4.9. SR 01-09-2012//
Elk REQUEST FOR ACTION
~.
River
To Item Number
Mayor and City Council 4.9
Agenda. Section Meeting Date Prepared by
Consent anua 9, 2012 ustin Femrite P.E., Ci En ~ eer
Item Description Reviewed by
Resolution Approving 2012 Maintenance Agreement with Cal Portnex, Ci Administrator
Wright County for Parrish Avenue Bridge Reviewed by
Action Requested
Adopt the attached resolution approving the 2012 Maintenance Agreement between the City of Elk River
and Wright County fox routine maintenance work on the Parrish Avenue Bridge.
Background/Discussion
Annually, the City of Elk River is asked to enter into a maintenance agreement with Wright County for
maintenance of the Parrish Avenue Bridge.
Since the bridge was rebuilt, the City of Elk River and Wright County have shared maintenance duties.
Since 2002, this agreement has been entered into annually; therefore, Wright County is asking the City of
Elk River to once again enter into a maintenance agreement for the Parrish Avenue Bridge during 2012.
The agreement is exactly the same as the agreement entered into in past years.
Financial Impact
There is no financial impact beyond the maintenance issues that the city has currently been responsible
fox on the Parrish Avenue Bridge.• These include maintenance of the street lights, removal of snow from
the sidewalk, maintenance of the slope and berms on the north approach, snow and ice control from
bridge and approaches, and removal of marking/spray paint from visible surfaces of bridge structure.
Attachments
^ Cover letter from Wayne Fingalson, Wright County Highway Engineer
^ Resolution Approving the Maintenance Agreement for 2012
Action Motion by Second by Vote
Follow Up
~AMENEA 11'
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~ z,~ WRIGHT COUNTY ' ~ " "f
~ z DEPARTMENT OF HIGHWAYS
= Rt Wright County Public Works Building
~~ ~ 1901 Highway 25 North
2 dy Buffalo, Minnesota 55313
7 ?g55 Jct. T.H. 25 and C.R. 138
Telephone: (763) 682-7383
FAX.• (763) 682-7313
December 19, 2011
City of Elk River
Tina Allard, Clerk
13065 Orono Parkway, Box 490
Elk River, MN -55330-0490
Dear Ms. Allard:
WAYNE A. FINGALSON, P.E.
Highway Engineer
(763)682-7388
VIAGIL G. HAWKINS, P.E.
Assistant Highway Engineer
(763)682-7387
MARK JOHNSON
Right of Way Agent
{763}682-7386
Enclosed is a maintenance agreement for the maintenance activities on Bridge 86515.
Two copies of this are enclosed for your review and execution by the City. As of 2002,
this agreement has been changed to an annual agreement so that we can include it for
approval with our other maintenance agreements, which are all submitted on an annual
basis. The current agreement will be effective from January 1, 2012, to December 31,
2012. Please return both copies of the executed agreement. After approval by the
County Board, one of the copies will be returned to you for your files.
If you have any questions concerning this agreement, please contact me.
Sincerely,
bh
Enclosure
RESOLUTION 12-
MAINTENANCEAGREEMENT - 2012
THIS AGREEMENT made and entered into by and between the City of Elk River hereinafter referred to
as the "City" and the County of Wright hereinafter referred to as the "County".
WHEREAS, it is deemed to the best interest of all parties that the duties and responsibilities of both the
City and the County as to maintenance on Bridge #86515 and its approaches should be clearly defined.
NOW THEREFORE, IT IS AGREED with regard to said structure maintenance:
MAINTENANCE
CITY RESPONSIBLE FOR:
(1) Maintenance of street lights;
(2) Removal of snow from sidewalk;
(3) Maintenance of slopes/berms and roadway on north approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Snow and ice control from bridge and approaches;
(5) Removal of markings/spray paint etc. from visible surfaces of bridge structure.
COUNTY RESPONSIBLE FOR:
(1 }Periodic sweeping to remove sand and debris and removing sand/dirt from expansion joints;
(2) Signing for bridge and approaches;
(3) Maintenance of slopes/berms and roadway on south approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Centerline and edge pavement marking (includes stop bar).
The agreement between the City and County shall be for cone-year period and run from January 1,
2012, to December 31, 2012. All maintenance responsibilities will be deemed "offsetting" therefore no
payments will be required for the individual maintenance work which conforms to the areas stated herein and
performed under authorization of either the City or County.
In the event that the structure needs major maintenance/rehabilitation an agreement detailing the work
and shared costs must be approved and accepted by the City and County.
ADOPTED:
1anuary 9 , 20 12
ATTEST:
Mayor
City Clerk
CERTIFICATION
I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and
approved by the City Council of said City on January 9 , 201_•
City Clerk
APPROVED AND ACCEPTED: Elk River
COUNTYOF WRIGHT Name of City
Chairman of the Board
ATTEST:
Date
County Coordinator Date