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02-16-2011 ECC MINMINUTES OF THE ELK RIVER ENERGY CITY COMMISSION HELD AT ELK RIVER CITY HALL ELK RIVER, MN WEDNESDAY, FEBRUARY 16, 2011 Members Present: Bruce Sayler, John Setala, Stephen Rohlf, Tim Steinbeck, and Dennis Chuba Members Absent: Scott Hagen, Susie Overholser, Ron Touchette, and Vance Zehringer Staff Present: Rebecca Haug, Environmental Administrator Ross Pomeroy, GreenCorps, City of Elk River Nicki Blake-Bradley, Environmental Technician Others Present: Ryan Setterholm, Center Point Energy Tim Rybak, Elk River School District 728 Call Meeting to Order Vice- Chair Setala called the meeting to order at 1:55 p.m. once a quorum was reached. Consider February 16, 2011 ECC Agenda The following items were removed from the agenda: #5 Energy Expo Update MOTION TO REMOVE ITEM #5 FROM THE MEETING AGENDA BY COMMISSIONER SAYLER AND SECOND BY COMMISSIONER CHUBA. ALL IN FAVOR. MOTION CARRIED. 3. Consider December 15. 2010 Minutes MOTION TO APPROVE THE DECEMBER 15, 2010 MINUTES BY COMMSSIONER STEINBECK AND SECOND BY COMMISSIONER SAYLER WITH NO CHANGES. ALL IN FAVOR. MOTION CARRIED. 4. Election of Officers Currently, the Chair of the Commission is Vance Zehringer and the Vice-Chair is John Setala. Commissioner Rohlf questioned whether Chair Zehringer is willing to continue as chair. Ms. Haug stated that Chair Zehringer will do it if elected. MOTION BY COMMISSIONER ROHLF AND SECOND BY COMMISSIONER CHUBA TO NOMINATE CHAIR ZEHRINGER AND VICE-CHAIR SETALA FOR ANOTHER TERM IN THEIR RESPECTIVE POSITIONS. ALL IN FAVOR. MOTION CARRIED. 6. Phase II Project Conserve Update Mr. Pomeroy informed the commission that energy audits are almost complete. They have conducted nearly 100. It has been a vast success, with inspectors having learned a lot. There has been an amazing response from the residents. They will do a survey at the next meeting which Page 2 Energy' Cih~ Commis ion :~linute~ Febmazy 1 G, ?Ol t will be held April Stn 7`n and Stn. The topics will be transportation, water conservation, audit information, and waste reduction. Mr. Setterholm questioned what Phase II entailed. The pilot project was described. Ms. Haug added that a grant was received for this phase. A third phase will be held for residents again, then phase four will be for businesses. The audits have run anywhere from 90 minutes to 2 hours. Costs reduce over time if the participants attend the workshops or check out the DVD of the meetings or watch on-line. The blower door test was determined to be the most important aspect of the audits. Mr. Pomeroy commented that the City may want to continue this service whether Project Conserve continues or not in the future. The workshops started in SepUOctober and will have the final meetings in August or September. A goal is to have six month "report cards" at the next meeting. 7. Business Recvcling Event -Trim Your Waste Line Mr. Pomeroy discussed the memo that he placed in the packet concerning the education series. When asked if the time of the day is bad, Commissioner Chuba agreed. Vice-Chair Setala recommended asking the Chamber of Commerce for input. Commissioner Sayler commented that in his experience, morning meetings are best attended. Comments were made that the location can't get much better. A comment was made that if it's all about lighting retrofits, it's been said before and people won't come if it's nothing new. Commissioner Sayler added that there needs to be a clear message of what's in it for them. Another suggestion was to look at how the invitations are addressed and to get a list of the energy efficiency/waste prevention person for each company. Vice-Chair Setala suggested highlighting businesses that have implemented changes for efficiency. The Energy City High Five criteria were briefly discussed. Businesses would be highlighted in the paper. 8. Ordinance Amendment Discussion Vice-Chair Setala commented that the proposed amendments that Ms. Haug sent out looked good. Ms. Haug stated she will re-send them. She would like the ordinance to be less specific for commissioners. Discussion followed regarding the potential for residential participation and title changes for people on the commission. Ms. Haug read the current rules and what the proposed amendment would be. Essentially, all the requirements of specified companies have been removed. A question was asked whether the vision is listed. An opinion was stated that it should be listed after the purpose is discussed. Another suggestion was to take out the purpose and list the section instead. Ms. Haug stated that the meeting time can be changed (as discussed in previous meetings). The Commission just needs to meet at least four times throughout the year. Pabm 3 Enezgy Citv Commission ;~I~inutes Februan~ 16, ?011 Vice-Chair Setala discussed approving the changes but having a final copy before the amendments go to the City Council 9. CERT Conference Update Not discussed during the meeting. 10. Other Not discussed during the meeting. 11. Schedule Next ECC Meeting and Identify Agenda Items Not discussed during the meeting. 12. Adjournment Commissioner Rohlf left the meeting at 2:35 p.m. Due to lack of quorum, the meeting was adjourned. Minutes prepared by Nicki Blake-Bradley Tina Allard City Clerk • ®.~ Vance Zehri er Energy Ci Comm ssion Chair