4.1.A. SR 09-12-2011.~~i
Elk ' REQUEST FOR ACTION
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River
TO ITEM NUMBER
Ci Council 4.1.A.
AGENDA SECTION MEETING DATE PREPARED BY
Consent September 12, 2011 Jessica Miller, Executive
Secreta /De u Ci Clerk
ITEM DESCRIPTION REVIEWED By
Special Event Permit -Elk River High School for Homecoming Tina Allard, Ci Clerk
Parade REVIEWED BY
Robert Thistle, Interim City
Administrator
ACTION REQUESTED
Approval of a special event permit for a homecoming parade on Friday, September 23, 2011, to the Elk
River High School with the following conditions:
1. Garbage clean-up shall be completed immediately following the parade.
2. Signs shall be furnished and installed on September 16 as detailed on the attached figure. Upon
completion of the parade, all signs shall be immediately removed. The sign sheeting shall be orange
with black lettering, reflective, and mounted on a 30x30 aluminum plate. The signs shall be mounted
on a Type 1 or Type 2 barricade, or approved equal. The barricades shall be secured with sandbags
or tied to an existing pole to prevent them from being removed or tipped over.
3. Police and reserve support will be provided for traffic control.
4. Notice of the event must be given to area churches and apartment complexes affected by the parade
route.
5. Candy may be handed out at the parade but is not allowed to be thrown from moving objects.
BACKGROUND/DISCUSSION
The Elk River High School is requesting a special event permit in order to have a homecoming parade on
Friday, September 23, 2011, beginning at 5:00 p.m. The parade will begin in the Parker Elementary
parking lot and head west down. School Street and end in the Elk River High School parking lot.
FINANCIAL IMPACT
The police department will be providing traffic control and homecoming football security. There will be
no charge for this service as these fees have been waived in a liaison agreement between the school and
the city.
ATTACHMENTS
^ Map highlighting route and required signage
ACtiOn Motion by Second by Vote
Follow Up
N:\Public Bodies\Ciry Council\Council RCA\Licensing\Special Event\Parade Homecoming.doc
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N:\Departments\Community Development\Planning\Maps\Police\HomeComing2011.dwg, 9/9/20118:26:32 AM