3.1 DRAFT MINUTES 02-06-2012item # 3.1
SPECIAL MEETING OF THE ELK RIVER
HOUSING AND REDEVELOPMENT AUTHORITY
HELD AT THE ELK RIVER CITY HALL
MONDAY, DECEMBER 12, 201 I
Members Present: Chair Wilson, Commissioners Lieser and Toth
Members Absent: Commissioners Koester and Motin
Staff Present: Director of Economic Development Annie Deckert, Assistant Director of
Economic Development ClayWilfahrt, and Recording Secretary Debbie
Huebner
Also Present: Randy Schumacher, representing Veit and Company
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority Special Meeting was called to order at 4:30 p.m. by Chair Wilson.
2. Consider December 12 , 2011 HRA Special Meeting Agenda
MOVED BY COMMISSIONER TOTH AND SECONDED BY
COMMISSIONER LIESER TO APPROVE THE DECEMBER 12, 2011 HRA
SPECIAL MEETING AGENDA AS PRESENTED. MOTION CARRIED 3-0.
3. Consider Consent Agenda
MOVED BY COMMISSIONER LIESER AND SECONDED BY
COMMISSIONER TOTH TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1. CHECK REGISTER
3.2. BALANCE SHEET
3.3. REVENUE/EXPENDITURE REPORT
MOTION CARRIED 5-0.
4. Consider Contract with Veit and Companyfor the Demolition and Removal of 716 and720
Main Street, Elk River, MN
Ms. Deckert reviewed the history of the purchase of the 716 and 720 Main Street buildings
in 2006. She noted that the HRA's intent in purchasing the property was to provide future
expanded parking in the downtown. She reviewed the events leading up to the "red tagging"
of the 720 Main Street building on September 23~; the decision to demolish both buildings,
and the bidding process. Staff recommends approval of the bid in the amount of $59,600
from Veit and Company. Ms. Deckert stated that upon approval, Veit will move forward
with the project immediately. Staff anticipates demolition to be completed by January 5th.
Ms. Deckert noted that Elk River Meats is closed for business December 25~ through
Housing & Redevelopment Authority
December 12, 2011
Page 2
January 7th. She reviewed details of the demolition process. Per HRA direction, staff will
research options for the site and will return to the HRA at a later date for discussion. Ms.
Deckert stated that the HRA should also consider a budget amendment in the amount of
$59,600 to the Building Repair/Maintenance line item from the HRA fund balance to cover
the cost of the project.
Commissioner Lieser asked if the site would be finished with gravel, until a decision is made
as to howthe site will be used. Randy Schumacher, project manager representing Veit,
stated explained howthe site would be filled and finished. Commissioner Toth asked where
the fill will come from, and whether or not it would be more cost-effective to utilize city
staff and fill, if it is available. Mr. Schumacher explained the contractor will determine where
the fill will come from, and that it would be more cost-effective for the contractor to
provide the fill, since the drivers will be bringing in fill and hauling out demolition materials,
thereby avoiding "empty' loads.
MOTION BY COMMISSIONER TOTH AND SECONDED BY
COMMISSIONER LIESER TO APPROVE THE CONTRACT WITH VEIT
AND COMPANY FOR THE DEMOLITION AND REMOVAL OF THE 716
AND 720 MAIN STREET BUILDINGS IN THE AMOUNT OF $59,600.
MOTION CARRIED 3-0.
MOTION BY COMMISSIONER TOTH AND SECONDED BY
COMMISSIONER LIESER TO APPROVE A BUDGET AMENDMENT IN
THE AMOUNT OF $59,600 TO THE BUILDING REPAIR/MAINTENANCE
LINE ITEM, FROM THE HRA BUND BALANCE TO COVER THE COST
OF THE REMOVAL OF THE 716 AND 720 MAIN STREET BUILDINGS.
MOTION CARRIED 3-0.
6. Adjournment
Chair Wilson adjourned the meeting.
The meeting of the Elk River Housing and Redevelopment Authority adjourned at 4:45 p.m.
Minutes prepared byDebbie Huebner.
Tina. Allard
City Clerk
Stewart Wilson
Chair, Housing and Redevelopment Authority