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4.4. SR 11-07-2011REQUEST FOR ACTION TO ITEM NUMBER Ma or and Ci Council 4.4. AGENDA SECTION MEETING DATE PREPARED BY Consent November '7, 2011 ustin Femrite, P.E. ITEM DESCRIPTION REVIEWED B~/ Survey Quote fox Upcoming Capital Improvement Projects Cal Portner, Ci Administrator REVIEWED BY ACTION REQUESTED Authorization to accept the quote received from Oliver Surveying & Engineering, Inc. in the amount of $7,700.00 to complete topographic surveys for upcoming capital improvement projects as listed below. BACKGROUND/DISCUSSION In order to facilitate project development documents for upcoming projects listed in the Capital Improvement Plan, we need to have topographic surveys completed this fall. The surveys will include determining the existing right-of--way, easements, and physical features along the project corridors. These surveys will allow for design work to begin on these projects over the coming months. The projects included are as follows: Business Center Drive Sidewalk -Listed in the Capital Improvement Plan for construction in 2012, this project includes the construction on missing segments of sidewalk along Business. Center Drive between Joplin Street and Orono Park. Intersection Enhancements -Listed in the Capital Improvement Plan for construction in 2012, this project includes adding a designated right hand turn lane for eastbound to southbound traffic at the intersection of TH 169 and 193`d Avenue. Eastern Area Trail and Mobility -This project is listed in the Capital Improvement Plan for construction in 2014. The plan development timeframe for this project is expected to take two years due to the project being funded with Federal Transportation Enhancement dollars. The topographic survey will allow the ability to get started on the required process to meet the Federal process. FINANCIAL IMPACT We have solicited two quotes for the completion of the topographic surveys on these projects. The quotes are summarized as follows: Oliver Surveying & Engineering, Inc. $7,700.00 Bolton & Menk, Inc. $7,700.00 I'AIIEREi! B1' ABU Staff recommends approval of the quote submitted by Oliver Surveying & Engineering based on their work experience and office location here in Elk River. This work will be funded through the Street Improvement Reserve Fund and has been included in the estimated budgets for each separate project. ATTACHMENTS ^ Quotations for Topographic Surveys Action Motion by Second by Vote Follow Up ~li~er Suave in c~ En ineer~in Inc. J' ~ g ~~ Land Sun~eying • Civil Engineering • Land Planning October 20, 201.1 Mr. Justin Femrite Elk River City Engineer 13065 Orono Parkway Elk River, MN 55330 Re: Proposal for Topographic Survey -193rd1Jackson & Business Center Drive Dear Mr. Femrite: Thank you for contacting Oliver Surveying & Engineering, Inc. for a proposal to complete a topographic survey along with boundary anal easement determination along the roadways specified on the TH169 and 193rd/Jackson and the Business Center Drive drawings you e-mailed on October 14th, 2011. VtTe will complete the field work far the survey and provide you with a AutoCAD drawing with separate layering for all the features identified. We will locate all private and public utilities marked by Gopher State One Call or shown on plans delivered to us. We will. also show all right of ways and easements and adjoining property lines. The drawing will be on the Sherburne County coordinate system. Let me know which vertical datum you prefer; NGVD29 or NAVD$8. Based on the scope of work involved, we propose to complete the survey for a lump sum of X2700. This proposal is good until July 31, 2012. We will schedule your survey after we receive your authorization to proceed. If the scope of work is terminated prior to completion, you shall pay Oliver Surveying & Engineering, Inc., for all. time spent and all. expenses incurred up to the time of termination. You will be invoiced. upon completion far our professional services and. for reimbursable expenses which have been incurred. A monthly finance charge of 1 l/2rlo {annual. rate of 1$°Ic) will be made on any delinquent amount due more than 30 days after the date of the invoice. Oliver Surveying & Engineering, Inc. shall. be entitled to recover all costs and attorneys' fees incurred in the collection or attempted collection of any amounts due hereunder. We appreciate the opportunity to submit this proposal and look forward to working with you. If you wish us to proceed, please sign and date this proposal and return it to us. If you have any questions about the work involved, the cost, or the terms, please do not hesitate to give me a call. 580 Dodge Ave. Elk River, MN 55330 •763.441.2072 • fac. 763.441.5665 • www.oliver-se.com Page 2 October 20, 201.1 NIr. Justin Femrite Elk River City Engineer Sincerely, OLIVER SURVEYING & ENGINEERING, INC. Rick M. Blom, L.S. Proplelk river Jackson and business center.doc If this proposal is acceptable, please sign below and return a copy to me as your written authorization to proceed. I hereby understand. and accept the conditions described above, and authorize- the work to be completed. City of Elk River Signed: Title: Date: liver Surve in & En ineerin inc. J' g g g~ Land SunPe}ping • Civil Engineering• Land Planning October 20, 201.1 Mr. Justin Femrite Elk River City Engineer 1.3065 Orono Parkway Elk River, MN 55330 Re: Praposal for Topographic Survey -Eastern Area Trail and Mobility Improvements Dear Mr. Femrite: Thank you for contacting Oliver Surveying &Engineering, Inc. for a proposal to complete a topographic survey along with boundary and easement determination along the roadways specified on the Eastern Area Trail and Mobility Improvements drawing you e-mailed on October 14th, 2011. We will complete the field work for the survey and provide you with a AutoCAD drawing with separate layering far all the features identified. We will locate all private and public utilities marked by Gopher State One Call or shown on plans delivered to us. We will. also show all right of ways and easements and adjoining property lines. The drawing will. be on the Sherburne County coordinate system. Let me know which vertical datum you. prefer, NGVD29 or NAVD88. Based on the scope of work involved, we propose to complete the survey for a lump sum of $5000. This proposal is good until July 31, 2012. We will schedule your survey after we receive your authorization to proceed. If the scope of work is terminated. prior to completion, you shall pay Oliver Surveying &Engineering, Inc., far all. time spznt anal all. expenses incurred up to the time of termination. You will be invoiced upon completion for our professional. services and. for reimbursable expenses which have been incurred. A monthly finance change of 1. 1/2°Io (annual rate of 1.8%) will. be made on any delinquent amount due more than 30 days after the date of the invoice. Oliver Surveying &Engineering, Inc. shall. be entitled to recover all costs and attorneys' fees incurred in the collecfron or attempted collection of any amounts due hereunder, We appreciate the opportunity to submit this proposal and look forward to working with you. If you wish. us to proceed, please sign and date this proposal and return it to us. If you have any questions about the work involved, the cast, or the terms, please do not hesitate to give me a call. Sg0 Dodge Ave. Elk River,lVlN 55330 • 763.441.2072 • fac. 763.441.5665 • titi~~vw. Oliver-.re. com Page 2 October 20, 2011 Mr. Justin Femrite Elk River City Engineer Sincerely, OLIVER SURVEYING & ENGINEERING, INC. ~~ ~ Vii; ~ ~r ~ _~, - ~ i,,--_ ~~ ~ ~ ~ / - Rick IVI. Blom, L.S. RoPlelk river eastern area trail If this proposal. is acceptable, please sign below and return a copy to me as your written authorization to proceed. I hereby understand and accept the conditions described. above, and authorize the. work to be completed. City of Elk River Signed: Title: Date: - - BC7 hTC~N ~- t"~ B N K , I N ~~ October 12, 201.1 Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www,bolton-menk.com Justin Femrite, PE Elk River City Engineer 13065 Orono Parkway Elk River, MN 55330 RE: Topographic Survey Eastern Area Trail and Mobility Improvements Elk River, Minnesota Mr. Femrite, Bolton & Menk, Inc. (BMI) is pleased to submit the following proposal for a topographic survey. DESCRIPTION OF PROPOSED PROJECT Topographic survey along multiple streets for proposed trail improvements. SCOPE OF WORK BMI will complete the following scope of work: Topographic Survey A topographic survey will be performed on the proposed site and will include the following: ^ Ground contours (1 foot) ^ Utility lines, Sanitary, Storm and Water.(including manhole reports) ^ Small utilities Gas, Electric, Telephone and Cable.( BMI will conduct a Gopher locate meet) ^ Any other significant topographic features visible to survey crew. } Benchmarks will be set on site. ^ Edge of wooded areas and individual trees in open areas. ^ Roads & Parking. ^ Edge of wetlands, (Not delineated by BMI) Deliverables ^ Cad Line work for Property Lines and Easements ^ Topographic Survey (AutoCAD file, hard copies, LandXML file of the surface model and ASCII points file) FEE Eastern Area Trail Improvements $4,4Q0 DESIGNING FOR A BETTER TOMORROVt~ Bolton & Menk is an equal opportunity employer SCHEDULE Our field crews will start immediately upon receipt of order to proceed. We will deliver the Completed Topographic Survey with all items specified in this proposal to your office within 2 weeks (weather permitting of order to proceed, however Bolton & Menk, Inc. has staff available to meet any reasonable time frame required. We will provide a detailed and complete topographic survey. We pride ourselves on the high quality of our work, and our client's needs are always of high importance. Additional services if agreed upon by both parties will be provided on an hourly basis in accordance with the following schedule of fees, these fees are specific to the employees that would be working on this job. Licensed Surveyor $ 105/Hour Senior Technician $ 90/Hour 1 Man Survey Crew (Robotic) $ 85/Hour We appreciate this opportunity to propose surveying services to the City of Elk River and look forward to working with you and your staff for the successful completion of this project. Please review this proposal and, if acceptable, please sign the acceptance below and return. Sincerely, BOLTON & MENK, C Craig E. oh on, LS, CFedS Accepted: Signature Date: • Consulting Engineers & Surveyors k, 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www.bolton-menk.com October 12, 2011 Justin Femrite, PE Elk River City Engineer 13065 Orono Parkway Ells River, MN 55330 RE: Topographic Surveys TH169 and 193~d1Jackson Business Center Drive Elk River, Minnesota Mr. Femrite, Bolton & Menk, Inc. (BMI) is pleased to submit the following proposal for two topographic surveys. DESCRIPTION OF PROPOSED PROJECT Topographic survey along Jackson Ave. for a proposed turn lane. Topographic survey along Business Center Drive for a proposed trail. SCOPE OF WORK BMI will complete the following scope of work: Topographic Survey A topographic survey will be performed on the proposed site and will include the following: ^ Ground contours (1 foot) ^ Utility lines, Sanitary, Storm and Water.(including manhole reports) ^ Small utilities Gas, Electric, Telephone and Cable.( BMI will conduct a Gopher locate meet) ^ Any other significant topographic features visible to survey crew. • Benchmarks will be set on site. ^ Edge of wooded areas and individual trees in open areas. ^ Roads & Parking. ^ Edge of wetlands, (Not delineated by BMI) Deliverables ^ Cad Line work for Property Lines and Easements ^ `T'opographic Survey (AutoCAD file, hard copies, LandXML file of the surface model and ASCII points file) DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer FEES TH169 and 193rd $1,600 Business Center Drive $1,700 Total $3,300. SCHEDULE Our field crews will start immediately upon receipt of order to proceed. We will deliver the Completed Topographic Survey with all items specified in this proposal to your office within 2 weeks (weather permitting of order to proceed, however Bolton & Menk, Inc. has staff available to meet any reasonable time frame required. We will provide a detailed and complete topographic survey. We pride ourselves on the high quality of our work, and our client's needs are always of high importance. Additional services if agreed upon by both parties will be provided on an hourly basis in accordance with the following schedule of fees, these fees are specific to the employees that would be working on this job. Licensed Surveyor $ 105/Hour Senior Technician $ 90/Hour 1 Man Survey Crew (Robotic) $ 85/Hour We appreciate this opportunity to propose surveying services to the City of Elk River and look forward to working with you and your staff for the successfiil completion of this project. Please review this proposal and, if acceptable, please sign the acceptance below and return. Sincerely, BOLTON & MENK, C. Craig E, son, LS, CFedS Accepted Signature Date: