8.4. SR 12-19-2011~]` REQUEST FOR ACTION
.~..
River -
TO ITEM NUMBER
Ma or and Ci Council 8.4
AGENDA SECTION MEETING DATE PREPARED BY
Administration December 19, 2011 Tim Simon, Finance Director
ITEM DESCRIPTION REVIEWED BY
Adopt 2012-2016 Capital Improvement Plan Cal Portner, Ci Administrator
REVIEWED BY
ACTION REQUESTED
Consider adoption of the 2012-2016 Capital Improvement Plan (CIP).
BACKGROUND/DISCUSSION
C-ver the past several months, staff and the Council have been reviewing the proposed 2012-2016 CIP
leading up to its adoption. During various work sessions, we reviewed the costs, funding sources, cash
flow analysis (5-year projections), and the general purpose of the projects. The CIP is a revolving
document that is re-evaluated on an annual basis; upon each annual update some projects will be deleted,
added, or even delayed, reflecting community needs and financial ability to fund the project. The CIP is a
long-term planning tool and all purchases will come back to Council for approval.
Two projects are not included in this CIP update; they are the Pinewood Clubhouse and the skate park at
Lion's Park. Both items are under review by the Park and Recreation Director and will be updated in
next year's review of the CIP with a recommendation on both.
FINANCIAL IMPACT
See various funding sources identified in the 2012-2016 CIP. The 2012 items will come back for Council
consideration during the next year.
ATTACHMENTS
2012-2016 Capital Improvement Plan
2012 equipment listing purchases (funded out of Equipment Replacement Fund)
Action Motion by Second by Vote
Follow Up
r®rEaEe sr
NAB
City of
E
CAPITAL IMPROVEMENT PLAN
2012 - 2016
City Of Elk River
CAPITAL IMPROVEMENT PLAN
2012 - 2016
Enclosed is the City of Elk River's Capital Improvement Plan (CIP) for the years 2012-
2016. The document has been prepared for the City Council and Community to
anticipate major expenditures in advance of the year they may become budget requests.
The CIP is a planning tool that forecasts the City's capital needs over afive-year period
based on the City's long-range plans, goals, and policies. City staff estimates the amount
of funding that is needed for projects to be completed in the next five years. Projects
listed in the first year are included in the budget and upon each annual update of the CIP
some projects will be deleted, added, or even delayed reflecting community needs and
financial ability to fund the project.
Approval of the CIP by Council. does not authorize spending or initiation of a given
project nor allocate funding for any of the projects; it simply states that the Council's
support and acknowledgement of the Capital Improvement Plan as a planning tool.
Capital improvements to streets, parks, buildings, equipment, software, and vehicles are
included in the CIP. This plan shows the estimated project costs and the anticipated
funding source. Specific information is shown on each project within this document.
The CIP does not put specific designation on the priority of the projects. This uniqueness
of the type of project generally is associated with a funding source. Cash flow estimates
are done frequently to review cash reserve levels associated with the project funds.
City of Elk River, Minnesota
Capital Improvement Plan
2012 thin 2016
PROJECTS BY FUNDING SOURCE
Source Project# Priority, 2012 2013 2014 2015 2016 Total
(,Capital Improvement Bonds ~
Public Works Complex ST-09 Na 7,250,000 7,250,000
Capital Improvement Bonds Total 7,250,000 7,250,000
,Capital Outlay Reserve ~
Annual Technology Upgrades TC-01 nla 57,500 170,000 152,000 52,000 431,500
Recreation Software Upgrade TC-02 nla 25,000 25,000
Timekeeping Software TG03 nla 75,000 75,000
Capital Outlay Reserve Total 157,500 170,000 152,000 52,000 531,500
City Development Fund ~
171stArea Improvements 11-27 nla 350,000 350,000
City Development Fund Total 350,000 350,000
;City Wide Trunk Utilities
Mining Study Plan-01 nla 50,000 50,000
City Wide Trunk Utilities Total 50,000 50,000
;Economic Development Authority
171st Area Improvements II-27 nla 700,000 700,000
Economic Development Authority Total 700,000 700,000
Emergency Management Fund
Outdoor blaming Sirens EP-Ol nla 69,000 16,000 16,000 16,000 117,000
Emergency Management Fund Total 69,000 16,000 16,000 16,000 117,000
Equipment Certificates ~
Fire Truck Replacement -Other FD-05 nla 950,000 950,000
Equipment Certificates Total 950,000 950,000
Equipment Replacement Fund
Vehicle Replacement BZ-Ol Na 26,000 26,000 26,000 78,000
Vehicle replacement CH-04 Na 60,000 60,000
Vehicle Replacement FD-01 n/a 40,000 25,000 45,000 110,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 1
Source Project# Priority 2012 2013 2014 2015 2016 Total
Fire Truck Replacement- Grass Rigs FD-02 nla 75,000 75,000
Marked Squad Replacement & Additions PD-01 nla 66,000 132,000 99,000 132,000 132,000 561,000
Unmarked Squad Replacement & Additions PD-02 nla 50,000 50,000 25,000 50,000 25,000 200,000
CSO Vehicle Replacement & Additions PD-03 Na 33,000 33,000 33,000 99,000
Police Department -Other Equipment PD-04 Na 9,000 38,000 6,000 18,000 71,000
Special Operation Truck PD-07 nla 100,000 100,000
2012 Park Maintenance Equipment PK-12 nla 160,650 160,650
2013 Park Maintenance Equipment PK-13 nla 168,000 168,000
2014 Park Maintenance Equipment PK-14 Na 155,500 155,500
2015 Park Maintenance Equipment PK-15 nla 148,950 148,950
2016 Park Maintenance Equipment PK-16 nla 215,950 215,950
Vehicle Replacement- pickup trucks ST-Ol nla 101,000 28,000 73,000 202,000
Dump Truck Replacement ST-02 nla 205,000 205,000 410,000
Heavy Equipment Replacement ST-03 Na 298,000 298,000
Other Equipment Replacement ST-04 nla 11,550 137,750 88,050 117,200 104,800 459,350
Equipment Replacement Fund Total 803,200 685,750 665,550 590,150 827,750 3,572,400
jFederal Grants ~
Eastern Area Trail & Mobility Imp. II-32 nla 320,000 320,000
Federal Grants Total 320,000 320,000
General Fund Operating
Annual City Streets Sealcoat Program SC-02 nla 2,550 50,000 50,000 50,000 50,000 202,550
GPS salt controllers ST-16 nla 20,000 20,000
Annual Technology Upgrades TC-Ol Na 10,900 30,900 10,900 70,000 122,700
General Fund Operating Total 33,450 80,900 60,900 120,000 50,000 345,250
Government Buildings Reserve
Activity Center BL-07 nla 15,000 27,040 119,040 11,040 172,120
Fire Station #1 projects BL-11 Na 109,250 31,836 141,086
Re-commissioning City Hall building BL-12 Na 15,000 15,000
Floor repairlreplacement projects PS-03 nla 30,000 54,120 33,122 117,242
Annual Public Facility Sealcoat Program SC-03 nla 10,000 10,000 10,000 10,000 40,000
Government Buildings Reserve Total 70,000 146,290 41,836 183,160 44,162 485,448
GRE reserve
Land Acquisition (previous commitments) PF-90 nla 42,300 747,300 789,600
Bailey Point Acquisition PR-70 nla 60,150 60,150
GRE reserve Total 102,450 747,300 849,750
Ice Arena
Ice Arena Equipment IA-Ol nla 120,000 120,000
Ice Arena Non-Major Building Repair & Maintenance 1A-03 Na 20,500 20,500
Ice Arena Total 20,500 120,000 140,500
Liquor Fund
2012-2016 CAPITAL IMPROVEMENT PLAN Page 2
Source Project# Priority 2012 2013 2014 2015 2016 Total
Northbound Building Maintenance LS-01 nla 55,000 55,000
Liquor Fund Total 55,000 55,000
,Municipal State Aid ~
193rd Avenue Extension to CR13 11-18 Na 504,992 505,542 1,010,534
Pavement Management Program PM-01 Na 500,000 1,500,000 2,000,000
Annual City Streets Sealcoat Program SC-02 Na 275,450 277,102 282,644 288,297 .294,063 1,417,556
Signalization of 193rd Avenue & Evans Street ST-12 n/a 250,000 250,000
Municipal State Aid Total 780,442 1,282,644 282,644 1,788,297 544,063 4,678,090
!Park Dedication ~
Land Acquisition (previous commitments) PF-90 nla 42,300 747,300 789,600
Park Dedication Total 42,300 747,300 789,600
Park Improvement Fund ~
2012 park improvement projects PIF-12 nla 121,900 121,900
2013 park improvement projects PIF-13 nla 177,500 177,500
2014 park improvement projects PIF-14 nla 77,000 77,000
2015 park improvement projects PIF-15 n/a 130,000 130,000
2016 park improvement projects PIF-16 nla 80,000 80,000
Park Improvement Fund Total 121,900 177,500 77,000 130,000 80,000 586,400
Sealcoat Reserves ~
Annual City Streets Sealcoat Program SC-02 Na 52,000 52,000
Sealcoat Reserves Total 52,000 52,000
Sewer Fund ~
Lift Station Rehabilitation WW-02 nla 60,000 60,000 120,000
JetNacuum truck lNW-03 nla 400,000 400,000
Buildings WW-05 nla 500,000 500,000
Vehicle Replacement WW-06 nla 30,000 70,000 100,000
Upgrade TF, Controls & Pumps lNW-19 nla 150,000 150,000
Sewer Lining lNW-20 Na 70,000 70,000
RiverLine abandonment implementation WW-22 nla 200,000 200,000
Bio solids disposal study WW-23 nla 50,000 50,000
Bio solids disposal handling WW-24 nla 2,000,000 2,000,000
SCADA System WW-25 Na 450,000 450,000
EfOuent Reuse Project WW-26 Na 285,730 285, 730
Camera System WW-27 Na 120,000 120,000
Phosphorus Monitoring System WW-28 Na 55,000 55,000
Miscellaneous Sewer items tNW-29 Na 25,000 25,000
Sewer Fund Total 805,730 530,000 580,000 2,550,000 60,000 4,525,730
Special Assessments
Assessable Street Overlay Projects OV-03 nla 600,000 650,000 1,250,000
Pavement Management Program PM-01 nla 500,000 500,000 1,000,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 3
Source Project# Priority 2012 2013 2014 2015 2016 Total
Special Assessments Total 1,100,000 1,150,000 2,250,000
~IState grants ~
Bailey Point Acquisition PR-70 nla 39,000 39,000
Effluent Reuse Project WW-26 Na 285,750 285, 750
State grants Total 324,750 324,750
iStreet Improvement Reserve ~
Intersection Enhancements II-00 nla 100,000 150,000 150,000 400,000
Trail along Business Center Drive II-31 nla 100,000 100,000
Eastern Area Trail & Mobility Imp. II-32 nla 80,000 80,000
Signal Light Painting SL-09 nla 35,000 35,000 70,000
Transportation Plan Update ST-14 n/a 50,000 50,000
Street Improvement Reserve Total 235,000 35,000 280,000 150,000 700,000
jTax Supported Bond Issue ~
Pavement Management Program PM-01 Na 1,000,000 1,000,000 2,000,000
Tax Supported Bond Issue Total 1,000,000 1,000,000 2,000,000
~To Be Determined ~
Ice Arena Remodel/Expansion IA-04 nla 8,100,000 8,100,000
To Be Determined Total 8,100,000 8,100,000
Trunk Utility Fund ~
171st Area Improvements 11-27 nla 263,000 263,000
Trunk Utility Fund Total 263,000 263,000
GRAND TOTAL 12,288,222 14,802,684 3,425,930 7,527,607 1,943,975 39,986,418
2012-2016 CAPITAL IMPROVEMENT PLAN Page 4
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # B7r01
Project Name Vehicle Replacement
Type Vehicle Department Building & Environmental
Useful Life 10 years Contact Building & Env. Admin.
Category Vehicles Priority n/a
Replacement vehicles for building inspectors/code enforcement/environmental division based on 10 year useful life,
mileage and general condition.
2013 - 2001 Chevy pickup
2014 - 2003 Chevy tahoe (Transferred in 2012 from the Fire Department)
2015 - 2003 Dodge ram pickup (code enforcement)
Justification
The building safety department is looking at replacing the vehicle with ahybrid/smaller SUV type replacement. The
2014 vehicle replacement is the 2003 Chevy tahoe which will be transferred from Fire in 2012.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 26,000 26,000 26,000 78,000
Total
Funding Sources 2012 26,000
2013 2s,ooo
2014 2s,ooo
2015 2016 7s,ooo
Total
Equipment Replacement Fund 26,000 26,000 26,000 78,000
Total 26,000 26,000 26,000 78,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 5
Capital Improvement Plan
City of Elk River, Minnesota
Department City Hall Maintenance
Contact Building Maintenance Supv.
Priority n/a
Project # CH-04
Project Name Vehicle replacement
Type Vehicle
Useful Life 15 years
Category Velicles
1991 Chevy Silverado utility truck
r }
~~ j~.
'''.~
C!. ~» LLL 1 ~~-
Justification ~
Che 1991 Chevy utility truck that we purchased from federal surplus. The utility box leaks so our tools and supplies get
zesty or ruined since we have to park it outside year round. 4x4 does not work.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 60,000 60,000
Total 60,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 60,000 60,000
Total 60,000 60,000
2012 thru 2016
60,000
2012-2016 CAPITAL IMPROVEMEIVI'PLAN Page 6
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # EP-Ol
Project Name Outdoor Warning Sirens
Type Equipment Department Emergency Management
Useful Life 15 years Contact Fire. Chief
Category Equipment Priority n/a
mual Siren Replacement -Old Thunderbeam Sirens
14-2016 -Location to be determined - if necessary
12 -Outdoor Warning Siren Radio Board Upgrade
G
i
~.
Justification ~
the old Thunderbeam sirens are now becoming a maintenance problem. They are planned to be replaced one per year
zntil they are all replaced.
The Federal Communications Commission is requiring all radio systems to migrate to narrowband 12.5 kHz channels
by January 1, 2013. The City of Elk River's outdoor warning sirens are activated via a radio frequency on the old
spectrum. In order to be compliant and ensure uninterrupted operation of the sirens, the radio board must be updated in
all of the nineteen sirens. The new radio controller will also provide two-way communication for real-time system
monitoring and maintenance. This uperade will be phased over two-years.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 69,000 16,000 16,000 16,000 117,000
Total 69,000 16,000 16,000 16,000 117,000
Funding Sources 2012 2013 2014 2015 2016 Total
Emergency Management Fund 69,000 16,000 16,000 16,000 117,000
Total 69,000 16,000 16,000 16,000 117,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 7
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # FD-Ol
Project Name Vehicle Replacement
Type Vehicle
Useful Life 9 years
Category Vehicles
Department Fire
Contact Fire Chief
Priority n/a
Replace inspector vehicles as follows:
2012 - SLTV -Inspector 1 (2003 Chevy Tahoe)
2015 -Fire prevention pickup (2001 F350)
2016 -Duty Officer/command vehicle (2005 Ford Expedition)
Justification ~
the fire inspector's vehicles are used for everyday general use along with response to emergency incidents. After a
period of 7-9 years, safety for emergency response becomes an issue with the vehicles. This vehicle will be transferred
o the Building Safety department.
e Prevention Truck originally received on a FEMA grant to be used with the FEMA trailer. Replacement truck will
more of amulti-purpose vehicle.
Duty Officer vehicle is the primary response vehicle and first on the scene to assess the additional vehicles to follow.
This vehicle will be 11 vears old in 2016.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 40,000 25,000 45,000 110,000
Z'p~ 40,000 25,000 45,000 110,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 40,000 25,000 45,000 110,000
Total 40,000 25,000 45,000 110,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 8
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # FD-02
Project Name Fire Truck Replacement -Grass Rigs
Type Equipment
Useful Life 15 years
Category Vehicles
Grass Rig replacements as follows:
2012 -Grass Rig 3 (1988 Ford F350)
Department Fire
Contact Fire Chief
Priority n/a
~..r.
~~ r~* - ~ • z Lis
-~~~
Justification ~
The grass rigs are 4X4 1-ton vehicles that are used during emergency response for various responses besides grass
fires. The emergency response and safety become a factor during the expected life of the vehicles.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 75,000 75,000
Total
Funding Sources 75,000
2012 2013 75,000
2014 2015 2016 Total
Equipment Replacement Fund 75,000 75,000
Total 75,000 75,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 9
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # FD-OS
Project Name Fire Truck Replacement -Other
Type Vehicle Department Fire
Useful Life 25 years Contact Fire Chief
Category Vehicles Priority n/a
Other Fire Truck replacement as follows:
2014 - 1990 Aerial Ladder
Justification
As the only aerial ladder in the fire department's fleet, it is an essential resource utilized at commercial and large
residential fires in addition to technical rescue incidents. The established replacement cycle of 25 years takes into
consideration the vehicles typical usage and age, which after 25 years is requiring more regular and costly service.
Advancements in aerial technology have also made newer model vehicles safer and more versatile to better meet the
needs of today's fire service.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 950,000 950,000
Total
Funding Sources 2012 950,000
2013 2014 2015 950,000
2016 Total
Equipment Certificates 950,000 950,000
Total 950,000 950,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 10
Capital Improvement Plan
City of Elk River, Minnesota
2012 chru 2016
Project # ~_O1
Project Name Ice Arena Equipment
Type Equipment
Useful Life 10 years
Category Equipment
ascription ~
16 - 1999 Electric Ice Resurfaces
Department Ice Arena
Contact Park & Rec. Director
Priority n/a
Justification
the existing Electric machine was purchased in 1999 and will have over 5,000 hours of use on it. By establishing an
:ce Resurfacing purchasing plan the Arena will operate smoothly without unexpected problems arising.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 120,000 120,000
Total 120,000 120,000
Funding Sources
2012 2013 2014 2015 2016 Total
Ice Arena 120,000 120,000
Total 120,000 120,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 11
Capital Improvement Plan
City of Elk River, Minnesota
Department Ice Arena
Contact Park & Rec. Director
Priority n/a
Project # x_03
Project Name Ice Arena Non-Major Building Repair & Maintenance
Type Improvement
Useful Life S years
Category Building Maintenance
12 -Replace Zamboni Battery, and a Floor Scrubber
Justification ~
Che existing floor scrubber is over ten years old and has had many of its parts replaced several times. The scrubber is
o the point where it is not cleaning as well as it used to and it seems to break on a weekly basis.
~amboni battery replacement is routine every 5 years. We are only getting about a charge for about two ice cleanings
Before having to recharge the battery. The battery will be at the end of its life cycle.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 20,500 20,500
Total zo,50o
Funding Sources 2012 2013 2014 2015 2016 Total
Ice Arena 20,500 20,500
Total 20,500 20,500
2012 thru 2016
20,500
2012-2016 CAPITAL IMPROVEMENT PLAN Page 12
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # )x_04
Project Name Ice Arena RemodeUExpansion
Type Building Department Ice Arena
Useful Life 25 years Contact Ice Arena Manager
Category Buildings Priority n/a
'jption ~
vation of Ice Arena which includes reconstruction of the barn and front lobby/zamboni room and a centralized ice
with two new concrete ice sheets.
Justification I
The barn was built in 1972 and the facility and ice making equipment is close to its life expectancy. Facility usage has
outgrown the existing lobby. In addition, the refrigerant currently used in the existing refrigeration systems is R-22, a
CFC (Chlorofluorocarbon) refrigerant. The mandate of the Montreal Protocol phases out the manufacture of CFCs,
which will eventually make R-22 refrigerant obsolete.
Expenditures 2012 2013 2014 2015 2016 Total
Planning/Design 300,000 300,000
Buildings 7,800,000 7,800,000
Total 8,100,000 8,100,000
Funding Sources 2012 2013 2014 2015 2016 Total
To Be Detennined 8,100,000 8,100,000
Total 8,100,000 8,100,000
2012-2016 CAPITAL IMPROVEMENTPLAN
Page 13
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # II_~~
Project Name I1ltersection Enhancements
Type Infrastructure Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
Category Street Construction Priority n/a
Complete enhancements of underperforming intersections within the City of Elk River. Improvements will be
considered on a yearly basis and may include costs for right-of--way acquisition and construction of intersection
enhancements. Such enhancements may include the extension or addition of turn lanes, restriping, modifications of
medians, or drainage.
Justification
These proposed enhancements projects are relatively small in size and cost for the benefit they will provide to the
overall transportation system.
Expenditures 2012. 2013 2014 2015 2016 Total
Construction/Maintenance 100,000 150,000 150,000 400,000
Total
Funding Sources 100,000
2012 2013 150,000
2014 2015 150,000
2016 400,000
Total
Street Improvement Reserve 100,000 150,000 150,000 400,000
Total 100,000 150,000 150,000 400,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 14
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # II_18
Project Name 193rd Avenue Extension to CR13
Type Infrastructure Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
Category Street Construction Priority n/a
Extend 193rd Avenue to connect to CSAH 13 to create East/West corridor including land acquisition. Future MSA
will be used to repay the transportation revolving loan over the next couple of years.
Justification ~
Veeded connection according to Transportation Plan Aug 2004
Funding Sources 2012 2013 2014 2015 2016 Total
Municipal State Aid 504,992 505,542 1,010,534
Total 504,992 505,542 1,010,534
2012-2016 CAPITAL IMPROVEMENT PLAN Page I S
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # II_27
Project Name 171st Area Improvements
Type Infrastructure Department Infrastructure Improvements
Useful Life 20 years Contact Engineer
Category Street Construction Priority n/a
Description ~
Collector roadway and trunk utility construction for improvements to the south line of Phase I of the development
according to the Focused Area Study (FAST).
Justification ~
In order to start to implement the development of the 171st Ave area; new public street and utilities are needed.
Expenditures .2012 2013 2014 2015 2016 Total
Construction/Maintenance 1,050,000 1,050,000
Utilities 263,000 263,000
Total 1,313,000 1,313,000
Funding Sources 2012 2013 2014 2015 2016 Total
City Development Fund 350,000 350,000
Economic Development Author 700,000 700,000
Trunk Utility Fund 263,000 263,000
Total 1,313,000 1,313,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 16
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # II-31
Project Name Trail along Business Center Drive
Type Unassigned Department Infrastructure Improvements
Useful Life 15 years Contact Engineer
Category Traillmprovements Priority n/a
Construct the missing pieces of traiUsidewalk along Business Center Drive between Joplin Street and Orono Park.
When the YMCA was built a sidewalk was constructed along the north side of Business Center Drive along the YMCA
parking lot. This project will connect the newly installed piece of walk with the existing trail and sidewalk network at
Joplin Street on the west and Orono Park on the east.
Justification
This traiUsidewalk connection will provide safe connectivity of our existing off street trail system in the area.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 100,000 100,000
Total
Funding Sources 100,000
2012 2013 100,000
2014 2015 2016 Total
Street Improvement Reserve 100,000 100,000
Total 700,000 100,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 17
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
jest # II-32
jest Name Eastern Area Trail & Mobility Imp.
Type Unassigned Department Infrastructure Improvements
Useful Life 15 years Contact Engineer
Category TrailImprovements Priority n/a
Construct the missing pieces of trail along the east side of Twin Lakes Road from the Northstar commuter rail station to
Trott Brook Parkway. Also provide ADA compliant sidewalks and pedestrian ramps along Line Avenue from Main
Street to 3rd Street.
Justification ~
Phis traiUsidewalk prof ect will provide safe connectivity of our existing off street trail and sidewalk systems in the
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 400,000 400,000
Total
Funding Sources 2012 400,000
2013 2014 2015 400,000
2016 Total
Federal Grants
Street Improvement Reserve 320,000
80,000 320,000
80,000
Total 400,000 400,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 18
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # OV-03
Project Name Assessable Street Overlay Projects
Type Improvement Department Infrastructure Improvements
Useful Life 15 years Contact Engineer
Category Street Maintenance Priority n/a
Street overlay projects or other street rehabilitation procedures that are assessable to benefitting properties. The 2013
project will be determined once the pavement management plan is completed, which is expected in March 2012.
Justification ~
An overlay of streets starting to show surface wear will extend their useful life and postpone the need for a much more
expensive reconstruction project.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 600,000 650,000 1,250,000
Total 600,000 650,000 1,250,000
Funding Sources 2012 2013 2014 2015 2016 Total
Special Assessments 600,000 650,000 1,250,000
Total 600,000 650,000 1,250,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 19
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pM-O1
Project Name pavement Management Program
Type Improvement Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
Category Street & Utility Construction Priority n/a
~ r~ ~}
F T
\ ~ f ~
C3 _
..
~..°;
lace aged and deteriorated streets, water mains, sewer mains, storm drainage, and pedestrian pathways. 2013
ect will be determined once the pavement management plan is completed, which is expected in March 2012.
Justification ~
vlethod of improvement for aging infrastructure that cannot be rehabilitated by other methods.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 2,000,000 3,000,000 5,000,000
Total 2,000,000 3,000,000 5,000,000
Funding Sources 2012 2013 2014 2015 2016 Total
Municipal State Aid 500,000 1,500,000 2,000,000
Special Assessments 500,000 500,000 1,000,000
Tax Supported Bond Issue 1,000,000 1,000,000 2,000,000
Total 2,000,000 3,000,000 5,000,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 20
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # SC-02
Project Name A11nua1 City Streets Sealcoat Program
Type Improvement Department Infrastructure Improvements
Useful Life 10 years Contact Street Supt.
Category Street Maintenance Priority n/a
Sealcoat streets as identified by Street Superintendent and City Engineer.
Justification ~
vlethod of maintaining the surface condition of the City street infrastructure.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 330,000 327,102 332,644 338,297 344,063 1,672,106
Total
Funding Sources 330,000
2012 327,102
2013 332,644
2014 338,297
2015 344,063
2016 1,672,106
Total
General Fund Operating
Municipal State Aid
Sealcoat Reserves 2,550
275,450
52,000 50,000
277,102 50,000
282,644 50,000
288,297 50,000
294,063 202,550
1,417,556
52,000
Total 330,000 327,102 332,644 338,297 344,063 1,672,106
2012-2016 CAPITAL IMPROVEMENT PLAN Page 21
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # $C-03
Project Name Annual Public Facility Sealcoat Program
Type Improvement Department Infrastructure Improvements
Useful Life 7 years Contact Street Supt.
Category Street Maintenance Priority n/a
Sealcoat City facilities/parking lots as identified by Street Superintendent.
1)Downtown parking lot -King avenue
2)Library parking lot
3)Railroad drive parking lot
Justification
Method of maintaining the surface condition of the City public facilities
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 10,000 10,000 10,000 10,000 40,000
Total
Funding Sources 10,000
2012 10,000
2013 10,000
2014 10,000
2015 2016 40,000
Total
Government Buildings Reserve 10,000 10,000 10,000 10,000 40,000
Total 10,000 10,000 10,000 10,000 40,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 22
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # SL-09
Project Name Signal Light Painting
Type Improvement
Useful Life 20 years
Category Street Maintenance
signal systems
Department Infrastructure Improvements
Contact Engineer
Priority n/a
Justification ~
according to MNDOT/City signal agreements it is the responsibility of the City to repaint signal systems as needed.
i~Vith the age of the signal systems repainting will be required in the coming two years.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 35,000 35,000 70,000
Total
Funding Sources 35,000
2012 35,000
2013 2014 70,000
2015 2016 Total
Street Improvement Reserve 35,000 35,000 70,000
Total 35,000 35,000 70,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 23
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # ST-12
Project Name Signalization of 193rd Avenue & Evans Street
Type Infrastructure Department Infrastructure Improvements
Useful Life 20 years Contact Engineer
Category Street Constmction Priority n/a
~ ~~,
~'~ ._~~
_,~ ~~~~:
4
,; ~ ~r; ~, t "If,
:all a signal system including EVP at the intersection of 193rd Avenue and Evans Street. Because of the proximity to
169, the signal system must be interconnected with the existing highway signal system.
Justification ~
The construction of 193rd Avenue (2009) street improvement opens 193rd to CSAH 13 allowing another route to and
from TH169. In anticipation of the increased traffic flow the intersection of 193rd Avenue and Evans Street was
constructed to accept a signal system.
Expenditures 2012 2013 2014 2015 2016 Total
Planning/Design 250,000 250,000
Total
250,000 250,000
Funding Sources 2012 2013 2014 2015 2016 Total
Municipal State Aid 250,000 _ 250,000
Total 250,000 250,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 24
Capital Improvement Plan
City of Elk River, Minnesota
2012 chru 2016
Project # l_,S-O1
Project Name Northbound Building Maintenance
Type Maintenance
Useful Life 15 years
Category Building Maintenance
escription ~
~oftop HVAC - 2012
~frigeration - 2012
alkin Cooler display doors - 2012
Department LiquorFund
Contact Liquor Store Manager
Priority n/a
Justification ~
Che repairs/replacements are the original items from when the store opened in 1997. Due to normal course of use and
ife of the equipment it is critical to replace and remodel in a timely manner.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 55,000 55,000
Total 55,000 55,000
Funding Sources 2012 2013 2014 2015 2016 Total
Liquor Fund 55,000 55,000
Total 55,000 55,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 25
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pF-90
Project Name Land Acquisition (previous commitments)
Type Land Department Park Development & Improve
Useful Life Unlimited Contact Park & Rec. Director
Category Land Priority n/a
-Pinewood Golf Course -Contract for Deed
Justification
Expenditures 2012 2013 2014 2015 2016 Total
Pinewood Property 84,600 1,494,600 1,579,200
Funding Sources Total 84,600
2012 1,494,600
2013 2014 1,579,200
2015 2016 Total
GRE reserve
Park Dedication 42,300
42,300 747,300
747,300 789,600
789,600
Total 84,600 1,494,600 1,579,200
2012-2016 CAPITAL IMPROVEMENT PLAN Page 26
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pR-70
Project Name Bailey Point Acquisition
Type Land Department Park Development & Improve
Useful Life Unassigned Contact Park & Rec. Director
Category Land Priority n/a
a 22.58 acre parcel at the confluence of the Mississippi and Elk Rivers.
Justification ~
3istoric and scenic property with over 3,300 feet of natural, largely untouched shoreline.
Expenditures 2012 2013 2014 2015 2016 Total
Land Acquisition 99,150 99,150
Total 99,150
Funding Sources 2012 2013 2014 2015 2016 Total
GRE reserve 60,150 60,150
State grants 39,000 39,000
Total 99,150 99,150
99,150
2012-2016 CAPITAL IMPROVEMENT PLAN Page 27
Capital Improvement Plan
City of Elk River, Minnesota
2012 th,-t~ 2016
Project # pIF_12
Project Name 2012 park improvement projects
Type Improvement
Useful Life Unassigned
Category Park Improvements
Department Park Improvement Fund
Contact Park & Rec. Director
Priority n/a
{i
x r ~~
::, ,."
,~.
~~.- ~
~~. R .
_~
f:
~ ~, vnA:
4 £
'~c
x .~~.. ...
12 projects include playground saferty, trail repairs & connections, Ridgewood East Playground; court resurfacing,
ono Boat Landing, and Hydrant Hookups
Justification ~
Zepairs to trails at end of useful life and other regular maintenance repairs/replacements.
Expenditures 2012 2013 2014 2015 2016 Total
Park Improvements 121,900 121,900
Total
Funding Sources 121,900
2012 2013 121,900
2014 2015 2016 Total
Park Improvement Fund 121,900 121,900
Total 121,900 121,900
2012-2016 CAPITAL IMPROVEMENTPLAN Page 28
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # PIF-13
Project Name 2013 park improvement projects
Type Improvement
Useful Life Unassigned
Category Park Improvements
Department Park Improvement Fund
Contact Park & Rec. Director
Priority n/a
w H ~:5
13 projects include trail repairs & connections, Orono Playground, and general playground safety.
Justification ~
Zenairs to trails that are at end of useful life.
Expenditures 2012 2013 2014 2015 2016 Total
Park Improvements 177,500 177,500
Total 177,500 177,500
Funding Sources 2012 2013 2014 2015 2016 Total
Park Improvement Fund 177,500 177,500
Total 177,500 177,500
2012-2016 CAPITAL IMPROVEMENT PLAN Page 29
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pIF'_14
Project Name 2014 park improvement projects
Type Improvement Department Park Improvement Fund
Useful Life Unassigned Contact Park & Rec. Director
Category Park Improvements Priority n/a
>..
:M,
14 projects include trail repairs & connections, and well replacement for YAC
Justification ~
Zenairs to trails that are at end of useful life.
Expenditures 2012 2013 2014 2015 2016 Total
Park Improvements 77,000 77,000
Total
Funding Sources 2012 77,000
2013 2014 2015 77,000
2016 Total
Park Improvement Fund 77,000 77,000
Total 77,000 77,000
2012-2016 CAPITAL IMPRQVEMENT PLAN Page 30
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project Name 2015 park improvement projects
Type Improvement
Useful Life Unassigned
Category Park Improvements
Department Park Improvement Fund
Contact Park & Rec. Director
Priority n/a
15 prof ects include trail repairs and connections and further build out of the Hillside amenities.
Justification ~
Regional attraction, lacks water, electricity, restrooms. Repairs to trails that are at end of useful life.
Expenditures 2012 2013 2014 2015 2016 Total
Park Improvements 130,000 130,000
Total 130,000 130,000
Funding Sources 2012 2013 2014 2015 2016 Total
Park Improvement Fund 130,000 130,000
Total 130,000 130,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 31
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pIF_16
Project Name 2016 park improvement projects
Type Unassigned
Useful Life Unassigned
Category Park Improvements
Department Park Improvement Fund
Contact Park & Rec. Director
Priority n/a
2016 projects include playground safety and repairs to trails.
Justification ~
2epairs to trails that are at end of useful life.
Expenditures 2012 2013 2014 2015 2016 Total
Park Improvements 80,000 80,000
Total
Funding Sources 2012 80,000
2013 2014 2015 2016 80,000
Total
Park Improvement Fund 80,000 80,000
Total 80,000 80,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 32
Capital Improvement Plan
City of Elk River, Minnesota
2012 rho 2016
Project # pK-12
Project Name 2012 Park Maintenance Equipment
Type Equipment
Useful Life Unassigned
Category Equipment
Department Park Maintenance
Contact Park & Rec. Director
Priority n/a
Replace 1995 F150, 1998 Chevy 1500, $62,000
Over seeder, Rokon, Mini Skid Steer, and Sod cutter $46,150
Replace 2000 Kabota tractor w/plow $52,500
Justification ~
annual replacement of parks equipment based on usage, age, and reliability.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 160,650 160,650
Total 160,650 160,650
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 160,650 160,650
Total 160,650 160,650
2012-2016 CAPITAL IMPROVEMENT PLAN Page 33
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pK-13
Project Name 2013 Park Maintenance Equipment
Type Equipment
Useful Life Unassigned
Category Equipment
2004 Holder sidewalk machine $168,000
Department Park Maintenance
Contact Park & Rec. Director
Priority n/a
Justification ~
~tuiual replacement of parks equipment based on usage, age, and reliability.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 168,000 168,000
Total
168,000
168,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 168,000 168,000
Total ~s8,ooo 7s8,ooo
2012-2016 CAPITAL IMPROVEMENTPLAN Page 34
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pK-14
Project Name 2014 Park Maintenance Equipment
Type Equipment Department Park Maintenance
Useful Life Unassigned Contact Park & Rec. Director
Category, Equipment Priority n/a
Description
Replace 2005 Chevy HD $31,000
Replace 2006 Toro 328 Grounds master $34,500
New tanker/trash truck $75,000
Skid steer attachments $15,000
Justification
Annual replacement of parks equipment based on usage, age, and reliability.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment ~ 155,500 155,500
Total 155,500 155,500
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 155,500 155,500
Total 155,500 155,500
2012-2016 CAPITAL IMPROVEMENTPLAN Page 35
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pK-15
Project Name 2015 Park Maintenance Equipment
Type Equipment Department Park Maintenance
Useful Life Unassigned Contact Park & Rec. Director
Category Equipment Priority n/a
.T ~ .a
~-- T ~~
;. a ~
~;
Descri tion
2007 Toro zero turn mower $34,500
2007 GMC one-ton w/plow and liftgate $58,000
2009 Ski-doo skandic $9,950
2009 Kromer ballfield maintenance machine $26,000
Tractor attachments $20,500
Justification
Annual replacement of parks equipment based on usage, age, and reliability.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 148,950 148,950
Total 148,950 148,950
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 148,950 148,950
Total 148,950 148,950
2012-2016 CAPITAL IMPROVEMENT PLAN Page 36
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pK-16
Project Name 2016 Park Maintenance Equipment
Type Unassigned Department Park Maintenance
Useful Life Unassigned Contact Park & Rec. Director
Category Equipment Priority n/a
2007 1-ton with plow $56,000; 2008 F250 with plow $35,000
2010 Ski-doo scandic $9,950
2008 Kabota utility vehicle with drag $28,000
2011- Toro grounds master 16ft mower $87,000
Justification ~
Annual replacement of parks equipment based on usage, age, and reliability.
Expenditures
2012 2013 2014 2015
2016
Total
Vehicles 215,950 215,950
Total 215,950 215,950
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 215,950 215,950
Total 275,950 215,950
2012-2016 CAPITAL IMPROVEMENT PLAN Page 37
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # Plan-O1
Project Name Mining Study
Type Study Department Planning
Useful Life Unassigned Contact Planning Manager
Category Street & Utility Construction Priority n/a
JuStlflCatlOn ~
the mining study will include the beginning phases of land use and general infrastructure planning for either the
Wining area (area generally described as west of 169 and north of woodland trails park), or the Commercial Reserve
Transition area (area east of 169 and north of County road 33). This plan would begin the process of outlined the
vision for the eventual development of the area, and include transportation and utility, land use and phasing plans.
Expenditures 2012 2013 2014 2015 2016 Total
Engineering 50,000 50,000
Total
Funding Sources 50,000
2012 2013 50,000
2014 2015 2016 Total
City Wide Trunk Utilities 50,000 50,000
Total 50,000 50,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 38
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pD-Ol
Project Name Marked Squad Replacement & Additions
Type Vehicle
Useful Life 3 years
Category Vehicles
Department Police
Contact Police Chief
Priority n/a
I_ ~_
Routine replacement of vehicles at or near 100,000 miles. Includes all equipment and setup.
2012 - 2 replacement; one crown Victoria will be extended a fourth year.
2013 - 4 replacement
2014 - 3 replacement
2015 - 4 replacement
2016 - 3 replacement; 1 new
Justification ~
annual replacement of vehicles with over 100,000 miles or high miles and excessive maint. cost. The 2012 Crown
Victoria patrol cars will be replaced with the 2010 unmarked Crown Victoria cars. The 2010 unmarked Crown
Victoria cars (sergeants vehicles) will be replaced with Chevy Tahoe's 2wd to provide more room for the sergeants
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 66,000 132,000 99,000 132,000 132,000 561,000
Total 66,000 132,000 99,000 132,000 132,000 561,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 66,000 132,000 99,000 132,000 132,000 561,000
Total 66,000 132,000 99,000 132,000 132,000 561,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 39
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # pD-02
Project Name Unmarked Squad Replacement & Additions
Type Vehicle Department Police
Useful Life 7 years Contact Police Chief
Category Vehicles Priority n/a
2012 - 2 replacement
2013 - 2 replacement
2014 - 1 replacement
2015 - 2 replacement
2016 - 1 replacement
Justification
Annual replacement of high mileage unmarked vehicles. (100,000 plus or over 7-years old) In 2012, these vehicles are
being replaced with the 2wd Chevy Tahoe's to provide more space for the sergeants equipment.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 50,000 50,000 25,000 50,000 25,000 200,000
Total 50,000 50,000 25,000 50,000 25,000 200,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 50,000. 50,000 25,000 50,000 25,000 200,000
Total 50,000 50,000 25,000 50,000 25,000 200,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 40
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # PD-03
Project Name CSO Vehicle Replacement & Additions
Type Vehicle Department Police
Useful Life 6 years Contact Police Chief
Category Vehicles Priority n/a
f
CSO vehicle replacement and additions as follows:
2012 - 1 replacement (2006)
2013 - 1 replacement
2014 - 1 replacement
Justification
Annual replacement of vehicles with over 100,000 miles or over 6-years old.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 33,000 33,000 33,000 99,000
Total
Funding Sources 33,000
2012 33,000
2013 33,000
2014 2015 99,000
2016 Total
Equipment Replacement Fund 33,000 33,000 33,000 99,000
Total 33,000 33,000 33,000 99,000
- - r"
2012-2016 CAPITAL IMPROVEMENT PLAN Page 41
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # PD-04
Project Name police Department -Other Equipment
Type Equipment
Useful Life Unassigned
Category Equipment
Department Police
Contact Police Chief
Priority n/a
2012 - 3 Mobile Computer replacement and other equipment
2013 - 3 Mobile Computer replacement and other equipment; ATV replacements
2014 - 2 Mobile Computer replacement and other equipment
2015 - 3 Mobile Computer replacement and other equipment
Justification
Annual replacement of computers that are over 5-7 years old.
Replacement of the 2003 Suzuki ATVs
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 9,000 38,000 6,000 18,000 71,000
Total
Funding Sources 9,000
2012 38,000
2013 6,000
2014 18,000
2015 2016 71,000
Total
Equipment Replacement Fund 9,000 38,000 6,000 18,000 71,000
Total 9,000 38,000 6,000 18,000 71,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 42
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # PD_07
Project Name Special Operation Truck
Type Equipment
Useful Life 20 years
Category Equipment
Department Police
Contact Police Chief
Priority n/a
1993 International truck transferred from the Fire Department in 2011.
r,
.~~
fir,. _ ..
Justification
The Special Operations Truck is amulti-purpose vehicle used in the following circumstances:
SWAT team and Crisis Negotiators for personnel and equipment transport during critical incidents.
Mobile Command Post (police station on wheels) during Critical Incidents (see above), major incidents (storms, large
fire scenes, major crashes etc.), and major community events (4th of July, etc).
Major Crime Scene response- It is equipped with investigative supplies and equipment enabling detectives to operate
more effectively at scenes thev will be at for an extended period of time.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 100,000 100,000
Total 100,000 100,000
Equipment Replacement Fund 100,000 100,000
Total 100,000 100,000
Funding Sources 2012 2013 2014 2015 2016 Total
2012-2016 CAPITAL IMPROVEMENTPLAN Page 43
Capital Improvement Plan
City of Elk River, Minnesota
2012 ahru 2016
Project # BL_07
Project Name ACt1Vlt3' CCnter
Type Maintenance Department Public Buildings
Useful Life Unassigned Contact Park & Rec. Director
Category Buildings Priority n/a
2012 prof ects include replacing the AC units and carpet/tile in the community room.
2013 projects include replacing the ventalation system and carpet replacement.
2015 projects include replacing doors, interior lighting/ceiling tiles, roof replacement, and boilers.
2016 project include replacing the exterior lighitng with LED.
Justification
The activity center was built in 1975 and functioned as a library prior to it becoming the activity center.
Expenditures 2012 2013 2014 2015 2016 Total
Buildings 15,000 27,040 119,040 11,040 172,120
Total
Funding Sources 15,000
2012 27,040
2013 2014 119,040
2015 11,040
2016 172,120
Total
Government Buildings Reserve 15,000 27,040 119,040 11,040 172,120
Total 15,000 27,040 119,040 11,040 172,120
2012-2016 CAPITAL IMPROVEMENTPLAN Page 44
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # BL-11
Project Name Fire Station #1 projects
Type Unassigned Department Public Buildings
Useful Life 25 years Contact Fire Chief
Category Building Maintenance Priority n/a
Roof repair at Fire Station #1 (2013)
Furnace replacement at Fire Station #1 (2013)
Concrete floor repairs at Fire Station #1 (2014)
Justification
Roof Repair- The roof is over 27 years old and the building maintenance department have been repairing leaks quite
often lately and the roof is beyond its life expectancy.
Furnace Replacement -The furnace is several years old and starting to have maintenance and mechanical issues.
Concrete Floor Repairs - The concrete floor around the drains is in need of repair.
Expenditures 2012 2013 2014 2015 -2016 Total
Building Maintenance 109,250 31,836 141,086
Total 109,250 31,836 141,086
Funding Sources 2012 2013 2014 2015 2016 Total
Government Buildings Reserve 109,250 31,836 141,086
Total 109,250 31,836 141,086
2012-2016 CAPITAL IMPROVEMENT PLAN Page 45
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # BL-12
Project Name Re-commissioning City Hall building
Type Study Department Public Buildings
Usefu( Life Unassigned Contact Building Maintenance Supv.
Category Building Maintenance Priority n/a
of the City hall building.
Justification
The City Hall building was remodeled in 2003 and various mechanical systems were replaced. The new systems went
from an all air to electric with the idea to increase efficiency. The building mainenance staff is conitinually adjusting
settings to make sure the system is operating as designed. Re-commissioning of the building will help the staff with the
appropriate settings and decrease overall maintenance costs.
ERMU has indicated a rebate on the re-commissioning.
Expenditures 2012 2013 2014 2015 2016 Total
Building Maintenance 15,000 15,000
Total 15,000 15,000
Funding Sources 2012 2013 2014 2015 2016 Total
Government Buildings Reserve 15,000 15,000
Total 15,000 15,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 46
Capital Improvement Plan
City of Elk River, Minnesota
2012 rho 2016
Project # PS-03
Project Name Floor repair/replacement projects
Type Unassigned
Useful Life 15 years
Category Building Maintenance
Department Public Safety Building
Contact Building Maintenance Supv.
Priority n/a
repair in the Police department garage (2012)
t replacement in the Police department (2015)
the replacement in the Police department (2016)
Justification ~
Che coating on the floor in the police garage is peeling up in several places so we would like to replace it with a quartz
loor similar to the floor in the fire garage that is still holding up very well.
Che Public Safety building was built in 2002 and the traffic volume from staff and visitors has started to wear on the
;arpet and tiles.
Expenditures 2012 2013 2014 2015 2016 Total
Building Maintenance 30,000 54,120 33,122 117,242
Total 30,000 54,120 33,122 117,242
Funding Sources 2012 2013 2014 2015 2016 Total
Government Buildings Reserve 30,000 54,120 33,122 117,242
Total 30,000 54,120 33,122 117,242
2012-2016 CAPITAL IMPROVEMENTPLAN Page 47
Capital Improvement Plan
City of Elk River, Minnesota
2012 rhru 2016
Project # WW_02
Project Name Lift Station Rehabilitation
Type hnprovement Department Sewer Department
Useful Life 15 years Contact Chief Wastewater Operator
Category Utilities Priority n/a
2014 & 2016 Rehab oldest lift stations this is a ongoing maintenance item.
Justification ~
Preventative maintenance on our oldest lift stations.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 60,000 60,000 120,000
Total 60,000 60,000 120,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 60,000 60,000 120,000
Total 60,000 60,000 120,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 48
Capital Improvement Plan
City of Elk River, Minnesota
2012 thrtr 2016
Project# WW_03
Project Name Jet/Vacuum truck
Type Equipment Department Sewer Department
Useful Life 10 years Contact Chief wastewater Operator
Category Heavy Equipment Priority n/a
the current Jet/Vac truck for the sewer division
Justification ~
n 2013 the sewer divisions jet/vac truck will be 10 years old and have reached its planned replacement age. Given the
Hiles of sewer lines that need to be cleaned each year it is important to have dependable equipment for the sewer
livision to perform one of its key functions..
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 400,000 400,000
Total
Funding Sources 2012 400,000
2013 2014 2015 2016 400,000
Total
Sewer Fund 400,000 400,000
Total 400,000 400,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 49
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project# WW_OS
Project Name Buildings
Type Building
Useful Life 20 years
Category Buildings
Sludge Storage Tank expansion
Department Sewer Department
Contact Chief Wastewater Operator
Priority n/a
Justification ~
the facility plan update will provide more direction on the timing of this project. The existing sludge storage capacity
feeds to be expanded otherwise we will start hauling two times a year thus increasing operating costs. Each hauling is
tbout $40,000 per land application.
Expenditures 2012 2013 2014 2015 2016 Total
Buildings 500,000 500,000
Total 500,000 500,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 500,000 500,000
Total
500,000
500,000
2012-2016 CAPITAL IMPROVEMENT PLAN
Page 50
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project# Ww_~(
Project Name Vehicle Replacement
Type Vehicle
Useful Life 10 years
Category Vehicles
2013 - 1998 pickup replacement
2014 - 1-ton with hoist replacement
Department Sewer Department
Contact Chief Wastewater Operator
Priority n/a
Justification ~
Annual replacement of vehicles after approximately 10 years and is adjusted based on maintenance costs and condition
of vehicles.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 30,000 70,000 100,000
Total
Funding Sources 2012 30,000
2013 70,000
2014 2015 100,000
2016 Total
Sewer Fund 30,000 70,000 100,000
Total 30,000 70,000 100,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 51
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project# WW_19
Project Name Upgrade TF, Controls & Pumps
Type Equipment Department Sewer Department
Useful Life 15 years Contact Chief Wastewater Operator
Category Equipment Priority n/a
iption
de from 1.6 to 2.2 mgd.
Justification
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 150,000 150,000
Total 150,000 150,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 150,000 150,000
Total 150,000 150,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 52
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # `7`7`71_20
Project Name Sewer Lining
Type Infrastructure Department Sewer Department
Useful Life Unassigned Contact Chief Wastewater Operator
Category Utilities Priority n/a
Description I
Slip Line 8' main on York, Wand & 8th Street
Justification ~
Slip Lining is less expensive than complete replacement of the sewer line. Slip Lining is a very effective preventative
maintenance.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 70,000 70,000
Total
Funding Sources 70,000
2012 2013 70,000
2014 2015 2016 Total
Sewer Fund 70,000 70,000
Total 70,000 70,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 53
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project# WW_22
Project Name RiverLine abandonment implementation
Type Unassigned Department Sewer Department
Useful Life 20 years Contact Engineer
Category Unassigned Priority n/a
entation of the abandonment of the river sewer line including potential lift station, sewer mainline and home
construction
Justification ~
Che river sewer line is one of the oldest in the City system. It is in very poor condition and portions of it are
maccessible for proper repairs and maintenance.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 200,000 200,000
Total 200,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 200,000 200,000
Total 200,000 200,000
200,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 54
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # `7~1`7~7_23
Project Name Bio solids disposal study
Type Study Department Sewer Department
Useful Life Unassigned Contact Engineer
Category Unassigned Priority n/a
Facility Plan Update to analyze sludge (Bio Solids) handling at the WWTP as the sewage flow grows and the quantity
of sludge increases.
Justification
The City WWTP currently spreads sewage sludge annually on approximately 150 acres of City owned property. As
sewage flow grows more storage will be needed at the WWTP to store sludge between spreadings. The study will be
completed in preparation for several capital improvement projects in the next 3 years and the timing and priority of
those projects.
Expenditures 2012 2013 2014 2015 2016 Total
Engineering 50,000 50,000
Total 50,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 50,000 50,000
Total 50,000 50,000
50,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 55
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project# WW_24
Project Name Bio solids disposal handling
Type Improvement
Useful Life 25 years
Category Unassigned
Department Sewer Department
Contact Engineer
Priority n/a
of improvements at the WWTP to change the sludge (Bio Solids) handling as the sewage flow grows.
Justification ~
The current method of sludge (Bio Solid) storage and land application on 150 acres of City owned property will not be
economically feasible long term as the WWTP flow grows from 1.2 MGD currently to 3.6 MGD ultimate capacity.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 2,000,000 2,000,000
Total 2,000,000 2,000,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 2,000,000 2,000,000
Total 2,000,000 2,000,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 56
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # W~v_25
Project Name SCADA System
Type Technology Department Sewer Department
Useful Life 10 years Contact Chief Wastewater Operator
Category Technology/Communiciations Priority n/a
~rintion
ote monitoring of lift stations throughout the City sewer system.
Justification ~
Che SCADA system will allow for reporting of alarms quicker and quicker response time. The system will be tied in
pith the different alarms systems at the treatment plant. The current system is monitoring 64 alarms and starting to
neet capacity.
Expenditures 2012 2013 2014 2015 2016 Total
Software/Hardware 450,000 450,000
Total 450,000 450,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 450,000 450,000
Total 450,000 450,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 57
Capital Improvement Plan
City of Elk River, Minnesota
Department Sewer Deparhnent
Contact Engineer
Priority n/a
Project # `7~7`7~7_26
Project Name Effluent Reuse Project
Type Improvement
Useful Life Unassigned
Category Buildings
This project involves the study of reusing the effluent water from the City WWTF by Great River Energy in some of
their plant processes. The project costs include the preliminary engineering work and associated construction costs to
pump the water from our facility to Great River Energy.
Justification ~
Zeuse by product which would other wise be a waste output from the WWTF
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 571,480 571,480
Total 571,480 571,480
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 285,730 285,730
State grants 285,750 285,750
Total 571,480
2012 rh,-u 2016
571,480
2012-2016 CAPITAL IMPROVEMENTPLAN Page 58
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project# WW_27
Project Name Camera System
Type Maintenance
Useful Life 20 years
Category Sewer Maintenance
Department Sewer Department
Contact
Priority n/a
Camera system for televising our sewer mains.
Justification ~
3elp with preventative maintenance on our sewer lines.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 120,000 120,000
Total 720,000 120,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 120,000 120,000
Total 120,000 120,000
1012-2016 CAPITAL IMPROVEMENT PLAN Page 59
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # `7~7`7~1_28
Project Name phosphorus Monitoring System
Type Unassigned Department Sewer Department
Useful Life Unassigned Contact Chief Wastewater Operator
Category Equipment Priority n/a
monitor with interfacing to ferric pumps
Justification
Phis system will measurer the appropriate amount of phosphorus to our ferric pumps thus reducing our operating costs.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 55,000 55,000
Funding Sources Total 55,000
2012 2013 55,000
2014 2015 2016 Total
Sewer Fund 55,000 55,000
Total 55,000 55,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 60
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # `7~7`7~7_2(~ '
Project Name Miscellaneous Sewer items
Type Unassigned
Useful Life Unassigned
Category Building Maintenance
Department Sewer Department
Contact Chief Wastewater Operator
Priority n/a '
rocks around tanks and replace w/asphalt, sodiumhydrochloride pumps for sand filters.
Justification ~
3oth these projects will reduce our maintenance costs and issues.
Expenditures 2012 2013 2014 2015 2016 Total
Construction/Maintenance 25,000 25,000
Total 25,000 25,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Fund 25,000 25,000
Total 25,000 25,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 61
Capital Improvement Plan.
City of Elk River, Minnesota
2012 thru 2016
Project # ST-O]
Project Name Vehicle Replacement -pickup trucks
Type Vehicle
Useful Life 10 years
Category Vehicles
Department Streets
Contact Street Supt.
Priority n/a
Street department pickup truck replacements.
2013 -Pick up $28K (replaces 1993 pickup); 1-ton truck $73K (replaces 1996)
2014 -Pick up $28K (replaces 1997 pickup)
2015 - 1-ton truck $73K
Justification
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 101,000 28,000 73,000 202,000
Total 101,000 28,000 73,000 202,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 101,000 28,000 73,000 202,000
T'o~l 101,000 28,000 73,000 202,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 62
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # ST-02
Project Name Dump Truck Replacement
Type Equipment Department Streets
Useful Life 15 years Contact Street Supt.
Category Heary Equipment Priority n/a
imp truck replacement and additions. Includes all plow equipment.
14 - 1 Tandem Axle with plow, (Replaces 223), 1987
16 - 1 Tandem Axle with plow, (Replaces 227), 2000
Justification
:+
.~^"'~ ..
~' ~ ~
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 205,000 205,000 410,000
Total
Funding Sources 2012 205,000
2013 2014 2015 205,000
2016 410,000
Total
Equipment Replacement Fund 205,000 205,000 410,000
Total 205,000 205,000 410,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 63
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # ST-03
Project Name Heavy Equipment Replacement
Type Equipment
Useful Life 15 years
Category Vehicles
Department Streets
Contact Street Supt.
Priority n/a
ascription ~
:avy Equipment replacements & additions as follows:
12 -sweeper (replaces 1991, unit #309), front-end loader (replaces 1994, unit #312), and loader plow
Justification
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 298,000 298,000
Total 298,000 298,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 298,000 298,000
Total 298,000 298,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 64
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # ST-04
Project Name Other Equipment Replacement
Type Equipment
Useful Life Unassigned
Category Equipment
Department Streets
Contact Street Supt.
Priority n/a
~: ,~~
Replace other Street Department equipment as follows:
2012 -pavement cutter $11,500
2013 -loader attachments $50,000; 1999, 6410 road-side mower/snow removal $57,750; rapid response trailor
$30,000
2014 -crack router 11,550; loader attachments $20,000, Backhoe $50,000, Graco easy liner $6,500
2015 - 2004, Skid-steer $52,200; trailer replacement $15,000; 2000, Brush chipper $50,000
2016 - 2005, Roller $15,000; avement cutter $11,550; loader scale $10,000; Shoulder machine $68,250
Justification
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 11,550 137,750 88,050 117,200 104,800 459,350
Total 11,550 137,750 88,050 117,200 104,800 459,350
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Replacement Fund 11,550 137,750 88,050 117,200 104,800 459,350
Total 11,550 137,750 88,050 117,200 104,800 459,350
2012-2016 CAPITAL IMPROVEMENTPLAN Page 65
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # ST-09
Project Name public Works Complex
Type Building
Useful Life 50 years
Category Buildings
Works RemoceUExpansion Project.
Justification
Department Streets
Contact Street Supt.
Priority n/a
i ~ .... ,:~~.
~.TM
i ~~ ~ k
. ~...... .,. ' s~ j~~
~~ ~ ~.,.....5 $
The City Council has approved a master plan study that will layout the future expansion of our streets and parks
department. The current facility is 26 year old and is not large enough to cover the City's fleet. The new facility will
extend the life of equipment with underbody washing and temperature controlled storage. Total project cost is
estimated under $lOm. Remaining amount will be covered by transfer from our Liquor enterprise fund.
Phase 1 -completed in 2011
Phase 2 -anticipated in 2012/2013
Expenditures
2012 2013 2014 2015 2016 Total
7,250,000 7,250,000
Total 7,z5o,oo0 7,z5o,oo0
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Improvement Bonds 7,250,000 7,250,000
Total 7,250,000 7,250,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 66
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # ST-14
Project Name Transportation Plan Update
Type Study
Useful Life 10 years
Category Unassigned
Department Streets
Contact Engineer
Priority n/a
Update City's Comprehensive Transportation Plan to include all new transportation information from MnDOT,
Sherburne and Anoka Counties and the City of Elk River.
Justification ~
Since the transportation plan was adopted in August 2004 there have been MnDOT studies of TH169 and parts of
TH10. The City has worked on the FAST study area and Sherburne and Anoka Counties have undertaken
transportation discussion that affect Elk River. This City Transportation plan will include all of this new information.
Expenditures 2012 2013 2014 2015 2016 Total
Planning/Design 50,000 50,000
Total 50,000 50,000
Funding Sources 2012 2013 2014 2015 2016 Total
Street Improvement Reserve 50,000 50,000
Total 50,000 50,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 67
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # ST-16
Project Name GPS salt controllers
Type Equipment
Useful Life 7 years
Category Equipment
Department Streets
Contact Street Supt.
Priority n/a
GPS salt controllers on 5 street department plows.
Justification ~
We anticipate significant salt savings due to more accurate spreading and salt control. The GPS will provide instant
feedback on salt applied on routes.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 20,000 20,000
Total 20,000 20,000
Funding Sources 2012 2013 2014 2015 2016 Total
General Fund Operating 20,000 20,000
Total 20,000 20,000
2012-2016 CAPITAL IMPROVEMENTPLAN Page 68
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # TC-01
Project Name Annual Technology Upgrades
Type Equipment
Useful Life 5 years
Category Technology/Communiciations
Department Technology/Communications
Contact TI' Coordinator
Priority n/a
12 -Hardware/enterprise switch, UPS hardware/Virtualization payback/Laptops Council/Security Camera
2013 - 2004 -Phone System Replacement/Virtualization payback/Fiber prof ect/Security Camera replacements
2014 -Hardware/enterprise switch, UPS hardware/Virtualization paybackNirtual Desktop
2015 - Virtualization refresh hardware/software
2016 -Hardware/enterprise switch/IIPS hardware
Justification ~
Annual replacement and upgrade of information technology software/hardware.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 68,400 200,900 162,900 70,000 52,000 554,200
Total 68,400 200,900 162,900 70,000 52,000 554,200
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Outlay Reserve 57,500 170,000 152,000 52,000 431,500
General Fund Operating 10,900 30,900 10,900 70,000 122,700
Total 68,400 200,900 162,900 70,000 52,000 554,200
2012-2016 CAPITAL IMPROVEMENTPLAN Page 69
Capital Improvement Plan
City of Elk River, Minnesota
2012 thru 2016
Project # TC-02
Project Name Recreation Software Upgrade
Type Unassigned Department Technology/Communications
Useful Life 7 years Contact Park & Rec. Director
Category Technology/Communiciations Priority n/a
grade of the recreation program software
Justification I
Vermont Systems software include the following integrated modules; RecTrac, GolfTrac, MainTrac, and WebTrac.
Some of the features are capabilities of VSI software besides the activity registrations and facility reservations are
league scheduling, court reservations and incident reporting for the recreation division. There are also features for the
Activity Center such as trip reservation and membership management.
MainTrac software consists of a Base system for logging labor, equipment, materials, and outside costs for any
ber of users, plus the optional Personnel Scheduling, Inspections/Results, and Plaiuiing/Budgeting functions.
All common data, such as households/family members, are shared by all modules, as are the Systems Administration
functions for centralized financial control, inquires, and reporting. Other integrated products include Credit/Debit Card
authorization options, remote lighting control, and point-of--sale peripherals.
Expenditures 2012 2013 2014 2015 2016 Total
Software/Hardware 25,000 25,000
Total 25,000
25,000
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Outlay Reserve 25,000 .25,000
Total 25,000 25,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 70
Capital Improvement Plan
City of Elk River, Mirlrlesota
Department Technology/Communications
Contact Human Resource Rep
Priority n/a
Project # TC-03
Project Name Timekeeping Software
Type Technology
Useful Life 7 years
Category Technology/Communiciations
Electronic Timekeeping software
Justification ~
The ability to record work time electronically has many benefits. Electronic timekeeping saves paper, rather than
printing 170+ timesheets every two weeks, employees record their time on a computer or through apunch-in type
~ervisors would have the ability to continually monitor time usage and approve time worked with the click of a
:on. Once approved, the system automatically feeds the time records directly to the payroll system; thereby
unating hours of data entry every payroll.
~tronic timekeeping systems provide enhanced reporting and a greater ability to track work time based on tasks.
st systems also allow for employees access to information like leave balances and tax exemptions and provide
mated processes for requesting time off from work.
;ent State contract pricing decrease the requested amount.
Expenditures 2012 2013 2014 2015 2016 Total
Software/Hardware 75,000 75,000
Total 75,000
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Outlay Reserve 75,000 75,000
Total 75,000 75,000
2012 rhru 2016
75,000
2012-2016 CAPITAL IMPROVEMENT PLAN Page 71
y O
O
O O
O
O
' 0
0
0 0
0
0 0
0
0 0
0
0 0
0
0 0
0
0 0 0
0 0
0 0 0 0
0 In
0 0 0
0
0 0
0
0 0
0
0 0
0
~ 0
0
~ 0
0
V 0
0
N 0
"
V O
N
V ~" N O M M t l7 I n M 01 M O B ~-- O M W N T 01 M d N
O f
Yl N ~ V M M N N M I ~ O N E CO M N O N ~
O
W ~
.~
10-
c
o
m ~
> ~
>
a~ y
,C L fn ~
-V M f6
N p
N
y ~
d ~O ~ 'L N y
~ m E E ' ~ ~ m
..+
N C C
= C
= ~ 7
U ~_ .i" Y
o
t
Y X 3 3
N 3
N °
U
>
3 2 5
N
d
~ U j ~
m N
0 N
o N
N N o m ~
3 E i
~ o Y U
`° ° N
N _ O~ L ~~
GG
U U £ ~
W
Z -
C N N
~ f0
~ 7
LL 7
lL c6
F-
fn
f6
N
O yy
N .° N
L'
N N
y O C C N O N
' N a
" > ~ p U
N ~ ~ V) U
y `~ N N f0
'O !6
'O N a O
N N O N
cC .- ,- N Y C 'O
(A LL Y U U fn VJ U ~L VIJ J N ~ M M N O ~ ~ ~
C ryry
~
~ ryry
~
~ 77
O
H C
N
cC
f6 C
c6
c0
cO C
f6
_
> «% N N N N N N N
0 C C C C C C C C
~ c c - - - c c ~ « ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
C ~~ •~ O O O '~ '~ O ~ ~ N ~ N ~ ~ 'L ~ ~ ~ ~ 'E
a °Q ¢ a a a ¢ ¢ U a in in in in m a a a a a a a
N 0 0 0 0 0 0 0
N N N N N N N
L .`yE Y Y ~ .`~ ~ ~ ~ ~ ~ ~
.~ >O >
>? O O
~~ O >O
> 'O
N 'O
N V 'O
N 'O
N 'O
N 'O
N
~ U ~ ~ ~ ~ ~ ~ S ~ ~ ~ N
'L ~ ~ ~ '~
] 1 ] a D ' a a a a a a a
~ LL LL LL LL n. LL a a a aa aa a
c
Q
~-
w
~
0
0
O
w
0
0
0
0
0
0
0 c
+
+
•N .
r
y 41 Q Q N Q Q Q Q
~ N _
Z 7 j 7 Z 7 7 Z 7 7 3 3 Z Z Z Z
W o ~ N
~ a a !`
~ l0
~ a Q Q a ¢ Q Q ~
N w
N
O
M
M
M
00
I~
O
V
y o
n t~
- < N
' Q Q Q Q
r Q ~ ~ N ' r Z Z Z Z
N d
V ~ O O O ~ a a Q Q
~ ~ M M M I~ ~ O V O O ~ `' o Z Z Z Z
d
U
C L
>
O O {{~p
U (~pp
U (~pp
U M 7
" o
~ 0 0 0 y U
U
(ML
y
(O
N
N
o
~
°
~ j
O
ayi
O 9
o L
m m
.c m
.c m
.` m ~ ~
~ ~ ~
> ~ ~
~
.LL..
~
~
~
U
O
N
~
O
N
N a~
>
O
O
~
~ ~ o » > E ~ U ~ a ~ ~
m o
$ ~ ~
`~ >
L 3
O 3 3
O
L
L
L ~ c_ J
N
~ .o > o
U
U O
U
U
U
U
U O
d -
W
U
U L
U p
u. t
U 7
Y
aD
a0 M
0 m
0 O
0 W
0 V
0 ~[)
0 (D
O ~
°
W ~
W 1
Q f1
O
O ~
T oD
61 O
O
Q
Q
Q
Q
W
~ 0
N 0
N 0
N 0
N 0
N 0
N 0
N
'2 01
~- T
~
Z O
N O O W
~ O
N
Z
Z
Z
Z
O ~ V M O N Q O N Q O W M Q Q Q Q
~ O
~ O
~p O
~p
~p N
(p N
(p N
(p
Z O
M
M
Z CD
OD N
M V
1~ N
r M
r
Z
Z
Z
Z
~ O .- t~ M a It7 ~ [~ m q> p
N N
Z
O O
O O
M CM7
3
N
L L
F •-
rt
UU
N N
N N
i d O
v 2'i
'> >
o Q
U O
~ d N
Y
Ll
~ 7 7
fl. O O
Q' N N
a~
y
0
.a
N
O
N
O
II
N
U
'i Ya
a-
ro
~_
~ 3
~ o
ro U
ft. ~
~ O
R' N
O
0
n
0
U
°o
N