clear Lake
Steensgard, Bob & Ardis - Big Lake
Strei, Bill & Charlotte - Elk River
Strei, Don & Rose - Elk River
Swenson, Carl & Joy - Monticello
Tacheny, James & Jeanne - Elk River
Thomas, Richard & Esther - St. Cloud
Thompson, Laveme & Judy - Elk River
Tingquist, Start & Dorothy - Big Lake
Tollefson, Dan & Barbara - Becker
Trovall, Jack & Darlene - Becker
Vogel, Harold & Laureen - Becker
Walker, James & Patty - Big Lake
Weinhold, Sam & Gladys - Princeton
Wheaton, Stan& Edythe - Elk River
Zimmerman, Jerry & Diane - Elk River
Gaumnitz, Carol - Clear Lake
Grabuski, Sally - Sauk Rapids
Hamacher, Lois - Becker
Hart, Joyce - St. Paul
Hebeisen, Roger - Elk River
Hofius, Milo - Elk River
Holdeman, Gail - Big Lake
Houte, Charles - Elk River
Hunt, Rodney King - Big Lake
Jacobsen, Rebecca - Big Lake
Jewett - Pefleberg, Shelle - Monticello
Johnson, Ann - Becker
Johnson, James - Isanti
Johnson, Mary Kay - Miscatine, IA
Josewski, Jean - Becker
Keifenheim, Mary - Elk River
Kelly, Linda - Sunfish Lake
Larson, Bemadene - Elk River
Mowry, Agnes - Stillwater
Nelson, Alan - Becker
Noble, Mary - Big Lake
O' Donnell, Alice - Chaska
Olson, Cynthia - Elk River
Peterson, Bradley - Becker
Pittman, Judy - Clear Lake
Pittman, Norm - Becker
Reberg, Michelle - Sauk Rapids
Scilley, Alice - White Bear Lake
Shonyo, Lynne - Elk River
Sizer, Brent - Elk River
Senior
Alickson, Edna - Minneapolis
Anderson, Kendall - Becker
Anderson, Joyce - Minneapolis
Anderson, Helen - Princeton
Anderson, Cora - Robbinsdale
Anderson, Ruth - Zimmerman
Arnold, Doris - Clear Lake
Barchenger, Zella - Vadnais Heights
Bensen, Helen - St. Cloud
Bentzin, Beata - Big Lake
Berger, Francis - Clear Lake
Bemick, Doris - Smell
Berthiaume, Shirley - Becker
Bilyeu, Margaret - Becker
Bock, Marlis - Becker
Bowles, Wesley - Becker
Brown, Gladys - Big Lake
Bruneau, William A. - Coming, NY
Cater, Arthur - St. Cloud
Cater, Donald - St. Cloud
Christensen, Charlotte - Zimmerman
Christensen, Vera - Zimmerman
Cornelius, Robert - Gulfport, MS
Dahl, Miss Lillian - Alexandria
Dawson, Myrtle - Elk River
Dyson, Grace - Becker
Doty, Rosamond - Big Lake
Dreissig, Helen - Elk River
Eddy, Donna - Big Lake
Edsall, Vera - Wallkill, NY
Engstrom, Ame- Elk River
Erickson, Wallace - Merrifield
Feliciano, Evelyn - San Pedro
Fink, Elaine - Zimmerman
Fredfickson, Grace - Zimmerman
Friedl, Raymond - Clear Lake
Gaines, Eunice - Glencoe
Skager, Inez - Zimmerman
Skogen, Bernice - Princeton
Steensgard, Dawn - Big Lake
Stewart, Pastor John - Elk River
Storck, Lorraine - Cross Lake
Thomson, Jane - Minneapolis
Timmers, Cathryn, Wilmette, IL
Tomasetti, Ann Made - Big Lake
Turner, Kenny - Elk River
Tuttle, Robin - Elk River
Union Congregational Church - Elk River
Weise, Howard - Clear Lake
Weiss, Thomas J. - Elk River
Wheaton, Richard - West St. Paul
Galbraith, Ernest - Mora
Gilman, J. Fred - Big Lake
Goenner, Angie - Clear Lake
Goenner, Thomas - Elk River
Grams, Sylvia - Zimmerman
Hanson, Lois - Big Lake
Hanson, Vema - Big Lake
Hanson, Rose - Big Lake
Hanson, Liela - Santiago
Heed, Lydia - Becker
Hersch, Russell - Osseo
Hetrick, Margaret - Zimmerman
Hoebelheinrich, Ruth - Elk River
Hunter, June - Becker
Jannusch, Bessie - Zimmerman
Johnson, Mayre - Becker
Johnson, Harriet - Becker
Johnson, Alice - Brooklyn Center
Johnson, Arleen - St. Cloud
Juenemann, Ronald - Clear Lake
Kaeter, Eugene - St. Cloud
Keasling, Elsie - Glencoe
Kemp, Dorothy - Monticello
Knutson, Vernice - Princeton
Kolbinger, Mildred - South St. Paul
Kreger, Merlyn - Zimmerman
La Londe, Moma - Minneapolis
Leider, Allan - Redmond, WA
Lemke, Doris - Zimmerman
Lietha, Doris - St. Cloud
Linquist, Ethel - Yachats, OR
Lipa, Annabelle - Elk River
Looney, Norm - Zimmerman
Lutz, Alex - Ramsey
McBride, George - Hilton Head, SC
Manahan, Harriet - Zimmerman
Martie, Marie - Becker
Mathieson, Ann - Zimmerrnan
Mathison, Alice - Zimmerman
Mead, Flora - Lakewood
Meyer, Regina - Zimmerman
Mitchell, Olive - Big Lake
Mordson, Dee - Becker
Moyer, Dawn - Elk River
Munich, Bessie - Zimmerman
Nelson, Bernard - Clear Lake
Nord, Audrey - Becker
Norin, Elaine - Monticello
Odegard, Jordan - Elk River
Olson, Gloria - Dilworth
Orrock, Richard - Zimmerman
Palm, Mrs. Harald - Elk River
Paulson, Leroy - Zimmerman
Pearson, Leonard - Becker
Perman, Melrose - Zirmmerman
Peterson, Cecil - Clear Lake
Pete/son, Mildred - Clear Lake
Peterson, Opal - Santiago
Radtke, Cal - Zimmerman
Saatela, Wallace - Clear Lake
Sandberg, Gladys - Clear Lake
Schaapveld, Muriel - Becker
Schenk, Pearl - Elk River
Scherfenberg, Ben - St. Cloud
Schuldt, Seanette - Clear Lake
Schwappach, Pat - Elk River
Schwartz, Lester - Coon Rapids
Schweizer, Margaret - Fridley
Serline, Herma - Zimmerman
Simpson, Dorothy - Becker
Specht, Doris - Elk River
Spencer, Dorthy Jean - Big Lake
Stanko, John - Minneapolis
Tahti, Ed - Clear Lake
Taylor, Fern - Elk River
Thompson, Arnold - Robbinsdale
Valley, Cyrilla- St. Cloud
Wehlau, Myrle - Zimmerman
Whisler, Lorraine - Maplewood
Wicktor, Margaret - Princeton
Williams, Melve - St. Paul
Student
Peterson, Jordan - Becker
O'Link, Eric - St. Cloud
Finances
Sources of Unrestricted Funds 1996
Grants fi.om Sherburne County ...........................
Contributed Services, Materials & Equipment ...... $
Memberships & Gifts ......................................... $
Sales and Fee Income .......................................... $
Investment Income .............................................. $
Assets Released fi.om Restrictions ....................... $
$124,808
24,509
9,237
1,897
9,235
1,591
Total ....................................................... $171,277
Application of Unrestricted Funds 1996
Collections .......................................................... $ 30,815
Education/Outreach ............................................ $ 47,071
Membership ........................................................ $16,741
Research Library ................................................. $15,524
Volunteers .......................................................... $ 9,754
Administration .................................................... $ 38,062
Fund raising ........................................................ $ 2,940
Total ....................................................... $160,907
Balance Sheet
Fund Balances (1996)
Fixed Asset Fund .......................... $140,810
Building Fund ................................ $124,641
Operating Fund ............................. $ 33,890
Big Lake Book Fund ..................... $ 7,396
Fox House Fund ............................ $ 5,022
REA Fund ..................................... $ 3,230
Total ................................. $314,989
Serving The People Since 1972
Four major areas of service are the focus of the Society.
Collect, Preserve and Exhibit
The Society maintains a systematic collection of historic artifacts and records documenting human
activity from all parts of Sherburne County.
The gathering, storing, caring for, preserving, cataloging and displaying of these artifacts is of
primary importance. Objects large and small are part of the collection. The Fox House, which is
on the National Register of Historic Places, is preserved for eventual touring.
Some significant collections and artifacts include:
Sherburne County Conservation Club Records
Lois Fountain Collection of 1950s Clothing and Household Goods
1860s Fur Capelet of Mrs. Joshua Cater
Lois Keen Collection of Brown's Hotel Artifacts, Big Lake
Hope Lutheran Church Records, Orrock
Charley Kozak Collection of World War II Paratrooper's Gear
Abagail Romick Collection of Trask Family Photographs
Pratt Collection of Late 19th Century Clothing
1855 Hand-Drawn Plat Map of Orono
Sherburne County Agricultural Society Records
Fern Taylor Archival and Photograph Collection, Meadowvale
1876 Silk Dinner Dress from the Wheaton Family
Center for Study
Educational programs are provided to schools, the community and visitors on a formal and
informal basis. As people continue their education, the history of the county becomes more
important to them.
Resources such as the library and museum provide valuable assistance for scholarship carded on
by students, families, government and other organizations. Letters, journals, newspapers, diaries,
records, and other historic documents make the library useful.
Programs at SCHS include:
Brown Bag History Series
School and Library Programs
Historic Preservation
Oral History Projects
Publications
Genealogy and Preservation Workshops
Century Home, Farm and Church Program
Travelling Exhibits
Community Group Presentations
An Active Participant in Building Today's Community
History is becoming an integral component in the interdisciplinary planning efforts of communities
and organizations.
The Society assists local communities as they prepare their own heritage celebrations and events,
as they plan for expansion and development of their land, and as they seek to promote tourism.
Intentionally the Society, through all its activities, strives to build community among the people
who live in and visit the county. It strives to help the county create a positive image and self
identity.
A Place To Visit
Tourists and visitors enjoy visiting museums and cultural centers such as the SCHS which offer
opportunities for education and exploration. The better the exhibits, programs and facilities, the
greater the increase in tourist activity. The role of power generation in the development of
Sherburne County will be a significant focus of the heritage center.
Outdoors, visitors will learn about the historic relationship between people and the land as they
are guided around the natural setting. And they will visit the Fox House, a National Register
property built of a unique construction method known as vertical plank construction.
1o
Growing in Service
The Society's strategic plan charts a course for growth and increased community involvement in
its programs and services. In 1993, the Society began entering its holdings in a computerized
databse, improving the public's accessibility to our collections.
Membership
:::::::::::::::::::::::::::::::
:::::::::::::::::::::::::::::::: ii!iiii!~[i!~!iii!i!i!iiiiiiiiii
:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:! [iiiiiiiiiiiiiiiiiiiiii:'..'iiiii::
4OO
3OO
2OO
I00
1994 1995 1996
* The 1996fig~tre reflects a new method for counting
ntembers. Instead of counthtg each individual family
member, family memberships are now counted as 2
voting members.
Program Participation
3500
:::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::
:::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::
:::::::::::::::::::::::::::::::: .....................-........
~:~: ~,~:~:~:~:~:~:~:~:~:~:~:~:~: ...............................
~i!i~i~i~i~i~ii!~i~i~i~i!i~i~i~i .............................................................
................ :::::::::::::::::::::::::::::
i!!ili~ilili~!~!~??!~i~i~i~!ii .............................................................
3OOO
25OO
2OOO
1500
I000
$00
1994 1995 1996
II
Research Requests
2~0
1~0
100
$0
0
1994 199:5 199~
School Program Attendance
::::::::::::::::::::::::::::
994 1995 ! 996
Items Added to Collections Database
4OOO
3O0O
IOOO
994 199S 1996
12
Growing Needs
The first long range plan completed in 1987 stated "The facility is crowded, cluttered and
inadequate space for either present or anticipated needs of the Society."
These words were true then ... and are even more true now.
The current home of the Society (since 1977) is approximately 850 square feet in the Sherburne
County Office building at Becker. This space serves for exhibit design and exhibition area,
collections registration and storage, and office for 3.5 staff.
The pressing need is for the Society to have a permanent facility and an appropriate site as tools
to carry out its mission and goals.
The Society must be able to:
Collect and preserve artifacts and records before they are lost forever.
Many potential donors of such items are waiting for the Society to have suitable facilities
for these valuable objects. More space and the right kind of space are urgently needed.
Currently many artifacts are kept for the Society by other people because the Society does
not have space. This practice is only a partial solution because the risk of losing these
items through deterioration, change of ownership, vandalism and neglect remains a
major concern.
Appropriate space with climate control is essential for preservation of documents and
objects susceptible to decay, abuse and destruction.
e
Provide public research facilities.
Easy access to artifacts and documents will greatly enhance the accessibility people have
to items housed by the Society. Students, family members, interested residents and
government representatives will make much more use of the resources on hand.
13
3. Provide appropriate exhibits and displays
The articles now owned by the Society cannot be displayed properly because there is no
space. Key to a growing program is a dynamic, attractive and spacious area for
exhibition.
4. Enable forums, classroom instructions and gatherings to take place.
Multi-purpose space is needed for large and small groups of people to gather for study,
research, discussion and presentations.
5. Accommodate office and workspace requirements.
Much behind the scenes work goes on to make a museum and historical society effective.
Especially important is the support space which enables registration, care and
preparation of artifacts and future exhibits.
14
A New Center For A New Era
The new Heritage Center will provide for the work of the Society for many years into the future.
The design of this building, under the direction of an architectural firm, involved meetings with
friends, members of the Society and people from the communities. Visits to other Historical
Society facilities proved helpful.
The Heritage Center will be a 23,000 square foot building. Hopefully construction will be
completed by 2002.
The estimated "turn-key" cost, using 1993 figures, is $3.7 million and includes
Building construction .............................
Landscaping
Utilities
Contingencies and fees
Equipment & Furnishings ..................... $ 285,000
Exhibits Design and Installation ............. $ 360,000
Fund Raising Costs ............................. $ 105,000
Construction Financing ....................... $ 100,000
$2,850,000 ($124/square foot)
Total Estimate
$3,700,000
15
,. i
Sherburne
County
Heritage
Center
Entry/
Drop-off
Collull~lllil}, Center
Fox i louse
She~bume Avenue
Golf Course
Sherburne
County
Heritage
Center
Site Plan
Sherburne
County
Heritage
Center
Floor Plan
............. ': ........................... ............ II1111111'L
........................... IrlTTT[11T
South Elevation
~ ..................~~ +
North Elevation
Section
Sherburne
County
Heritage
Center
Elevation
Drawings
West Elevation
IIIIlllttllllllllJlJltllltllll
~ ............... ... . ...... __: .~.l--lll ,~ Ill , ...... t ~ i-:::-:,::. '.'':::-::: :: ::.'::.' ' '. .... "'....'.
East Elevalion
Sherburne
County
Heritage
Center
Elevation
Drawings
The Funding Plan
The Society is almost entirely funded by generous gifts and grants. 97% of the current
operations' budget is provided by such gifts and grants from Sherburne County, foundations,
corporations, individuals and families.
Construction and start up of the Heritage Center.
$ 750,000
$ 250,000
$ 500,000
$ 500,000
$1,700,000
Sherburne County
City of Becker and other Cities and Townships
Grants from Utilities
Grants from Foundations & Corporations
Community Capital Campaign
$3,700,000 Total goal
Continued funding of operation of Heritage Center and Society after construction
Annual operations budget in 1997 is about $160,000.
The Society's annual operations budget will increase and will come from a
combination of the following sources:
Grant from Sherburne County
Admissions and Fees
Museum Store and Other Sales (net)
Annual Fund Gifts and Grants
Memberships
Individuals, Families
Organizations
Foundations
Corporations
Investment and Other Income
Conclusion
This plan for the expansion of service provided by the Sherburne County Historical Society is
presented to you for your review, response, suggestions and opinions. Your advice and counsel is
most welcome and appreciated. Thank you for your attention and consideration.
21
SHERBURNE COUNTY
HISTORICAL SOCIETY
13122 First Street, Be&er, MN 55305
612-261-443.?, · 612-441-1850 · 1-800-932o2066
Heritage Center Donors - Townships and Municipalities
Becker Township (verbal commitment)
Clear Lake Township
Livonia Township
City of Zimmerman
City of Becker
Total:
Cash & Pledges
$ 7,800
5,000
3,000
3,000
5,500
$ 24,300
Building Fund Balance:
Pledges Due:
Total:
$142,500
26,300
$ 168,800
October23,1997
MEMORANDUM
TO:
Pat Klaers, City Administrator
FROM:
Phil Hals, Street and Park Superintendent
DATE:
October 14, 1997
RE: 189th & Naples
The existing road grade offers very limited drainage opportunities, so my first concern is
to raise the street enough to eliminate the huge water holes that will make it nearly
impossible in the spring.
To haul in a 6 inch lift of fill dirt would take about 32 truck hours, 10 loader hours and 10
grader hours. The dirt would come from the court house pile. A 4" lift of Class 5 would
finish the project for this year. A 20' wide top will take 600 tons of Class 5 ($1,600.00)
and will take about 36 truck hours and 12 grader hours to complete.
The project costs would be $1,600.00 (out of pocket) and donated equipment expense of
$4,640.00.
[~i105-X1
GOENNER
75--1,)1-14`4,5
BICKMAN
BICKMAN
RIVER
THEISEN/
OLSON
75--131-1450
699,0'
~.~ / .51 2.0'
~"/'/'/'/~ 186th AVENUE (PRIVATE)
F_~./.,/J'. //////////////~ ~///////_/_~///Z~
JOHN CHICOINE'
75--131--14~0 75--131--1400
75--I.~1-1406
12C
75-131-1100
EASEMENTS ACQUIRED
AS OF ~/30/97
RAHN
75.-1.31--1101
60' PROPOSED
STREET EASEMENT ----i---
75-131 - 1405
U.S. HIGHWAY NO. 10 FRONTAGE ROAD
KNUTSEN
75-- 131-14E,5
GUCK
75-131-1420
~.~ 187.0'
HARTMAN
75--131-14.25
EASEMENT EXHIBIT
NAPLES STREET AND 186TH AVENUE
Elk i iver
She rb u rne County
Highway Department
P.O. BOX338 · ELK RIVER, MN55330 · PHONE(612)441-1722 · FAX(612)441-2264
Oct 15, 1997
Pat Klears
City of Elk River
13065 Orono Parkway
P.O. 490
Elk River, MN 55330
RE: Construction Cost Participation Policy
Dear Mr. Klears:
The Board of Commissioners is considering adopting a Construction Cost Participation
Policy to provide direction and control of highway construction budget dollars. Due to
the tremendous demand for infrastructure maintenance and improvements, I
recommended that the County Board establish certain limits to the County's
infrastructure obligation in lieu of raising property taxes. I identified general
participation practices conducted by Sherburne County in the past and incorporated
other generally accepted practices in county municipal projects in Minnesota. The result
is a 'Draft' of the Sherburne County Construction Cost Participation Policy. I have
enclosed a copy for your review and comment. I will relay your comments to the
County Board at the November 12th Board Meeting. So, please have your comments to
me in writing by November 5, 1997. Thank You in advance for taking the time to make
comments.
If you should require any other information please contact me at 441-1722.
Sincerely,
Dave Schwarting,
County Engineer
Construction Cost Participation Policy 9/9/97
SHERBURNE COUNTY HIGH}VAY DEPARTMENT
Dave Schw~rting
County Highway Engineer
Sherburne county
Construction Cost Participation Policy
Purpose: To establish set participation costs for all county highway construction
projects in urban areas within Sherburne County.
Construction Item Type Cost Paricipation %
Bituminous Bike Paths ......................... New ...................................................... 0%
................................................................. Replacement ....................................... 0%
Clearing and Grubbing .................................................................................... 100%
Culverts .............................................................................................................. 100%
Curb & Gutter ......................................... New ...................................................... 0%
................................................................. Replacement .................................... 100%
Drain Tile ............................................................................................................ 100%
Driveways .............................................. New ...................................................... 0%
................................................................. Replacement .................................... 100%
Fencing ................................................... New ...................................................... 0%
................................................................. Replacement .................................... 100%
Grading ............................................................................................................... 100%
Intersecting Streets .............................. New ...................................................... 0%
................................................................. Replacement .................................... 100%
Landscaping .......................................... New ...................................................... 0 %
................................................................. Replacement .................................... 100%
Lighting ................................................... New ...................................................... 0%
................................................................. Relocation ........................................... 0%
Construcbon Cost Participation Policy
Construction Item ..................... Type .......................... Cost Paricipation
Mailbox Supports ............................................................................................. 100%
(must be in compliance with
current county standard)
Medians .................................................. New ..................................................... 50%
................................................................. Replacement .................................... 100%
Pedestrian Ramps ................................ New .................................................... 100%
Removals ........................................................................................................... 100%
Retaining Walls .................................................................................................. 50%
Seal Coats ......................................................................................................... 100%
Seeding/Sodding/Mulching ........................................................................... 100%
Shoulders .......................................................................................................... 100%
Sidewalks...i .......................................... New ...................................................... 0%
................................................................. Replacement .................................... 100%
Signing/Striping ................................................................................................ 100%
Storm Sewer .........................................
- Main Lines/Manholes/Catch Basins ............................................................ 50%
Surfacing - Travel Lanes ................................................................................. 100%
Surfacing - Parking Lanes ................................................................................. 0%
Surfacing - Left/Right/CenterTUm Lanes ........................................................ 0%
Utilities ....................................................
- Sanitary Sewer Modifications ........................................................................ 0%
- Watermain Modifications ................................................................................ 0%
- Private Utility Modifications ............................................................................ 0%
Public Utility Modifications ................................................................................. 0%
(Other than sanitary sewer and watermain)
9/9/97
%
PUBLIC RESOURCE
o oup,, NC.
Business Development & Finance Specialists
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor Hank Duitsman
Elk River City Council
Pat Klaers, City Administrator
Patrick Pelstring, Public Resource Group, Inc.
October 27, 199'/
State Funding/Minnesota Sports Federation Facility
INTRODUCTION
At the urging of local officials, the Minnesota Sports Federation had a meeting with the
Elk River state legislators, approximately 2 weeks ago. At this meeting, it was suggested
that the project seek state bonding approval, as a pan of the State of Minnesota's capital
improvement program.
The project has been "registered" with the Department of Finance and we are working
on completing the base information for submission to the Department of Finance as a part
of the 1998 through 2003 capital budget system. This is the process which was utilized
by the Minnesota Amateur Sports Commission for approval of their proposed statewide
athletic facilities.
In order to be eligible for state assistance, the application needs to be submitted by a
public agency. On behalf of the Minnesota Sports Federation, I would request
consideration by the Elk River City Council to sponsor an application for state funding.
APPLICATION AND PROCESS
The application is due at the Department of Finance by October 31. 1997. The
Department of Finance conducts an analysis and "scoring" of each project and forwards
4205 Lancaster Lane North· Suite 1D0 · Minneapolis, Minnesota 55441 · (612) 550-7979 · (612) '- '~
>:0-9._i Fax
a recommendation to the legislature as a part of the state's capital improvement program.
Projects such as this don't traditionally "rank" very highly as the criteria utilized by the
Department of Finance focuses directly on health and safety of state facilities. However,
this is an important step in the process to ensure consideration within the state's bonding
bill.
We have begun preparation of the materials necessary for submission. The application
materials are not particularly involved and, we believe, that we will submit a qualified
package, by this Friday. The necessary costs and budget documentation has been
prepared previously by the Minnesota Sports Federation.
After submission to the Department of Finance, they will issue their evaluation of the
request. Additionally, copies of the submissions will forwarded to area legislators and
the Governor's Office. This project is consistent with legislative funding of the
Minneapolis YMCA, the Rochester Volleyball Center, and expansion at the National
Sports Center.
FI, YNDINO IMPACT
The request for state assistance will be $2,000,000. The Minnesota Sports Federation's
capital campaign is progressing very well with almost 50% of the $1,257,000 now
committed to the project. ..
If we are successful in achieving direct state funding, the predominate impact would be
to reduce the level of funding required for bonding from the City of Elk River. The
Sports Federation is also seeking to add an air supported dome which would be a multi-
use facility for softball, touch football, basketball, volleyball, and exhibitions. This
addition would not be feasible unless we achieve state funding.
CITY REOUEST
Within the context of the state program, we would request the City Council's
endorsement of this application and submittal to the Minnesota Department of Finance.
We do not anticipate any liability or cost for this application from the City of Elk River,
other than the time and effort to review and follow-up on the materials.
The Minnesota Sports Federation has taken the initiative to utilize our company to
prepare the application materials. We would expect that final review and approval of the
documentation would be conducted by city staff and/or your designee. We would request
City Council action to authorize submittal of the application, subject to final review by
City staff.
aw
~ ~zy of
MEMORANDUM
iver
FROM:
DATE:
SUBJECT:
Pat Klaers, City Administrator
Cliff Skogstad, Building Official
October 13, 1997
Upgrading North Bound Liquor
for Leasing Purposes
On October 13, 1997, I did a walk through inspection on the existing North
Bound Liquor Store located at 50 Main Street. This inspection was done to
get a better understanding of what would be needed to be done to lease this
structure. My findings are listed under the following three categories, lease
driven, building code compliance, and building code design. The lease driven
category is geared toward cosmetics, as to what we need to do to bring the
appearance of this building up to compliance. The building code compliance
category is in reference to what needs to be done to the building to comply
with current codes. The building code design category deals with the design
of the building for what type of occupancy will be going into the building. My
findings regarding the aforementioned items are as follows:
Lease Driven Items
Remove all awnings from the exterior building, which represent North
Bound Liquor. Once removed the facia should be repaired to either a new
metal skin or match existing stucco, which is on the building.
Removal of the walk-in coolers. Once these coolers have been removed,
repairs on the exterior wall shall be required. These repairs should be
done by stuccoing the exterior or by metal.
A mechanical contractor should evaluate the two Lennox*" heaters in the
lower level. These units should have an orset test done for carbon
monoxide. In addition, they should be cleaned.
· Clean, disinfect, and paint the mold on the east wall of the lower level.
· Have a sprinkler contractor evaluate the sprinkler system for compliance.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 ° TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
Building Code Compliance
Provide a 1:20 ramp from the parking lot area to the main sidewalk going
to the main door. This ramp shall be a 1:20 slope. In addition, it shah be
a slip resistant material.
Provide handicap parking signs. These parking signs shall be per the
State Handicap Code.
Provide male and female handicap bathrooms per the State Handicap
Code. These bathrooms should be installed prior to occupancy, however,
should be addressed once there is a known occupant for this building so
the bathrooms can be placed in a convenient location that will coincide
with the design for that use.
· Provide a 1:12 ramp going to the office area.
Provide a second exit from the building. This exit shall be a distance of %
the diagonal of the building, minimum. Again, this exit can wait until the
occupant is determined since this second exit is based out of total
occupant load.
· Repair and/or replace emergency exit signs and emergency lighting.
· Provide a second exit from the lower level to the exterior of the building.
Building Code Design
· An elevator and/or ramp is required if the basement will be used for
something other than storage.
When a tenant moves into this building, because of the square footage, an
architectural design shall be required for such occupancies such as offices,
restaurants, etc.
A mechanical design with a mechanical engineer sign-off shall be
required, if the occupant group changes from what it originally was
designed for.
The aforementioned items are areas of the code that will need to be
addressed. However, many of these items should be addressed when plans
are being developed for the change in the occupancy group so that the
corrections do not interfere with the design.
s:\b&z\cliffXcs 10-13.doc
City of
'Vel' TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mayor and City Council
Phil Hals, Streets/Parks Superintend~,~
October 27, 1997
Quotes for Ice Rink Maintenance
Equipment
My suggestion for improving ice rink quality is to purchase equipment for
our 5200 John Deere tractor. The items needed are a cab to protect the
operator from the elements, a front mounted broom to sweep prior to
flooding, and a rear mounted snow blower to clear rinks prior to flooding.
The following bids were received for this equipment:
Cab Cc, tcwaS~ Equipment (Princeton) $3,024.00
Tax 196.56
$3,220.56
Broom Carlson Equipment (Rosemount) $6,345.00
Tax 412.42
$6,757.42
Snow Blower Schaber's (Rogers $2,475.00
Tax 160.87
$2,635.87
TOTAL: $12,613.85
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
ty of
iver
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Phil Hals, Street/Park Supt.
October 20, 1997
Hockey Board in Lions Park
In September we removed the hockey boards from Lions Park because they
were deteriorated to the point it would not be safe to have kids skating along
them.
The Park and Recreation Commission passed a motion 6-0 on 10/8/97 to ask
the City Council to approve funding for a set of movable boards for Lions
Park and an additional set to be located east of Highway 169 at a yet to be
determined site.
The Park and Recreation motion was to spend $3,000 per set, but a recent
recommended change from green treated to painted marine plywood will
raise the cost to $3,500 per set. Street department labor of $1,000 per set
was not included in the $3,500 figure.
If the Council approves one or both of these hockey board sets, we would start
assembling the parts in November sot they could be installed in early
December.
\\elkriver\sys\shrdoc\council\hckybrds.doc
13065 Orono Parkway · P.O. Box 490 ° Elk River, MN 55330 ° TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
Elk '
From:
iver Date:
Police Department Subject:
Memorandum
PAT KLAERS, CITY ADMINISTRATOR
Ron Nierenhausen, Sergeant
August 28, 1997
FITNESS ROOM COMMITTEE PROPOSAL
In response to our meeting concerning equipment purchases for the
fitness room, attached are requests, descriptions, and price
quotes. I apologize for the delay, but most of the wait was due to
the gathering of actual quotes from the vendor.
PRECOR 944 TREADMILL ($3,995.00)
An additional treadmill is needed to augment our existing
equipment. With added usage of the fitness room, an additional
treadmill will allow several individuals to exercise without
waiting for equipment to become available. Many employees are now
exercising during their lunch hour which creates a problem if
existing treadmills are in use.
PRO STAR SUPER SLED PS511 ($1.749.00)
This piece of equipment is like none other we have in our fitness
room. The Super Sled allows an individual to work the lower body
u/thoroughly and safely without causing undue stress on the lower
back area. A large number of work related injuries are due to lack
of lower back/quadricep strength. This piece of equipment will
allow the user to strengthen body without great technical skill.
PROFESSIONAL 235 RECUMBENT BIKE ($1.249.00)
One of the most popular pieces of equipment we have in our fitness
room is the stationary bike. Again, with the increased use, we
should increase our equipment inventory. The Recumbent Bike
accommodates the rider of almost all body sizes and leg lengths
while providing maximum comfort and back support.
STEREO EQUIPMENT ($400.00)
Ail of the stereo equipment currently in the weight room belongs to
employees. The City should purchase new equipment in order for
these employees to take possession of the existing pieces.
.PRo s AR woR < BENoH P$5 3 (S169.00x2
"~ ~/T-~s---~c~-~of~p~ is something that the fitness room is
/~ ~lacking. We currently have a flat bench which is used heavily, but
is old and unsafe. The addition of these benches would greatly
assist employees in several of their exercises.
($7,995.00)
I would be happy to answer any questions you may have.
RN/kma
13065 Orono Parkway · P.O. Box 723 · Elk River, MN 55330 · (612) 441-2324 · Fax (612) 441-8937
~.,'y of
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Pat Klaers
October 27, 1997
Ice Arena Donation Project
Attached is a copy of a letter sent to each refuse hauler licensed by the City of
Elk River. A request was made to ten companies and the Elk River Landfill.
Of the eleven firms, eight chose to participate, while three did not become
involved. The Elk River landfill, own by United Waste Systems, made one
donation of behalf of both companies.
The following is a breakdown of each company, and what, if any, donation
they provided.
Ace Solid Waste $ 200.00
Best Disposal Services $ 40.00
BFI of Minnesota $ 460.00
Central Waste & Recycling $ -0-
Corrow Sanitation $ 70.00
Elk River Landfill/
United Waste Systems $150.00
Pretzel's Sanitation $140.00
Randy's Sanitation $ -0-
Waiter's Recycling & Refuse $ -0-
Waste Management - Blaine $. 40.00
Total $1,100.00
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 ° TDD & Phone: (612) 441-7420 ° Fax: (612) 441-7425
_.ty of
iver
October 6, 1997
Dear :
In 1996, the Elk River Ice Arena underwent an extensive expansion made possible
through a spectrum of funding sources, including a Mighty Ducks Grant to grassroots
fundraising efforts.
Today the arena maintains a seating capacity of 1,400 and boasts two rinks totaling
6,000 square feet of ice. Area youth, residents, and community groups alike utilize this
valuable public space. On average the ice arena serves over 1,000 patrons daily.
Since its construction, the number one priority of this facility is keeping it affordable and
accessible for youth. As such, funding even the basic necessities can be challenging. As
a valued business operating in our community, we seek your support. We are presently
in need of trash receptacles for the complex. We hope to acquire twenty-two -- 23 gallon
receptacles and six -- 35 gallon receptacles. Complete receptacle packages, including
tops, will cost approximately $40.00 and $70.00 respectively. Furthermore, a decal
placed of each receptacle will state the product was donated, and feature the sponsoring
company's logo and/or name.
By becoming a sponsor the arena benefits from your generous donation, and your
company benefits from the free advertising your donation brings. If you would like to
help in this effort or have any questions, please contact Laurie Mezera-Kerr at 441-
4917. To have receptacles available during our busy season, all donations are requested
by October 15, 1997. Thank you for your interest in the Elk River Ice Arena, and this
worthwhile project.
Sincerely,
Rich Czech
Ice Arena Manager
Laurie Mezera-Kerr
Environmental and Code Enforcement Officer
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
Sherburne
presses Washington for
title of fastest-growing county
JIM BROEDE STAFF WRITER
Washington County has been touted at
'times as being the fastest draw in Minne-
sota.
But now', the county perched on the
'east side of the Twin Cities metro area
may have to relinquish bragging rights to
growing faster than any other county.
State research analyst Barbara Ron-
ningen says Sherburne County, on the
north fringe of the Twin Cities region,
had a population growth rate of 28.4
percent between 1990 and 1996.
Washington County ranked second,
growing by 24.6 percent during the same
six-year period.
~.-, But then, some interpreters of statis-
'tics might contend that Washington Coun-
.ty still draws more numbers, making it
the fastest growing in total population,
rather than in percentage. After all, its
population increased by 31,000, from
145,000 to 181,000; while Sherburne Coun-
ty's gain was 12,000 people, from 42,000
to 54,000.
Ronningen, who works for the Minne-
sota Planning Office, unveiled the state's
latest population trends last week at a
meeting of the Washington County Board.
In an interview after the meeting, she
said there's no foreseaable slowdown in
Washington County's growth rate.
"People like the many amenities they
find in Washington County," she said.
"But it's mostly the location they like
and the easy access along freeways to St.
Paul and Minneapolis."
Ronningen is among those lured to
Washington County. She lives in rural
Alton.
"Some rural areas will take much of
the future growth," she said, "in places
like West Lakeland, Baytown, Grant and
May. There's lots of vacant, buildable
land out there."
Ronningen also attributes much of the
recent growth to pro-development poli-
cies in Woodbury, which has emerged as
Minnesota's fastest-growing city.
Meanwhile, it appears that Washington
County's recent growth is coming much
faster than the state demographers once
thought.
"They predicted four years ago that
the county's population would be 165,000
in 1996/' Ronningen said. "But it was
181,000, and it's about 186,000 now."
The state's longer-term forecast called
for Washington County to grow to 191,000
by 2010 and 208,000 by 2020.
"Obviously, those also are going to
miss the mark by large margins," Ron-
ningen said. "We'll have a more realistic,
revised forecast early next year."
MONDAY, OCTOBER 27, 1997 SAINT PAUL PIONEER PRESS
SOURCE OF FUNDS
1995 1 996 1997 1998
ACTUAL ACTUAL ADOPTED PROPOSED
GENERAL PROPERTY TAX
INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
FINES & FORFEITS
LICENSES & PERMITS
OTHER REVENUES
TRANSFERS
TOTAL
$1,801,547
941
392
73
287
157
297
$3,951
82,160,675 82,441,150 $2,782,250
211 957,127 1,014,950 1,102,550
,941 476,632 337,800 328,300
058 80,028 77,000 80,000
,446 439,001 267,000 299,950
,605 91,852 138,900 142,150
600 267,950 259,050 242,000
408 $4,473,265 $4,535,850 $4,977,200
GENERAL PROPERTY TAX
Ad Valorem Tax
INTERGOVERNMENTAL REVENUES
Local Government Aid
HACA
Local Performance Aid
PERA Aid
Police Relief
Gravel Tax
Urban Street Maintenance
Cops Fast Grant
Police Training Reimbursement
CHARGES FOR SERVICES
GENERAL GOVERNMENT
Administrative Project Fees
Plan Check Fees
Planning & Zoning Fees
Sewer Inspection Fees
Miscellaneous Sales
Assessment Searches
PUBLIC SAFETY
School Liaison
Police Contract
Impound Fees
Fire Calls & Contracts
PUBLIC WORKS
Street Services
RECREATION
Recreation Fees
Softball League Fees
............ .t. .... ~ ~,..o. ..............
.............. -....~.o. ? .............
241,550
506,900
18,550
10,000
100,000
39,500
28,000
152,550
5,500
15,000
102,750
14,500
1,000
2,500
5,000
+ q oeo
60,000
3,000
1,300
70,000
3,000
48,900
1,350
$2,782,250
1,102,550
328,300
10/20~97
FINES & FORFEITS
Court Fines
LICENSES & PERMITS
PERMITS
Building Permits
Building Permit Surcharge
Plumbing & Heating Permits
Contractor License Surcharge
Parking Permits
LICENSES
Dog/Cat
Cigarette
Liquor
Amusement
Gas Fitters
Garbage Haulers
Mineral Extraction
Apartment Licenses
Other Business
OTHER REVENUE
Interest
Landfill Surcharge
Contribution-Municipal Utilities
Contribution-Guardian Angels
Refunds & Reimbursements
TRANSFERS
Liquor
Equip & Program Reserve
Street Reserve
Landfill
NSP/RDF Reserve
Sewer
Economic Development Authority
Housing & Redevelopment Authority
TOTAL
SOURCE OF FUNDS
80,000
80,000
182,500
800
45,000
4,700
500
1,500
5OO
33,O00
2,250
1,500
75O
10,800
9,150
7,000
299,950
45,000
9,000
78,000
3,700
6,45O
142,150
113,450
43,050
35,000
19,750
19,750
8,000
2,000
1,000
242,000
$4,977,200
10/20/97
APPROPRIATIONS SUMMARY
1995 1996 1997 1998
Actual Actual Adopted Proposed
MAYOR & COUNCIL $ 69,227 $ 78,110 $ 76,800 $ 93,750
ADMINISTRATION & FINANCE 431,966 482,735 497,450 534,450
ECONOMIC DEVELOPMENT 35,512 39,677 31,550 33,750
ELECTIONS 7,500 19,613 18,500 22,450
LEGAL 52,414 66,919 54,000 63,600
ENGINEERING 33,440 37,786 34,000 43,000
BUILDING & ZONING 257,139 292,886 313,750 348,750
ENERGY CITY - 5,847 30,200 20,200
PLANNING 129,082 139,818 165,700 175,600
PLANNING COMMISSION 6,211 5,341 6,800 7,300
DATA PROCESSING 21,724 19,539 36,050 40,700
GOVERNMENT BUILDINGS 99,551 111,610 104,000 166,500
POLICE 1,378,641 1,514,062 1,623,900 1,794,800
POLICE RESERVE 26,570 18,177 24,600 28,350
FIRE 253,318 267,682 278,750 274,200
EMERGENCY PREPAREDNESS 8,383 11,304 13,350 14,800
STREETS 404,153 488,664 462,150 495,000
EQUIPMENT REPAIR & MAINT. 94,898 77,207 99,900 120,250
SNOW REMOVAL 66,962 107,834 97,850 123,250
STREET LIGHTING 1,085 1,203 1,500 1,500
SHADE TREE 6,188 5,368 11,600 11,600
PARKS 122,663 110,476 140,550 159,100
RECREATION 134,068 157,439 166,000 193,750
SR. CITIZEN PROGRAMS 35,494 37,676 39,300 43,900
CONTINGENCY 14,555 13,260 207,600 166,650
TOTAL $ 3,690,744 $4,110,233 $4,535,850 $4,977,200
· + I~ 150
- 135'o
10/20/97
· Mission: To improve the quality of life for residents, families, and communities
in Central Minnesota thi'ough comprehensive and integrated c6mmunity
development.
Five Year Strategic Direction: To invest in well planned collaborative
community development end.eavors that improve the economic vitality and
overall health of communities while increasing the asset base of the Fund.
Serv.ice Area: The fourteen county area of: Benton, Cass, Chisago, CroTM Wing,
Isanti, Kanabec, Mille Lacs, Morrison, Pine, Sherburne, Stearns, Todd, Wadena -
and Wright which includes 160 communities. _
Activities:
·
Gap lending to assist new and exp~nding businesses.
Grants to community and non-profit groups for community and economic
development 'actiVities.
~Leadershil5 training to build the capacity of communities to address change.
Public education regarding regional needs .and opportunities such as housing,
work force, planning, economic development, etc.
Fundraising programs to support the Fund, increase the level of philan,thropy
in Central Minnesota, and to educate residents about philanthropy.
History: The Initiative Fund was established in 1986 by The McKnight
Foundation to address the human and economic needs in Central Minnesota. It is
one of six Funds serving greater Minnesota. It is an independent, nonprofit
philanthropic organization .organi.,zed as a 501(c)(3). In the first ten years of
operation, the Initiative Fund: r
· Made 801 grants totaling nearly $8 million. ~
· - Made 431 loans totalingS8 million.
· Leveraged $58 million in private'investment.
· Created or retained 2,800jobs.
· Trained 270 community leaders.
If you have questions about the Initiative Fund's programs, or would like to be
placed on the mailing list to receive our newsletter and fall program
announcements, contact: '
Centra.1 Minnesota Initiative Fund
70 SE First Avenue
Little Falls, MN 56345
320/.632-9255 (phone) 320/632-9258 (fax)
Page 2
12 LOANS AWARDED/SHERBURNE COUNTY
EXAMPLES INCLUDE:
Marketech
(First National Bank-Elk River)
Pomeroy Tool Inc
(First National Bank-Elk River)
Prairie Leisure Design
Rohn Iron Works
(First National Bank-Elk River)
Sherburne County Insurance
Printed Circuit Bd. Test.
Tooling Company
Mfg. Wood Outdoor Furn.
Iron Works Business
Insurance Agency
Zimmerman
Elk River
Pierz
Elk River
Elk River
GP.~ND TOTAL OF GRANTS AND LOANS:
Start up
Expansion
Expansion
Expansion
Start-up
$ 488,849
THREE RIVERS COMMUNITY FOUNDATION GRANTS
GRANTS AWARDED:
ORGANIZATION**********************PROJECT ************************************-- AMT
Elk River Area Arts Council Strings for Youth Program Director $ 1,000
Elk River Area Youth Salute
Elk River Community Theatre
Friends of the Rogers Library
Land fo Lakes Choirboys, Inc.
Parker Elementary
Rivers of Hope
Rogers/Hassan Community Club
The Village Family Service Center Expanded Education
Organization of Elk River Area Youth Salute 1,000
May Fair Lady 2,500
Promotion for Children's Literacy
Salem Boychoir Festival
Software Language Enhancement
Youth Violence/Prevention Intervention
Rogers Old Tyme Days
1,000
1,900
699
1,500
1,000
2,100
TOTAL GRANTS: $ 12,699
CENTRAL MINNESOTA INITIATIVE FUND 2/9/96
PROJECTS FUNDED IN SHERBURNE COUNTY
GRANTS AWARDED:
ORGANIZATION**********************PROJECT ************************************__ AMT
Big Brothers/Big Sisters Sherbune County Expansion Project 10000
Big Lake School
Central MN Mental Health Center
Child Care Mini Grants
City of Big Lake
city of Elk River/Chmbr of Comm.
City of Elk River
city of Becker
City of Otsego
city of Zimmerman
Elk River Area Citizens League
Elk River Area Citizens League
Elk River Public Schools
Elk River 2001 Steering Comm.
Greater Elk River Task Force
Sherburne Co. Historical Soc.
Sherburne Co. Social Services
H.E.L.P.S. 2500
Community Response to Youth Stress ' 3000
Sixteen Individual Awards 2563
Area Community Planning/LEadership Development 2500
Leadership of Elk River 1000
Wilderness Trail ' 5000
Community Planning 1000
Community Planning Grant 1000
Planning Grant 1000
Arts in Building a Healthy Community 1500
Public Awareness on 12 Month School Year 2050
Elk River Volunteer. Network 15000
Youth Survey Conference & Plan 1000
Domestic Violence/Advocacy 12000
Courthouse Preservation 4000
Young Parents Program 1350
1000
17212
1987
3887
25000
Sherburne Economic Dev. Com. Community Planning
Three Rivers Community Foundation Community Fund Match
Three Rivers Community Foundation Community Fund Match
TLC and Company, Inc. Facility Improvements/Staff Training
The 2001 Committee, Inc. Elk River Area Youth Task Force
12 LOANS AWARDED/SHERBURNE COUNTY
EXAMPLES INCLUDE:
Brumar Machine Shop
Diaper Express Diaper Service
Darter Tool & Plastics Inc Plastics Manufacturer
(Santiago State Bank/Preferred Bank)
Elk River Packaging, Inc Microwave Pkg. Mfg.
(First National Bank-Elk River)
Freeport Finishing
(Princeton Bank)
Hom Machine Millwork Manufacturer
(First National Bank-Elk River)
Key Pattern Metal Pattern Design
TOTAL GRANTS:
TOTAL LOANS:
Elk River
Zimmerman
Becker
Rogers
Finishing of Wood Products Zimmerman
Elk River
Elk River
$ 115v549
$ 373,300
Expansion
Start up
Expansion
Start up
Start up
Start up
Start up
CAPACITY FUND CAMPAIGN CITY CONTRIBUTION LIST
Benton County: $ Amount Pine County: $ Amount
Foley Finlayson
Rice Hinckley
Total Benton 2778.00 Pine City
Total Pine 6376.50
Cass County:
Total Cass 0.00
Chisaqo County:
Center City
North Branch
Total Chisago
Crow Winq County:
Brainerd
Emily
Garrison
Riverton
Total Crow Wing
Isanti County:
Braham
Total Isanti
Kanabec County:
Mora
Ogilvie
Total Kanabec
Mille Lacs County:
Isle
Total Mille Lacs
Morrison County:
Little Falls
Motley
Randall
Total Morrison
1753.00
12891.50
1734.00
5244.00
883.50
12778.5O
Sherburne County:
Total Sherburne 0.00
Stearns County:
Cold Spring
Eden Valley
Melrose
Sauk Centre
Total Stearns
Todd County:
Browerville
Eagle Bend
Hewitt
Long Prairie
Staples
Total Todd
Wadena County:
Menahga
Sebeka
Staples
Verndale
Total Wadena
Wri.qht County:
Cokato
Monticello
South Haven
Wavedy
Total Wright
ALL COUNTIES
14428.50
10395.00
4041.00
5446.50
78750.00
p4cit2.xls
6/16/97
CENTRAL MINNESOTA INITIATIVE FUND
SHERBURNE STEERING COMMITTEE
Richard Duggan
Marketech, Inc.
18940 York St NW
Elk River, MN 55330-2197
(w) 612-441-8664
(H) 612-856-4355
Bob Freeh
Greater Zimmerman Chamber
PO Box 126
Zimmerman, MN 55398
(W) 612-856-4404
George Wallin
Sherburne Tele-Systems, Inc.
440 N Eagle Lake Rd
PO Box 310
Big Lake, MN 55309-0310
(W) 612-262-4169
shdab.do¢
07/01/97
RESOLUTION 97 -
A RESOLUTION OF THE CITY OF ELK RIVER
A RESOLUTION ADOPTING THE 1998 PAY PLAN FOR
NON-ORGANIZED EMPLOYEES
BE IT RESOLVED, by the City Council of the City of Elk River that the
attached Pay Plan marked Exhibit 1 and Exhibit 2 be approved and adopted
effective January 1, 1998.
Passed and adopted by the City Council of the City of Elk River this __
of ., 1997.
day
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Thackeray, City Clerk
CITY OF ELK RIVER
1998 COMPENSATION PLAN
FOR NON-UNION EMPLOYEES
EXHIBIT 1
PAY
Pay Ranges
All 1997 pay ranges established by the City Council will increase by 3
percent on January 1, 1998.
The 1998 pay ranges for City employees are listed in Exhibit 2.
Any employee who is paid at a rate which is higher than the top of the
pay range will receive a 3 percent increase but the base pay will
increase only 1.5 percent.
3. The Waste Water Treatment Operators shall be paid as follows:
License Step
A-E
D F-I
C J-K
B L
Once a license has been obtained, the employee shall immediately
move to the lowest step for that license. The employee will move up
one step each July 1 until the highest step for that license has been
reached.
Step Increases
On July 1, 1998, all City employees performing at an acceptable level
will move up one step in their pay range.
Ail orientation period employees shall receive increases as stated in
the offer of employment letter. If no special provision was outhned in
the offer of employment letter, the orientation period employee shall
receive the first step increase no earlier than six months following date
of hire.
Lead Worker
When the Waste Water Treatment System Superintendent is absent
for at least one continuous eight hour period, at the discretion of the
Superintendent, one Waste Water Treatment Operator may be
appointed as the "Lead Worker." The "Lead Worker" will receive an
additional $1.20 per hour for the additional "Lead Worker" duties and
responsibilities.
Part Time Pay
The part time Ice Arena Workers shall be paid in accordance with the
following schedule:
Ice Arena Worker One
Ice Arena Worker Two
Ice Arena Worker Three
Start
$7.50/hr.
$6.50/hr.
$6.00/hr.
After
800 hrs.
$8.00/hr
o
The part time Liquor Store Clerks shall be paid in accordance with the
following schedule:
Hours Step Hours Step
0 750 A 7001- 9000 G
751 -1500 B 9001-11000 H
1501-2250 C 11001-14000 I
2251-3000 D 14001-17000 J
3001-5000 E 17001-20000 K
5001-7000 F 20001 + L
Overtime for Inventory
All non-exempt liquor store employees will receive one and one-half
times their regular hourly rate for taking inventory on a Sunday or a
holiday.
Holiday Pay
10.
All non-exempt liquor store employees will receive holiday pay at the
rate of one and one-half times their regular rate for working on the
following holidays:
After 4:30 p.m. on New Year's Eve
Saturday before Memorial Day
Friday before the 4th of July ff it falls on a
Saturday or the Saturday before the 4th of July if
it falls on a Sunday
Saturday before Labor Day
Christmas Eve Day
11.
Snow plow operators shall be paid double time plus holiday pay for all
hours worked on holidays.
Early Call-Out and On Call Pay
12.
Snow plow operators shall be paid an additional one hour of pay at
their regular rate for each day they are called out prior to 6:00 a.m. to
plow snow.
13.
Street Department employees shall be paid an additional hour of pay
at their regular rate for each day they are on call during the winter
snowplowing season.
Out of Class Pay
14.
Ice Arena Workers Two or Three who operate the ice resurfacer will be
paid at the Ice Arena Worker One rate for the time spent operating the
ice resurfacer. Time will be tracked in quarter hour increments.
LEAVE TIME
15.
Vacation leave shall be granted in accordance to Appendix 1 as
attached. Holiday and sick leave shall be granted in accordance with
the City's Personnel Ordinance.
16.
All regularly scheduled, part time employees scheduled to work an
average of at least 20 hours per week shall receive prorated vacation,
holiday, and sick leave.
INSURANCE BENEFITS
17.
The City's maximum contribution for single health, single dental, and
single life benefits for 1998 is $340.00 per month. Any difference
between the City's contribution and the premiums for single health,
single dental and single life insurance may be used to reduce the
employee's share of the family health insurance premium.
18.
Prorated insurance benefits will be offered to all employees scheduled
to work an average of 30 or more hours per week.
EDUCATION REIMBURSEMENT
19.
To encourage continuing education for City employees, the City will
reimburse 75% of the tuition fee to any full time employee for
successfully completing accredited college or other classes directly
related to the employee's position with the City. Any such class must
be taken on employee time and receive written approval by the City
Administrator prior to class registration to determine ff tuition
reimbursement will be made. Books required for class are not subject
to reimbursement.
OTHER
20.
The City Council may make adjustments in any section of the Pay
Plan at any City Council meeting for any reason including changes in
employment status, changes in work responsibility, performance
incentives, state or federal law changes, the Pay Equity law or any
other reason the Council may deem appropriate.
21.
All police employees who are members of the Law Enforcement Labor
Services, Local 231, shall receive compensation and benefits as
outlined in the Master Labor Agreement between the City and the
Union and are therefore not governed by any clauses of this resolution.
APPENDIX 1
VACATION SCHEDULE
Regular full time employees shall accrue paid vacation leave based on the
following schedule:
Years of Service
Hours Per Annual Annual
Pay Period Hours Days
0-5 years of Service
After 5 years of service
After
After
After
After
After
After
After
After
After
After
7 years of service
9 years of service
11 years of service
13 years of sermce
15 years of sermce
17 years of service
18 years of serwce
19 years of sermce
20 years of sermce
21 years of sermce
3.38 88 11
4.31 112 14
4.62 120 15
4.92 128 16
5.23 136 17
5.54 144 18
5.85 152 19
6.16 160 20
6.46 168 21
6.77 176 22
7.O8 184 23
7.38 192 24
s :document/resolution/paypln97
EXHIBIT 2
NON-EXEMPT - HOURLY PAY
PAY
POINTS GRADE A B
40-42 1 6.94 7.27
43-45 2 7.30 7.65
46-48 3 7.69 8.05
49-51 4 8.09 8.47
52-54 5 8.52 8.92
55-57 6 8.97 9.39
58-60 7 9.44 9.88
61-63 8 9.94 10.40
64-66 9 10.46 10.95
67-69 10 11.01 11.53
70-72 11 11.59 12.14
73-75 12 12.20 12.77
76-78 13 12.84 13.45
79-81 14 13.52 14.15
82-84 15 14.23 14.90
85-87 16 14.98 15.68
88-90 17 15.77 16.51
EXEMPT - ANNUAL PAY
PAY
POINTS GRADE
78-82 1 E
83-87 2E
88-92 3E
93-97 4E
98-102 5E
103-107 6E
108-112 7E
113-117 8E
118-122 9E
123-127 10E
128-132 11E
133-136 12E
1998
PAY PLAN
_C D E F _G H ! J_ K L
7.61 7.95 8.31 8.68 9.07 9.48 9.91 10.35 10.82 11.31
8.01 8.37 8.75 9.14 9.55 9.98 10.43 10.90 11.39 11.90
8.43 8.81 9.21 9.62 10.05 10.51 10.98 11.47 11.99 12.53
8.87 9.27 9.69 10.13 10.58 11.06 11.56 12.08 12.62 13.19
9.34 9.76 10.20 10.66 11.14 11.64 12.16 12.71 13.28 13.88
9.83 10.28 10.74 11.22 11.73 12.25 12.80 13.38 13.98 14.61
10.35 10.82 11.30 11.81 12.34 12.90 13.48 14.09 14.72 15.38
10.90 11.39 11.90 12.43 12.99 13.58 14.19 14.83 15.49 16.19
11.47 11.98 12.52 13.09 13.68 14.29 14.93 15.61 16.31 17.04
12.07 12.62 13.18 13.78 14.40 15.04 15.72 16.43 17.17 17.94
12.71 13.28 13.88 14.50 15.15 15.84 16.55 17.29 18.07 18.88
13.38 13.98 14.61 15.26 15.95 16.67 17.42 18.20 19.02 19.88
14.08 14.71 15.38 16.07 16.79 17.55 18.34 19.16 20.02 20.92
14.82 15.49 16.19 16.91 17.67 18.47 19.30 20.17 21.08 22.03
15.60 16.30 17.04 17.80 18.61 19.44 20.32 21.23 22.19 23.19
16.42 17.16 17.93 18.74 19.58 20.47 21.39 22.35 23.35 24.41
17.29 18.06 18.88 19.73 20.61 21.54 22.51 23.53 24.58 25.69
STEP
35 230.29
36 698.22
38 227.31
39 820.12
41 479.29
45 367.26
47 257.57
49,226.63
51,277.74
53,414.31
55,639.91
57,958.24
38,105.08
39,692.80
41,346.66
43,069.44
44,864.00
49,069.23
51,113.78
53,243.52
55,462.01
57,772.92
60,180.13
62,687.63
36,639.50
38,166.15
39,756.41
41,412.92
43,138.46
47,181.95
49,147.87
51,195.70
53,328.85
55,550.89
57,865.51
60,276.57
39,629.29
41,280.51
43,000.53
44,792.22
46,658.56
51,032.00
53,158.34
55,373.27
57,680.49
60,083.84
62,587.33
65,195.14
41,214.46
42,931.73
44,720.55
46,583.91
48,524.90
53 073.28
55 284.67
57 588.20
59,987.70
62,487.19
65,090.83
67.802.94
F G
42,863.04 44,577.56 46
44,649.00 46,434.96 48
46,509.37 48,369.75 50
48,447.26 50,385.15 52
50,465.90 52,484.53 54
55
57
59
62
64
67
70
196.21 57,404.06 59
496.06 59,795.90 62
891.72 62,287.39 64
387.21 64,882.70 67
986.68 67,586.15 70
694.46 70,402.24 73
515.06 73,335.66 76
H ! J_
,360.66 48,215.09 50,143.69
.292.35 50,224.05 52,233.01
.304.54 52,316.72 54,409.39
400.56 54,496.58 56,676.44
583.92 56,767.27 59,037.96
700.22 62,088.23 64,571.76
187.73 64,675.24 67,262.25
778.89 67,370.04 70,064.85
478.01 70,177.13 72,984.22
289.59 73,101.18 76,025.22
218.33 76,147.06 79,192.94
269.09 79,319.85 82,492.65
10/23/97:COMPW.XLW
._.~y of
iver
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Pat Klaers, City Admi tor
October 22, 1997
City Council Meeting - October 27
A lot of material will be distributed and reviewed prior to and during the
Monday, October 27, 1997, budget worksession with the City Council. In
preparation for this meeting, information on the following topics is enclosed:
· Material copied on white paper relates to taxes
· Material copied on pink paper relates to the Mayor's
recommendation on salaries for the part time firefighters
· The memo copied on blue paper relates to improvements necessary
at the old Northbound municipal liquor store in order for it to meet
state building codes and to be put into a leaseable condition
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
PRELIMINARY ESTIMATE OF 1998 TAX RATE
Estimated Valuation data received from Sherburne County on October 2, 1997.
Value Year 1996 1997 Percent
Taxes Payable Year 1997 1998 ChanRe
Market Value
565,589,913 646,244,554 14.26%
Total NTC 12,251,909 12,681,358 3.51%
TIF 326,877 278,710 -14.74%
Taxable NTC 11,925,032 12,402,648 4.01%
Estimated Payable 1998 Tax Rate 26.613%
Increase of 7.82% or 1.930 points.
Levy reduction required to match 1997 Tax Rate of 24.683
Estimated Tax Rate is based on September 8 levy resolution as approved by Council
and estimated Tax Capacity information from Sherburne County.
[ 239,413J
10/22/97:TAXCOMP.XLS
CITY OP ~LK RIVER
TAX INFORMATION
ESTIMATED
Levy Year 1997 1996 1995 1994 1993 1992 1991 1990
Tax Payable Year 1998 1997 1996 1995 1994 1993 1992 1991
Total Levy 3,902,144 3,544,555 3,163,819 2,837,744 2,359,297 2,217,797 2,134,349 2,068,852
Limited Levy 2,956,151 0 0 0 1,750,384 1,652,844
Special Levy 945,933 0 0 0 383,965 41 6,008
Unlimited Levy 0 3,544,555 3,163,819 2,837,744 2,359,297 2,217,797 0 0
HACA & Equalization Aid 601,385 601,246 593,380 614,397 614,399 650,427 592,775 511,677
Net Levy 3,300,759 2,943,309 2,570,439 2,223,347 1,744,898 1,567,370 1,541,574 1,557,175
Per~ent Increase(Decrease) 12.14% 14.51% 15.61% 27.42% 11.33% 1.67% -1.10% 11.22%
Gross Levy Distribution
General Fund 2,998,232 2,939,800 2,619,859 2,286,082 2,026,082 1,872,900 1,676,112 1,589,453
Library 54,950 54,950 50,600 50,600 41,700 41,700 41,700 41,700
Debt Service {1 ) 348,963 223,133 219,387 258,490 258,943 270,625 383,965 392,627
SWM { 1 ) 51,473 169,1 O0 241,401 210,000
Dam Loan 32,572 32,572 32,572 32,572 32,572 32,572 32,572 32,572
Development Fund 125,000 125,000
Market Value 646,244,554 565,589,913 519,105,699 470,973,100 418,748,955 401,100,782 381,819,248 354,456,943
i i:~!::i::i ::i ~i ~ ~ :::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::: ::~ ~ ~::~ ~ ~ ~ i iii::i::i::i:: :::::::::::::::::::::::::::::::::::::::::::::::::::: ~i~ ~ ::i::i i i::i :::::::::::::::::::::: i::i::i::i::i::i i?:i::i::i::?: ~::~i~ ~ :::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::: i~i~ :::::::::::::::::::::::::::::::::::: ?:?: iii::?: i::?:i::i::??:i ::i ~ ~:?:i ::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~::~ ~i ~ :::::::::::::::::::::::::::::::::::::::::::::::::::: ~ ~ ~ ::~?:?:?:?:?: ?:?:??:?:?: ?: ?: ?:~ ::?:~?:?:~?:~ ::~ :?:??:~
Total Net Tax Capacity 12,681,358 1 2,251,909 11,028,524 9,894,097 8,051,412 7,928,363 7,961,315 7,653,019
TIF Tax Capacity 278,710 326,877 333,668 583,834 621,742 600,641 596,612 562,270
Taxable Net Tax Capacity 12,402,648 11,925,032 10,694,856 9,310,263 8,673,154 8,529,004 8,557,927 8,21 5,289
TAX RATES
CITY {excluding EDA & HRA)
26.613% (2) 24.683% 24.033% 23.994% 21.902% 20.560% 19,472% 20.690%
TOTAL (*excluding School
Market Value Levy)
CITY SHARE OF TOTAL TAX RATE (3)
112.767% * 103.497% ' 104.387% * 108.217% ' 103.250% 104.612% 94.845%
21.50% 22.41% 22,99% 20.24% 19.91% 18.61% 21.81 %
Total Tax Rate
County 24.392% 23.574% 22.380% 21.807%
City 24.683% 24.033% 23.958% 21.902%
School 62.359% 54.530% 56.511% 63.103%
HRA 0.574% 0.587% 0.606% 0.612%
EDA 0.759% 0.773% 0.792% 0.793%
Total NTC Rate 112.767 % 103.497% 103.455 % 108.217%
School Market Value Rate 0.05274% 0.05256% 0.05050% 0.05252%
19.883% 19.474% 18.226%
20.560% 19.742% 20.690%
61.209% 64.386% 54.938%
0.599% 0.312% 0.306%
0.774% 0.698% 0.685 %
103.025% 104.612% 94.845%
n/a n/a n/a
NOTES: (1) The SWM debt levy for taxes payable 1998 is included in Debt Service due to levy limits.
(2) The tax rate is an estimate based on the 9/8 levy resolution and the 10/2 estimated valuation data from Sherburne County.
(3) This does not include the School market value levy for 1994 and 1995 which would decrease the City's share in 1994 and 1995.
Finance:TAXCOMP.XLS 3:54 PM 10/22/97
Classification
Homestead Residential
Commercial/Industrial
(single parcel owner -
applicable to 1997 only)
THE IMPACT OF CLASSIr ,..ATION RATE CHANGES
Estimated Property Tax Data Based on Approved Proposed Maximum Tax Levy
Market NTC Tax Rate Property Tax
Value 1997 1998 1997 1998 1997 1998
72,000 720 720 24.683% 26.613% 178 192
75,000 780 750 24.683% 26.613% 193 200
100,000 1,280 1,213 24.683% 26.613% 316 323
125,000 1,780 1,675 24.683 % 26.613% 439 446
175,000 2,780 2,600 24.683% 26.613% 686 692
500,000 9,280 8,613 24.683% 26.613% 2,291 2,292
Increase
100,000 3,000 2,700 24.683% 26.613% 740 719 (22)
150,000 5,300 4,050 24.683% 26.613% 1,308 1,078 (230)
250,000 9,900 8,050 24.683% 26.613% 2,444 2,142 (301)
500,000 21,400 18,050 24.683% 26.613% 5,282 4,804 (479)
1,000,000 44,400 38,050 24.683% 26.613% 10,959 10,126 (833)
2,000,000 90,400 78,050 24.683% 26.613% 22,313 20,771 (1,542)
-2.96%
-17.61%
-12.33%
-9.06%
-7.60%
-6.91%
Classification
Estimated Property Tax Data Based on CONSTANT Tax Rate
Market NTC Tax Rate Property Tax
Value 1997 1998 1 997 1998 1997 1998
Homestead Residential
72,000 720 720 24.683% 24.683% 178 178
75,000 780 750 24.683% 24.683% 193 185
100,000 1,280 1,213 24.683% 24.683% 316 299
125,000 1,780 1,675 24.683% 24.683% 439 413
175,000 2,780 2,600 24.683% 24.683% 686 642
500,000 9,280 8,613 24.683% 24.683% 2,291 2,126
Increase
Commercial/Industrial
(single parcel owner -
applicable to 1997 only)
0
(7)
(17)
(26)
(44)
(165)
100,000 3,000 2,700 24.683% 24.683% 740 666 (74)
150,000 5,300 4,050 24.683% 24.683% 1,308 1,000 (309)
250,000 9,900 8,050 24.683% 24.683% 2,444 1,987 (457)
500,000 21,400 18,050 24.683% 24.683% 5,282 4,455 (827)
1,000,000 44,400 38,050 24.683% 24.683% 10,959 9,392 (1,567)
2,000,000 90,400 78,050 24.683% 24.683% 22,313 19,265 (3,048)
This data shows how the changes in the classification rates affect the taxes on individual properties. Because of the decreases
in the class rates for commercial/industrial and higher value residential properties, lower value homes will experience
an increase in taxes while other properties' taxes decrease.
Changes in assessed value would affect the amount of tax paid and the percent change.
0.00%
-3.85%
-5.27 %
-5.90%
-6.47 %
-7.19%
-10.00%
-23.58 %
-18.69%
-15.65%
-14.30%
-13.66%
10/22/97 Page 1
ity of
iver
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council , ~t~,I }
Lori Johnson, Asst. City Administrator
Finance Director
October 22, 1997
Fire Compensation Proposal
The Fire Compensation Task Force has met two times recently to discuss firefighter
compensation (excluding the pension benefit). At the September 30 meeting, the
Mayor presented his compensation proposal. At the October 14 meeting, the
Firefighters on the Task Force presented additional information to support their
August 1995 compensation proposal and discussed the differences in the two
proposals.
The Mayor will be prepared to discuss this issue with the City Council on Monday.
So that you may familiarize yourself with this issue prior to Monday's meeting,
attached are copies of the proposals and other backup materials that that have been
presented at the last two meetings including:
· Mayor's September 30, 1997, Compensation Proposal
· Firefighter's August 9, 1995, Compensation Proposal
· Comparison of the two proposals (prepared by the Firefighters)
· A chart showing the yearly total hours offirefighter service from 1981
through September 1997 with a breakdown of emergency versus non-
emergency hours for the years 1992 through 1997
· A chart showing the pension benefit per year of service and the city
contribution to the Relief Association in terms of dollars per year per
firefighter
· A memo from Bruce West regarding the types of training needed in order
to meet minimum State and Federal requirements. The first six items are
classes that probationary firefighters must take prior to the end of
probation. The next thirteen items are required annually for all
firefighters. Many times these requirements are met through in-house
training. As the Mayor will discuss on Monday, the mandatory training,
and possibly other ambulance related training, would not qualify as
eligible hours under the training and education incentive pay.
If you have any questions on any of this information prior to Monday's meeting, feel
free to contact either the Mayor or me to discuss this issue.
\\e]kriver\sys\shrdoc\councilXfdcomp.doc
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
FIRE COMPENSATION
MAYOR'S PROPOSAL
SEPTEMBER 30,1997
Increase pension contribution and pay rate by approximately 6% on January
1, 1998, and January 1, 1999. Future increases would be considered with
adoption of the City pay resolution.
Holiday Pay - double time for emergency hours on New Years Day,
Memorial Day, July 4, Labor Day, Thanksgiving, Christmas Eve, and
Christmas Day.
Educational Incentive Pay - Additional pay will be provided for
Firefighters who complete more than the mandatory training/education
hours. Pay will be according to the following schedule. All Educational
Incentive training hours must be approved by the Fire Chief. Minimum
required hours for First Responder and Firefighter One are not to be
included in the Educational Incentive pay training hours.
Hours of training Additional per hour pay
60- 134 $.25
135 - 224 .25
225 - 339 .25
340 and over .25
Pay Rates - Captains will receive an additional $.50 per hour above the
Firefighter pay rate. Assistant Chiefs will receive an additional $1.00 per
hour above the Firefighter pay rate.
Rates of Pay
Position 1998 1999
Probationary firefighter $8.00 $8.00
Firefighter $8.50 $9.00
Pension Contribution - 1998 - $20,150
1999 - $21,350
Fair Compensation for Fire Fighters under the current
Defined Benefit Pension Plan
August 9, 1995
1) Stay with current Pension Plan System until we pass the ceiling allowable
by the State of Minnesota. The City of Elk River to back all increases as
long as it shows 100% funded as defined by Schedules I and II.
2) Pension Contribution to be $60.00 per month per Fire Fighter from
the City of Elk River. This is to be paid monthly to the Relief Association.
3)
Paid hours shall be defined as follows:
All hours while on a paged emergency call (minimum I hour per
paged emergency).
All hours for training drills and fire related schooling.
All work duty hours at the Fire Station.
All meetings.
'~' All committee work that has been pre-approved.
4) Special hourly pay will be as follows:
Holidays will be paid at a double time rate. This applies to these
Holidays; New Years Day, Memorial Day, 4th of July, Labor Day,
Thanksgiving Day, Christmas Eve and Christmas Day.
Night calls would have a 2 hour minimum pay between 12:00 midnight
and 6:00 AM.
s)
Hourly Base Pay as follows:
$8.00/hr for probationary members.
$10.15/hr base pay for Fire Fighters.
$11.25/hr base pay for Captains and Apparatus Officers.
$12.15/hr base pay for Assistant Chiefs.
6)
Education Incentives as follows:
The individuals pay rate would increase by$0.50/hr after the first 60 hours
of formal training. Then their rate would increase by $0.25/hr for each
additional 75 hours of formal training. Formal training is any training
beyond the normal (1) drill per month. All previous training would be
included in the rate calculation for each Fire Fighter.
7) The Fire Fighters pay resolution would be written so that the Fire Fighters
pay would be reviewed yearly and would be given the same % pay
increases as ail other non-union City employees get. This pay increase
would apply to all pay rates (pension, hourly base and educational
incentives). Of. ~~~/,~.,~:/faircomp
[Fair Compensation Task Force;for th~ Elk River Fire Department
[Comparison between the Proposals of the City of Elk River and the Fire Department
Issue City of Elk River _ .Fl_re Depprtment ,.., Fire Department Justification
Pension Contribution 1998 contribution of $20150.00 $60_.00_/Firefighter/month/ye~r There has been no increase since 1991
1999 contribution of $21350.00 This gets us to a 3%/yr increase level
Plus City cost of living increase %/yr Plus City dost of living Increase %/yr
Oualified paid hours Emergency calls, training and Emergency calls, training, station Meetings are mandatory to make 2/3
station work day. work day, meetings and all approved of the monthly meetings. If you have It
committee work for the Fire Department mandatory then it should be paid.
All approved committee work for the Fire
Department is saving the City money by
having the Fire Fighters do the work.
Holiday pay. Double time for (7) Holidays Double time fo~(7) Holidays :Same for both parties
Night Pay premium not offered 2 hour minimum 12:00 midnight to 6:00 AM -
Hourly pay
Probationary $8.00 $8.00 Same for both parties
Firefighter base pay in 1998 $8.75 $10.15 This amounts to 3% for the past 8 years
in 1999 $9.25
Captains + $.50 and Chiefs + $1.00 Captains + $1.00 and Chiefs + $2.00
Education incentives $0.25/hr for 60 to 134 hours $0.50/hr for 60 to 134 hours The City already controls how much
$0.25/hr for 135 to 224 hours $0.25/hr for 135 to 209 hours the Fireflghters can get, so why the
$0.25.hr for 225 to 339 hours $0.25 for each 75 hours with no ceiling ceiling? Ail training adds to the worth
$0.25/hr for 340 and over of each Firefighter. As the Government
no further education incentives for 31aces mandatory training on the
any additional schooling Firefighters compensation for skills
should follow.
Pay Resolution Future increase would be Written pay resolution to keep us Must write the pay resolution as part of
considered with the adoption of the employees. The % increase would the Task Force duties.
City pay resolution, apply to all pay rates (pension, hourly
base and educational incentives).
Elk River Fire Department
Training and Emergency Hours
9000
3945
/ 2963
227
2128
~ o~ o
8000
7000
6000
5OOO
40OO
30OO
2000
1000
0
Year ~1997 ThroUgh~'~
~. September ~
Emergency Hours [~lTraining Hours , Total Hours/yr
Elk River Fire Department
Contribution and Pension
3000
2500
2000
1500
IOO0
500
$2,350
$1,900 .......
............. ~(~0--'- ~- '-'"-"-'- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - ~ $1,550 _
J'$1,200
........ ~=" $1,000
.... $576 $576 $547
-~500 ............. ~ --$584- - -$633 ....... -'- ..... ~_$515 _
$2,674
Year
City Pension Contribution Per Firefighter --=- Pension Benefit Per Year of Service
interoffice
MEMORANDUM
to:
from:
subject:
date:
Mayor, and Lori Jocl~so~n: .A~ssistant City Administrator
Bruce A. West
Mandatory Firefighter Training
October 20, 1997
The following firefighter training classes are the mandatory minimum training requirements for all
Minnesota Firefighters. These are designed to meet the Federal and State regulations. These
training requirements have been reviewed and supported by the Minnesota Department of Labor
and Industry, Occupational Safety and Health Division.
1. Hazardous Materials Awareness (4 training hours)
2. Communicable Disease Risk Exposure and Prevention of the Transmission of Bloodbourne and
Airboume Pathogens for Emergency Responders (3 training hours)
3. Confined Space Entry Awareness.~.3 training hours)
4. Employee Right To Know (3 training hours)
5. 1403 Basic Firefighter Course (minimum class to meet OSHA standard) (72 training hours)
NFPA 1001 Firefighter I and II (this course meets minimum requirements for Minnesota
firefighter certification) (90 training hours)
6. First Responder-First Aid and CPR (40 training hours)
The following list of training classes must be completed on an annual basis:
1. Firefighter Personal Protective Equipment (OSHA 1910.132-138)
2. Self Contained Breathing Apparatus (OSHA 1910.134(b))
3. Firefighter Safety
4. Fire Behavior
5. Ladders
6. Forcible Entry
Mayor, and Loft Johnson, Assistant City Administrator
Page 2
October 20, 1997
7. Rescue carries and Extrication tools
8. Fire hose and testing.
9. Fire Streams
10. Ventilation
11. Fire Control.
12. Confined Space
13. First Responder Refresher (8 hours per year)
If you have any questions in reference to the above firefighter training information, please call me
at the Elk River Fire Department at A41-4919.