4.3. SR 12-22-1997~_ _.y of
River
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Item #4.3.
Mayor & City Council
Lori Johnson, Asst. City Administrator/
Finance Director
December 22, 1997
Budget Am endments
On Monday the City Council will be asked to act on the 1997 budget
amendments. Throughout the year the City Council approves unanticipated
or new program expenditures which were not included in the adopted budget.
Therefore, at year end budget amendments are approved in order to
incorporate these previously approved expenditures into the budget. Also,
significant variances in revenues and additional expenditure requests are
included in the budget amendments. As you are aware, budget amendments
are not intended to create a final budget which mimics actual year end
revenues and expenditures; instead, budget amendments are a method of
incorporating significant deviations from the adopted budget due to revenue
variances and additional expenditures.
Again this year, revenues will exceed expenditures due to the continued
building and development activities which have generated revenues in excess
of the adopted budget estimates. Because these revenues can fluctuate
significantly due to the economy, real estate market conditions, and other
factors, the adopted budget estimates tend to be conservative. This helps to
decrease the reliance on unsure revenue sources. On the expenditure side,
excluding additional Council approved expenditures, most departments are
close to their adopted budget.
Budget amendment details and estimated year end balances will be provided
to the Council as a handout on Monday. However, ff you have questions
prior to that time, please feel free to contact me.
Action Requested
The Council is asked to consider the 1997 budget amendments and
encumbrances as stated in the handouts.
s :\couneil\97b gtamd.doc
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 ° TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
1997 BUDGET AMENDMENT SUMMARY
REVENUES
GENERAL PROPERTY TAX
INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
FINES & FORFEITS
LICENSES & PERMITS
OTHER REVENUES
TRANSFERS
USE OF FUND BALANCE
TOTAL
1997
ADOPTED
$2,465,900
1,015,700
377,300
77,000
267,000
138,900
168,550
25,500
1997
AMENDMENT AMENDED
$2,465,900
1,015,700
121,000 498,300
77,000
187,000 454,000
138,900
(35,000) 133,550
(25,500)
$4,535,850
$247,500 $4,783,350
EXPENDITURES
1997
ADOPTED
1997
AMENDMENT AMENDED
MAYOR & COUNCIL
ADMINISTRATION & FINANCE
ECONOMIC DEVELOPMENT
ELECTIONS
LEGAL
BUILDING & ZONING
ENERGY CITY
DATA PROCESSING
PLANNING COMMISSION
PLANNING
ENGINEERING
GOVERNMENT BUILDINGS
POLICE
FIRE
POLICE RESERVES
EMERGENCY PREPAREDNESS
STREETS
EQUIPMENT REPAIR & MAINT.
SNOW REMOVAL
STREET LIGHTING
SHADE TREE
PARKS
RECREATION
SR, CITIZEN PROGRAMS
CONTINGENCY
TRANSFERS OUT
TOTAL
$76,8OO
497,45O
31,550
18,500
54,000
313,750
30,200
36,050
6,800
165,700
34,000
104,000
1,623,900
278,750
24,600
13,350
462,150
99,900
97,850
1,500
11,600
140,550
166,000
39,300
207,600
$4,535,850
$76,800
15,100 512,550
800 32,350
18,500
54,000
22,950 336,700
(10,000) 20,200
5,800 41,850
6,800
165,700
34,000
104,000
6,900 1,630,800
12,550 291,300
24,600
13,350
36,550 498,700
99,900
2,200 100,050
1,500
11,600
140,550
166,000
950 40,250
(93,800) 113,800
35,000 35,000
$35,000 $4,570,850
12/22/97;BGTAMEND.XLS Page 1
REVENUES
Charges for Services
Licenses & Permits
Transfers In
Use of Fund Balance
1997 BUDGET AMENDMENT DETAIL
Admin. Project Fees
Planning & Zoning Fees
Plan Check Fees
Fire Contracts
Softball League Fees
Building Permits
Plumbing & Heating Permits
Street Reserve
Dept.
Detail Total
($10,000)
10,000
100,000
30,000
(9,000)
160,000
27,000
(35,000)
(25,500)
$121,000
187,000
(35,000)
(25,500)
EXPENDITURES
Administration & Finance
Economic Development
Building & Zoning
E, ,¢rgy City
Data Processing
Police
Fire Department
Streets
Snow Removal
Senior Citizen Programs
Contingency
;fers Out
Personal Service
Capital Outlay
Personal Service
Personal Services
Personal Services
Personal Services
Professional Services
Capital Outlay
Personal Service
Personal Service
Equipment Repair & Maint.
Operating Supplies
Capital Outlay
Personal Service
Operating Supplies
Operating Supplies
Personal Service
Personal Services
Operating Supplies
Professional Services
Equipment Repair & Maint.
Capital Outlay
Severance Pay Fund
Copy Machine
Reallocation from Energy City
Reallocation to Bldg & Zoning
Network Administration
B & Z and Planning PCs
Major Unanticipated R & M
SCBA Equip., Dump Tank
20pticon Units
Radios
Cutting Edges & Plow Lights
$11,600
3,500
800
12,950
10,000
(10,000)
2,000
3,800
6,900
1,550
3,000
6,000
2,000
34,150
2,4OO
2,200
95O
(68,900)
(1 O,60O)
(2,OOO)
(3,OOO)
(9,300)
35,000
$15,100
800
22,950
(10,000)
5,800
6,900
12,550
36,550
2,200
95O
(93,800)
35,000
12/22/97;BGTAMEND.XLS Page 1
.sonal Service amendments include COLA and new positions unless otherwise noted.
1997 PURCHASE REQUESTS
Authorization is requested to make the following expenditures from the 1997 Contingency Budget.
No budget amendment is necessary as funds are available in the existing Contingency Budget.
Contingency Fund
Historical Society Contribution
Central Minn. Initiative Fund
Rescue Retrieval Unit - Safety equipment
TOTAL
$8,000
2,500
2,050
$12,550
12/22/97;BGTAMEND.XLS Page 2