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01-09-2012 EDA MINMEETING OF THE ELK RIVER • ECONOMIC DEVELOPMENT AUTHORITY HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 9, 2012 Members Present: President Tveite, Commissioners Dwyer, Gumphrey, Motin, Provo, Westgaard, and Zerwas Members Absent: None Staff Present: Director of Economic Development Annie Deckert, Assistant Director of Economic Development Clay Wilfahrt, and City Engineer Justin Femrite 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Economic Development Authority was called to order at 5:31 p.m. by President Tveite. 2. Consider Agenda MOVED BY COMMISSIONER MOTIN AND SECONDED BY COMMISSIONER ZERWAS TO APPROVE THE JANUARY 9, 2012, EDA AGENDA. MOTION CARRIED 7-0. 3. Consider Consent Agenda MOVED BY COMMISSIONER. WESTGAARD AND SECONDED BY COMMISSIONER MOTIN TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. DECEMBER 12, 2011, REGULAR MEETING MINUTES. 3.2. CHECK REGISTER AS OUTLINED IN THE STAFF REPORT. 3.3. BALANCE SHEET AS OUTLINED IN THE STAFF REPORT. 3.4. REVENUE/EXPENDITURE REPORT AS OUTLINED IN THE STAFF REPORT. 3.5. DESIGNATE THE ELK RIVER STAR NEWS AS THE EDA'S OFFICIAL NEWSPAPER FOR 2012. 3.6. DESIGNATE THE FOLLOWING BANKS AND INSTITUTIONS AS OFFICIAL EDA DEPOSITORIES FOR 2012: ^ FIRST NATIONAL BANK OF ELK RIVER ^ 4M FUND ^ WELLS FARGO ^ THE BANK OF ELK RIVER ^ USBANK ^ TCF BANK 3.7. APPOINT DIRECTOR OF ECONOMIC DEVELOPMENT ANNIE DECKERT AS THE EDA'S EXECUTIVE DIRECTOR FOR 2012. MOTION CARRIED 7-0. • Economic Development Authority Minutes January 9, 2012 4. Open Forum No one was present. 5. Annual Meeting Election of Officers 5.1. President 5.2. Vice President 5.3. Secretary 5.4. Treasurer 5.5. Assistant Treasurer Page 2 MOVED BY COMMISSIONER MOTIN AND SECONDED BY COMMISSIONER ZERWAS TO APPOINT THE FOLLOWING OFFICERS FOR 2012: PRESIDENT -DAN TVEITE VICE PRESIDENT -PAT DWYER SECRETARY -PAUL MOTIN TREASURER -MATT WESTGAARD ASSISTANT TREASURER -BRYAN PROVO MOTION CARRIED 7-0. 6. Consider Commissioner Appointments/Assignments MOVED BY COMMISSIONER ZERWAS AND SECONDED BY COMMISSIONER DWYER TO APPOINT DAN TVEITE AND PAUL MOTIN AS EDA REPRESENTATIVES TO THE EDA FINANCE COMMITTEE. MOTION CARRIED 7-0. MOVED BY COMMISSIONER DWYER AND SECONDED BY COMMISSIONER ZERWAS TO APPOINT MATT WESTGAARD AS THE EDA REPRESENTATIVE TO THE ENERGY CITY COMMISSION UNTIL FEBRUARY 28, 2014. MOTION CARRIED 7-0. Crustal Distribution Inc. (CDILpansion Proposal Ms. Deckert presented her staff report. Commissioner Westgaard questioned if there are concerns with having traffic movements enter onto Tyler near Twin Lakes Road. Mr. Femrite stated that the placement is not ideal from an engineering standpoint but given this access or an access off of Twin Lakes Road, this is the preferred option. He noted that CDI will maintain their access further south as well. Commissioner Tveite questioned if the lot split will be recorded only upon the sale of the property to CDI. Ms. Deckert stated that yes, the CDI portion of the lot split would be unmarketable to anyone other than CDI, therefore, the lot split will only be recorded upon the sale of the lot to CDI. Commissioner Motin stated that the EDA is exercising its intent to sell, but wished to confirm that the actual sale terms will be reviewed by the EDA. Ms. Deckert indicated this motion begins the negotiating process and that the purchase agreement will come back. • • • Economic Development Authority Minutes January 9, 2012 Page 3 Commissioner Zerwas questioned if CDI is still on board with doing some shared costs and being active in getting services restored to the northern lot and the road up front. Ms. Deckert stated that those discussions will be held in the future. MOVED BY COMMISSIONER WESTGAARD AND SECONDED BY COMMISSIONER GUMPHREY TO AUTHORIZE STAFF TO MOVE FORWARD WITH THE LOT SPLIT AND SALE OF 4.8 ACRES TO CRYSTAL DISTRIBUTION, INC. MOTION CARRIED 7-0. 8. Authorization to Use Development Funds to Cover Costs Associated with the 171ST Area Phase 1 Improvements Mr. Femrite presented his staff report. MOVED BY COMMISSIONER MOTIN AND SECONDED BY COMMISSIONER DWYER TO AUTHORIZE $700,000 FROM THE ECONOMIC DEVELOPMENT AUTHORITY FUND TOWARDS THE 171sT AVENUE AREA PHASE 1 IMPROVEMENTS AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 7-0. Discuss Initiative Foundation Request Ms. Deckert presented the staff report. • Commissioner Motin stated he would be opposing this request as he doesn't feel this is a good use of EDA funds. President Tveite concurred. MOVED BY COMMISSIONER ZERWAS AND SECONDED BY COMMISSIONER DWYER TO APPROVE THE 2012 REQUEST BY THE INITIATIVE FOUNDATION FORA $2,500 DONATION WITH FUNDING COMING FROM THE EDA MISCELLANEOUS LINE ITEM .MOTION CARRIED 5-2. Commissioners Motin and Tveite opposed. 10. Other Business Mr. Wilfahrt provided a branding updated as outlined in his staff report. 11. Adjournment There being no other business, President Tveite adjourned the meeting of the Elk River Economic Development Authority at 6:13 p.m. • Minutes prepared by Jessica Miller. ~~~~~ Dan Tveite, President ~'? ~',.,r Tina Allard, City Clerk