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4.4. SR 02-17-1998ity of River MEMORANDUM Item #4.4. TO: FROM: DATE: SUBJECT: Mayor & City Council Pat Klaers, City Adm~~ tor February 17, 1998 Boston Street Feasibility Study On January 26, 1998, City Engineer Terry Maurer presented the feasibility study for the Boston Street utility improvements. This is a relatively small project impacting four existing sites, two of which have the potential to be subdivided. Additionally, one of the four sites is the cemetery and this property is proposed to be only assessed for water improvements. There was fair amount of discussion at the 1/26/98 meeting regarding the assessment amounts and method for this project. The feasibility study presents a scenario for two of the assessment units to be deferred until the property is subdivided and further developed. This assessment method makes the cost of the improvements manageable for the benefited property owners, but essentially calls for the city to '~hold" two assessments. On the other hand, a concern discussed at the stafflevel was that ff 100 percent of the cost was assessed out to three and one-half assessment units, then the cost per unit may be prohibitive. The City Council requested that this item come back for further discussion when a full Council is in attendance. Attached for your review is the feasibility study and the 1/16/98 memo and resolution as prepared by the city engineer. 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 Howard R, Green Company CONSULTING ENGINEERS January 16, 1998 File: 801210j-0030 rM~~ CONS[LT[NG ~GINEER~ Forrnedy MSA Consulting Engineers Mr. Pat Klaers City Administrator City of Elk River 13065 Orono Parkway P. O. Box 490 Elk River, MN 55330-0490 RE: BOSTON STREET FEASIBILITY STUDY Dear Klaers: Attached are copies of the Boston Street Feasibility Study that was authorized by the City Council last fall. As you are aware, this Feasibility Study deals with extending City utilities north along Boston Street from Orono Road to serve the single family homes that are located here along with Orono Cemetery. When these studies are presented to the City Council, the next action they would need to take, to keep the project moving, would be to adopt a resolution receiving the Feasibility Study and ordering the public hearing. I have attached a draft resolution for the City Council's consideration. You will note from the draft resolution that I have tentatively set the public hearing for March 2, 1998. If you have any questions regarding any of this information, please call. Sincerely, Howard R. Green Company TJM/et Attachments O:~oroj\801210~210-1606.jan 1326 Energy Park Drive · St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 888/368-4389 RESOLUTION 98 - A RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING ON THE IMPROVEMENT IN THE MATTER OF THE BOSTON STREET IMPROVEMENT OF 1998 WHEREAS, WHEREAS, the Feasibility Report ordered by the Council in Resolution 97-77 has been prepared with reference to the Boston Street improvement and was received by the City on January 26, 1998; and the Feasibility Report recommends that the proposed improvement is feasible; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota: The City Council will consider the Boston Street improvemem as described in the Feasibility Report and the assessmem of the property abutting this proposed improvement for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Section 429 at an estimated total cost for the improvement of $58,600. A public hearing shall be held before the City Council on the proposed improvemem on the 2 day of March, 1998, at 6:00 o'clock p.m. at Elk River City Hall. The City Clerk shall provide two published notices (one week apart) in the official newspaper with at least three days between the last publication date and the hearing, and mailed notice ten days prior to the hearing as required by law. Passed and adopted this 26~ day of January, 1998. ATTEST: Henry A. Duitsman, Mayor Sandra Thackeray, City Clerk O :\proj \801210X210-1604 .j an. Resolution FEASIBILITY STUDY FOR BOSTON STREET UTILITY IMPROVEMENTS ELK RIVER, MINNESOTA JANUARY 1998 FEAS-801 2 I0 ~r~ ', ~ ~; FEASIBILITY STUDY FOR BOSTON STREET UTILITY IMPROVEMENTS ELK RIVER, MINNESOTA JANUARY 1998 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. Date Preparep[By: Txi~ank j: Da~.J~n Howard R. Green Company Consulting Engineers 1326 Energy Park Drive St. Paul, MN 55108 Phone: 612/644-4389 Fax: 612/644-9446 TABLE OF CONTENTS II. III. IV. V. VI. INTRODUCTION ................................................................................... 1 FEASIBILITY, COST-EFFECTIVENESS, AND NECESSITY ........................... 1 EXISTING CONDITIONS PROPOSED IMPROVEMENTS ................................ : ................................ 2 IMPLEMENTATION CONSIDERATIONS ................................................... 2 Easements and Permits ............................................................................. 2 Estimated Costs ...................................................................................... 2 Financing .............................................................................................. 3 Project Schedule CONCLUSION FEAS-RO1.210 I. INTRODUCTION On August 18, 1997, the Elk River City Council adopted Resolution 97-77, authorizing a feasibility study to analyze the extension of sanitary sewer and watermain to serve the properties on Boston Street, north of Orono Road. The proposed improvements were initiated by a petition signed by the owners of three residential properties on Boston Street. A copy of the petition is provided in the Appendix. Jim Nystrom, representative for Orono Cemetery, which is the only other property owner on Boston Street, was contacted and he indicated that the cemetery may be interested in being provided with City water for an irrigation system. The project location is shown on Exhibit 1. This study will summarize the existing conditions, proposed improvements, estimated construction costs, and associated overhead costs for the project. Overhead costs include city administration, engineering, fiscal, and legal expenses. The City's Assessment Manual and previous projects will be used as a guide to establish financing methods for the project. II. FEASIBILITY. COST-EFFECTIVENESS. AND NECESSITy In 1992, sanitary sewer and watermain were extended along Orono Road during construction of Western Area Phase I. At that time, sanitary sewer and watermain were stubbed onto Boston Street for future extension of these utilities, so it is feasible for services to be provided to these properties. If this project proceeds, it would likely be combined with other similar projects for bidding and construction in an effort to get the most cost-effective price. Based on information contained within this study, the proposed improvements are necessary, cost-effective, and feasible from an engineering standpoint. III. EXISTING CONDITIONS Boston Street, north of Orono Road, is currently a 22-foot wide bituminous road with no curb and gutter. There are three existing residential properties with front footage along Boston Street, and Orono Lake Cemetery at the end of the road. In 1992, utility improvements were completed on Orono Road. At that time, 8-inch sanitary sewer and 6-inch water pipes were stubbed into Boston Street from Orono Road. The sanitary sewer is located along the centerline of Boston Street, and the watermain is located 10 feet east of the centerline of Boston Street. FEAS-801.210 801210j The proposed project area is zoned RI - Single Family Residential. There are a total of six properties within the proposed project area, five residential properties and Orono Cemetery. Three residential properties have front footage only on Boston Street and no current access to sanitary sewer and water service. The other two properties are corner lots that were provided sanitary sewer and water service access from Orono Road when Western Area Phase 1 construction was completed. IV. PROPOSED IMPROVEMENTS The proposed improvements, shown on Exhibit 2, include the extension of sanitary sewer and watermain and the reconstruction of the road. Eight-inch sanitary sewer will be extended to the north end of Boston Street, with 4-inch services extending to each property, excluding Orono Cemetery which has no need for sanitary sewer service. Six-inch watermain will also be extended to the north end of Boston Street, with 1-inch copper services extended to each of the three homes, 'and a 2-inch copper service extended to Orono cemetery. Orono Lake is located just east of Boston Street; therefore, the watermain will be transitioned to 10 feet west of the sanitary sewer to avoid disturbance of the lake slope during construction. The depth of the utility trench requires that all bituminous pavement be removed. Therefore, the road will be reconstructed to the same width as existing. All other disturbed areas will also be restored with sod. Because Boston Street is a peninsula into Lake Orono, there is no opportunity to loop the watermain. Also, due to the limited amount of traffic Boston Street carries, it is recommended that the road reconstruction consist of replacing the street section that is currently in place, that being approximately 22 feet wide with no curb and gutter. V. IMPLEMENTATION CONSIDERATIONS A. Easements and Permits Permits from the MPCA and the Department of Health will be required. All work will be within the existing 50-foot right-of-way. However, it may be necessary to obtain temporary grading easements, and verbal permission will be obtained in these instances. B. Estimated Costs The estimated construction and project costs for the proposed improvements are shown in Table 1. FEAS-801.210 ') 80121t~i In accordance with the City's Assessment Manual, the overhead cost has been estimated at 28% of the total construction costs. This overhead cost includes city administration, engineering, and fiscal and legal costs. Table 1 Watermain Construction Sanitary Sewer Construction Street Reconstruction $16,525.00 $11,925.00 $17.350.00 Total estimated Construction Cost Overhead costs Total Estimated Project Cost $45,800.00 $12.800.00 $58,600.00 According to the City's Assessment Policy these types of improvements are typically funded by assessments to the benefited properties. There are a total of three lots along the west side of Boston, none along the east side, and Orono Cemetery at the north end. The two lots at the intersection of Orono Road and Boston Street can be served from Orono Road so they have been excluded from this study. Further analysis of the three benefited lots along the west side of Boston Street reveals that two of them could be further subdivided. If these were to be further subdivided in the future the newly created lot should pay an assessment for City services. Therefore it is proposed to treat these lots as two assessable units .with one unit deferred until the lot is subdivided. The deferred assessment would accrue no interest and if the lot were never split would never be collected. Since Orono Cemetery is only interested in water service it is proposed to treat it as one-half unit. This would result in a total of 5 1/2 assessable units with two of those being deferred. Given the estimated total project cost of $58,600 the assessment per unit would be $10,650. The following table lists the benefited properties and their proposed assessment. Units Units Assessment Assessment Property Assessed Deferred Level Deferred Orono Cemetery 0.5 -0- $5,325 -0- David Dirkes 1.0 1.0 $10,650 $10,650 Kathreen Secora Et Al 1.0 -0- I $10,650 -0- Karen Thomas 1.0 1.0 I $10.650 $10.650 TotalI $37,275 $21,300 FEAS-801.210 3 801210j As can be seen from the table above, there would be $37,275 assessed immediately. Assessments in the amount of $21,300 would be deferred and only recovered if the properties were split. In the meantime, this cost would have to be funded by the City. Just as a point of reference, the assessment for Riverview Drive/Macon Street in 1997 was $9,800 per unit and Orono Lake Third Addition was $12,150 also in 1997. D. Other Costs There are a number of other costs associated with connecting existing homes to city the sanitary sewer and water system. These are described as follows: Sewer Availabili .ty Charge (SAC) Each property owner connecting to the city's sanitary sewer system must pay a fee at the time of the hook-up. This fee is intended to cover the individual property's "buy-in" to the wastewater treatment plant. This SAC charge is currently $1,300 per single family residential unit. Water Availability Charge .(WAC) Each property owner connecting to the city's water system must pay a fee at the time of the hook-up. This fee is intended to cover the individual property's "buy-in" to the wells, elevated towers and water treatment facilities. This charge is currently $1,350 per single family residential unit. Connection of sanitary, sewer and water service from property, line to home The individual property owner is responsible for bringing the sanitary sewer and water services from the property line to the home and connecting them. This cost will vary per property depending on many variables such as how far the home is from the property line, where the sanitary sewer and water enter the home, and what type of restoration must be done over the service lines. Existing Septic Tank City code requires that the existing septic tank be pumped and crushed and filled with dirt. This is for safety purposes. Existing Well City code allows wells to be used for outside irrigation, but they must be separated from the city system. FEAS-801.210 4 801210j Monthly User Charges There is a monthly user charge for city sanitary sewer and water service. These charges are based on water usage, and will vary according to how much water is used each month. E. Project Schedule The following project schedule for the Boston Street Utility Improvements project is based upon guidelines established in Minnesota State Statues, Chapter 429, Local Improvements, Special Assessments. These dates may be revised as the project develops. Receive Feasibility Study and Order Public Hearing January26, 1998 Hold Public Hearing and Order Plans and Specifications March 2, 1998 Approve Plans and Specifications and Authorize Advertisement for Bids March 23, 1998 Receive Bids and Set Assessment Hearing April20, 1998 Hold Assessment Hearing and Award Contract May 25, 1998 Begin Construction June 1998 Complete Construction August 1998 V. CONCLUSION The proposed project would improve the sanitary sewer and water services for the properties within the project area by connecting them to the City systems. It would also allow the cemetery to install an irrigation system for its property. The estimated cost of the project is $ 58,600.00, with costs partially or wholly assessed to the affected property owners. Based on the information gathered and the analyses presented, the proposed improvements are feasible from an engineering standpoint. FEAS-801.210 5 801210j 6 OAK KNOLL ORONO COUNTY FAIR GROUNDS SOFTBALL PARK HN.L LAKE LAKE LOT G ORONO ORONO PARKWAY LOCATION 0 1000 LOCATION ~=K OCT. 1997 DAT~ 80121oj JOB NO, LOCATION MAP I BOSTON STREET PROPOSED SANITARY SEWER AND WATERMAIN ORONO CEMETERY LAKE PROPOSED -- WATERMAIN ORONO ~OPOSED SANITARY SEWER 1 ~ ~'-"-~!" !-!i'!.:..:.:::~ _/.~.....~ i~.: ~;~~00 I~ ~, _.~.._ ~i .~. °~o. i OCT. 1997 801210J ~ .o. ~-~ PROPOSED CITY OF ELK RIVER Ni"~ BOSTON STREET SANITARY SEWER AND WATERMAI LAKE ~ "~.DAVID~AND ~£0o~, ORONO OSEWER & WATER WATER ONLY PROP.ASSESS APP~D: JOEl NO. OCT. 1997 DA'T~: 801210J 100 CITY OF ELK RIVER BOSTON STREET PROPERTIES TO BE ASSESSED APPENDIX PETITION FOR LOCAL IMPROVEMENT City of Elk River State of Minnesota To the City Council of Elk River, Minnesota: WE, THE UNDERSIGNED OWNERS of (all) (not less than 35 percent in frontage) of the real property described as: hereby petition, pursuant to Minnesota Statutes, Chap_ret 429, for the following public improvements: EACH OWNER FURTHER AGREES, in consideration of the City action at our request to cause construction of the above-described improvement, to pay such sums as may be determined by the City to be a fair and reasonable apportionment of the costs of said improvement. ! OWNER EXPRESSLY WAIVES OBJECTION to any irregularity with regard to the making of the improvement or assessment of the cost thereof; 'aires any claim that the amount thereof levied against owner's property is excessive; and waives all rights to appeal in the courts. 2. 3. 4. 5. 6. 7. 8. 9. !0. Signature Print Name Description of Date of Owner of Owner Property 3 ? Examined, checked, and found to be in proper form and to be signed by the owners of the above-stated quantity of property affected by the making of the improvement petitioned for. City Clerk ~- GEK:AJ4s