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02-21-2012 CCMMEETING OF THE ELK RIVER CITY COUNCIL • HELD AT THE ELK RIVER CITY HALL TUESDAY, FEBRUARY 21, 2012 Members Present: Mayor Dietz, Councilmembers Zerwas, Motin, ~x'estgaard, and Gumphrey Members Absent: None Staff Present: City Administrator Calvin Portner, Planning Manager Jeremy Barnhart, Finance Director Tim Simon, Environmental Administrator Rebecca Haug, Police Chief Brad Rolfe, Administrative Police Captain Bob Kluntz, Parks and Recreation Director Michael Hecker, Streets Superintendent Mark Thompson, Parks Maintenance Supervisor Rodney Schreifels, City Attorney Peter Beck, and City Clerk Tina Allard 1. Call Meeting To Orders Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:34 p.m. by Mayor Dietz. 2. Pledge bf Allegiance The Pledge of Allegiance was recited. • 3. Consider 02/21 /2012 Agenda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE AGENDA. MOTION CARRIED 5-0. 4. Consider Consent Agenda MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING CONSENT AGENDA: 4.1 CHECK REGISTER AS OUTLINED IN THE STAFF REPORT. 4.2. PAY ESTIMATES AS OUTLINED IN THE STAFF REPORT. 4.3. PROFESSIONAL SERVICES FROM HAKANSON ANDERSON AND ASSOCIATES, INC. IN THE AMOUNT OF $78,200 FOR DESIGN AND CONSTRUCTION MANAGEMENT SERVICES ON THE 171sT AVENUE AREA, PHASE I IMPROVEMENTS. 4.4. PURCHASE OF 2500HD PICKUP WITH ACCESSORIES, 3500HD WITH LIFT GATE AND ACCESSORIES, TRACTOR WITH SNOW PLOW, MINI SKID STEER WITH ATTACHMENTS, OVER SEEDER, AND SOD CUTTER IN THE AMOUNT OF $133,209 FROM THE 2012 EQUIPMENT REPLACEMENT FUND. 4.5. PROMOTE DENNIS WALKER TO THE ICE ARENA MAINTENANCE SUPERVISOR POSITION EFFECTIVE FEBRUARY 22, 2012, TO BE • PAID AT PAY GRADE 6, STEP A. City Council Minutes February 21, 2012 6.1 6.2. 7.1. Page 2 4.6. RESOLUTION 12-10 AMENDING RESOLUTION 11-71 REGARDING THE ACKNOWLEDGEMENT OF CONTRIBUTIONS FROM THE • ZIMMERMAN FIRE RELIEF ASSOCIATION. MOTION CARRIED 5-0. Open Forum No one appeared for Open Forum. City of Elk River Volunteer of the Month-Mayor Dietz Mayor Dietz introduced, read, and presented a plaque to the February Volunteer of the Month Bruce Bromen. He provided the following background on Mr. Bromen's service within the city: ^ Member of the Chamber of Commerce for 22 years. ^ Chamber Ambassador for 10 years. ^ Volunteer for Independence Day community event for 10 years. ^ Member of the Land of Lakes Choir Boys Board for 6 years. Mayor Dietz further noted Mr. Bromen's work with the Boys & Girls Club and how he has been involved with them since its inception 13 years ago. He noted Mr. Bromen has been the Chair of the board for 6 years. 30 Years of Service Recognition-Police Chief Bradley R Rolfe Mr. Fortner reviewed Chief Rolfe's work histo and man awards and commendations. He • ry y further thanked the Chief for his outstanding leadership and dedication to the city and congratulated him on 30 years of service to the city. Captain Kluntz described how the Chief's 30 years of service have impacted the city, the police department, and its employees. He thanked him for dedicated, active service and leadership. Councilmember Westgaard thanked the Chief for his service to the city. Mayor Dietz also thanked the Chief for his commitment to the city. He stated the Chief has dealt with every situation in a very calm and professional manner and that he is a man passionate about the safety of the whole community. Mayor Dietz read and presented the Chief with a plaque. Council took a 5 minute break at 6:45 p.m. NPDES Annual Permit Update Ms. Haug presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this item, Mayor Dietz closed the public hearing. • City Council Muzutes February 21, 2012 • No other action was required on this item. Page 3 72. Request b;= Elk River Development Authorit<- for Administrative Subdivision for Lot 1. Block 1, Northstar Business Park Mr. Barnhart presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this item, Mayor Dietz closed the public hearing. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE AN ADMINISTRATIVE SUBDNISION AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 5-0. 7.3. Request by Citv of Elk River for Ordinance Amendment to Section 30-934 Relating to Landscaping Requirements. Case No. OA 12-02 Mr. Barnhart presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this item, Mayor Dietz closed the public hearing. Councilmember Motin stated he had concerns with credit being given for native grasses and whether they fit within the Beautification goal for the city and asked that it be monitored and revisited in the future if we get more and more native grasses. • MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO ADOPT ORDINANCE 12-03 AMENDING PORTIONS OF CHAPTER 30, ARTICLE VI, SUBDIVISION IV, SECTION 30-934 AND SECTION 30-935, OF THE ELK RIVER, MINNESOTA, CITY CODE ALL PERTAINING TO LANDSCAPING WITH THE FOLLOWING CHANGES TO THE ORDINANCE: 1. SECTION 5(3)-THE WORD SQUARE BE ADDED IN BETWEEN "500" AND "FEET". 2. SECTION 6-"TREE" BE REPLACED WITH THE WORD "PLANT MATERIAL". MOTION CARRIED 5-0. 7.4. Request b~~ City of Elk River for Ordinance Amendment to Section 30-938, Architectural Standards. Case No. 12-01 Mr. Barnhart presented Mr. Leeseberg's staff report. Mayor Dietz opened the public hearing. There being no one to speak to this item, Mayor Dietz closed the public hearing. • Councilmember Motin questioned who would have approval over the architectural materials. City Council Minutes February 21, 2012 Page 4 Attorney Beck suggested language giving the CitS~ Council approval over the materials. • Mr. Barnhart stated he would like to avoid permitted uses who want to use a unique material from having to go to Council for approval. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO ADOPT ORDINANCE 12-04 AMENDING SECTION 30-938 OF THE ELK RIVER, MINNESOTA, CITY CODE PERTAINING TO ARCHITECTURAL STANDARDS WITH THE FOLLOWING CHANGES: 1. SECTION 1 (2) (A) (8)-OTHER CITY APPROVED ARCHITECTURAL MATERIALS. 2. SECTION 1(2) (B) (10)-OTHER CITY APPROVED ARCHITECTURAL MATERIALS. MOTION CARRIED 5-0. 8.1. Public Works Facility Phase II Project Items Mr. Simon presented Mr. Femrite's staff report. The alternate bid information was reviewed. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY • COUNCILMEMBER GUMPHREY TO APPROVE THE BIDS FOR THE PUBLIC WORKS FACILITY BID PACKAGE 2 AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 5-0. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO REASSIGN THE CONTRACTS TO RJM CONSTRUCTION IN ACCORDANCE WITH THE CITY'S CONSTRUCTION MANAGER AT RISK AGREEMENT AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 5-0. 8.2. Authorize and Award Capital Improvement Plan Bonds Mr. Simon presented the staff report and introduced Mark Ruff with Ehlers and Associates. Mr. Ruff reviewed the city's rating report. Councilmember Zerwas commended Mr. Simon and the finance staff for their work on helping to establish the city's good rating. A. Resolution Awarding the Sale of $7 300,000 General Obligation Capital Improvement Plan Bonds Series 2012A Mr. Ruff reviewed the bids for this bond as outlined in the Sale Report handout he distributed. Mr. Ruff noted that the city was able to get an excellent interest rate. In • City Council Minutes February 21, 2012 Page 5 addition, because construction costs were towered by the city and lower fees the size • was reduced to $6,975,000. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 12-11 AWARDING THE SALE OF $6,975,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS; SERIES 2012A FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT. MOTION CARRIED 5-0. B. Resolution Awarding the Sale of $1 595,000 General Obligation Improvement Refunding Bonds, Series 2012B Mr. Ruff reviewed the bids for this bond as outlined in the Sale Report handout he distributed. Mr. Ruff noted that the city vas able to get an excellent interest rate. In addition, because of lower fees and underwriter fees/discount the size was reduced to $1,525,000. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 12-12 AWARDING THE SALE OF $1,525,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2012B; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; PROVIDING FOR THEIR PAYMENT; AND PROVIDING FOR THE REDEMPTION OF BONDS REFUNDED THEREBY. MOTION CARRIED 5-0. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE REFUNDING ESCROW AGREEMENT IN THE STAFF REPORT. MOTION CARRIED 5-0. Announcements There were no announcements. 10. Adjournment There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 7:38 p.m. J n j. ietz, o • Tina Allard, Ciry Clerk