12-19-2011 CCM
MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, DECEMBER 19, 201 I
Members Present: Mayor Dietz, Councilmembers Motin, Westgaard, and Gumphrey
Members Absent: Councilmember Zerwas
Staff Present: City Administrator Calvin Portner, Planning Manager Jeremy Barnhart,
Environmental Administrator Rebecca Haug, City Attorney Peter Beck, and
City Clerk Tina Allard
1. Call Meeting_To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:47 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
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3. Consider 12/19/2011 Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE AGENDA. MOTION
CARRIED 4-0.
4. Consider Consent Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
CONSENT AGENDA:
4.1 COUNCIL MINUTES
^ DECEMBER 5, 2011, CLOSED MINUTES
^ DECEMBER 5, 2011, REGULAR MINUTES
^ DECEMBER 12, 2011, WORKSESSION
4.2. CHECK REGISTER AS OUTLINED IN THE STAFF REPORT.
4.3. PAY ESTIMATE AS OUTLINED IN THE STAFF REPORT.
4.4. RESOLUTION 11-81 ESTABLISHING MUNICIPAL STATE AID
HIGHWAY.
4.5. RESOLUTION 11-82 APPROVING THE FINAL ALTERNATIVE
URBAN AREAWIDE REVIEW (AUAR) FOR THE 171ST AVENUE AREA
STUDY AREA.
4.6. RESOLUTION 11-83 AUTHORIZING A TRANSFER FROM THE
GOVERNMENT BUILDING-FUND TO THE INSURANCE RESERVE
FUND.
• MOTION CARRIED 4-0.
City Council Minutes Page 2
December 19, 2011
Open Mike
No one appeared for Open Mike.
6.1. City of Elk River Volunteer of the Month-Mayor Dietz
Mayor Dietz presented the Volunteer of the Month award to Jim Boyle. He provided Mr.
Boyle's service background as follows:
^ organized and chaired the Elk River Independence Day celebration
^ participated in Operation ER
^ held community forum for a community center that eventually became the push for
a YMCA, member of organizing committee that brought the YMCA to Elk River, in
his third year as a chair member of the YMCA Board
^ member of Rotary Club and serves on the Board of Directors, assist with Taste of
Elk River, charter member of Club's new Strive Program
^ member of Early Childhood Coalition
^ member of Habitat for Humanity Board of Directors.
7.1. Request by Great River Energy OGRE) to Amend Conditional Use Permit and License, Case
No. CU 11-20 and 11-21 -Public Hearin
Ms. Haug presented the staff report.
Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor
Dietz continued the public hearing.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY •
COUNCILMEMBER MOTIN TO CONTINUE THE PUBLIC HEARING TO
JANUARY 17, 2013. MOTION CARRIED 4-0.
7.2. Request by Todd Plaisted for Ordinance Amendment Allowing Overlay Rezoning to
Mineral Excavation. Case No. ZC 11-02 -Public Hearing
Ms. Haug presented the staff report.
Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor
Dietz closed the public hearing.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER MOTIN TO ADOPT ORDINANCE 11-06 AMENDING
THE CITY OF ELK RIVER ZONING MAP TO ADD MINERAL EXTRACTION
OVERLAY ZONE TO CERTAIN PROPERTIES, CASE NO. ZC 11-02. MOTION
CARRIED 4-0.
8.1. Proposed Fee Schedule for 2012. Public Hearin
Ordinance Amendment for Adopting the 2012 Fee Schedule
Resolution for Summar~Publication of the Ordinance
Ms. Allard presented the staff report.
Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor •
Dietz closed the public hearing.
City Council Minutes Page 3
December 19, 2011
• MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER MOTIN TO ADOPT ORDINANCE 11-07 ADOPTING
THE 2012 MASTER FEE SCHEDULE. MOTION CARRIED 4-0.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO ADOPT RESOLUTION 11-84
APPROVING NOTICE OF SUMMARY PUBLICATION OF ORDINANCE 11-07,
AN ORDINANCE ADOPTING THE 2012 MASTER FEE SCHEDULE.
MOTION CARRIED 4-0.
8.2. Aptirove Annual Renewal of City's Insurance Policies with League of Minnesota Cities
Insurance Trust
Mr. Simon presented the staff report.
Insurance Agent Mary Eberley reviewed hex memo to the Council that was included to the
Council in their packet. She agreed with staffs recommendation to change the deductible to
$20,000 due to the city's past rating experience. She noted the city has a couple of claims that
will impact its rate for the next three years.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE RENEWAL OF THE CITY'S
INSURANCE POLICIES WITH THE LEAGUE OF MINNESOTA CITIES
INSURANCE TRUST AND TO INCREASE THE DEDUCTIBLE TO $20,000.
MOTION CARRIED 4-0
• 8.3. Approve 2011 Budget Amendments
Mr. Simon reviewed the staff report.
Councilmember Motin questioned when the tablet evaluation would come before Council
again.
Mr. Simon stated it is slated for the January worksession agenda.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE 2011 BUDGET
AMENDMENTS AS PREPARED IN THE STAFF REPORT ON THE 2011
BUDGET ATTACHMENTS AMENDMENT. MOTION CARRIED 4-0.
8.4. Adopt 2012-2016 Capital Improvement Plan
Mr. Simon reviewed the staff report.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT THE 2012-2016 CAPITAL
IMPROVEMENT PLAN. MOTION CARRIED 4-0.
8.5. Approve Filling Part-Time Recreation Assistant Position and Hiring Aubra Podolske
. Mr. Fortner presented the staff report.
City Council Minutes
December 19, 2011
Page 4
Mayor Dietz questioned why four additional hours were needed for Ms. Riebel's position.
Mr. Fortner stated the additional four hours is requested by the department in order to assist •
Parks Maintenance with administrative work and to take care of the social media
communications for the department.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER WESTGAARD TO HIRE AUBRA PODOLSKE TO FILL
THE PART-TIME RECREATION ASSISTANT POSITION AT STEP A, PAY
GRADE 3, EFFECTIVE JANUARY 3, 2012 AND TO INCREASE THE HOURS
FOR JACKIE RIEBEL FROM 20 TO 24 PER WEEK. MOTION CARRIED 4-0.
Other Business
There was no Other Business.
10. Council Updates
There were no Council Updates.
11. Staff Updates
Mr. Simon provided an update on the fuel price contract.
Mayor Dietz wished everyone a happy and safe holiday season.
12. Adjournment •
There being no further business, Mayor Dietz adjourned the meeting of the Elk River City
Council at 7:25 p.m.
:~//L~
Tina Allard, City Clerk
hn J. ietz May
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