11-14-2011 CCMMEETING OF THE ELK RIVER CITY COUNCIL
• HELD AT THE CITY OF ELK RIVER (UPPER TOWN CONFERENCE ROOM)
MONDAY, NOVEMBER 14, 201 I
Members Present: Mayor Dietz, Councilmembers Gumphrey, Motin, and Westgaard (6:33 p.m.)
Members Absent: Councilmember Zerwas
Staff Present: City Administrator Cal Portner, Finance Director Tim Simon, Parks and
Recreation Director Michael Hecker, City Engineer Justin Femrite, Human
Resource Representative Lauren Wipper, Accountant Lori Stich, Director of
Economic Development Annie Deckert, Assistant Street Superintendent Mark
Thompson, and Executive Secretary/Deputy City Clerk Jessica Miller
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to
order at 6:30 p.m. by Mayor Dietz.
2. Ple e of Allegiance
The Pledge of Allegiance was recited.
3. Consider Council Agenda
^ Item 4.2. was added to the Consent Agenda.
^ Councilmember Motin added discussion on County Road 12 and Twin Lakes Parkway
under Other Business.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA AS AMENDED.
MOTION CARRIED 3-0.
4. Consider Consent Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE FOLLOWING CONSENT
AGENDA:
4.1. ICE ARENA DEBT PAYOFF.
A. RESOLUTION 11-64 PROVIDING FOR THE PREPAYMENT AND
REDEMPTION OF CERTAIN OUTSTANDING GENERAL
OBLIGATION BONDS.
B. RESOLUTION 11-65 AUTHORIZING A TRANSFER FROM THE GRE
RESERVE FUND TO THE 1996C ICE ARENA BONDS DEBT
SERVICE FUND.
4.2. MASSAGE ESTABLISHMENT AND THERAPIST LICENSE -SARA C.
PETERSON VALID UNTIL DECEMBER 31, 2012.
• MOTION CARRIED 3-0.
City Council Minutes
November 14, 2011
Open Mike
No one was present for Open Mike.
6. Worksession
Councilmember Westgaard arrived (6:33 p.m.)
6.1. Interview Heritage Preservation Commission Applicant
The Council interviewed Joshua Fox for the Heritage Preservation Commission vacanry.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPOINT JOSHUA FOX TO THE
HERITAGE PRESERVATION COMMISSION FOR A TERM TO EXPIRE
FEBRUARY 28, 2013. MOTION CARRIED 4-0.
6.2. Overtime Review
Mr. Fortner reviewed the staff report. Discussion took place on overtime, compensatory time,
and flex time.
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Mayor Dietz indicated that his top priority for overtime use is public safety. He stated that he
would like to keep a handle on the use of overtime and would like department/division
managers to provide periodic reports on overtime usage to the Council. •
Councilmember Motin stated that it is important for staff to accurately track their time so
appropriate staffing levels can be determined.
Councilmember Gumphrey would like the amount of compensatory time that can be banked
to be reduced. Councilmember Motin and Mayor Dietz noted that they would also be in favor
of a reduction.
Councilmember Westgaard stated he is not in favor of compensatory time as he feels it is a
liability to the city to have time hanging out there that will have to be paid at a later date. He
indicated that he believes overtime is acceptable in certain circumstances such as acts of nature.
He added that he is in favor of having employees flex their time for certain recreational events
such as the concerts in the park.
Mr. Fortner will work on a polity and report back to the Council.
6.3. Stormwater Utility Fee
Ms. Haug reviewed her staff report.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE HIRING A CONTRACTOR TO
CONDUCT AN EXISTING PROGRAM ASSESSMENT AND GAPS ANALYSIS OF
THE CITY'S CURRENT STORMWATER SYSTEM AND CONDUCT A •
FEASIBILITY STUDY FOR A STORMWATER UTILITY FEE FOR AN AMOUNT
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City Council Minutes
November 14, 2011
Page 3
OF UP TO $30,000 FROM THE SURFACE WATER MANAGEMENT FUND.
• MOTION CARRIED 4-0.
6.4. 2012 Budget
A. Flexible Benefits Plan Contribution
Ms. Wipper presented her staff report.
Mayor Dietz indicated he would like Mr. Fortner to explore the option of allowing employees
to opt out of insurance coverage.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE A 1.5% INCREASE TO THE
CITY'S CONTRIBUTION TO EMPLOYEES' FLEXIBLE BENEFITS PLAN AND
A $56 PER MONTH CONTRIBUTION TO THE HEALTH SAVINGS ACCOUNTS
OF EMPLOYEES ELECTING THE HIGH DEDUCTIBLE PLAN. MOTION
CARRIED 4-0.
B. Garbage
Mr. Simon and Ms. Haug reviewed the garbage budget. It was noted that there are no
significant changes.
C. Landfill
• Mr. Simon and Ms. Haug reviewed the landfill budget.
6.5. Council Omen Forum
There were no items for discussion.
7. Other Business
Councilmember Motin stated that he witnessed an accident at County Road 12 and Twin Lakes
Road. He indicated that there has previously been discussion regarding installation of a stop
light at that intersection but at that time the traffic counts were not sufficient to support a light.
He would like the warrants revisited. Mr. Femrite indicated traffic counts were completed in
the spring as part of the AUAR and also as part of the MSA program. He will review the traffic
counts and accident history of the intersection and report back to the Council.
8. Council Updates
There were no Council Updates.
9. Staff Updates
There were no Staff Updates.
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City Council Minutes
November 14, 2011
Page 4
10. Adjournment •
There being no further business, Mayor Dietz adjourned the meeting of the Elk River City
Council at 7:26 p.m.
Minutes prepared by Jessica Miller.
Tina Allard, City Clerk
J J. ietz, Ma or
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