4.0. SR 01-26-1998~:*y of
·
lver
MEMORANDUM
Item #4.
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Pat Klaers, City Adminis~trator
January 26, 1998
Capital Improvement Program
The agenda for the January 26, 1998, City Council meeting has been
reserved for a City Council Capital Improvement Program (CIP) review and
discussion. Please come prepared for a good three hour discussion on a
variety of current and future projects.
We will begin the evening with a relatively brief and straightforward request
from the police department to purchase a truck which will serve as a
replacement vehicle for the CSO used Explorer. Funds for a new CSO
vehicle are in the 1998 equipment certificate budget. The request from the
police department is to move away from a utility vehicle and purchase a
truck as the department believes this vehicle will be more versatile and meet
more of the department needs. Please use the attached memo from Tom on
this request.
Following this relatively brief police issue, the next agenda item for the CIP
meeting is a rather lengthy review from me on the east Elk River project. I
think that we can expect this discussion to take approximately 45 minutes.
The purpose of this discussion is to continue where we left off on 1/5/98 and
to make sure everyone clearly understands the direction the Council gave the
staff at the end of the 1/5/98 CIP meeting. Additionally, I need to have some
time with the Council to slowly walk through the financial ramifications of
the large Area C project. I know that with an Area C project we will not end
up in a Cambridge situation, but the Council must understand that it is a
matter of priorities for how you want to spend available funds.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
CIP Memo
January 26, 1998
With Area C there has been a lot of general discussion about funding
shortfalls. I need to provide the Council with more details as to what parts of
the project are short (i.e. streets, surface water management, trunk utilities,
etc.), and some of the possible funding sources to address these shortfalls.
There are a tremendous amount of variables in this project and these
variables relate to what outside funding sources could be available, when we
will know if these funding sources are available, and when the "total" project
will or must be accomplished. By total project I mean it may be possible to
initially construct the street corridor as a two lane road versus the ultimate
design of a four lane road. Also, not all of the surface water management
(SWM) facilities need to be installed at once, but some pipes and ponds can
be installed as development and the associated water runoff dictates. As you
can tell, the Area C project is complex and I need to spend some time with
the Council to start discussing some of the details and options and potential
worse case scenarios so that everyone is walking into this project with their
eyes open.
Please take the time and review the attached material relating to the east
Elk River project. This material includes the 1/5/98 CIP section of the City
Council minutes, the financial parts of the 7/19/97 east Elk River feasibility
study, and the maps of Area A and C, along with the assessment map.
Following the presentation and discussion with the Council on the east Elk
River project, I expect that the city engineer and I will need another 30-45
minutes to review which 1997 projects need to be finalized this year and to
review the current status of the projects that are planned for 1998. This
discussion will relate almost exclusively to public improvements and streets.
Please see the attached material for a review of the current status of projects
and the plans for 1998 projects.
Included in the street and public improvement discussion with the Council is
the need to discuss the attached Boston Street feasibility study and project
and the Jarvis Street feasibility study and project. City Council discussion is
also needed on the overall city-wide pavement management program and
how this long term, phase by phase, project can be financed.
Following the east Elk River discussion and the current status of public
improvement projects discussion, I need some time with the Council to
discuss a variety of very important miscellaneous issues that are anticipated
in the near future. These projects include, but are not limited to, the topics
on the following page:
CIP Memo
January 26~ 1998
· Western Area Phase III Trunk Sewer and Water
· Business Center Drive and Waco Street Project
· School Street Expansion Project
· Lake Orono "Dredging" Project
· Ice Arena Needs
· Lion's Park Building
· Cass Fields Phase II Development
· Highway 169 Pedestrian Bridge
· Redevelopment of the Gravel Pits and Municipal Services
· Tax Levy of $100,000 for CIP Activities
· Fire Department Land for Satellite Station
· Fire Department Truck (1999)
· Fire Department Opticon Signal System
· Street Department Equipment and Trucks
· Riverwalk and Downtown Sidewalk Projects
· Park Bond Proposal for 1998
· Community Center - Future Bond Proposal
Most of the agenda for the 2/2/98 meeting is also open at this time and it is
hoped that this agenda will be reserved for a continuation of our CIP
discussion. I don't believe we will get through the items listed in this memo
and, even ff we do, I am sure some follow up discussion will be required on
funding issues and to addxess questions raised by the Council. On 2/2/98, a
5:00 p.m. special EDA meeting is planned to discuss the Morrell TIF proposal
and our Council meeting is planned to follow this special EDA meeting.
Attachments
· Memo from Tom Zerwas Regarding Police Vehicle
· CIP Section of 1/5/98 City Council Minutes, Financial Parts of 7/19/97
Feasibility Study, Area A and C Maps and Assessment Map
· Valid Petition from the Developers of the Waddy S. Property
· Valid Petition from the Developers of the Earl H. Property...The current
property owner, Earl Hohlen, still has not submitted a petition.
· January 21, 1998, Terry Maurer Memo on Direction Received from the
City Council at the 1/5/98 Meeting
· January 21, 1998, Terry Maurer Memo on the Status of Current Projects
· Five Year CIP Plan (1997-2001)
· Boston Street Memo and Feasibility Study
· Jarvis Street Memo and Feasibility Study
El
iver
Police Department Subject:
Memorandum
Mayor and City Council
Thomas D. Zerwas, Chief of Police ~J'~
-/
January 22, 1998
PURCHASE OF 4-WHEEL PICKUP
The police department budgeted money for 1998 for the replacement of our 1991 Ford Explorer.
The Explorer currently has 120,000 miles on it and is starting to show its wear.
We have decided to replace it with a 4-wheel drive pickup with a third door. Our rationale for the
pickup is that with a topper, we would still be able to transport animals out of the elements, as
well as using the pickup for hauling large police items. The price for a pickup is less than the
sport utility vehicle.
The lowest quote received is $21,304.60 (twenty-one thousand, three hundred and four dollars,
and sixty cents) from Elk River Ford for a 1998 Ford Fl50 super cab. A quote Was also received
from Superior Ford at the Hennepin Contract price which was $21,407.00 (twenty-one thousand,
four hundred and seven dollars); netting the City a savings of $102.40 (one hundred dollars and
forty cents) by ordering a pickup from Elk River Ford..
If this meets with council approval, I would like to order as soon as possible.
If you have any questions, give me a call.
TDZ/kma
13065 Orono Parkway · P.O. Box 723 · Elk River, MN 55330 · (612) 441-2324 · Fax (612) 441-8937
~~ ~pared By:
ELK RIVER FORD-CHRYSLER
17219 HWY 10 NW
PO BOX 304
ELK RIVER MN 55330
(612) 441-2300
(612) 441-7147 FAX
Prepared For:
ELK RIVER PD
441-2324
Year :
Make :
Model:
Style:
Effective Date:
1998
Ford Pickups
F-150 Series
X18 Supercab 139" 4WD XL
08/01/97
PRICE LEVEL CODE 810
OPTION
CODES DESCRIPTION
X18
996
44U
5~zA
202
T52
C
572
642
768
535
63H
C09
FUEL
FACTORY OPTIONS
Supercab 139" 4WD XL
STANDARD EMISSIONS
4.6L EFI OHC V8 "TRITON" ENGINE (STD)
4-SPEED ELECTRONIC AUTOMATIC TRANSMISSION
W/OD (REQ:Xl9 or XH9 Axle) (N/A w/99L Engine)
3.55 AXLE RATI0-inc: engine oil cooler
XL PREFERRED EQUIPMENT PKG-inc: styled steel
wheels, chrome rear step bumper *GROSS*
502A PREFERRED EQUIPMENT PKG SAVINGS
*DISCOUNT*
PAYLOAD PKG #l-inc: 6000# GVWR, 1520# maximum
payload (STD) (N/A w/99L Engine)
P235/70R16SL ALL-SEASON SBR BSW TIRES (STD)
POLY-KNIT BENCH SEAT (STD)
SOLID PAINT (STD)
AIR CONDITIONING
(4) STYLED STEEL WHEELS
CHROME REAR STEP BUMPER W/5000# TOW RATING
CLASS III TRAILER TOWING GROUP-inc: 7-pin
trailer wiring harness, frame-mounted hitch,
HI) elect/cooling pkg, HD shock absorbers
(REQ: 768 Rear Bumper)
TRAILER TOWING GROUP CREDIT *CREDIT*
HD ELECTRICAL/COOLING PKG-inc: 78 amp-hour
battery, super engine cooling, aux trans oil
cooler *This pkg req'd to tow over 400.0#*
PRICED DORA
FUEL FROM MANUFACTURER
Destination Charge
Invoice MSRP
19172.00' 21955.00
0.00 0.00
0.00 0.00
824.00 970.00
0.00 0.00
298.00 350.00
-298.00 -350.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
684.00 805.00
(No Charge w/502A)
(No Charge w/502A)
340.00 400.00
-51.00 -60.00
(No Charge w/535)
0.00 0.00
15.00 0.00
640.00 640.00
24710.00
09/18/97 October 1997
Itl ..........................
Elk River City Council Meeting
January 5, 1998
Page 5
COUNCILMEMBER THOMPSON MOVED TO APPROINT DUANE PETERSON TO THE
PARK AND RECREATION COMMISSION FOR A THREE YEAR TERM EXPIRING ON
DECEMBER 31, 2000. COUNCILMEMBER FARBER SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
COUNCILMEMBER THOMPSON MOVED TO REAPPOINT JOHN DIETZ TO THE UTILITIES
COMMISSION FOR A THREE YEAR TERM EXPIRING DECEMBER 31, 2000.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0-1.
Councilmember DJetz abstained.
5.10. Joint Landscape Project Between the City of Elk River and MnDOT
The City Clerk indicated that MnDOT is requesting the city to enter into an
agreement for the joint beautification project which will include landscaping
along Highway 169 between 191,t Avenue and School Street. She indicated that
the state will provide landscape materials and the city will provide coordination,
base preparation, and water, and the project will be completed by volunteers.
COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 98-4 ENTERING INTO
MNDOT AGREEMENT NO 76983 FOR THE LANDSCAPE PROJECT ALONG HIGHWAY
169 BETWEEN 191sT AVENUE AND SCHOOL STREET. COUNCILMEMBER HOLMGREN
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Councilmember Farber indicated his concern with the stoplights at 193rd Avenue
and Highway 169. He stated he felt that the stoplights are too fast, not allowing
enough traffic to cross 169 during one change of lights. City Engineer Terry
Maurer indicated he would contact to Mn/DOT regarding the issue and report
back to the City Council.
6. Open Mike
No one appeared for Open Mike.
Mayor Duitsman recessed the City Council meeting at 7:25 p.m. and moved to the
Training Room to hold the Capital Improvement Worksession.
7. Capital Improvement Worksession
The City Council reconvened at 7:30 p.m.
City Administrator Pat Klaers reviewed the history and the progress made to
date on the East Highway 10 improvement project. The time line that was
reviewed by the City Administrator ran from 1993 through 1997.
Director of Economic Development Paul Steinman reviewed recent and
planned Council actions to implement the Strategic Plan which identifies certain
areas for rezoning to business park.
City Planner Steve Ach updated the City Council on the status of two east Elk
River development proposals. He indicated that the city is anticipating to
receive petitions for the extension of water and sewer and other necessary
Elk River City Council Meeting
January 5, 1998
Page 6
improvements for the development of both the Earl Hohlen and the Waddy
Schulze property. He stated that developers for both of these properties have
indicated that they would like to move forward on the projects this year. Paul
Steinman indicated that the city has received a preliminary tax increment
financing application from Associated Builders regarding the Earl Hohlen project.
City Engineer Terry Maurer reviewed the proposed project areas A and C and the
public improvement and engineering items associated with the projects. He
explained that project area A is the minimum project area which includes only
the Waddy Schulze and Earl Hohlen property. Project area C includes the largest
project area all down to 171st Avenue. Discussion was held regarding the
estimated project cost for both areas. The City Administrator indicated that the
estimated project cost for area A is $6.6 million dollars. He explained that after
the assessments to the developers, a shodfall of .$1.9 million would be realized.
Deferred assessments could reduce this shodfall by over .$1 million. The City
Administrator indicated that the total cost for Area C is anticipated to be .$12
million dollars that the anticipated shortfall for this area is about $5 million dollars
for the street, storm drainage, and trunk utilities. Discussion was held regarding
the source of funds that could be used to cover some of the shodfalls. It was
suggested that MSA funds and surface water management money could be
used. There was a concern that the use of these funds for this large project would
cause a shortage of money for other street and storm drainage projects.
Mayor Duitsman indicated that he did not feel the City Engineer should complete
any more work on the East Highway 10 project until the city receives valid
petitions. Mayor Duitsman fudher indicated that he feels that the design work
should be done by the City Engineer so the city can accurately determine the
cost for the project. Discussion was held by the Council regarding the need to
update the Patchin and Associates 1996 appraisal. It was the consensus that the
appraisal should be updated.
COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE PROPOSAL FROM PATCHIN
AND ASSCIATES TO UPGRADE THE APPRAISAL COMPLETED BY THEM IN 1996.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
MAYOR DUITSMAN MOVED TO AUTHORIZE THE CITY ENGINEER TO DO THE DESIGN
WORK FOR AREA C WITH AN EMPHASIS ON AREA A AND THAT THE DESIGN WORK
BEGIN WHEN A VALID PETITION IS RECEIVED BY THE CITY. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
8. Other Business
There was no other business.
9. Staff Updates
The City Administrator updated the Council on the ALC project and the plat that
will be processed this winter. He estimated that the city will be obtaining over
four acres of land for recreation fields for a net cost of approximately $50,000.
The Council indicated that this seemed to be a fair price.
Costs associated with the acquisition of rights-of-way and easements h~a_ve not been
included in the estimated costs. These costs will vary depending if rights-of-way and
easements are acquired through an acquisition process or from the platting of property
within the project areas.
IX. FINANCING
Costs associated with the proposed improvements will be financed through trunk and
lateral sanitary sewer and water assessments to benefitting property owners, street and
storm drainage assessments to the Developers of the Earl Hohlen and Wadde Schulze
properties, MSA funds, Intermodal Surface Transportation Efficiency Act (ISTEA) funds,
and County funds. At the time that a signal system is installed at TH 10 and 171st
Avenue, MnDOT funds for the two TH 10 legs of the intersection would likely be
available. Proposed assessments will be based on the City's Assessment Manual and
current City assessment policies.
An appraisal report prepared by Peter J. Patchin and Associates, Inc. was discussed in the
planning study and is included in Appendix C for reference. This report concluded that
the market benefit of trunk sanitary sewer and water within the East Elk River Urban
Service Area is $6,000 per acre for residential and industrial lands, and $8,000 per acre
for commercial lands. It is proposed to assess for trunk sanitary sewer and water at a
single rate of $6,000 per acre regardless of zoning, following previous City assessment
policies. Assessments are levied against gross acreage, subtracting designated wetland
and flood plain areas only. Exhibit 10 shows the property owners proposed to be
assessed for trunk sanitary sewer and water and associated gross acreage. The exact
boundaries of wetlands and floodplains will need to be verified at the time of construction
and prior to assessments being established.
Trunk sanitary sewer and water lines have been shown to provide additional benefit to the
Earl Hohlen and Wadde Schulze properties as lateral sanitary sewer and water. This
lateral benefit is proposed to assessed at the City's current assessment rate of $50.00 per
front foot for lateral sanitary sewer and water. In areas where only lateral sanitary sewer
or lateral water service is present, a rate of $25.00 per front foot will be assessed.
Costs associated with the construction of streets and storm drainage are proposed to be
funded through the use of MSA funds, and through assessments to the Developers of the
Earl Hohlen and Wadde Schulze properties. The proposed transportation corridor was
added to the MSA system in 1995 making costs associated with street and storm drainage
eligible for MSA funds. As projects develop, an application for ISTEA funds will be
made for proposed street and storm drainage construction. The application of Surface
water Management Fees to developments ~vithin the area will also be used to fund
proposed storm drainage construction. The Developers of the Earl Hohlen and Wadde
Schulze properties are proposed to be assessed for the entire street and storm drainage
improvements costs within each dex'Telopment. The cost associated with the proposed
Main Street improvements will be assessed to the Developer of the Earl Hohlen property.
Feas-800.110 27 800-110-J
PROJECT AREA A
Street Construction
TABLE 1
EAST ELK RIVER URBAN SERVICE AREA
PHASE I IMPROVEMENTS
ESTIMATED PROJECT COSTS
$1,200,740.00
Main Street Improvements and Signal System $166,587.00
Signal System- County Road 12/CSAH 13 $145,000.00
Sanitary Sewer Construction $1,739,100.00
Watermain Construction $1,379,994.00
Storm Drainage Construction $561,605.00
Subtotal $5,193,026.00
Overhead (28%)
Total Estimated Project Cost
PROJECT AREA B
Street Construction
$1,454,048.00
$6,647,074.00
$1,593,855.00
Main Street Improvements and Signal System $166,587.00
Signal System - County Road 12/CSAH 13 $145,000.00
Sanitary Sewer Construction $1,835,020.00
Watermain Construction $1,661,913.00
Storm Drainage Construction $902,605.00
Subtotal $6,304,980.00
Overhead (28%)
Total Estimated Project Cost
PROJECT AREA C
Street Construction
$1,765,394.00
$8,070,374.00
$2,861,450.00
Main Street Improvements and Signal System $166,587.00
Signal System - County Road 12/CSAH 13 $145,000.00
Signal System - TH 10/171st Avenue $165,000.00
Railroad Crossing $50,000.00
Sanitary Server Construction $2,316,160.00
Watermain Construction $2,547,619.00
Storm Drainage Construction $1,287,682.00
Subtotal $9,539,498.00
Overhead (28%) $2,671,060.00
Total Estimated Project Cost $12,210,558.00
Feas-800.110 26 800-110-J
Proposed assessments to the Developers of the Earl Hohlen and Wadde Schulze
properties for trunk sanitary sewer and water, lateral sanitary sewer and water, and street
and storm drainage improvements have been separated out as shown in Table 3.
TABLE 3
EAST ELK RIVER URBAN SERVICE AREA
PHASE I IMPROVEMENTS
DEVELOPER ASSESSMENTS
EARL HOHLEN PROPERTY
Tnmk Sanitary Sewer and Water Assessment
$434,160.00
Lateral Sanitary Sewer and Water Assessment $207,500.00
Street Assessment $753,104.00
Storm Drainage Assessment $192.550.00
$213,232.00
Main Street Improvements and Signal System
Total Assessment
WADDE SCHULZE PROPERTY
Trunk Sanitary Sewer and Water Assessment $1,205,460.00
Lateral Sanitary Server and Water Assessment $722,610.00
Street Assessment $783,843.00
Storm Drainage Assessment $204,103.00
Total Assessment $2,916,016.00
$1,608,087.00
Ko
XI.
PROJECT SCHEDULE
The schedule for the East Elk River Phase I Improvements will be based on guidelines
established in Minnesota State Statues, Chapter 429, Local Improvements, Special
Assessments. ~he project schedule will be dependent on the advancement of projects by
the Developers of the Earl Hohlen and Wadde Schulze properties. As these projects
progress, a project schedule for the proposed improvements will be established. The
project schedule will provide for the commencement of Phase I improvements in the
summer of 1998.
CONCLUSION
The total estimated project cost for each project area is $6,647,074.00, $8,070,374.00,
and $12,210,558.00 for Project Areas A, B, and C respectively. As previously stated, the
cost will be financed through trunk and lateral sanitar?' sewer and water assessments,
street and storm drainage assessments, ttzrough the use of MSA funds, ISTEA finds.
Country funds, and MnDOT funds. Based on the .nformation gathered and the analysis
presented, the ~'ropossd improvements discussed in this study are feasible from an
engineering standpoint.
Fcas-800.110 3 0 800-1 ! 0-J
When in the future an S JR warrants the construction of a signal system at the intersection
of TH 10 and 171st Avenue, MnDOT funds should be available for the two MnDOT legs
of the intersection. The City's share of the signal system cost for the 171 st Avenue leg
would be MSA-fundable. If in the future a signal system is justified at the proposed
intersection of County Road 12 and CSAH 13. County funds may be available for the
respective County legs of the intersection.
Proposed financing methods are shown in Table 2.
TABLE 2
EAST ELK RIVER URBAN SERVICE AREA
PHASE I IMPROVEMENTS
PROPOSED FINANCING
PROJECT AREA A
i Trunk Sanitary Sewer and Water Assessment
Lateral Sanitary Sewer and Water Assessment
$1,639,620.00
$930,110.00
Street Assessment $1,750,179.00
Storm Drainage Assessment $396,653.00
Total Assessment i $4,716,562.00
Total Estimated Project CostI $6,647,074.00
Shortfall $<1,930,512.00>
PROJECT AREA B
Trunk Sanitary Sewer and Water Assessment $2,809,224.00
Lateral Sanitary Sewer and Water Assessment $930,110.00
?:reet Assessment $1,750,179.00
Storm. Drainage Assessment $396,653.00
Total AssessmentI $5,886,166.00
Total Estimated Project Cost $8,070,374.00
Shortfall <$2,184,208.00>
PROJECT AREA C
'Dunk Sanitary Sewer and Water Assessment $4,205,142.00
Lateral Sanitary Sewer and Water Assessment $930,110.00
Street Assessment $1,750,179.00
Storm Drainage Assessment
$396,653.00
Total Assessment $7,282,084.00
Total Estimated Project Cost $12,210,558.00
ShortSll $<4,928,474.00>
Feas-800.110 29 800-t l':~-J
MACZIEWSKI
0.9,3-0.90
DESCHENES
PROPERTY TO
BE AQUIRED
INDUSI'RIAL HARDFAClN£
3.74-3.38
PL'AISTED
· 75.85-.,,3.58
SCHULZE:='L'.",. ~: '"
282.92-200.91; " ' : t~':;':;
-- DIVINE
4.15-3.99
2.0-1.84 '"
C~ n
0.17-0.17 ~
BLACK
2,0-1.72
kNDENBER
KIRKSIDE
2.0-2.0
iNK
:ARRETA
5.51-4.,35
2.8-2.8
LEFEBVRE
80-7.48
HOULE OIL
7.73-4.08
0 1000
SLIHNIK
0.64-0.51
HEA1H
1.85-1.85
LEGEND
' ' PROPERTY OWNER
GROSS ACREAGE-ASSESSABLE ACREAGE
AUST
2.0-2.0
EBNER
PROPERTY TO
BE AQUIRED
--WARDEN
4.33-4.20
--MEVISSEN
2.04-1.98
PRICE
6.89-6.89
JKRZAK
,3.98-3.98
KRUSE
12.55-12,55
RKM
DRAWN:
AJB
APPROVED:
JULY 1997
230-220
~ No.
BELL
1.37-1,37
DEHN
LUNDQUIST -- -- WORTS
4.21-4.21 0.97-0.97 ,3.6-`3.6
SNYDER
1.28-1.10
POWELL
,34.12--`33.48
-- L&W LIMITED
1.6-1.6
LOCHER
0.66-0.66
EAST ELK RIVER
Hoard R~ ~
ASSESSED PROPERTIES
HOULE
1.06-0.82
I~LAZA
RI?ER
UFT ~'~I'ATION
AVENUE
HILL~DE
~TY pA~
!
PROJECT AREA C
STREET ALIGNMENT
PROPOSED WATERMAIN
PROPOSED SANITARY SEWER
DESIGNED BY:
DRAWN BY:
APPROVE. D:
CAD FILE:
AJ9 JOB DA'T[; JANUARY 1998
RKM JO~ NUMBER 230220M
CAD DA3E: JANUARY 1998
ER220-PA
ST. PAUL. I~'SOTA 551O8
(~U) ~,-~.~
~ R. C,~ccn Company
C~SULTI~ EN~S
EAST ELK RIVER
PROJECT AREA O
EXHI~I T
2
2
4
UFT STATION
./
AVENUE
HILLSIDE
PARK
KUEVER'$
AVENUE
DEIGNED BY:
PROJECT AREA A
FU'R. JRE ASSESSMENTS
STREET N..IGNMENT
PROPOSED WATERMAIN
· m m m m · PROPOSED SANITARY SEWER
b~"'--I ~'~v~ u ~' ~ra-~n ~x~nPanY I
CONSULTING ENGINEERS
EYJ-IIBIT
DRAWN BY:
APPROVED:
CAD FILE:
ER220-PA
EAST ELK RIVER
PROJECT AREA A
PETITION, WAIV~I~ AND A(]~J~M~NT FOR INSTALLATION OF
TI{UNK WATER. AND SANITARY SEWER. FACILITIES
AND AS~SSMENT OF THE COSTS THEREFOR
· ro: City Council ofth~ City of Elk Kirk':
Comractor Property D~velopers Company, a/Vfinne~ota corporation
(Owner), petition the City ofF_lk Riw. r as follows:
To install the necessary trunk fzc[lifies end l~terel lin~, as det~nincd necessary by
thc City of Elk Rivm', to ,xtei'ld City water and ~-it~y sewer ~..rvi~ (thc Trunk
Facilities) to thc Property identified on Exhibit A hereto (thc Property).
To assess the Property its proportionate slate of'thc cost ofinstell]nS thc Trunk
Facilities, as determined by thc City in its sole discretion.
To apportion the aascssm~mts for thc Trunk Facilities on an a~reage basis to the
lots of record within tim Property.
To levy the assessmen~ for thc Trunk Facilities such that the assessments shall be
paid over such period of time and at such rate of interest aa the City shall
determine, or as provided in a Dcvelopzr's Agreement for d~eiopment of the
Propca'ty.
Owners rq~resent and warrant that they are the sole fcc owners of the Property, and
intend to pursue development c~fthe Property.
Owners alsree, hl considcralion of'the City designing and insts~llirlg th~ Trunk Facilities:
To provide the City with a proposed plan for development of the Prop=ty fi'om
which the City can dc.~ign the Trunk Facilitic.~
To gr~t to th~ City, prior to the City ordering installation of the Trunk Facilities
to proceed, such ~m*-u or other interests in the Property a., the City shall
determine necessary for the purpose ofins*allin8 the Trunk Facilities, and such
additional casements or propeny interests as the City shall dclermine necessary to
extend City water alld sanitary sewer sereiee to adjacent and surrounding
properties.
To provide the City with cash. a letter of cr~it, or some other security acceptable
to the City, in its sole discretion, to protect the City in the event that dcvelopm~t
oft. he Property does not proc. ccd. Thc emount of the security shall be $35,000.00,
to be provided prior to the preparation of plans and specifications for the Trunk
Facilities. The security provided shall be forfeited, ia an amount equal to the
4. To p~7 ~e ~oun~ ~ to ~e ~o~ ~o~ ~e T~ E~des
0~ sp~y ~ ~ ~j~on to ~e ~'s d~ ~d ~l~on of~e T~
Fa~i~ties. includin~ ~y obje~on to ~ ~ deg~ ~= T~ F~. ~ ~b~nn
fin~ lo~tion of the T~ Fa~fie~ ~ obj~ m ~ ~~ ~t m wM~ the Cl~
order~ ~e T~ FaS]Sties ~, ~d ~ obj~on to ~e C~s f~ to ~y foH~
notice ~d oth~ ~u~emems of~m $ta~ ~ 4~ ~ r~9~ to oM~ng the
T~k Fa~ifiea ~ed.
0~s ~re~sly w~ve abj~on tO ~ i~e~l~ ~ ~d to the ~$e~ of~e
P~pe~y for ~e Tm~ Fa~fie~, ~e~y w~ve ~y d~ ~ ~e mo~t ~s~ h ~ve,
and e~rezfly w~ ~1 fi~t$ of app., ~lu~g ~y fi~ und~ ~ 429
Statutes ~om the ~sesam~ by ~e Ci~ ~ ~ ~m of ~lM8 ~e T~ Fa~ties.
f
CO~~O~ ~0~
DE~OP~S C~~
B.-ckP 5a02762 2
SIEGEL,
JOSIAH E. BRILL, JR.
JAMES R. GREUPNER
GERALD S. DUFFY
WOOD R. FOSTER, JR.
THOMAS H. GOODMAN
JOHN S. WATSON
WM. CHRISTOPHER PENWELL
SUSAN M, VOIGT
ANTHONY J. GLEEKEL
JOEL H. JENSEN
SHERRI L, ROHLF
LAW OFFICES
BRILL, GREUPNER, DUFFY & FOSTER, P.A.
1300 WASHINGTON SOUARE
lO0 WASHINGTON AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 5540I
TELEPHONE (612) 339-7131
FACSIMILE (61;~) 339-659I
Writer's Voicemail Number. 335-4151
JORDAN M. LEWIS
BRIAN E. WEISBERG
MICHELLE R. KLEGON
JANES A. YAROSH
STEVE N WEINTRAUT
NATHAN H. BJERKE
KELLY A. JEANETTA
OF COUNSEL
RICHARD SIEGEL
January 16, 1998
Mr. Steve Achs
City Planner
13065 Orono Parkway
Elk River, MN 55330
Closure of Elk Terrace Mobile Home Park
Our File No. 19,293-D-002
Dear Mr. Achs:
Enclosed please find a copy of the Petition, Waiver and Agreement for Installation
of Trunk Water and Sanitary Sewer Facilities and assessment of the cost therefore, signed
by the developer, Associated Developers, along with the requisite security in the amount of
$10,800. I request that you hold the Petition and the fees until you receive the executed
Petition by the Owners, as that term is defined in the Petition. I am also in the process of
procuring a legal description.
If you have any questions, please contact me. I will out of the week of January 19, and will
be back in the office on January 26.
Very truly yours,
Anthony'J. Gleekel
Enclosures
cc: Math Fischer (via mail w/enc.)
,Se~t by:-DRB MINNEAPOLIS 6123405584; 01/12/98 12:20PM;Jet~-~x #859;Page 2/4
PETITION, WAIVER AND AGREEMENT FOR INSTAI,LATION OF
TRUNK WATER AND SANITARY SEWER FACILITIES
AND ASSESSMENT OF THE COSTS THEREFOR
TO: City Council of the City of Elk River:
Earl H. Hohlen, Lorraine Mae Hohlen, William 'N. Swanberg, Kathleen M, Swanberg and
The Elk Terrace Mobile Home Court and Sales, Inc., a Minnesota corporation, (Owners), and
Associated Developers of the Twin Cities, Inc., (Developer), petition the City of Elk River as
follows:
To install the necessary trunk facilities and lateral lines, as determined necessary by
the City of Elk River, to extend City water and sanitary sewer service (the Trunk
Facilities) to the Property identified on Exhibit A hereto (the Property).
To assess the Property its proportionate share of the cost of installing the Trunk
Facilities, as determined by the City in its sole discretion.
To apportion the assessments for the Trunk Facilities on an acreage basis to the
lots of record within the Property.
To leW the assessments for the Trunk Facilities such that the assessments shall be
paid over such period of time and at such rate of interest as the City shall
determine, or as provided in a Developer's Agreement for development of the
Property,
Owners represent and warrant that they are the sole fee owners of the Property.
Developer represents and warrants that it intends to acquire fee title to the Property for the
purposes of development of the Property.
Owners and Developer agree, in consideration of the City designing and installing the
Trunk Facilities:
To provide the City with a proposed plan for development ofthe Property from
which the City can design the Trunk Facilities.
To grant to the City, prior to the City ordering installation of the Trunk Facilities
to proceed, such easements or other interests in the Property as the City shall
determine necessary for the purpose of installing the Trunk Facilities, and such
additional easements or property interests as the City shall determine necessary to
,Sent by: DRB MiNNEAPOLiS 6123405584; 01/12/98 12:20PM;~ #859;Page 3/4
extend City water and sanitary sewer service to adjacem and surrounding
properties. Owners shall also grant to the City such easements as the City shall
require for the Trunk Facilities over the property identified in Exhibit B to this
P~tition and Agreement.
To provide th~ City with cash, a letter of credit, or some other security acceptable
to the City, in its sole discretion, to protect the City in the event that development
ofthe Property does not proceed. The amount of the security shall be $1 o, 800.00,
to be provided prior to the preparation of plans and specification for the Trunk
Facilities. The security provided shall be forfeited, in an amount equal to the
City's actual costs for the preparation of Plans and/or construction of the Trunk
Facilities, in the event that a Developer's Agreement for development of the
Property is not executed prior to completion of the Trunk Facilities,
To pay the amounts assessed to the Property for the Tnmk Facilities as provided in
this Petition and Agreement.
Owners and Developer specifically waive any objection to the City's design and
installation of the Trunk Facilities, including any objection to the final design of the Trunk
Facilities, any objection to the final location of the Trunk Facilities, any objection to the procedure
pursuam to which the City orders the Trunk Facilities installed, and any objection to the City's
failure to strictly follow the notice and other requirements of Mirme.~ota Statutes Chapter 429
with respect to ordering the Trunk Facilities installed.
Owners and Developer expressly waive objection to any irregularity with regard to the
assessment of the Property for the Trunk Facilities, expressly waive any claim that the mount
assessed is ~cessive, and expressly waive all rights of appeal, including any rights under
Chapter 429 Minnesota Statutes from the assessment by tho City for the costs of installing the
Trunk Facilities.
This Petition, Waiver and Agreement may be executed in one or more counterparts, each
of which shall be deemed the original,
540276.1 2
J~N-OS-98 MON 01:25 PH SIEGEL BRILL GREUPNER FA× NO, 6123396591
P. O1
~oo4
Cbal~t. cr 419 Miu~cso~ Statu~cs Eom thc ass~ ~ ~e C~ for ~ ~s of~~ ~e
T~
W'd~am N. Swanberg
~ ~ ~CE MOBILE }{OM]/
COU~T AND SALE!I, INC.
A~SOCIATF~ DI~VliLOP~.S O1: Tile
TWIN CITIFY, INC.
Howard R, Green Company
CONSULTING ENGINEERS
January 21, 1998
File: 800110j-0060
CON~SIILTING ENGINI~
Formerly MSA
Consulting Engineers
Mr. Pat Klaers
City Administrator
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330-0490
RE: EAST ELK RIVER IMPROVEMENTS
Dear Mr. Klaers:
This correspondence is intended to review the work we have begun in the East Elk River area,
based on the City Council's action at the January 5, 1998, workshop. As you are aware, prior
to that meeting, there were several things that we had been working on. These included the
following:
The Signal Justification Report (S JR) for 171st Avenue at TH 10 has been prepared
and submitted to Mn/DOT for review and approval.
An ISTEA application has been submitted to Mn/DOT for the proposed transportation
corridor.
Evergreen Land Services Company has been contracted to begin land acquisition
between 173rd and 171st Avenues. In conjunction, with that, a preliminary survey was
done of the road alignment 'in this area and preliminary street grades were established
to determine if any additional temporary easements would be needed. Patchin and
Associates have been contacted and have on their schedule to appraise the property in
question within the next 30 days.
We have been working with the Burlington Northern/Santa Fe Railroad regarding the
opening of the new crossing at 171st Avenue. Mr, Spencer Amt has been contacted
from the railroad company regarding the preparation of an agreement between the
railroad and the City for this new crossing.
Preliminary surveys have been accomplished for the area west of TH 169 in the vicinity
of the UPA property and along the 5th Street and Baldwin Avenue area. These were
done in an effort to get as much preliminary survey work accomplished as possible prior
to snowfall, anticipating the City Council ordering plans and specifications during the
winter months.
1326 Energy Park Drive · St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 800/888-2923
Mr. Pat Klaers
January 21, 1998
Page Two
On January 5, 1998, the City Council authorized the preparation of plans and specifications for
Project Area C in East Elk River. A copy of the exhibit that was presented to the City Council
that evening is attached to this letter. Based on that authorization, we are proceeding with the
following items:
Complete all additional necessary preliminary surveys regarding the trunk utility
extensions and major transportation corridor.
Schedule geotechnical investigation along proposed utility alignments and
transportation corridor. (Soil Survey)
Complete drainage study for East Elk River area, including culvert replacement under
railroad tracks, identifying ponding requirements for both quality and quantity, and
locations to accomplish ponding, and detailed design of storm sewer system to serve a
major transportation corridor and replace County Ditch #10.
Design of the sanitary sewer system to include forcemain from the wastewater
treatment plant under TH 169 to a major lift station facility, and trunk gravity sanitary
sewer from the lift station north along the major transportation corridor and south along
the transportation corridor to serve the area down to 171st Avenue.
Design of the trunk water facility that will have three connection points, one being at the
intersection of 5th Street and Dodge Avenue. The second connection point is on the
UPA property near the wastewater treatment plant, and the third connection point is on
the UPA property between TH 10 and the Burlington Northern Railroad. As shown on
the attached exhibit, the trunk water system will include watermain along TH 10, looping
back from 171st Avenue to the UPA property.
Design of the major transportation corridor from 171st Avenue north through the Brown
property, along the Earl Hohlen property to CSAH 12, and then continuing north
through the Waddy Schulze property and the George Deschenes property to the
touchdown point with the existing CSAH 13. As discussed in the feasibility study, this
major road corridor will consist of two lanes in each direction divided by a large grass
median area which can be utilized for left turn lanes in the future. The transportation
corridor will also include pedestrian facilities and street lighting. We have discussed
previously the thought of only building one side of the divided roadway in the first
phase and utilizing that for two-way traffic. We are proceeding to design the entire
corridor so that we can ensure that if only half is built at this time, the other half will fit
properly at some point in the future.
We are continuing work with the Burlington Northern/Santa Fe Railroad Company to
establish a new crossing at 171st Avenue and close the existing crossing at 173rd
Avenue. As we have discussed before, it would be our intent to move the safety
equipment located at 173rd Avenue to the new crossing at 171st Avenue.
Howard R, Green Company
QQNSULTING ENGINEERS
Mr. Pat Klaers
January 21, 1998
Page Three
We will apply for all necessary permits to allow construction to proceed, including all
necessary wetland permits for the impact of the new road corridor.
We will coordinate the East Elk River trunk utility improvements with the ongoing design
for the reconstruction of CSAH 12.
We will prepare updated cost estimates and assessment estimates based on the
above-described improvement and revised appraisals prepared by Patchin and
Associates.
One thing that will be needed, but has not been authorized, is additional right-of-way
acquisition between 173rd Avenue and Earl Hohlen's property.
This is a general outline of what I perceive the City Council's direction to be, based on their
January 5, 1998, motion to prepare plans and specifications for Area C in the Eastern Area of
Elk River. If there is anything I have mentioned that we will be working on that we should not
be, or if there is any major component of the improvement to this area that I have omitted,
please let me know. I will continue to keep you updated on the progress of the set of plans
and specifications.
Sincerely,
Howard R. Green Company
TJM/tw
O:~proj\800110\110-2103.jan
Howard R, Green Company
CONSULTING ENGINEERS
Howard R, Green Company
CONSULTING ENGINEERS
January 21, 1998
File: 230000-00
Formerly MSA
Consulting Engineers
Mr. Pat Klaers
City of Elk River
13065 Orono Parkway
P. O. Box 490
Elk River, MN 55330-0490
RE: STATUS OF CURRENT PROJECTS
Dear Mr. Klaers:
As requested, I have put together the following summary of the status of current projects in the
City. The last time we prepared such a summary was March 21, 1997. I thought that I would
start this summary with a brief listing of the projects completed since the last update, followed
by a list that gives a brief summary of where each current project is at. These projects are in no
specific order.
1. PROJECTS COMPLETED IN 1997
WWTP Major Plant Expansion
% Construction on the wastewater treatment plant was completed in 1997.
The final pay estimate will be considered in January 1998. The final
documentation in the form of an Operation and Maintenance Manual will be
completed in early 1998.
Orono Lake 3rd Addition, Joplin Street and Lowell Avenue Improvements
% These projects were completed in 1997. The final paperwork and final pay
estimate will be considered by the City Council in early 1998.
TH 10/Joplin Street Signalization and North Frontage Road
% This project was completed in 1997 and the final paperwork and
reimbursement from Mn/DOT will be accomplished in early 1998
171st Avenue Improvements
% This project was completed in 1997. The final State Aid paperwork will be
completed in 1998 when additional monies are available for final
reimbursement.
CSAH 1/TH 10 Intersection Improvements
% This work was completed in 1997.
CSAH 1 Upgrade from Proctor Avenue to County Road 32
This project was started in 1997 and substantially completed. In the Spring
of 1998 the final lift of bituminous and the detached bituminous pathway
will be completed along with restoration, signing and striping.
1326 Energy Park Drive · St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 888/368-4389
January 21, 1998
Mr. Pat Klaers
Page Two
TH 169/t 97th Avenue Signalization
% The signal was installed and operational in December of 1997. The project
will be finalized relative to paperwork in early 1998.
Simonet Drive/TH 10 Left Turn Lane
% This project was completed in 1997. We will be completing the final
paperwork for reimbursement from Mn/Dot in early 1998.
TH 169 Corridor Lighting and Fencing
% This project was completed in 1997. The final paper work to collect
reimbursement from Mn/DOT will be completed in early 1998.
Developer Projects
% The following developer initiated projects were completed in 1997. Country
Crossing 3rd Addition, Country Crossing 4th Addition, Country Crossing
Townhomes 3rd Addition, Lafayette Woods 1st Addition, Lafayette Woods
2nd Addition, Nordic Woods, Hillside Estates 5th, 6th, and 7th Addition,
Ridgewood Estates, Mississippi Oaks 2nd Addition, and Cottages of Elk
River (Elk Run)
UPLAND AVENUE SIGNALIZATION
This is a Mn/Dot project on which the City is taking a lead. We are currently working on
the design of the final plans and specifications anticipating an early Spring letting of the
bid. The major components of this project are the signalization of the intersection of
Upland and TH10, along with the closing of the access from Xenia, from the north on to
TH 10, and the closing of the frontage roads on the north side of TH 10 both east and
west of Upland Avenue.
BUSINESS CENTER DRIVE EXTENSION
This project consists of the extension of Business Center Drive from it's current terminus
point westerly to serve the Sherburne County Government Center. Along with this will
be a looping of the trunk watermain and extension of lateral sanitary sewer. This project
is currently being reviewed by Mn/DOT. We anticipate plans to be approved in early
February at which time we will be asking the City Council to authorize advertisement for
bids. The one outstanding issue on this project is the land acquisition needed for the
construction. As you are aware, the City Council authorized eminent domain
proceedings for the Gagne property. That process is underway.
Since the rezoning of the Stewart Wilson property, work has been accomplished on the
alignment of Business Center Drive from the Sherburne County Government Center to
Waco Street and the realignment of Waco Street at TH 10. This was done in
anticipation of a Western Area Phase III project sometime in the future, possibly as early
as 1999.
Howard R, Green Company
CONSULTING ENGINEERS
January 21, 1998
Mr. Pat Klaers
Page Three
EAST ELK RIVER AREA IMPROVEMENTS
As you are aware there are a number of issues being worked on concurrently regarding
the extension of sanitary sewer, water, and major read construction in east Elk River.
The status of these are as follows:
Urban Service Area Planning Document
% Completed in 1997
Feasibility Study for Phase 1
% Completed in 1997
Environmental Assessment Worksheet (EAW)
This was prepared in 1997 for the impact on the wetlands by the proposed
road improvements. This process is complete.
Official Map
The official map process for the major road corridor was completed in 1997
Although, the official map has not yet been recorded with the County.
Land Acquisition for Major Corridor
% The City Council authorized Evergreen Land Services to begin acquisition
through the Eull and Barritt property at the south end of the major road
corridor. This process is ongoing. We anticipate the appraisals from
Patchin and Associates in late February, and at that Evergreen Land
Services will make contact and start to acquire the property in March of this
year.
ISTEA Grant Application
% We have submitted an ISTEA Grant Application for the major road corridor
to Mn/DOT for the fiscal year 2001 funding cycle. We should know in
March or April what the chances of having that Grant Application funded
are.
Plan and Specifications for Planning Area C
% As you are aware the City Council authorized preparation of plans and
specifications for Area C at a recent workshop. Work is progressing on the
preparation of these plans and specifications.
TH lb/171ST SIGNAL JUSTIFICATION REPORT
The Signal Justification Report has been completed and submitted to Mn/DOT. We
anticipate it will take approximately 6 weeks for Mn/DOT to review and hopefully approve
the document. Once that occurs we will be back to the City Council asking if they want
to proceed with the plans and specifications. We would anticipate at this point in time a
schedule that would have a project let in 1998, but the signal may not be operational
until spring of 1999.
Howard R, Green Company
CONSULTING ENGINEERS
January 21, 1998
Mr. Pat Klaers
Page Four
=
t0.
CSAH 12 UPGRADE
As you are aware, we are working on the upgrade of CSAH 12 from CSAH 13 to the
east City limits for Sherburne County. The plan is to have the west half of the read a
four lane urban section including a detached pathway, and the east half a two lane rural
design with wide shoulders. There will be a major intersection including preotected left
turn lanes constructed at the new CSAH 13 intersection.
Preliminary plans should be available by mid-February with final plans and Mn/DOT
approval by April. This project will require City approval prior to bidding. It is anticipated
there will be an in depth discussion of Sherburne County's cost participation policy prior
to City approval.
CR77/33 REALIGNMENT
There have been several meetings discussing the realignment of CR 77 and 33 through
the gravel mining area. At this time Sherburne County is the lead agency. They should
be working on a preliminary design in 1998 such that the gravel miners can start building
the roadbed in 1999. They are also coordinating with NSP relative to options for
lowering their power line.
LAKE ORONO
We are in the process of assisting Steve Rohlf with this project. We have prepared a
preliminary assessment roll, and are just starting on exhibits showing sediment removal
locations and deposition sites to be used for permit applications and discussions with
land owners.
PAVEMENT MANAGEMENT PROGRAM
We have prepared a preliminary pavement management program concentrating on the
worst streets in the old core village. This program needs to be reviewed and refined in
1998 so the City can hopefully initiate some reconstruction starting in 1999.
TH '169 PEDESTRIAN BRIDGE
Congressman Jim Oberstar has indicated that he anticipates a demonstration project in
the amount of approximately $770,000 to construct this pedestrian bridge over TH 169.
Also, we were able to get an ISTEA Grant program for fiscal year 2000 (starting July
1999). At this point there is no work being done on this project, however, if
Congressman Oberstar is successful in getting the project funded, or if the project is to
be completed through the ISTEA Grant Application, consideration should be given to
starting the design process on this project in mid-1998.
Howard R, Green Company
CONSULTING ENGINEERS
January 21, 1998
Mr. Pat Klaers
Page Five
12.
13.
14.
15.
16.
ELK RIVER CROSSING
This is the development of the Earl Hohlen property. We have been working closely with
the attorney for the developer in the past few months. We anticipate that in early 1998
the project will be submitted to begin the review process through the Planning
Commission and City Council.
TROTT BROOK FARMS
This is the development of the Wadde Schultz farm. We also anticipate on this project,
the developer submitting his plans in early 1998 to begin the review process through the
Planning Commission and City Council.
RIVERPLACE
This is the development of the Moon property north of TH 10 across from the
Government Center. This project has received preliminary plat approval from the City
Council. We anticipate that construction plans will be submitted soon for the City's
review, and that the plat will be back on a City Council agenda in early 1998 for final plat
approval.
HIDDEN CREEK
This is a development along the east side of Meadowvale Road near CSAH 1. This
project was tabled at the last Planning Commission meeting. We anticipate that it will be
approved at the upcoming Planning Commission meeting and then move forward to the
City Council.
ORONO SHORES (GUARDIAN ANGELS)
This is the development of the Guardian Angels property along Lake Orono near the
intersection of TH 10 and Joplin. This project was also tabled at the last Planning
Commission meeting. We anticipate that in January it will be back before the Planning
Commission and should be to the City Council in February or March.
BOSTON STREET FEASIBILITY STUDY
This is a small feasibility study to look at the extension of sanitary sewer and water to
serve the properties north of Orono Road on Boston Street. This project was petitioned
for by the benefited property owners. The feasibility has been prepared and will be
submitted to the City Council shortly.
Howard R, Green Company
CONSULTING ENGINEERS
January 21, 1998
Mr. Pat Klaers
Page Six
17.
RAILROAD DRIVE FEASIBILITY STUDY
This feasibility study was initiated by the City Council to look at the area of Railroad
Drive west of Jackson Avenue. There are a number of competing issues here; two
property owners would like to get sewer service, the municipal utilities would like to get a
watermain looped in this area, and Phil Hals would like to get the road reconstructed to
eliminate a drainage problem. The feasibility study will be completed shortly and should
be presented to the City Council in early 1998.
This concludes the bdef summary of the completed projects in 1997 and the current status of
1998 projects. If you have any questions regarding any of these, please call.
Sincerely,
Howard R. Green Company
Terry J. Maurer, P.E.
TJM/et
O:~proj~230000\000-1903.jan
Howard R, Green Company
CONSULTING ENGINEERS
CAPITAL IMPROVEMENT PROGRAM (CIP) YEAR
PROJECT AND DESCRIPTION COST AND FINANCING
NORTH JOPLIN STREET FRONTAGE ROAD AND
SIGNALIZED INTERSECTION AT HIGHWAY 10:
Construction of lateral sewer and water, surface water
management pipes and ponds, the north Highway 10
frontag? road and installation of the signal.
WASTEWATER TREATMENT PLANT
EXPANSION:
The plant reconstruction will increase the capacity from
1.04 million gallons per day (mgd) to 1.64 mgd. The
project was starte~ in 1996 and will be completed in
1997.
Capital Improvement Program (CIP) Year- 1997
The total project is expected to cost $800,000 with the city
financing $240,000 of this total, benefited property
owners being assessed $245,000, and the state paying the
balance, or $315,000.
City expenses of $240,000 are broken down into the
following categories: $81,000 for surface water
management; $81,000 for frontage road; $78,000 for
signal and intersection. The surface water management
expenses will come from the Surface Water Management
Fund, the frontage road expenses will come from the city
Capital Projects Fund, and the signalized intersection
expenses will also come from the Capital Projects Fund.
The city will bond for $245,000 in 1997. This amount has
been assessed to the benefited property owners. The
assessments will be on a 10 year repayment schedule.
This project started in 1996, and will be completed in
1997.
$3.5 million total project - $1 million will be paid from the
Wastewater Treatment Plant (WWTP) Reserves and the
$2.5 million balance has been financed through bonds
that will be repaid with WWTP operating funds and the
Sewer Availability charges (new hook ups into the
system). The bonds will be repaid over a 20 year period.
Page 1
PROJECT AND DESCRIPTION
~NORTHBOUND LIQUOR STORE:
~he construction of a new liquor store at the northwest
//~t~Tcorner of Highway 169 and 193rd Avenue. The planning
and designing of this liquor store took place in 1996. The
construction will begin in spring, 1997, and the project
will be completed in fall, 1997.
197TM AVENUE SIGNAL:
Installation of a new signal in 1997 at 197th Avenue and
Highway ~1f~9.
ICE ARENA:
Construction of a second ice arena. This arena will be
connected to the existing Elk River Ice Arena. The
project was substantially completed in January, 1997,
by fall, 1997.
COST AND FINANCING
$1,400,000 - this project will be financed from Liquor
Store Reserves and Revenue Bonds.
The total project is expected to be $195,000. The street
and intersection reconstruction work was completed in
1996. The city share of the project is $48,750 and will
come from Municipal State Aid (MSA) funds. The state
(MnDOT) will finance $97,500 of the project and benefited
land owners will finance the remaining $48,750 of the
project.
$2.67 million excluding local contributions. Funding
sources are: $2.1 million in G.O. bonds based on available
revenues after expenses on an annual basis over 20 years;
$250,000 grant from the Mighty Ducks Program;
a~alized
$200,000 contribution from youth hockey; $50,000
contribution from the Rogers Plastic Foundation; and
$70,000 contribution from the city. The city contribution
will come from the Equipment/Infrastructure and Capital
Projects Reserves.
Capital Improvement Program (CIP) Year - 1997 Page 2
PROJECT AND DESCRIPTION
RECREATION FIELDS:
Property was purchased in spring, 1996, for the
construction of soccer fields, youth baseball or softball
fields, and parking. This is a three year construction
project that began in 1996. Phase I is the parking and
baseball]s°ftballfieldsir~¢J~l~e~*~]~ i~ 0~1~°;~_.3
COUNTY ROAD 1:
The expansion of County Road 1 from County Road 77 to
County Road 32 from a two lane to a four lane and from
a rural to an urban design. The project is to start in
1997 and be completed in 1998. In addition to this
expansion will be improvements at the County Road 1
and Highway 10 intersection that is planned to be
completed in 1997. A pedestrian trail will also be
constructed as part of the County Road I project.
BUSINESS PARK PHASE II:
The city has been petitioned by the county to extend the
frontage road and water to the County Government
Center. Sewer would also be extended to serve the
Gagne property. Storm sewer improvement would also
be constructed.
COST AND FINANCING
DP, A, i
Phase I is $200,000 and will be jointly financed by the
youth soccer and baseball associations, the adult softball
association, and the city. The city will up front the entire
expense from the NSP-RDF annual contributions and
Park Dedication Funds plus the selling of one residential
lot. The city will receive $60,000 from the athletic
association over the next five years.
$1,100,000 - The County Road 1 project will be financed
100 percent by the county. The Highway 10 and County
Road I project will be split between the city, state, and
county, and the city's share of $70,000 will come from the
Municipal State Aid (MSA) Fund. The city and county
will split the cost of the trail and the city's $25,000 cost
will come from the Park Dedication Fund.
The city will assess the entire cost of $500,000 out to
benefited property owners ($190,000 to the county and
$290,000 to Gagne) except for about $20,000 in water
pipe oversizing that will be financed by the city Capital
Projects Fund. The city will bond for this improvement
and assess it out over ten years.
Capital Improvement Program (CIP) Year - 1997 Page 3
PROJECT AND DESCRIPTION
KING AND MAIN REDEVELOPMENT:
The city HRA has purchased three properties and is
working with a developer to redevelop this corner of the
downtown area. In 1997, the HRA will remove the
existing structures, prepare the site, and sell the
property to a developer for the construction of an office
complex.
SURFACE WATER MANAGEMENT PROGRAM:
Minor reconstruction of the southern part_of Ditch 28
.
NAPLES STREET:
Reconstruction of a private gravel road to city gravel
~~road standards.
DODGE A~NUE AND STH STREET:
geconstruction and expansion of the street with
sidewalks and street lighting. If a petition is received
soon, the planning will ~ake place in 10~7 and
construction will start and finish in 1~8.
COST AND FINANCING
$426,000 - The HRA received a loan from the city for most
of this project and will repay the city over about a nine
year period. Approximately $225,000 will be recaptured
through the sale of the land to the developer. Excluding
this payment, the principal on the loan that the HRA
needed to pay offwas for about $177,000. The HRA has
already repaid $75,000 of this loan. The HRA will
recapture the funds with a TIF district.
$25,000 - the city will finance this through its Surface
Water Management Fund. (Major reconstruction of this
ditch will cost about $140,000 and may take place in 1998
or 1999)
$20,000 - from the city streets reserve. No assessments to
adjacent property owners, but the city receives street
easements in exchange for the improvement and this road
will become a city street.
$400,000 - $135,000 assessed out to benefited property
owners. This project would be bonded for in 1997 and the
bonds would be repaid through the collection of
assessments to benefited property owners over a five year
period. The city contribution of $265,000 will come from
its capital projects and street reserves.
Capital Improvement Program (CIP) Year - 1997 Page 4
PROJECT AND DESCRIPTION
COUNTY ROAD 12 TRUNK SEWER AND WATER
EXTENSION:
Construction of trunk sewer and water from the
treatment plant, across Highway 169 and the Hohlen
property, along County Road 12 to the Schultz property.
This construction project will not begin until 1998.
COST AND FINANCING
/~,~ // ~,'~
$~/million - $ Vmillion will be assessed against the
benefited property owners and repaid over a 15 year
assessment period. The city will bond for this
improvement in spring, 1998, depending on ~vhen. the
project is approved. The city's share of $ V/~~o~l~t
ELK RIVER BRIDGE RAILING:
be paid from general tax revenues, a contribution from
the sewer fund, use of the city development reserves, and
annual contributions from the NSP-RDF program.
~Construct a railing on the south side of the bridge over
the Elk River located by the Lake Orono Dam.
SIMONET DRIVE:
~he addition of a left turn lane on westbound Highway
~(~~/10 at the Simonet Drive intersection.
HIGHWAY 169 SAFETY IMPROVEMENTS:
$21,000 - The city will use either its street or its capital
projects reserve fund for this expenditure.
$250,000 - This project will be 100% funded by MnDOT.
The installation of forty highway street lights and chain $200,000 for the lights - This will be 100% funded by
link fencing on both sides of Highway 169 from Main__ MnDOT and the city will be responsible for maintenance.
Street to 193ra Avenue. This project is scheduled to
begin in July, 1997, and be completed before winter.~, $160,000 for fencing- This project will beJ~ 100% financed
J! by MnDOT and the city will be responsible for
'maintenance. Approximately $10,000 in city engineering
expenses, financed from the city street reserve, will be
required.
Capital Improvement Program (CIP) Year - 1997 Page 5
PROJECT AND DESCRIPTION
LOWELL AVENUE:
The reconstruction of Lowell Avenue between Main
~tree~t~n~d Highway 10.
JOPLIN STREET:
Reconstruction of Joplin Street between County Road 30
aw Drive
ORONO LAKE 3~tD ADDITION:
Installation of lateral sewer and water, storm sewer,
street lighting, and reconstruction of the streets to urban
stan~- ~
COST AND FINANCING
$80,000 - $32,500 will be assessed to the benefited
property owners based on $42 per front foot. The $47,500
balance will be financed by the city with its capital
projects reserve.
$202,000 - 50% of this project will be financed by the city
with its capital projects reserve. The other 50% of this
project will be financed by the developer of the Country
Crossing 3rd Addition.
$425,000 - City will assess the entire cost of this project
out to the benefited property owners. In 1993, sewer and
water was installed into part of this addition and the
assessments were '~held" until the entire subdivision
received the municipal improvements. Accordingly, with
this project the city will begin receiving payments for
expenses incurred with the 1993 project. The benefited
property owners from the 1993 project are being assessed
$7,275 for this project and the other property owners are
being assessed $12,150 for the improvement project.
Capital Improvement Program (CIP) Year - 1997 Page 6
PROJECT AND DESCRIPTION
COUNTRY CROSSING 3RD OUTLOTS:
Installation of lateral sewer and water, storm sewer, and
street lighting and reconstruction of rural streets to
urban standards.
JARVIS STREET:
Expansion and reconstruction of the street from highway
10 to 156th Avenue.
HIGHLAND AVENUE SIDEWALK:
Construction of a sidewalk from Jackson Avenue to
Proctor Avenue on either the north or south side.
HIGHLAND AVENUE:
.l Reconstruction of Highland Avenue at the curve near
~ .aX/Jackson Avenue to provide better sight lines for traffic
0~ movement.
~ '~ Capital Improvement Program (CIP) Year - 1997
COST AND FINANCING
$490,000 - This project was petitioned for by a developer.
The developer will pay 50% of the street and storm sewer
improvement project including the cost of the street
lights. The share of the street and storm sewer that is not
paid by the developer will be assessed out to the benefited
property owners. The city may contribute to the street
part of the project from its capital projects reserve. The
developer will also finance his prorated share of the costs
for the sewer and water. The city will "hold" the balance
of the sewer and water costs ($118,600) until the
benefited property owners decide to hook up or a larger
project affecting their neighborhood is approved by the
Council. These costs will be held in the city capital
project reserve.
$98,000 - The entire cost will be assessed out to benefited
property owners and no city contribution is anticipated.
$55,000 - The city will finance this project through use of
its capital projects and/or street reserves. Some
assessments to the benefited property owners may be
considered by the City Council.
/
$ ¥ - The project will be financed entirely with city
capital projects or street reserves.
Page 7
PROJECT AND DESCRIPTION
jHIGHLAND AVENUE WATER LINE:
Construction of a trunk water line from Proctor Avenue
to Jackson Avenue.
171sT AVENUE AND ULYSSES STREET PROJECT:
This street construction project started in 1996 and will
be completed in 1997. The project called for the
//~/~econstruction~_~ of 171st to al0 ton standard from
Highway 10 to the railroad crossing and also the
completion of Ulysses Street from 171st to the north into
the Raft 10 Industrial Park.
ELK RIVER/ORONO LAKE RIVERBANK
PROTECTION PROJECT:
Construction of Lake Orono rip rap to protect the
lake/riverbank near the cemetery.
(...MISSISSIPPI RIVERBANK PROTECTION
PROJECT:
Construction of rip rap along the Mississippi riverbank
just west of the central business district.
WASTEWATER TREATMENT PLANT TRUCK:
A sewer sludge tractor and tank.
COST AND FINANCING
$346,400 - This project will be bonded for by the city and
the Municipal Utilities will pay off this bond with water
connection fees and general water department revenues.
The balance of the city participation into this project is
$34,000 from its capital projects reserve and $65,000
from MSA funds. The majority of this project was
financed with city MSA funds which were advanced in
1996 from the 1997-98 allocations.
$16,000 - The city's share of $8,000 will be funded
through the capital projects reserve. The $8,000 balance
will be funded through a Sherburne County Softs and
Water Conservation Grant.
$50,000 - The city's share of $25,000 will be funded
through the capital projects reserve. The $25,000 balance
will be funded through a Sherburne County Softs and
Water Conservation Grant.
$100,000 - Wastewater Treatment Plant Reserves will
fund this expenditure.
Capital Improvement Program (CIP) Year - 1997 Page 8
PROJECT AND DESCRIPTION
/CITY MAINTENANCE:
Overlay and seal coat city streets where necessary.
PARK IMPROVEMENTS:
Smaller park projects throughout the city park system.
EQUIPMENT:
Police vehicles, street/park trucks, and emergency
~preparedness sirens.
COST AND FINANCING
$60,000 - General Fund budget.
$30,000 - City park dedication fees.
$220,000 - City General Fund budget, equipment
certificates and equipment reserves.
Capital Improvement Program (CIP) Year - 1997 Page 9
PROJECT DESCRIPTION
CAPITAL IMPROVEMENT PROGRAM (CIP) YEAR
COST AND FINANCING
COMPLETE 1997 PROJECTS:
/q;~r~¢t~ /County Road 12 trunk sewer and water extension.
~Dodge Avenue and 5th Street project
County Road I project
vn~- :'- .... t~o~ ..... ~ cf recreation fields Phase I project
Business Park Phase II
WESTERN AREA PHASE III:
Construction of trunk sewer and water and storm sewer
west from Sandpiper Estates Subdivision to Waco Street.
Lateral sewer and water and storm sewer will be
constructed under Waco Street north to Highway 10, and
__tt~ st. Leet_wil_l b__e rec_ons__tructed to urban standards.
Business Center Drive with lateral sewer, ~un-k-w~-er,
and storm sewer will be constructed from the
Government Center west to Waco Street.
SCHOOL STREET EXPANSION:
Expansion of School Street from two lanes to four lanes
from County Road I to the east to where four lanes end
at the Senior High School. This project will include some
reconstruction of the School Street/County Road 1
intersection and of School Street west of County Road 1.
Capital Improvement Program (CIP) Year - 1998 ] ~ ~
SEE 1997 CIP NARRATIVE
DRAFt
$1,300,000 - Trunk sewer and water will be assessed
out to benefited property owners. Lateral sewer and
water extensions will also be assessed out to benefited
property owners. Street and storm sewer will also be
assessed out, but some city participation with MSA
funds and MnDOT participation is expected. The city
may enter into an assessment agreement with the
Business Park landowner in order to encourage an
Economic Development partnership. City financial
participation in the assessment agreement would come
from the city development reserve fund.
$250,000 - The city will assess 50 percent of the project
to benefited property owners. This $125,000 amount
will be bonded and repaid over a ten year period. The
city share of $125,000 will be financed with municipal
state aid funds (100,000) and city street reserves
(25,000).
Page i
PROJECT DESCRIPTION
COUNTY ROAD 12:
The county will reconstruct County Road 12. No
expansion of the road or realignment of the road is
anticipated beyond the Schultz property. Between the
Schultz property and Highway 169 an urban designed
project is anticipated along with a trail.
UPLAND AVENUE INTERSECTION AND SIGNAL:
Reconstruction of Upland Avenue and installation of a
signal at the Highway 10 intersection. This work
includes improvements along the frontage road on the
north side of Highway 10.
LIONS PARK SKATING RINK:
Installing concrete and permanent boards and fencing in
the outdoor skating rink in Lions Park for ice skating in
the winter and skateboarding in the summer.
VILLAGE ESTATES, ULYSSES STREET, AND
HOBBIT HILLS OVERLAY:
One and one-half inch overlay street improvement
project. 0~ ~q,~v~
Capital Improvement Program (CIP) Year - 1008
COST AND FINANCING
$800,000 - This project will be 100 percent financed by
the county except the trail component which will be
split by the city and county. The city share of $15,000
will come from park dedication fees. Some extra street
design components may be requested and paid for by
the property owner to the south (Hohlen).
$470,000 - The signal will be $200,000 and 50% will be
paid by the state, 25% by the county, as Upland is a
county road, and 25% by the city. This $50,000 signal
expense of the city will be financed with MSA funds.
The $270,000 street work for the frontage road and
intersection improvements will be jointly financed by
the state and the county. Some minor expenses on the
south part of Highway 10 will be financed by the city
with its capital projects or street reserves.
$45,000 - This will be a city expenditure, $30,000 of
which is for concrete, out of the city park dedication
fund and from donations from local organizations (i.e.
American Legion, Lions Club, Elk River Bowl, etc.)
$180,000 - the city will bond for this project in the
summer of 1998. Assessments to the 140 benefited
property owners will pay off this bond over a five year
repayment schedule.
Page 2
PROJECT DESCRIPTION
PARK IMPROVEMENTS:
Phase II of the recreation complex development which
emphasizes soccer fields; the bituminous surfacing of the
railroad trail from School Street to County Road 33; and
the construction of a pedestrian trail along County Road
44 from Highway 10 to County Road 1; and the purchase
of land and development of a park on the east side of
Highway 169.
SURFACE WATER MANAGEMENT:
Installation of a culvert under the railroad crossing on
the east side of Highw~169 near Ditch 10.
pY MAINTENANCE:
erlay and seal coat City streets where necessary
RK IMPROVEMENTS:
aller park projects throughout the City park system
EQUIPMENT:
Police Vehicles
Street/Park Truck
Emergency Preparedness Siren
~rk Mower ~
COST AND FINANCING
THESE PROJECTS WILL ONLY TAKE PLACE IF A
PUBLIC REFERENDUM BOND IS APPROVED BY
THE~VOTERS.]~i-10,000 for Phase II of the recreation
complex; $95,000 for the railroad trail bituminous
surface; and $83,000 for the County Road 44 trail; and
$100,000 for the East Highway 169 Park.
$100,000 - The developers of the Hohlen property will
pay a share of this project with the city surface water
management fund paying the balance.
$60,000 - General Fund Budget
$30,000 - City Park Dedication Fees
$220,000 - City General Fund Budget, equipment
certificates and equipment reserves.
Capital Improvement Program (CIP) Year - 1998 Page 3
CAPITAL IMPROVEMENT PROGRAM (CIP) YEAR 19~
PROJECT DESCRIPTION
~ '~¢e' COMPLETE 1998 PROJECTS:.
· Western Area Phase III trunk sewer and water project
~'~s ~ County Road 12 project
~/~s'~Upland Avenue and Highway 10 intersection and signal
HIGHV~AY 169 PEDESTRIAN BRIDGE:
Construction of a pedestrian bridge just north of School
~\LStreet over Highway 169 from the city water tower
property to the MnDOT maintenance garage property.
SURFACE WATER MANAGEMENT PROGRAM:
Major reconstruction of the southern part of Ditch 28.
Install a larger culvert under the railroad crossing at
County Ditch 10 to control the increased surface water
flow generated by residential and commercial
development projects.
gLD CORE VILLAGE STREETS/SIDEWALKS:
ar one of~r reconstruction plan of the old core
e streets and sidewalks.~. _ -t,
Capital Improvement Program (CIP) Year - 1999
COST AND FINANCING
SEE 1998 CIP NARRATIVE
$740,000 - The state will finance $400,000 of this projec~t
and the city will finance the balance through local
contributions (fundraising efforts by the Chamber of
Commerce) and Municipal State Aid funds.
$140,000 - The city will finance this through its surface
water management fund.
$110,000 - Surface Water Management Fund
Total projec m~00 0~us...Phase I is $175,000 with
50% to be financed by the city through its capital
projects and/or street reserves and 50% to be assessed
out to benefited property owners.
Page I
PROJECT AND DESCRIPTION
MISSISSIPPI RIVERBANK PROTECTION
PROJECT:
Construction of Mississippi River rip rap to protect the
r£verbank just west of the central business district area.
FIRE DEPARTMENT TANKER TRUCK:
New truck for th~ fire department to help provide water
~to fight fires in the rural area.
Overlay and seal coat City streets where necessary
~PARK IMPROVEMENTS:
JSmaller park projects throughout the City park system
EQUIPMENT:
Police Vehicles
Street/Park Truck
~ency Preparedness Siren
COST AND FINANCING
$40,000 - The city share of $20,000 will be funded
through the Capital Projects Reserve. The balance of
$20,000 will be funded through a soils and water
conservati~~
$75,000 - Financed through city equipment reserves.
$60,000 - General Fund Budget
$30,000 - City Park Dedication Fees
$250,000 - City General Fund Budget, equipment
certificates and equipment reserves.
Capital Improvement Program (CIP) Year - 1999 Page 2
CAPITAL IMPROVEMEI 1'PROGRAM (CIP) YEAR - 2000
PROJECT DESCRIPTION
COMPLETE 1999 PROJECTS:.
Highway 169 pedestrian bridge.
CENTRAL BUSINESS DISTRICT SIDEWALKS
AND MISSISSIPPI RIVER PATH:
Construct a pathway along the Mississippi River in the
central business district between Jackson Avenue and
King Street. Replace the sidewalks in the central
business district.
VICTORIA LANE, KENT STREET, LANDER
STREET, AND 191ST AVENUE OVERLAY:
One and one-half inch overlay street improvement
project.
TYLER STREET:
Acquire the right of way for the construction of Tyler
Street from County_Road 12 to 17_J~t Avenue. This
project could include up to three houses and 25 acres of
land.
COST AND FINANCING
SEE 1999 CIP NARRATIVE
$100,000 for the sidewalk replacement to be financed by
the city with Capital Projects Reserves. $100,000 of the
pathway project to be financed with NSP-RDF
contributions. The $400,000 balance of the pathway
project will come from a voter approved public
referendum bond. If the referendum is not approved,
then the project will be done in phases using park
dedication and NSP/RDF funds. The Utilities
department also has expenses (approximately
$200,000) for relocation of electric lines.
$80,000 - The city will bond for this project in the
summer of 2000. Assessments to the 50 benefited
property owners will pay off this bond over a five year
repayment schedule.
$300,000 to $900,000 - This entire project is scheduled
to be financed with Municipal State Aid funds but
sections of the street may be constructed by developers.
Capital Improvement Program (CIP) Year - 2000 Page 1
PROJECT DESCRIPTION
ICE ARENA:
Complete Phase II of the project which calls for
installation of seating and heating on the east side of the
OLD CORE VILLAGE STREETS/SIDEWALKS:
~Y~r~f a five year reconstruction plan of the old core
COST AND FINANCING
$260,000 - This project would be jointly financed by the
city and youth hockey. The city share, estimated at
50%, would come from the NSP/RDF contributions.
Total project is $800,000 plus...Phase II is $150,000
village streets and sidewalks.
with 50% to be financed by the city through its capital
projects and/or street reserves and 50% to be assessed
out to benefited property owners.
PARK IMPROVEMENTS: ~
Acquisition of park land, trail land and improvement of THESE PROJECTS WILL ONLY TAKE PLACE IF A
trails. II PUBIC REFERENDUM BOND IS APPROVED BY
Eo ~ t~ro~c~ ~ ~,- ]~ / LTHEVOTERS./.-$-~30,000forparkland,$80,006f~'
~ ~! trail land, and $90,000 for trail development.
/~ITY MAINTENANCE:
...x Overlay and seal coat City streets where necessary
) PARK IMPROVEMENTS:
Smaller park projects throughout the City park system
EQUIPMENT:
Police Vehicles
x.Street/Park Truck
$70,000 - General Fund Budget
$35,000 - City Park Dedication Fees
$230,000 - City General Fund Budget, equipment
certificates and equipment reserves.
Capital Improvement Program (CIP) Year - 2000 Page 2
CAPITAL IMPR O VEMEI PROGRAM (CIP) YEAR- 2001
PROJECT DESCRIPTION
..77
COMPLETE 2000 PROJECTS:.
Central Business District sidewalks and Mississippi
River path.
NORTHWEST AREA WATER TOWER WELL AND
e~-TREATMENT BUILDING:
Construct a well, tower, and treatment building in the
northwest area of the urban district.
FIRE DEPARTMENT SATELLITE FACILITY:
Construction of a satellite fire station in the
,~,northwestern part of the community. THIS PROJECT
~.~,v~t[~'-' OWlLL ONLY PROCEED IF APPROVED BY A PUBLIC
~P~F~ ERENDUM.
_Consm~tio_g of a cgmmun_itY_~cent~ n d o~
iTHIS PROJt~;~"~ILL O~,Y PROCEED IF %------
APPROVED BYA PUBLIC REFERENDUM. J
OLD CORE VILLAGE STREETS/SIDEWALKS:
Year~ a five year reconstruction plan of the old
core village streets and sidewalks.
TYLER STREET:
Construct Tyler Street from County Road 12 to 171~t
Ave~u~_~P~t 4nclude_s~_Ee de st rian trail.
Capital Improvement Program (CIP) Year - 2001
COST AND FINANCING
SEE 2000 CIP NARRATIVE
$1 million - The city will bond for this project in 2001
and these bonds will be repaid from annual water
utility revenues over a 15 year period.
$1 million - Will be funded by a general tax levy
through a voter approved pubhc referendum bond.
$4 million - Monies will come from a general tax levy if
the voters approve a public referendum bond for this
project.
Total project is $800,000 plus...Phase III is $150,000
with 50% to be financed by the city through its capital
projects and/or street reserves and 50% to be assessed
out to benefited property owners.
$1.5 million - will be funded through a development
project and with City MSA funds.
Page i
PROJECT AND DESCRIPTION
~ITY MAINTENANCE:
Overlay and seal coat City streets where necessary
PARK IMPROVEMENTS:
Smaller park projects throughout the City park system
EQUIPMENT:
COST AND FINANCING
$70,000 - General Fund Budget
$35,000 - City Park Dedication Fees
Police Vehicles
Street/Park Truck
$190,000 - City General Fund Budget, equipment
certificates and equipment reserves.
Capital Improvement Program (CIP) Year - 2001 Page 2
NON-PROGRAMMED PROJECTS
STREETS:
Railroad Drive and 3rd Avenue Reconstruction
Highway 10 and Main Street Reconstruction
3rd and Gates Avenue Reconstruction
Evans Avenue south of Main Street Reconstruction
King Avenue Reconstruction
Old Core Village Streets and Sidewalk Reconstruction Program
'~Liquor Store Road ~econstruct~on
Alley Improvements
Old Township Roads:
173rd/175th Easements
173rd/175th Reconstruction
225th Reconstruction
213th Reconstruction
Cleveland Avenue Improvements
Edison Avenue Improvements
Concord Street (private road)
Long Range Transportation Plan Routes:
193rd Avenue
201st Avenue
County Road 31 Extension
Zebulon or Waco Street Bridge
Filmore Street Extension
Emergency Vehicle Preemption Signal System
PARK & RECREATION:
Orono Park West Expansion
Railroad Trail Improvements
Central Business District Park and Trail
Athletic Complex Development
Riverbank Protection Program
Orono Lake Dredging Program
PUBLIC IMPROVEMENTS:
Assessment project initiated by the City
Assessment projects requested by developers
COMMUNITY FACILITIES:
Community Center
Senior Center
Youth Center
Police Gun Range
Fire Department Satellite Station
Westbound Liquor
MAJOR EQUIPMENT PURCHASES:
Street Sweeper
Street Grader
WWTP Jet Truck
Computer System
All of the listed non-programmed projects have been previously discussed by
the City Council at one time or another. Some of these projects are very high
priorities, but no funds are currently available to finance the project. The
projects listed can, and most likely will, change in scope from the initial
discussions depending on the perceived need for the project, the priorities of
the City Council, and the amount of funds available. It is anticipated that as
a project gets closer to being undertaken, it would be moved to a specific CIP
year during the annual update of the CIP. Nonetheless, any of the projects
listed in the non-programmed category could happen at any year based on
action by the City Council.
It should be noted that most of the street projects are in competition for the
same source of funds. These sources include MSA funds for those projects
that meet its eligibility criteria, the street reserves, and the Capital Projects
reserves. Additionally, the City needs to pay attention to developing its
equipment reserves for some of the major items listed above. Finally, the
City will have to consider public referendum-voter approved bonds for some
of the major buildings listed in this non-programmed category.
It should be noted that some of the non-programmed projects are very long
range in nature and it may be many years before they are financeable and
undertaken.
Howard R, Green Oompany
CONSULTING ENGINEERS
January 16, 1998
File: 801210j-0030
~NSUL~NG
Formerly MSA
Consulting Engineers
Mr. Pat Klaers
City Administrator
City of Elk River
13065 Orono Parkway
P. O. Box 490
Elk River, MN 55330-0490
RE: BOSTON STREET FEASIBILITY STUDY
Dear Klaers:
Attached are copies of the Boston Street Feasibility Study that was authorized by the City
Council last fall. As you are aware, this Feasibility Study deals with extending City utilities north
along Boston Street from Orono Road to serve the single family homes that are located here
along with Orono Cemetery. When these studies are presented to the City Council, the next
action they would need to take, to keep the project moving, would be to adopt a resolution
receiving the Feasibility Study and ordering the public hearing. I have attached a draft
resolution for the City Council's consideration. You will note from the draft resolution that I have
tentatively set the public hearing for March 2, 1998.
If you have any questions regarding any of this information, please call.
Sincerely,
Howard R. Green Company
TJM/et
Attachments
O:\proj\801210~10-1606.jan
1326 Energy Park Drive · St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 888/368-4389
RESOLUTION 98 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING A PUBLIC HEARING ON THE
IMPROVEMENT IN THE MATTER OF THE BOSTON STREET
IMPROVEMENT OF 1998
WHEREAS,
WHEREAS,
the Feasibility Report ordered by the Council in Resolution 97-77 has been
prepared with reference to the Boston Street improvement and was received by
the City on January 26, 1998; and
the Feasibility Report recommends that the proposed improvement is feasible;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
o
The City Council will consider the Boston Street improvement as described in the
Feasibility Report and the assessment of the property abutting this proposed improvement
for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Section
429 at an estimated total cost for the improvement of $58,600.
A public hearing shall be held before the City Council on the proposed improvement on
the 2 day of March, 1998, at 6:00 o'clock p.m. at Elk River City Hall.
The City Clerk shall provide two published notices (one week apart) in the official
newspaper with at least three days between the last publication date and the hearing, and
mailed notice ten days prior to the hearing as required by law.
Passed and adopted this 26~ day of January, 1998.
ATTEST:
Henry A. Duitsman, Mayor
Sandra Thackeray, City Clerk
O:\proj\801210\210-1604.jan. Resolufion
FEASIBILITY STUDY
FOR
BOSTON STREET UTILITY IMPROVEMENTS
ELK RIVER, MINNESOTA
JANUARY 1998
FEAS-801.210 en~ ', ~
FEASIBILITY STUDY
FOR
BOSTON STREET UTILITY IMPROVEMENTS
ELK RIVER, MINNESOTA
JANUARY 1998
I hereby certify that this plan, specification, or report was prepared by me or under my direct
supervision and that I am a duly registered Professional Engineer under the laws of the State of
Minnesota.
Terry J. Maur~,d/P.E.
Registration No. 15316
Date
mrepare~By: 'l(i~an~ J: Da~n
Howard R. Green Company
Consulting Engineers
1326 Energy Park Drive
St. Paul, MN 55108
Phone: 612/6~4389
Fax: 612/644-9~6
FEAS-R01 2!0
TABLE OF CONTENTS
II.
III.
IV.
V.
VI.
INTRODUCTION ................................................................................... 1
FEASIBILITY, COST-EFFECTIVENESS, AND NECESSITY ........................... 1
EXISTING CONDITIONS ........................................................................ 1
PROPOSED IMPROVEMENTS ................................ ~ ................................ 2
IMPLEMENTATION CONSIDERATIONS ................................................... 2
Easements and Permits ............................................................................. 2
Estimated Costs ...................................................................................... 2
Financing .............................................................................................. 3
Project Schedule ..................................................................................... 4
CONCLUSION ...................................................................................... 4
FEAS-801.210 s~o ~ ', ~ nl
I. INTRODUCTION
On August 18, 1997, the Elk River City Council adopted Resolution 97-77, authorizing
a feasibility study to analyze the extension of sanitary sewer and watermain to serve the
properties on Boston Street, north of Orono Road. The proposed improvements were
initiated by a petition signed by the owners of three residential properties on Boston
Street. A copy of the petition is provided in the Appendix. Jim Nystrom,
representative for Orono Cemetery, which is the only other property owner on Boston
Street, was contacted and he indicated that the cemetery may be interested in being
provided with City water for an irrigation system. The project location is shown on
Exhibit 1.
This study will summarize the existing conditions, proposed improvements, estimated'
construction costs, and associated overhead costs for the project. Overhead costs
include city administration, engineering, fiscal, and legal expenses. The City's
Assessment Manual and previous projects will be used as a guide to establish f'mancing
methods for the project.
II. FEASIBILITY. COST-EFFECTIVENESS. AND NECESSITY
In 1992, sanitary sewer and watermain were extended along Orono Road during
construction of Western Area Phase I. At that time, sanitary sewer and watermain
were stubbed onto Boston Street for future extension of these utilities, so it is feasible
for services to be provided to these properties. If this project proceeds, it would likely
be combined with other similar projects for bidding and construction in an effort to get
the most cost-effective price.
Based on information contained within this study, the proposed improvements are
necessary, cost-effective, and feasible from an engineering standpoint.
III. EXISTING CONDITIONS
Boston Street, north of Orono Road, is currently a 22-foot wide bituminous road with
no curb and gutter. There are three existing residential properties with front footage
along Boston Street, and Orono Lake Cemetery at the end of the road. In 1992, utility
improvements were completed on Orono Road. At that time, 8-inch sanitary sewer and
6-inch water pipes were stubbed into Boston Street from Orono Road. The sanitary
sewer is located along the centerline of Boston Street, and the watermain is located 10
feet east of the centerline of Boston Street.
FEAS-801.210
The proposed project area is zoned RI - Single Family Residential. There are a total
of six properties within the proposed project area, five residential properties and Orono
Cemetery. Three residential properties have front footage only on Boston Street and no
current access to sanitary sewer and water service. The other two properties are corner
lots that were provided sanitary sewer and water service access from Orono Road when
Western Area Phase 1 construction was completed.
IV. PROPOSED IMPROVEMENTS
The proposed improvements, shown on Exhibit 2, include the extension of sanitary
sewer and watermain and the reconstruction of the road. Eight-inch sanitary sewer will
be extended to the north end of Boston Street, with 4-inch services extending to each
property, excluding Orono Cemetery which has no need for sanitary sewer service.
Six-inch watermain will also be extended to the north end of Boston Street, with 1-inch
copper services extended to each of the three homes, and a 2-inch copper service
extended to Orono cemetery. Orono Lake is located just east of Boston Street;
therefore, the watermain will be transitioned to 10 feet west of the sanitary sewer to
avoid disturbance of the lake slope during construction. The depth of the utility trench
requires that all bituminous pavement be removed. Therefore, the road will be
reconstructed to the same width as existing. All other disturbed areas will also be
restored with sod.
Because Boston Street is a peninsula into Lake Orono, there is no opportunity to loop
the watermain. Also, due to the limited amount of traffic Boston Street carries, it is
recommended that the road reconstruction consist of replacing the street section that is
currently in place, that being approximately 22 feet wide with no curb and gutter.
V. IMPLEMENTATION CONSIDERATIONS
A. Easements and Permits
Permits from the MPCA and the Department of Health will be required.
All work will be within the existing 50-foot right-of-way. However, it may be
necessary to obtain temporary grading easements, and verbal permission will be
obtained in these instances.
B. Estimated Costs
The estimated construction and project costs for the proposed improvements are
shown in Table 1.
FEAS-801.210 2 8o1210i
In accordance with the City's Assessment Manual, the overhead cost has been
estimated at 28% of the total construction costs. This overhead cost includes
city administration, engineering, and fiscal and legal costs.
Table 1
Watermain Construction
Sanitary Sewer Construction
Street Reconstruction
$16,525.00
$11,925.00
$17.350.00
Total estimated Construction Cost
Overhead costs
Total Estimated Project Cost
$45,800.00
$12.800.00
$58,600.00
According to the City's Assessment Policy these types of improvements are
typically funded by assessments to the benefited properties. There are a total of
three lots along the west side of Boston, none along the east side, and Orono
Cemetery at the north end. The two lots at the intersection of Orono Road and
Boston Street can be served from Orono Road so they have been excluded from
this study.
Further analysis of the three benefited lots along the west side of Boston Street
reveals that two of them could be further subdivided. If these were to be further
subdivided in the future the newly created lot should pay an assessment for City
services. Therefore it is proposed to treat these lots as two assessable units with
one unit deferred until the lot is subdivided. The deferred assessment would
accrue no interest and if the lot were never split would never be collected.
Since Orono Cemetery is only interested in water service it is proposed to treat
it as one-half unit. This would result in a total of 5 ~A assessable units with two
of those being deferred. Given the estimated total project cost of $58,600 the
assessment per unit would be $10,650. The following table lists the benefited
properties and their proposed assessment.
Units Units Assessment Assessment
Property Assessed Deferred Level Deferred
Orono Cemetery 0.5 -0- $5,325 -0-
David Dirkes 1.0 1.0 $10,650 $10,650
Kathreen Secora Et A1 1.0 -0- $10,650 -0-
Karen Thomas 1.0 1.0 $10,650 $10,650
Total $37,275 $21,300
FEAS-801.210 3 801210j
As can be seen from the table above, there would be $37,275 assessed
immediately. Assessments in the mount of $21,300 would be deferred and
only recovered if the properties were split. In the meantime, this cost would
have to be funded by the City. Just as a point of reference, the assessment for
Riverview Drive/Macon Street in 1997 was $9,800 per unit and Orono Lake
Third Addition was $12,150 also in 1997.
D. Other Costs
There are a number of other costs associated with connecting existing homes to
city the sanitary sewer and water system. These are described as follows:
Sewer Availability. Charge (SAC)
Each property owner connecting to the city's sanitary sewer system must pay a
fee at the time of the hook-up. This fee is intended to cover the individual
property's "buy-in" to the wastewater treatment plant. This SAC charge is
currently $1,300 per single family residential unit.
Wa~;er Availability. Charge (WAC)
Each property owner connecting to the city's water system must pay a fee at the
time of the hook-up. This fee is intended to cover the individual property's
"buy-in" to the wells, elevated towers and water treatment facilities. This
charge is currently $1,350 per single family residential unit.
Connection of sanitary sewer and water service from property, line to home
The individual property owner is responsible for bringing the sanitary, sewer and
water services from the property line to the home and connecting them. This
cost will vary per property depending on many variables such as how far the
home is from the property line, where the sanitary sewer and water enter the
home, and what type of restoration must be done over the service lines.
Existing Septic Tank
City code requires that the existing septic tank be pumped and crushed and filled
with dirt. This is for safety purposes.
Existing Well
City code allows wells to be used for outside irrigation, but they must be
separated from the city. system.
FEAS-801.210 4 801210j
Monthly User Charges
There is a monthly user charge for city sanitary sewer and water service. These
charges are based on water usage, and will vary according to how much water is
used each month.
E. Pr~ect Schedule
The following project schedule for the Boston Street Utility Improvements
project is based upon guidelines established in Minnesota State Statues, Chapter
429, Local Improvements, Special Assessments. These dates may be revised as
the project develops.
Receive Feasibility Study and
Order Public Hearing
January26, 1998
Hold Public Hearing and Order Plans
and Specifications
March 2, 1998
Approve Plans and Specifications and
Authorize Advertisement for Bids
March 23, 1998
Receive Bids and Set Assessment Hearing
April 20, 1998
Hold Assessment Hearing and Award Contract
May 25, 1998
Begin Construction
June 1998
Complete Construction
August 1998
V. CONCLUSION
The proposed project would improve the sanitary sewer and water services for the
properties within the project area by connecting them to the City systems. It would
also allow the cemetery to install an irrigation system for its property. The estimated
cost of the project is $ 58,600.00, with costs partially or wholly assessed to the affected
property owners. Based on the information gathered and the analyses presented, the
proposed improvements are feasible from an engineering standpoint.
FEAS-801.210 5 801210j
6
ORONO
COUNTY
FAIR
GROUNDS
1 HAM.
LAKE
ORONO PARKWAY
LOCATION
.OCATION
0 1000
OCT, 1997
801210J
JOB NO.
III PROPOSED SANITARY SEWER AND WATERMAIN
LOCATION MAP
BOSTON STREET
ORONO
CEMETERY
LAKE
PROPOSED --
WATERMAIN
ORONO
SANITARY SEWER
.XHIBIT 1
I.-
f./)
0
APPROVED: JOEl NO. C.O,',~M.T~G ENC.~EER~
/
/
/
/ ~
/
CITY OF ELK RIVER
BOSTON STREET
PROPOSED SANITARY SEWER AND WATERMAIN
10C
LAKE
ORONO
'OP.ASSESS
Ill
CITY OF ELK RIVER
BOSTON STREET
PROPERTIES TO BE ASSESSED
APPENDIX
PETITION FOR LOCAL IMPROVEMENT
City of Elk River
State of Minnesota
To the City Council of Elk River, Minnesota:
WE, THE UNDERSIGNED OWNERS of (all) (not less than 35 percent
frontage) of the real property described as:
hereby petition, pursuant to Minnesota Statutes, Chap_ret 429, for
the following public improvements:
EACH OWNER FURTHER AGREES, in consideration of the City action
at our request to cause construction of the above-described
improvement, to pay such sums as may be determined by the City to be
a fair and reasonable apportionment of the costs of said
improvement.
OWNER EXPRESSLY WAIVES OBJECTION to any irregularity with regard
to the making of the improvement or assessment of the cost thereof;
waives any claim that the amount thereof levied against owner's
~roperty is excessive; and waives all rights to appeal in the
~ourts.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Date
Signature Print Name Description of
of Owner of Owner Property
Examined, checked, and found to be in proper form and to be
signed by the owners of the above-stated qua0tity of property
affected by the making of the improvement petitioned for.
City Clerk :
~EK:AJ4s
Howard R, Green Company
CONSULTING ENGINEERS
January 21, 1998
File: 230335M-0030
Formerly MSA
Consulting Engineers
Mr. Pat Klaers
City Administrator
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330-0490
RE: JARVIS STREET FEASIBILITY STUDY
Dear Mr. Klaers:
Attached are ten copies of the Jarvis Street Feasibility Study. As you are aware, this is the
feasibility study that deals with the reconstruction of Jarvis Street just off of TH 10 in the vicinity
of the Renner Addition where the new Furniture 'N Things mega furniture mart was constructed
approximately 18 months ago. As part of the approval of the new furniture store, the City
Council placed a condition on its approval that the owner not object to the assessment for the
upgrading of Jarvis Street and at that time the Council authorized preparation of this feasibility
study. We spent most of 1997 working with Mr. Lee Fredrickson, who owns property further to
the east. At one point in time, Mr. Fredrickson had petitioned for inclusion of 156th Avenue to
serve his property in this feasibility study. After receiving a draft copy containing preliminary
assessment numbers, Mr. Fredrickson elected to withdraw his petition; therefore, this feasibility
study only deals with Jarvis Street.
The City Council action at the time the feasibility study was initiated indicated that they would
assess 50% of the cost to each side of Jarvis Street. I would point out that on the east side of
Jarvis Street is a residential home sitting on a lot that is zoned highway commercial. Given its
current use as a single family residential property, I question whether or not the City would be
able to assess half the cost of a wide commercial roadway to that piece of property. It may be a
situation where the City will have to reduce the proposed assessment to the east side of Jarvis
Street to a residential rate and carry the remaining cost until such time that this property
redevelops to a highway commercial use.
The other issue that the City may want to consider is the fact that the furniture store has been
open and operating for over a year with no improvements to Jarvis Street. I have heard of no
concerns from either the business owner or the motoring public regarding the condition of Jarvis
Street and the intersection with TH 10. The City may want to consider postponing any action on
upgrading Jarvis Street until there is either a petition from the business owner for the
improvement, or some other type of additional development in this area to cause the
improvement to be made.
1326 Energy Park Drive · St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 888/368-4389
Mr. Pat Klaers
January 21, 1998
Page Two
If the City Council does want to proceed with this proposed improvement as spelled out in the
feasibility study, the next step would be to accept the feasibility study and order the public
hearing. Attached is a draft resolution for the City Council's consideration that will accept the
feasibility study and order the public hearing for March 2, 1998. This is the same evening that
the Boston Street Improvement public hearing is scheduled.
If you have any questions regarding this, please call.
Sincerely,
Howard R. Green Company
Terry J. Maurer, P.E.
TJM:tw
O:~proj~230335 ~335-2102.jan
Howard R, Green Company
CONSULTING ENGINEERS
RESOLUTION 98 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING A PUBLIC HEARING ON THE
IMPROVEMENT IN THE MATTER OF THE JARVIS STREET
IMPROVEMENT OF 1998
WHEREAS,
WHEREAS,
the Feasibility Report ordered by the City Council in Resolution 96-59 has been
prepared with reference to the Jarvis Street improvement and was received by
the City on January 26, 1998; and
the Feasibility Report recommends that the proposed improvement is feasible;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
The City Council will consider the Jarvis Street improvement as described in the
Feasibility Report, and the assessment of the property abutting this proposed
improvement, for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Section 429 at an estimated total cost for the improvement of $135,680.
A public hearing shall be held before the City Council on the proposed improvement on
the 2nd day of March, 1998, at 6:00 o'clock p.m. at Elk River City Hall.
o
The City Clerk shall provide two published notices (one week apart) in the official
newspaper with at least three days between the last publication date and the hearing,
and mailed notice ten days prior to the hearing as required by law.
Passed and adopted this 26th day of January, 1998.
Henry A. Duitsman, Mayor
ATTEST:
Sandra A. Thackeray, City Clerk
O:\proj~230000\000-2008.jan
Feasibility No. 230335m
FEASIBILITY STUDY
FOR
JARVIS STREET IMPROVEMENTS
ELK RIVER, MINNESOTA
JANUARY 1998
FEASIBILITY STUDY
FOR
JARVIS STREET IMPROVEMENTS
ELK RIVER, MINNESOTA
JANUARY 1998
I hereby certify that this plan, specification, or report was prepared by me or under my direct
supervision and that I am a duly registered Professional Engineer under the laws of the State of
Minnesota.
Terry J. Maurer~. -
Registration No. 15316
Date
Howard R. Green Company
Comulting Engineers
1326 Energy Park Drive
St. Paul, MN 55108
Phone: 612/644.4389
Fax: 612/644-9446
FEAS-230.335
230335m
TABLE OF CONTENTS
INTRODUCTION ................................................................................... 1
FEASIBILITY, COST-EFFECTIVENESS, AND NECESSITY ........................... 1
EXISTING CONDITIONS ........................................................................ 1
PROPOSED ]IVIPROVEMENTS ................................................................. 2
A. Street Construction .......................................................................... 2
B. Storm Drainage .............................................................................. 2
IMPLEMENTATION CONSIDERATIONS ................................................... 3
A. Easements and Permits ..................................................................... 3
B. Estimated Costs .............................................................................. 3
C. Financing ...................................................................................... 3
D. Project Schedule ............................................................................. 4
CONCLUSION ...................................................................................... 4
APPENDIX A
APPENDIX B
Elk River City Council Meeting Minutes, July 15, 1996
Geotechnical Investigation Report
FEAS-230.335 i 230335m
I. INTRODUCTION
On August 5, 1996, the Elk River City Council adopted Resolution 96-59, authorizing
the preparation of a feasibility study to analyze the proposed reconstruction of Jarvis
Street and construction of 156th Avenue. The proposed reconstruction of Jarvis Street
was initiated by the submittal of the Rermer Addition plat for preliminary plat approval
on June 17, 1996. Preceding approval of the preliminary plat, it was noted by City
staff that Jarvis Street should be improved to accommodate anticipated increases in
traffic volumes due to the Renner Addition. City staff also proposed the improvement
of 156th Avenue from Jarvis Street to 156th Lane. At their July 15, 1996 meeting, the
Elk River City Council granted final approval for the Renner Addition plat with an
amendment "that the developer waive his fights to appeal paying 50 percem of the
assessment for the upgrade of Jarvis Street". 'A copy. of the meeting minutes is
included in Appendix A.
On July 17, 1996, Mr. Lee Fredrickson submitted a petition for the improvement of
156th Avenue from Jarvis Street to 156th Lane within the Ar-Mort Commemial Park.
Preliminary costs were prepared for the construction of 156th Avenue and presented to
Mr. Fredrickson in early 1997. After a lengthy review of the preliminary costs,
Mr. Fredrickson decided to withdraw his petition for the improvement of 156th Avenue
from Jarvis Street to 156th Lane.
This study will discuss the existing conditions and proposed reconstruction of Jarvis
Street. A cost estimate will be presented along with the discussion of financing
methods for the project. The project area is shown on Exhibit 1.
II. FEASIBILITY. COST-EFFECTIVENESS. AND NECESSITY
The improvements proposed within this study are necessary to accommodate the
anticipated increases in traffic volumes due to the recent development of the Renner
Addition and construction of Furniture and Things Mega Furniture Mart. If possible,
this project will be combined with other 1998 construction projects in an attempt to
create a larger project and ensure a competitive bidding process. Based on information
contained within this study, the proposed improvements are necessary, cost-effective,
and feasible from an engineering standpoint.
III. EXISTING CONDITIONS
Jarvis Street is presently a rural bituminous roadway 22 feet wide with no curb and
gutter or storm sewer. Furniture and Things Mega Furniture Mart is located along the
northwest side of Jarvis Street with a driveway accessing Jarvis Street and 156th
Avenue. Ditches along both sides of Jarvis Street direct runoff towards Trunk
Highway (TH) 10. Several large trees exist along the southeastern side of Jarvis Street
FEAS-230.335 1 230335m
that are to be preserved. A US West underground utility box and two telephone
manholes exist on the northwest side of Jarvis Street at TH 10. The appropriate utility
companies will be consulted to discuss potential conflicts and determine an appropriate
resolution.
The majority of the project area is zoned Il-Light Industrial, with a portion of the area
abutting TH 10 being zoned C3-Highway Commercial. The platted right-of-way is 66
feet wide. An additional 17 feet of right-of-way is present along the northwest side of
Jarvis Street for a distance of 500 feet from the TH 10 right-of-way. This additional
right-of-way was provided with the platting of the Renner Addition.
PROPOSED IMPROVEMENTS
A. Street Construction
The proposed street construction, shown on Exhibit 2, consists of the
reconstruction of Jarvis Street from TH 10 to 156th Avenue. Jarvis Street will
be reconstructed to a 44-foot wide street with barrier concrete curb and gutter.
A 44-foot wide street will provide a through/left turn lane and right turn lane at
TH 10. The proposed street section shown on Exhibit 3, consists of 9" of
aggregate base, Class 5, 2" of bituminous base course, and 1 iA" of bituminous
wear course. This is a 9-ton street section based on a soil factor of 75 and
traffic volumes projected 20 years. A geotechnical investigation has been
completed verifying these assumptions, and is included in Appendix B.
Proposed storm sewer, as shown on Exhibit 4, is to be constructed to provide
for the drainage of Jarvis Street. The proposed storm sewer improvements
consist of constructing an 18-inch RCP culvert at TH 10 with catch basins, and
the construction of 18-inch RCP storm sewer along Jarvis Street. As shown on
Exhibit 4, an inlet apron will be placed in the ditch at Furniture and Things to
provide an overflow for the Furniture and Things Mega Furniture Mart storm
sewer system.
Runoff that is collected in the TH 10 ditch will flow to a drainage swale at Lee
Fredrickson's Auto Sales that drains to a storm water pond on the north side of
the property. The existing ditch along TH 10 will require grading and
reshaping along with the replacement of driveway culverts to provide for
positive drainage.
FEAS-230.335 2 230335m
V. IMPLEMENTATION CONSIDERATIONS
A. Easements and Permits
The existing Jarvis Street fight-of-way is 66-feet wide. With an additional 17
feet of fight-of-way present on the northeast side of Jarvis Street for a distance
of 500 feet from the TH 10 right-of-way, no additional fight-of-way will be
required for the proposed work. Temporary construction and grading easements
will be required from adjacent property owners. These temporary easements
will be secured by a wavier of trespass at the time of construction. A Mn/DOT
permit will be required for the proposed grading work along TH 10.
The estimated construction costs and associated overhead costs have been
determined for the proposed reconstruction of Jarvis Street and storm drainage
improvements. In accordance with the City's Assessment Manual, the overhead
cost has been estimated at 28% of the total construction costs. This overhead
cost includes city administration, engineering, and fiscal and legal costs. The
estimated costs are shown in Table 1.
TABLE 1.
JARVIS STREET IMPROVEMENTS
ESTIMATED COSTS
1. Street Construction $76,000
2. Storm Sewer construction $30,000
Total Estimated Construction Cost $106,000
Overhead (28 %) $29,680
Total Estimated Project Cost $135,680
Co
Financine
It is proposed that the cost of the improvements be financed by assessments to
the benefiting properties adjacent to the project area. The Elk River City
Council proposed that 50% of the cost of improving Jarvis Street be assessed to
Lot 1, Rermer Addition owned by Hickman Land Investments, with the
remaining 50% of the cost being assessed to the benefiting property on the
opposite side of Jarvis Street. Mr. Jerold Eisenschenk owns the property on the
south side of Jarvis Street. It is currently used as a single family residence even
though it is zoned C3, Highway Commercial. Proposed financing is shown in
Table 2 and the properties are highlighted on Exhibit 4.
FEAS-230.335 3 230335m
TABLE 2.
JARVIS STREET IMPROVEMENTS
ESTIMATED COSTS
Proposed
Owner 50 % of Cost Assessment
1. Hickman Land Investments .50 $67,840
2. Eisenschink, Jerold L. & C. .50 67,840
Total Assessment $135,680
D. Project Schedule
The following project schedule for the Jarvis Street Improvements project is
based upon guidelines established in Minnesota State Statues, Chapter 429,
Local Improvements, Special Assessments. These dates may be revised as the
project develops.
Receive Feasibility Study and
Order Public Hearing,
January 26, 1998
Hold Public Hearing and
Order Plans and Specifications
March 2, 1998
Approve Plans and Specifications and
Authorize Advertisement for Bids
March 23, 1998
Receive Bids and Set Assessment Hearing
April 20, 1998
Hold Assessment Hearing and Award Contract
May 25, 1998
Begin Construction
June 1998
Complete Construction
August 1998
The proposed reconstruction of Jarvis Street will improve access to the Furniture and
Things Mega Furniture Mart from TH 10. The estimated cost of the project is
$135,680, with all costs being assessed to benefiting properties. Based on the
information gathered and the analysis presented, the proposed improvements are
feasible from and engineering standpoint.
FEAS-230.335 4 230335m
RROdEOT
0 2000
ER535-E2
LOCATION MAP
JARVIS STREET
Elk~ver
EXHIBIT
1
~%
ER335-E1
0 60
Howard R C,~ee~ Company
JARVIS STREET
PROPOSED STREET CONSTRUCTION
City o~.
~l~,~ver
EXHIBIT
2
t~ t ~ow
~ ' ~,A,C:~K_ .COAT .........
~ - 2 2540 TYPE 31B BITUMNOUS BASE COURSE
~ 9" CLASS 5 AGGREGATE BASE
TYPICAL STREET SECTION
JARVIS STREET
ER335-E1
JARVIS STREET of"~'~
TYPICAL STREET SECTIONS
Elk i ~l~ive r
EXHIBIT
3
LOT 1
0 150
PROPERTIES PROPOSED ,,~""
TO BE ASSESSED
::,JARVIS STREET
, ROPOSED STORM SEWER CONSTRUCTION
Po,,vard R. Cceen Company
APPENDIX A
Elk River City Council Meeting Minutes
July 15, 1996
FEAS-230.335
230335m
Elk River City Counm..leering Page 13
Juls' 15, 1996
Councilmember Dietz discussed the possibility of adequate screening for the two
homes not facing County Road 33.
After discussion regarding this issue it was the consensus of the Council that the
landscaping and screening issue would be decided by city staff.
7.14.
COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 96-50, A RESOLUTION
GRANTING FINAL PLAT APPROVAL FOR PHEASANT RUN, CASE NO. P 96-5.
COUNClLMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED
5-0.
Request for Final Plat Approval by John Weicht and Associates, Inc., Rennet
Addition, Public Hearina Case No. P 96-4
City Planner Steve Ach indicated that John Weicht and Associates is requesting
final plat approval to subdivide approximately 7 acres into one commercial lot
and one outlot. The plat is located at the northwest corner of Jarvis Street and
U.S. Highway 10. The Council discussed the issue of the driveway access off of
Jarvis directly into the customer parking lot. Councilmember Dietz indicated that
he would like to see something in the developers agreement that would allow the
city to close the access to the customer parking lot off of Jarvis when necessary.
John Weicht indicated that he concurred with this request.
The Council discussed the necessity of improving Jarvis Street. John Weicht
indicated that he would like to see Jarvis Street remain as it is until services along
that road necessitate the upgrading of the road. He commented that a furniture
store would not create the need for an upgrade in the road. Terry Maurer
indicated that Jarvis Street is a substandard street and does not feel it is
reasonable to construct the size of building being proposed on the street without
upgrading.
Councilmembers Dietz and Farber indicated that Jarvis Street should be
upgraded up to 156th Street.
The Council discussed the timing of upgrading Jarvis Street and who would be
responsible for the assessment. Councilmember Holmgren suggested that the
developer pay 50 percent for the upgrading of Jarvis and that the other 50
percent be borne by the other benefiting properties.
The Council discussed whether or not it would be appropriate to put together a
feasibility study for this road improvement.
COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 96-51, A
RESOLUTION GRANTING FINAL PLAT APPROVAL FOR RENNER ADDITION, CASE NO.
P 96-4, WITH THE FOLLOWING AMENDMENTS:
THAT THE DEVELOPER WAIVE HIS RIGHTS TO APPEAL PAYING 50 PERCENT
OF THE ASSESSMENT FOR THE UPGRADE OF JARVIS STREW.
THAT LANGUAGE BE INCLUDED IN THE DEVELOPERS AGREEMENT
ALLOWING THF CITY THE OPTION TO CLOSE JARVIS STRE~ WHEN
NECESSARY.
7.16.
7.17.
Elk River City Council Meeting
Jul)' 15, 1996 Page 14
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
7.15. Ci of Elk River Reauest for Ordinance Amendment to Establish New Use Entitled
"Animal Nutrition and A ricultural Research" Public Hearin Case No. GA 96-9
Cit of Elk River Re uest for Zone Chan e from R-la to I-1 Public Hearin Case
No. ZC 96-10
Ci of Ell< River Re uest for Ordinance Amendin Permitted nd Conditional Uses
in the I-1 and I-2 Districts and Definition for Liaht Heav Manufocturin Public
_H. earinq Case No. GA 96-~.
Planning Assistant Scott Harlicker indicated that the City of Elk River is requesting
to amend Section 900.08 and 900.12 of the City Code of Ordinances to include a
definition for Animal, Nutrition, and Agricultural Research and include it as an
conditional use in the Rl-a and A 1 zoning districts. Scott Harlicker indicated that
the Planning Commission recommended approval of the request.
Mayor Duitsman opened the public hearing.
City Attorney Dave 5ellergren noted that staff received an 11 page letter prior to
the Council meeting from law firm Dorsal Whitney regarding their position on the
issue. He further indicated that the Council has just been handed several
documents regarding the issue.
Greg Fontaine of Dorsal Whitney law firm spoke to the Council regarding Cargill's
opposition to Items 7.15, 7.16, and 7.17. Mr. Fontaine indicated his concern that
the proposed ordinance amendments would make Cargill a nonconforming use.
Mr. Fontaine further indicated that the documents that were submitted to the
Council be made part of the record.
7.18.
There being no further comments, Mayor Duitsman closed the public hearing.
COUNClLMEMBER HOLMGREN MOVED TO POSTPONE ITEMS 7.15, 7.16, AND 7.17.
TO THE NEXT COUNCIL MEETING ON JULY 22, 1996. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
..Consider Initiatinq Ordinance Amendment by Rueben Pensko
City Planner Steve Ach indicated that staff is looking for direction to initiate an
ordinance amendment that would allow used car sales in light industrial zoning
districts. He indicated that the request is in relation to Mr. Rueben Penske who
would like to locate his used car sale business at the northeast corner of Highway
10 and 165th Avenue.
COUNCILMEMBER HOLMGREN MOVED TO CONSIDER INITIATING AN ORDINANCE
AMENDMENT THAT WOULD ALLOW USED CAR SALES IN LIGHT INDUSTRIAL ZONING
DISTRICTS AND TO DIRECT STAFF TO SCHEDULE A PUBLIC HEARING AND PRESENT
THE ISSUE TO THE PLANNING COMMISSION AT ITS NEXT AVAILABLE MEETING.
COUNClLMEMBER FARBFR SECONDED THE MOTION. THE MOTION CARRIED 4-0-1
Mayor Duitsman abstained. '