05-04-2011 ICE MINMEETING OF THE ELK RIVER
ICE ARENA COMMISSION
HELD AT CITY OF ELK RIVER
WEDNESDAY, MAY 4th, 201 15:00 PM
Members Present: Chair Martin, Vice Chair Johnson, Commissioners Foss, Malzahn,
Niziolek, Gumphrey
Members Absent: Commissioner Barth
Staff Present: Arena Manager Rich Czech, Arena Assistant Laura Estby
Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Ice
Arena Commission was called to order at 5:05 p.m. by Chair Martin.
Consider 5/4/11 Ice Arena Commission Agenda
MOTIONED BY VICE CHAIR JOHNSON AND SECONDED BY
COMMISSIONER FOSS TO APPROVE THE MAY 4T", 2011 ICE
ARENA COMMISSION AGENDA. MOTION CARRIED 6-0.
Consider 4/12/11 Ice Arena Commission Minutes
MOTIONED BY COMMISSIONER FOSS AND SECONDED BY
COMMISSIONER MALZAHN TO APPROVE THE APRIL 12TH, 2011
ICE ARENA COMMISSION MINUTES. MOTION CARRIED 6-0.
4. Onen Mike
Commissioner Mike Niziolek was sworn in.
5. Arena Renovation Update
Architect Tom Betti presented two new potential expansion schematics
referred to as Renovation Plus and West 2B. Financial estimates were also
included in each of the plans- the goal was to have a range of prices.
Commissioner Niziolek inquired as to why the East renovation plan has been
outed at this point, and suggests that if the barn was presented as a possible
field house, that there might be more support for the renovation since the
school is in need of that type of facility.
Arena Manager Czech notes that even with use as a field house, the barn
would still need a new roof.
Architect Betti notes that if you were only making the roof weather tight, the
cost would decrease, and that with the East expansion plan, there would be a
loss of parking.
Commissioner Malzahn states that the Youth Hockey Association supports a
renovation, however they need to make sure they still would have enough
office and storage space, regardless of the plan.
Commissioner Gumphrey suggests if we are going to consider keeping the
barn as a field house we should attempt to sell it to the School District.
Chair Martin states that having the locker rooms on the outside of the arena is
good for coach team access, however for practice, players would have to walk
through the lobby.
Architect notes that a walkway can be implemented to avoid the need for the
players to go through the lobby and that outside locker rooms, can be done in
phases, or could be identified as "school district cost". If the locker rooms
were on the inside, the building would need to be open in the mornings, as it is
now, for players to drop off their gear.
Councilman Westgaard notes that in the "renovation plus" plan only the ice
Plant in the Olympic is updated at a cost of $800,000. He suggests only
updating the Olympic in the other plans as well to drop the cost?
Arena Manager Czech states that the barn floor was installed in 2006 with a
30 year lifespan, and the Olympic in 1997, and he doesn't see the need to
"throw away" a good floor(barn). He notes that there is always the option of
not changing to an ammonia system, which is equally as efficient until it is
necessary. Our current cooling system uses R22, which is being
phased out.
Architect Betti notes that even if we do opt out of changing the ice plant, we
Should still have the renovation include being ready for the update to
ammonia. He also notes that if the system is changed only in the Olympic, we
could harvest the R22 from the Olympic to store for use in the barn.
Arena Manager Czech notes that if we were only to replace the ice plant on
One side, he suggests the Olympic as it is older and because the floor is sand,
it would be easier to replace the pipes.
Commissioner Malzahn notes that if the commission has to make a
recommendation to the city, we might want to have multiple options, and
should separate out needs from wants.
Arena Manager Czech notes there will be a joint Commission/City Council
meeting on June 13th, and the commission is to make their proposals at that
time.
The Architect notes that the "big ticket" items are as follows:
Drdyland Training-$220,000
2" Floor Meeting Room- $180,000
Proshop-$80,000
Youth Hockey Office-$23,000
Varsity Locker Rooms- $160,000
Figure Skating Room-$50,000
2" floor concessions-$35,000
Figure Skating Storage-$12,000
Youth Hockey Storage-$16,000
Rubber Walking Track-$65,000
Commissioner Gumphrey suggests plan 2B, and notes he doesn't believe the
School district could afford upkeep of the barn for only 3 months worth of use.
Council member noted that the commission needs to talk to the major user
groups before going to the council in June about the potential of use increases as
well as revenue increases if there was an expansion.
MOTIONED BY COMMISSIONER GUMPHREY AND SECONDED BY
COMMISSIONER FOSS TO PRESENT EXPANSION PLAN 2B TO THE
CITY COUNCIL. MOTION CARRIES 4-0.
Councilman Niziolek notes that we have eliminated the possibility of the
School district using the barn as a field house.
6. uorum
Arena Manager Czech notes it has been brought to his attention that in
accordance with the open meeting law, we cannot have a quorum of arena
commission members at a meeting including the public meetings with the
architect regarding the arena expansion.
Councilman Westgaard states that according to the open meeting law, if a
quorum of the arena commission is going to be at a meeting, it needs to be
posted, this also includes email conversations.
Arena Assistant Laura Estby will forward open meeting law requirements to
all arena commissioners.
Other Business
None
8. Adiournment
MOTION MADE BY COMMISSIONER MALZAHN AND SECONDED
BY VICE CHAIR JOHNSON TO ADJOURN THE MEETING.
MOTION PASSES 5-0 AT 7:OOPM.
Minutepared by~ Estby
Tina Allard, C ty/Clerk
~r,i~~. .
Dale Martin, Chair