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4.1. SR 01-09-2012 CLOSED MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, DECEMBER 19, 201 I Members Present: Mayor Dietz, Councilmembers Uumphrey, y~'estgaaxd and Motin Members Absent: Councilmember Zerwas Staff Present. City Administrator Cal Portner, Ciry Attorney Peter Beck, Planning Manager Jeremy Barnhart, and City Clerk Tina Allard Also Present: Attorney George Hoff 1. Call Meeting To Order Pursuant to due call and notice thereof, the closed meeting of the Flk River City Counci] was called to order at 6:00 p.m. by Mayor Dietz. 2. Closed Meeting-Attorney-Client Privilege Wapiti Lawsuit The purpose of the closed meeting was to discuss the lawsuit involving ~w'apiti Paxk Campground, Inc. pursuant to MN Statute 13D.05, subdivision 3(b), attorney-client privilege. 3. Adjournment There being no Eurther business, Mayor Dietz adjourned the closed meeting of the Flk River City Council at 6:45 p.m. John J. Dietz, Mayor Tina Allard, City Clerk MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, DECEMBER 19, 201 I Members Present: Mayor Dietz, Councilmembcrs Motin, Westgaard, and Gumphrey Members Absent: Councilmember 7,erwas Staff Present Ciry Administrator Calvin Poxtnex, Planning i'vlanager Jeremy Bamhaxt, Environmental Administrator Rebecca Haug, City Attorney Peter Beck, and City Clerk Tina Allard 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Ciry Council was called to order at 6:47 p.m. by Mayor Dietz. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider 12/19/2011 Agenda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE AGENDA. MOTION CARRIED 4-0. 4. Consider Consent Agenda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING CONSENT AGENDA: 4.1 COUNCIL MINUTES • DECEMBER 5, 2011, CLOSED MINUTES • DECEMBER 5, 2011, REGULAR MINUTES • DECEMBER 12, 2011, WORKSESSION 4.2. CHECK REGISTER AS OUTLINED IN THE STAFF REPORT. 4.3. PAY ESTIMATE AS OUTLINED IN THE STAFF REPORT. 4.4. RESOLUTION 11-81 ESTABLISHING MUNICIPAL STATE AID HIGHWAY. 4.5. RESOLUTION 11-82 APPROVING THE FINAL ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR) FOR THE 171ST AVENUE AREA STUDY AREA. 4.6. RESOLUTION 11-83 AUTHORIZING A TRANSFER FROM THE GOVERNMENT BUILDING FUND TO THE INSURANCE RESERVE FUND. MOTION CARRIED 4-0. City Council Minutes Page 2 DecemUer ]9, 2017 5. Onen Mike No one appeared for Open Mike. 6.1. City of Elk River Volunteer of the Month-Mayoc Dietz Mayor Dietz presented the Volunteer of the Month award to Jim Boyle. He provided Mr. Boyle's service background as follows: • organized and chaired the Elk River Independence Day celebration • participated in Operation ER • held community foram for a community center that eventually became the push for a YMCA, member of organizing committee that brought the YMCA to Elk River, in his third year as a chair member of the YMCA Board • member of Rotary Club and serves on the Board of Directors, assist with Taste of Elk River, charter member of Club's new Strivc Program • member of Early Childhood Coalition • member of Habitat fox Humaniro Board of Directors. 7.1. Request by Great River Energy (GREI to Amend Conditional Use Permit and License Case No. CU 11-20 and 11-21 -Public Heatine Ms. Haug presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz continued the public hearing. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO CONTINUE THE PUBLIC HEARING TO JANUARY 17, 2013. MOTION CARRIED 4-0. 7.2. Request by Todd Plaisted for Ordinance Amendment Allowing Overlay Rezoning to Mineral Excavation Case No ZC 11-02 -Pub/ic Hearinn Ms. Haug presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT ORDINANCE 11-06 AMENDING THE CITY OF ELK RIVER ZONING MAP TO ADD MINERAL EXTRACTION OVERLAY ZONE TO CERTAIN PROPERTIES, CASE NO. ZC 11-02. MOTION CARRIED 4-0. 8.1. Proposed Fee Schedule for 2012. Pub/ic Heating Ordinance Amendment for Adopting the 2012 Fee Schedule Resolution for Summary Publication of the Ordinance Ms. Allard presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. City Council Minutes Page 3 December 19, 2011 MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT ORDINANCE i1-07 ADOPTING THE 2012 MASTER FEE SCHEDULE. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO ADOPT RESOLUTION 11-84 APPROVING NOTICE OF SUMMARY PUBLICATION OF ORDINANCE 11-07, AN ORDINANCE ADOPTING THE 2012 MASTER FEE SCHEDULE. MOTION CARRIED 4-0. 8.2. Ap~axove Annual Renewal of City's Insurance Policies with Leav~ue of Minnesota Cities Insurance Trust Mr. Simon presented the staff report. Insurance Agent Mary Ebexley reviewed hex memo to the Council that was included to the Council in their packet She agreed with staffs recommendation to change the deductible to $20,000 due to the city's past rating espexience. She noted the city has a couple of claims that will impact its rate for the next three years. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE RENEWAL OF THE CITY'S INSURANCE POLICIES WITH THE LEAGUE OF MINNESOTA CITIES INSURANCE TRUST AND TO INCREASE THE DEDUCTIBLE TO $20,000. MOTION CARRIED 4-0 8.3. Aonxove 2011 Budget Amendments Mr. Simon reviewed the staff report. Councilmember Motin questioned when the tablet evaluation would come before Council again. Mx. Simon stated it is slated for the January woxksession agenda. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE 2011 BUDGET AMENDMENTS AS PREPARED IN THE STAFF REPORT ON THE 2011 BUDGET ATTACHMENTS AMENDMENT. MOTION CARRIED 4-0. 8.4. Adopt 2012-2016 Capital Improvement Plan Mr. Simon reviewed the staff report. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT THE 2012-2016 CAPITAL IMPROVEMENT PLAN. MOTION CARRIED 4-0. 8.5. Aonxove Filling Part-Time Recreation Assistant Position and Hiring Aubra Podolske Mr. Fortner presented the staff report. City Council Nlinutes December 19, 2011 Page 4 Mayor Dietz questioned why four additional hours were needed fox Ms. Riebel's position. Mr. Fortner stated the additional four hours is requested by the department in order to assist Parks Maintenance with administrative work and to take care of the social media communications for the department. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER WESTGAARD TO HIRE AUBRA PODOLSKE TO FILL THE PART-TIME RECREATION ASSISTANT POSITION AT STEP A, PAY GRADE 3, EFFECTIVE JANUARY 3, 2012 AND TO INCREASE THE HOURS FOR JACKIE RIEBEL FROM 20 TO 24 PER WEEK. MOTION CARRIED 4-0. ). Other Business There was no Other Business. 10. CouncIl Updates There were no Council Updates. 11. Staff Updates Mx. Simon provided an update on the fuel price contract. Mayor Dietz, wished everyone a happy and safe holiday season. 12. Adjournment There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 7:25 p.m. Tina Allard, City Clerk John J. Dietz, Mayor