02-06-2012 CCMMEETING OF THE ELK RIVER CITY COUNCIL
• HELD AT THE ELK RIVER CITY HALL
MONDAY, FEBRUARY 6, 2012
Members Present: Mayor Dietz, Councilmembers Zerwas, Gumphrey, Westgaard, and Motin
Members Absent: None
Staff Present: City Administrator Calvin Portner, Finance Director Tim Simon,
Police Chief Brad Rolfe, Police Officer Adam Bebeau, Fire Chief John
Cunningham, Assistant Director of Economic Development Clay Wilfahrt,
City Engineer Justin Femrite, Street Superintendent Mark Thompson,
WWTP Chief Operator Gary Leirmoe, Wastewater Lead Operator Matt
Stevens, and Recording Secretary Jennifer Johnson
1. Call Meeting_To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:55 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
• 3. Consider Council Agenda
Mayor Dietz added 6.1.a to present a letter of recognition for the Elk River Police
Department.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA WITH THE
ABOVE ADDITION. MOTION CARRIED 5-0.
4. Consent Agenda
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING CONSENT
AGENDA:
4.1 JANUARY 9, 2012 WORK SESSION MINUTES AND JANUARY 17, 2012
REGULAR MEETING MINUTES.
4.2 CHECK REGISTER.
4.3 AUTHORIZATION TO PURCHASE 2012 FORD F-350 CHASSIS TRUCK
AND UTILITY BOX.
4.4 RESOLUTION 12-06 ACKNOWLEDGING CONTRIBUTIONS TO ELK
RIVER FIRE DEPARTMENT FROM DEEON RAVELING DAYCARE.
4.5 APPROVE THE POST-ISSUANCE DEBT COMPLIANCE POLICY.
4.6 RESOLUTION 12-07 AMENDING THE 2012 RECREATION
• 4.7 ADMINISTRATION BUDGET.
STREET DIVISION EQUIPMENT PURCHASES AS OUTLINED IN
THE STAFF REPORT.
City Council Minutes Page 2
February 6, 2012
MOTION CARRIED 5-0. •
Open Forum
No one appeared for open forum.
6.1 Volunteer of the Month (for January,.)
Mayor Dietz presented the Volunteer of the Month for January, 2012, to Mary Keifenheim.
He provided Mary's service background as follows:
^ Volunteer at CAER since its opening 30 years ago
^ Volunteer for Gifts Anonymous for 25 years
^ Served two terms as Chair on the Library Board
^ Chaired Green Space Community to beautify downtown
^ Volunteer for Meals on Wheels
^ Volunteer at the library
6.1.a Letter of Recognition to the Elk River Police Department
Mayor Dietz read aloud a letter he received from Paradigm Residential Services, Inc.
Paradigm provides foster care services at a residence on Ulysses Street to patients with
traumatic brain injuries and mental health problems. Paradigm's owners, Rosie and Don
Barnes, expressed their appreciation to the officers of the Elk River Police Department and
how they treat their patients with understanding and patience. Mayor Dietz and the Council
thanked them for their service to Paradigm.
6.2 Recognize Donation of Police K-9 Body Armor •
Chief Rolfe introduced Officer Bebeau and Zeus, his K-9 dog, who was wearing the new K-
9body armor which had been donated by Karla and Pat Reinhart of Isanti County. A plaque
was presented to Mr. and Mrs. Reinhart recognizing their generous donation. (This item was
recalled after 7.1.)
7.1 Sherburne County/Prosecuting Attorney Update (Kathy Heaney/Scott Baumgartner)
County Attorney Kathleen Heaney and City Prosecutor Scott Baumgartner were present to
review Elk River statistics as presented in the staff report.
6.2 Recognize Donation of Police K-9 Bodv Armor
Mayor Dietz recalled this item to pass the resolution accepting the donation.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE RESOLUTION 12-08
ACKNOWLEDGING CONTRIBUTION TO THE ELK RIVER POLICE
DEPARTMENT FROM KARLA AND PAT REINHART WITH THE
DONATION OF K 9 BODY ARMOR FOR K-9 ZEUS. MOTION CARRIED 5-0.
City Council Minutes Page 3
February 6, 2012
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7.2 Resolution Supti~rting an Application for a Minnesota Department of Employment and
• Economic Development , DEED) Business Development Public Infrastructure ~BDPII
Grant
Mr. Wilfahrt presented the staff report.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE RESOLUTION 12-09
SUPPORTING AN APPLICATION FOR A MINNESOTA DEPARTMENT OF
EMPLOYMENT AND ECONOMIC DEVELOPMENT BUSINESS
DEVELOPMENT PUBLIC INFRASTRUCTURE GRANT. MOTION CARRIED
5-0.
7.3 Overview of the Wastewater Treatment Facilityand Authorization to Solicit Proposals to
Prepare Facility Planning Documents
Mr. Femrite presented the staff report. He explained the existing discharge permit was set to
expire in December 2012 and a new application would need to be submitted in June 2012.
The limits placed on the new Minnesota Pollution Control Agency (MI'CA) discharge permit
will be more restrictive than the existing. This will require modifications to the current
treatment process in order to achieve compliance with the new limits. Mr. Femrite stated
Foth Infrastructure & Environmental, LLC was hired in 2011 to review the current
operation and recommended both operational and construction related modifications to the
treatment plant to comply with the anticipated new limits.
• Mr. Femrite then explained the attachments in the staff report. He stated these modifications
to the water and bio-solids streams will require the completion of a new facility plan to be
reviewed by the MPCA. Staff is requesting authorization to hire a firm to assist in this
process, which will include completion of the application for a new discharge permit. The
hired firm will also work with staff in coordinating these modifications with Great River
Energy and the MPCA.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER GUMPHREY TO AUTHORIZE STAFF TO SOLICIT
PROPOSALS FOR PROFESSIONAL SERVICES FOR THE PREPARATION OF
FACILITY PLANNING DOCUMENTS FOR WASTEWATER TREATMENT
FACILITY IMPROVEMENTS. MOTION CARRIED 5-0.
7.4 Fire Service Task Force
Chief Cunningham presented the staff report.
Mayor Dietz and Councilmember Gumphrey were appointed to serve on the Task Force.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE CREATION OF THE FIRE
SERVICE TASK FORCE AS OUTLINED IN THE STAFF REPORT. MOTION
CARRIED 5-0.
r
City Council Minutes Page 4
February 6, 2012
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7.5 Discuss Council Work Session Agendas •
The Mayor and Council discussed the upcoming work sessions for February 13 and March
12. It was the consensus of the Council to interview the boards and commissions applicants
and members who were reapplying for reappointment, as outlined in the current polity. It
was also decided to schedule a joint meeting with the Sherburne County Board of
Commissioners for March 12.
8. Announcements
Mr. Fortner gave a legislative update, noting the bills he is tracking regarding homestead
market value credit exclusions and levy limits.
9. Adjournment
There being no further business, Mayor Dietz adjourned the meeting of the Elk River City
Council at 7:40 p.m.
Minutes prepared by Jennifer Johnson.
Tina Allard, City Clerk
•