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6.10. SR 03-02-1998;ity of River MEMORANDUM Item #6.10. TO: FROM: DATE: SUBJECT: Mayor & City Council Phil Hals, Street/Park Superintendent February 26, 1998 Park and Recreation Commission Recommendation for Donation Towards Parker School Playground Equipment The Parent Teacher Organization (PTO) from Parker School approached the Park and Recreation Commission (via staff) to request a donation towards a new piece of playground equipment. The estimated cost for the playground equipment is $30,000. The PTO has currently raised $20,000, and has requested a donation from the city towards this project in view of the fact that the school playground complex serves the community as a neighborhood park. This request is identical to one last year from the Handke PTO where $3,000 was donated for playground equipment (see attached memo and minutes). Recommendation The Park and Recreation Commission recommends that the City Council authorize a $3,000 donation to the Park/Lincoln School Complex. Attachments · January 14, 1998, Park and Recreation Commission Minutes · June 16, 1997, Council Memo Regarding Handke Request · May 14, 1997, Park and Recreation Commission Minutes 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 Park & Recreation Commission Minutes January 14, 1998 Page 3 PROPERTY TO THE WEST IS DEVELOPED. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9. Discussion - Park of the Month Phil Hals presented a proposal for the Commissioners fo become more actively involved in the design of undeveloped parks. Phil explained staff would work with the planning intern to generate a scale drawing for each of the parks, and the Commissioners could use "cut outs" of various equipment and courts such as volleyball and basketball courts, playground equipment, etc. to visualize what amenities would fit on a particular park site. Chair Anderson will provide a list of parks, and Commissioner Dave Anderson will come up list of amenities and priorities for park development for the February Park & Recreation meeting. 10. Staff Updates (~ Parker Elementary Request Phil Hals presented a request from the Parker Elementary Parent-Teacher Organization for assistance in funding new playground equipment. Estimated project cost is $30,000 and $20,000 has already been raised. COMMISSIONER OLSON MOVED TO RECOMMEND THE CITY CONTRIBUTE TO THE COST OF THE PLAYGROUND EQUIPMENT FOR THE LINCOLN/PARKER ELEMENTARY SCHOOL CAMPUS AT A COST NOT TO EXCEED $3,000, IN CONSIDERATION OF THE FACT THE PLAYGROUND IS USED BY THE COMMUNITY AS A NEIGHBORHOOD PARK SITE. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-1. COMMISSIONER ANDERSON OPPOSED. b. Applications for Grants/Aid Phil Hals asked the Commissioners for comments regarding the grant applications for 1998. Phil indicated he plans to resubmit the request for $98,000 to construct 12,000 feet of bike trails in Woodland Park, plus several "spur" trails. Also, a request will be submitted for funding a trail connection from Co. Road 33 to Oak Knoll and a cross connection to Jackson. c. Commissioner Anderson - Ski Race Commissioner Anderson noted the proposed ski race was canceled due to lack of snow. Approximately 70 people registered for the event and a significant number of individuals showed up to register the day of the event. He indicated they would try to schedule a race again next year. 9.2. Election of 1998 Park and Recreation Commission Chair and Vice Chair COMMISSIONER KUESTER MOVED TO APPOINT DANA ANDERSON AS CHAIR OF THE PARK AND RECREATION COMMISSION FOR 1998. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0-1. CHAIR ANDERSON ABSTAINED. Park & Recreation Commission Minutes January 14, 1998 Page 4 COMMISSIONER OLSON MOVED TO APPOINT LANA HUBERTY VICE CHAIR OF THE PARK AND RECREATION FOR 1998. CHAIR ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0-1. COMMISSIONER HUBERTY ABSTAINED. 7. UPdate ' Community Recreation Jeff Asfahl updated the Commission on the following issues as referred to in his memo to the Commission dated January 8, 1998: o -Mighty Kids Grant Applications -Former Prairie House Restaurant site -BMX site interest -Minnesota Legislature - 1998 Bonding Bill for Youth Initiatives -Youth Athletic Complex Policy Draft Discussi°n - Set Meetin,q Date for February Commissioner Kuester reviewed a draft mission statement and rules of procedures for the Park and Recreation Commission. The regular February meeting of the Park and Recreation Commission scheduled for Wednesday, February 11, 1998, at 7:00 p.m. will be conducted as a planning session and will last 2-1/2 to 3 hours. At the meeting a Mission Statement, Rules of Procedure and 1998 Goals will be discussed and approved. A Special Meeting of the Park and Recreation Commission will be held on Wednesday, February 18, 1998, at 6 p.m., to meet with Decision Resources, and regular February Park and Recreation Commission business will be considered after the meeting with Decision Resources. Commissioner Madsen left the meeting at this time (9:05 p.m.) 11. Other Business 10. Discussion of expenses for grooming the ski trails will be added to the February 18th Park and Recreation Commission agenda. Aisc, discussion of a BMX Site will be placed on the February 18th agenda. Adjournment There being no further business, COMMISSIONER ANDERSON MOVED TO ADJOURN THE MEETING. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Park & Recreation Commission adjourned at 9:15 p.m. /~~ectfully submitt,ed, Debbie Huebner Recording Secretary cay of iver TO: FROM: DATE: SUBJECT: MEMORANDUM Item # 6.2. Mayor & City Council Pat Klaers, City Administrator June 16, 1997 Handke Playground Equipment Representatives of the Handke Playground Committee will be present at this City Council meeting to request a financial contribution for the purchase and installation of new playground equipment at Handke School. The Park and Recreation Commission supported this request at its May 14, 1997, meeting (see attached minutes). The School District has agreed to contribute $3,000 for this equipment. According to the motion of the Park and Recreation Commission it is then recommended that the city also contribute $3,000 for this youth recreation project. The source of funds would be the infrastructure and equipment reserve that is designated for parks. This project increases youth playground equipment in the community. Equipment is available to kids in the neighborhood after school hours and during :).c summzr. Additionally, this project allows the existing Flaygr:und equipment to remain at the Community Education site. This equipment is used by the kids in the neighborhood after school hours and by children, who along with the parents, are attending youth baseball and soccer activities. Recommendation It is recommended that the City Council contribute $3,000 for the Handke playground equipment from the infrastructure and equipment reserve that is designated for parks. \\elkriver\sys\shrdoc\councilkhandkeeq.doc 13065 Orono Parkway · P.O. Box 490 ° Elk River, MN 55330 ° TDD & Phone: (612) 441-7420 ° Fax: (612) 441-7425 Park & Recreation Minutes May 14, 1997 Page 3 and tot Jot, they could work on the layout so that it would fit within the proposed plat. Grading plan for the structures/features in the park should include the following: -basketball hoops on each end (60'x100' pad) -ball field with a backstop -hockey rink -sand volleyball court -picnic shelter The developers asked the Commission if all the park improvements were made "up front" by the developer, could a credit towards their park dedication be made as the project develops. The Commission indicated that there are a large number of park improvements that need to be made throughout the city. However, they would consider the request and give the City Council a recommendation to consider. 6.1. Community Recreation Update - Jeff Asfahl Lance Cunningham, representing Elk River Skateboarders, Inc. provided an update on fundraising activities proposed by the skaterboarder's group. He noted the students have received their non-profit status through the state. Lance distributed samples of the logo which will be used by the group. Jeff updated the Commission on recent activities as follows: -A Web site has been established for the Youth initiatives Task Force project -Mentoring program is proposed as elective through the senior high school -Summer program registration is underway 6.2. ~4arold Crcmstad Representative of the Lions' Club Harold Gramstad explained this is the final year of the Lions' Club plans to donate $75,000 in improvements for Lions' Park over a three year period. Projects proposed to be completed with the remaining $25,000 are: -blacktopping of remainder of trails -blacktopping of the hockey rink -lighting in the basketball court area -sliding tube on hill -landscaping Planning Commission expressed their appreciation of the stewardship of the park Discussion on Movina Playaround Equipment from ECFE to Handke School Katy Alfebee, Maria Derks and Judy Schulze were present to express the need for playground equipment at Handke School. Maria Derks explained how the playground equipment at the former ECFE site was originally acquired and how they plan to incorporate the equipment at the Handke site. Ms. Derks also explained the fund-raising efforts in progress to fund new playground equipment. Ms. Schluze estimates incorporating the existing structure at the former ECFE site into the plans for the Handke playground, they would realize a cost saving of Park & Recreation Minutes May 14, 1997 Page 4 $7,000 - $12,000. The Commissioners expressed a concern a void would be created by removing the playground equipment from its present location. Phil felt it would cost approximately $2,000-$3,000 to move the equipment. Commissioner Dave Anderson suggested the city make a cash contribution toward the purchase of new playground equipment. COMMISSIONER HUBERTY MOVED TO CONTRIBUTE UP TO $5,000 FOR HANDKE SCHOOL PLAYGROUND EQUIPMENT, TO MATCH THE AMOUNT CONTRIBUTED BY DISTRICT #728. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. 8. Discussion on Park Developments East of Hi.qhway 169 Chair Anderson indicated he and two others were the only ones present at the Hillside water tower site for the scheduled meeting with the residents on park needs. He added that the neighborhood group had previously indicated they wouJd be present at this meeting with survey information, but were not in the audience. Chair Anderson explained he has encouraged Kelly Oleen and Tom Cruz to work together as a group and present their needs and desires to the Commission. He was informed by Mr. Cruz the group now has survey information available and will be coming forward with a proposal. The Commissioners discussed possible uses for the park area at the water tower site. It was the consensus of the Commissioners to hear the survey results from the residents before making a recommendation to the City Council. Phil stated one of the property owners east of Deerfield 3rd and Royal Oaks has indicated possible interest in developing his property. Also, it appears the development of the church property will begin this year. Discussion on Permittinq CMl War Rec;~octment Group Encampment on EDA Site Downtown - Auqust 8, 9 & 10 (Heritaqe Festival) COMMISSIONER HUBERTY MOVED TO APPROVE THE CIVIL WAR REENACTMENT GROUP ENCAMPMENT ON THE DOWNTOWN EDA SITE DURING THE HERITAGE FESTIVAL. COMMISSIONER WESTRUM SECONDED THE MOTION. THE MOTION CARRIED 7-0. 10.1. Set Date for Decision Resources Discussion A meeting has been scheduled for Wednesday, May 21st at 7:00 p.m. to discuss the survey results with Decision Resources at the City Hall. 10.2. Set Date for Joint Meetinq with City Council A joint meeting with the City Council has been tentatively scheduled for Monday, June 2, 1997, from 6-7 p.m. 10.3. Joint Meetinq with Planninq Commission A joint meeting with the Planning Commission has been scheduled for Wednesday, June 11, 1997 from 6-7 p.m.