3.1. EDSR 02-13-2012MEETING OF THE ELK RIVER
ECONOMIC DEVELOPMENT AUTHORITY
HELD AT THE ELK RIVER CITY HALL
MONDAY, JANUARY 9, 2012
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Members Present: Presidern Tveite, Commissioners Dwyer, Gumphrey, Motin, Provo,
" Westgaard, and Zerwas
Members Absent: None
Staff Present: Director of Economic Development Annie Deckert, Assistant Director of
Economic Development Clay Wilfahrt, and City Engineer Justin Femrite
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Economic Development Authority
was called to order at 5:31 p.m byPresident Tveite.
2. Consider Agenda
MOVED BY COMMISSIONER MOTIN AND SECONDED BY
COMMISSIONER ZERWAS TO APPROVE THE JANUARY 9, 2012, EDA
AGENDA. MOTION CARRIED 7-0.
Consider Consent Agenda
MOVED BY COMMISSIONER WESTGAARD AND SECONDED BY
COMMISSIONER MOTIN TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1. DECEMBER 12, 2011, REGULAR MEETING MINUTES.
3.2. CHECK REGISTER AS OUTLINED IN THE STAFF REPORT.
3.3. BALANCE SHEET AS OUTLINED IN THE STAFF REPORT.
3.4. REVENUE/EXPENDITURE REPORT AS OUTLINED IN THE STAFF
REPORT.
3.5. DESIGNATE THE ELK RIVER STAR NEWS AS THE EDA'S OFFICIAL
NEWSPAPER FOR 2012.
3.6. DESIGNATE THE FOLLOWING BANKS AND INSTITUTIONS AS
OFFICIAL EDA DEPOSITORIES FOR 2012:
^ FIRST NATIONAL BANK OF ELK RIVER
^ 4M FUND
^ WELLS FARGO
^ THE BANK OF ELK RIVER
^ USBANK
^ TCF BANK
3.7. APPOINT DIRECTOR OF ECONOMIC DEVELOPMENT ANNIE
DECKERT AS THE EDA'S EXECUTIVE DIRECTOR FOR 2012.
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MOTION CARRIED 7-0.
Economic Development Authority Minutes
January 9, 2012
Open Forum
No one was present.
5. Annual Meeting Election of Officer;
5.1. President
5.2. Vice President
5.3. Secretary
5.4. Treasurer
5.5. Assistant Treasurer
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MOVED BY COMMISSIONER MOTIN AND SECONDED BY
COMMISSIONER ZERWAS TO APPOINT THE FOLLOWING OFFICERS
FOR 2012:
PRESIDENT -DAN TVEITE
VICE PRESIDENT -PAT DWYER
SECRETARY -PAUL MOTIN
TREASURER -MATT WESTGAARD
ASSISTANT TREASURER -BRYAN PROVO
MOTION CARRIED 7-0.
6. Consider Commissioner Appointments/Assignments
MOVED BY COMMISSIONER ZERWAS AND SECONDED BY
COMMISSIONER DWYER TO APPOINT DAN TVEITE AND PAUL MOTIN
AS EDA REPRESENTATIVES TO THE EDA FINANCE COMMITTEE.
MOTION CARRIED 7-0.
MOVED BY COMMISSIONER DWYER AND SECONDED BY
COMMISSIONER ZERWAS TO APPOINT MATT WESTGAARD AS THE
EDA REPRESENTATIVE TO THE ENERGY CITY COMMISSION UNTIL
FEBRUARY 28, 2014. MOTION CARRIED 7-0.
7. Crystal Distribution Inc (CDI) Expansion Proposal
Ms. Deckert presented her staff report.
Commissioner Westgaard questioned if there are concerns with having traffic movements
enter onto Tyler near Twin Lakes Road. Mr. Femrite stated that the placement is not ideal
from an engineering standpoint but given this access or an access off of Twin Lakes Road, this
is the preferred option. He noted that CDI will maintain their access further south as well.
Commissioner Tveite questioned if the lot split will be recorded only upon the sale of the
property to CDI. Ms. Deckert stated that yes, the CDI portion of the lot split would be
unmarketable to anyone other than CDI, therefore, the lot split will only be recorded upon the
sale of the lotto CDI.
Economic Development Authority Minutes
January 9, 2012
Page 3
Commissioner Motin stated that the EDA is exercising its intent to sell, but wished to confirm
that the actual sale terms will be reviewed bythe EDA. Ms. Deckert indicated this motion
begins the negotiating process and that the purchase agreement will come back
Commissioner Zerwas questioned if CDI is still on board with doing some shared costs and
being active in getting services restored to the northern lot and the road up front. Ms. Deckert
stated that those discussions will be held in the future.
MOVED BY COMMISSIONER WESTGAARD AND SECONDED BY
COMMISSIONER GUMPHREY TO AUTHORIZE STAFF TO MOVE
FORWARD WITH THE LOT SPLIT AND SALE OF 4.8 ACRES TO CRYSTAL
DISTRIBUTION, INC. MOTION CARRIED 7-0.
8. Authorization to Use Development Funds to Cover Costs Associated with the 171St Area
Phase 1 Improvements
Mr. Femrite presented his staff report.
MOVED BY COMMISSIONER MOTIN AND SECONDED BY
COMMISSIONER DWYER TO AUTHORIZE $700,000 FROM THE
ECONOMIC DEVELOPMENT AUTHORITY FUND TOWARDS THE 171sT
AVENUE AREA PHASE 1 IMPROVEMENTS AS OUTLINED IN THE STAFF
REPORT. MOTION CARRIED 7-0.
9. Discuss Initiative Foundation Request
Ms. Deckert presented the staff report.
Commissioner Motin stated he would be opposing this request as he doesn't feel this is a good
use of EDA funds. President Tveite concurred
MOVED BY COMMISSIONER ZERWAS AND SECONDED BY
COMMISSIONER DWYER TO APPROVE THE 2012 REQUEST BY THE
INITIATIVE FOUNDATION FORA $2,500 DONATION WITH FUNDING
COMING FROM THE EDA MISCELLANEOUS LINE ITEM .MOTION
CARRIED 5-2. Commissioners Motin and Tveite opposed.
10. Other Business
Mr. Wilfahrt provided a branding updated as outlined in his staff report.
11. Adjournment
There being no other business, President Tveite adjourned the meeting of the Elk River
Economic Development Authority at 6:13 p.m.
Minutes prepared by Jessica Miller.
Dan Tveite, President
Economic Development Authority Minutes
January 9, 2012
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Tina Allard, City Clerk