7.0. SR 03-23-1998ity of
MEMORANDUM
Item #7.
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Pat Klaers, City Administrator
March 23, 1998
Capital Improvement Worksession
Following the annual reports from the police department and fire and
ambulance departments, a capital improvement program (CIP) worksession
is scheduled. I hope to have two hours with the City Council to talk about
currently planned capital improvements and some CIP financing issues. The
following is an outline of the topics that should be discussed on 3/23/98.
Recreation Center CUP - I understand that the city's request (via Jeff
Asfahl) for a recreational center conditional use permit (CUP) to use
the former Elk Hills Restaurant was tabled until April and that the
City Council wanted to discuss this proposal at the CIP meeting. I
hope to be able to answer any questions that the Council may have
regarding this proposal. This project has been briefly noted by the
staff at previous Council meetings and no concerns or objections have
been raised. However, if the Council does not want this project to
move forward, then the Council should say so and the application will
be withdrawn. Staff does not want to spend any more time on this
proposal if it is going to go down in a vote by the Council at a public
meeting.
The cost for the project during the several summer months is not going
to be a huge burden on the youth initiatives budget, but it will
certainly be a city financed and subsidized program. Total operating
expenses for rent and employees should be in the $4,500 range per
month and we can expect about $1,500 to $2,000 of this expense to be
offset by revenues from the video games for a net cost of about $2,500
to $3,000 per month for the program. We want to see if the kids
respond to this type of program and the cost seems to be worth the
experiment. However, the city does not want to get in the way of the
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
CIP Worksession
Page 2
Watz Up? Caf~ efforts or the fund raising efforts of the Boys and Girls
Club.
The attached CUP application explains the proposal and should
address any supervision and/or security concerns.
City/County Meeting on March 30, 1998 - Attached for your review is
the agenda for the March 30, 1998, joint meeting between the City
Council and the County Board. I think it is important to discuss some
of these topics prior to the joint meeting so that the City Council can
have a good understanding of the issues and so that the city can
"speak with one voice" on certain issues. By this I mean we should
know where we stand on a cost sharing policy for county road projects
(see attached); how we will respond to requests for financial
participation in the County Road 12 and the County Roads 33 and 77
projects; what our position is on the county solid waste ordinance; etc.
City Engineer Terry Maurer will be in attendance at this meeting to
help discuss the issues identified in the joint meeting agenda.
City/School Meeting on April 6, 1998 - No agenda has been established
for the City Council/School Board joint meeting that has been
scheduled for April 6, 1998. However, I think that a number of topics
are already known including a general discussion on our growth plans
for east Elk River and our city concerns over the timing for expanding
School Street to four lanes.
Regarding the School Street project, it has always been the city
position that we would not force assessments on the School District
unless they petitioned for the project. The School District is the main
beneficiary of this improvement project and it will be diflqcult to assess
benefited property owners on the south side of this street. Accordingly,
the city MSA fund will have to be the funding source for the other 50
percent of this project. If the school petitioned immediately we could
probably still get this projected completed during the summer of 1998.
Regarding growth in east Elk River, I don't know what else we can do
to advise the School Board of the situation. We have, for the past few
years, indicated that growth is going to be coming in a fairly rapid
manner once utilities are extended, and have encouraged the School
District to obtain adequate property for future schools in this part of
our community. Beyond this type of discussion I don't know what else
we can do to encourage action by the School Board.
CIP Worksession
Page 3
I need to hear from the City Council on other topics that you wish to
discuss with the School Board on April 6. Attached for your review are
the February 1997 joint meeting minutes.
East Elk River Public Improvement Project - Almost all of the January
5 and January 26, 1998, CIP meetings were dedicated to reviewing
and discussing various components of the proposed east Elk River
public improvement project. At this meeting we need to continue the
discussion on this project in order to keep everyone up to date on the
activities that are ongoing. Items to discuss at this meeting include:
The route for the trunk utilities as they get into the
173rd/171st area.
Whether or not utilities should go across Highway 10 to the
Mississippi River side ff the large project C is ordered.
The current status of the appraisal work from Patchin and
Associates and the land acquisition work from Evergreen,
along with a discussion on the possible acquisition of the
Brown property.
Update on the status of the two development proposals.
Update on some of the financial issues associated with this
project including state or federal funding assistance for the
street project.
Project schedule (see attachment).., a key date is when a
decision needs to be made by the Council between the large
project and the small project...it is assumed that if there is no
developer project then there is no utilities project of any
type...it should be noted that ff the large project is to be
ordered, then the 4/29 public assessment process needs to
begin after the plat is approved and the process must be
completed before bids are awarded...the best case scenario is
that it will take six months from the time the developers
submit applications for plats, CUP, etc. until the street and
utility bids are awarded and any number of situations could
arise which would cause this six month time frame to be
extended.., at this time it appears that the developer will not
have their applications submitted by April 25...the
preparation of plans and specifications by the city engineer
may be delayed ff no development plan, which shows the
alignment of utilities, is received from the developer of the
trailer court area.
CIP Worksession
Page 4
CIP Finances - The city has mainly used the following funds to finance
CIP activities:
· Municipal State Aid (MSA) funds for eligible street work
· The City Capital Projects (CP) fund for the city financial
participation in street projects; this fund is also used for
smaller miscellaneous projects
· Part of the landfill monies dedicated towards streets (the
balance of the landfill funds that are available for general
city use has been dedicated toward government buildings and
the library building expansion project)
· Equipment/Infrastructure Reserve used for equipment
purchases
· . Park Dedication fund used for park land purchases and
improvements to city parks
· The NSP contribution can be used for any project or program
and in the past has been used for park land acquisition,
recreation field development, and the purchase of land for the
City Hall project
· Liquor Store funds are limited due to the new building
project, but a limited amount of funds are annually available
in addition to the over $100,000 that is annually put in the
general fund budget
· City Taxes - The Council uses tax revenues for equipment
certificates for equipment purchases on an annual basis.
Sometimes, such as in 1998 for the Lake Orono project, the
Council levies for additional capital improvements beyond
what is typically in the general fund budget
At the CIP meeting I will update the City Council on the status these
funds along with the planned expenditures out of each fund for 1998
and 1999.
An important issue for the City Council to discuss is the establishment
of long term revenue sources to fund various streets, equipment, park
and recreation, and land and building capital expenditures. At this
time the only known long term source of reoccurring funds is tax
revenues. In this regard, the City Council is going to have to consider
establishing an annual tax for some capital improvements and either
undertake projects on an annual basis or save the tax revenues for
larger projects.
CIP Worksession
Page 5
The most important of the above categories is the concern over funding
of street projects. This is also the most di6qcult funding issue to
understand and which to be fair to all benefited property owners. All
municipalities fund street improvements differently, and there is no
one way to do it right. Each city must find its own right way for
financing street improvements. A word a caution to the City Council
relates to how easy it is to say to developers that "we will do the project
later and assess it out" when developments are improved, but
experience tells us that this is (liflqcult to accomphsh. For example,
the Council is reminded of the Jarvis Street proposal in southeast Elk
River which is not moving forward at this time, but which could have
been a requirement of the commercial project that was approved in
1997.
How the Elk River finances new and reconstructed streets is currently
a mixed bag. The city typically assesses out a reasonable share of the
cost to benefited property owners, even ff the projects are initiated by
developers. Often, in addition to assessments, part of the cost of new
or reconstructed streets is financed with MnDOT, county, city MSA, or
city capital projects funds. On the other hand, we try to have
developers pay 100 percent of "their" streets and the city tries to assess
out 100 percent of overlay projects to benefited property owners.
Overall, the city generally uses a combination of assessments and city
or state (and sometimes county) financial participation in street
projects. The biggest problem financially for the city is the bruited
amount of MSA funds available and the limited amount of capital
projects funds available for street projects. More and more city
participation is being requested and this is (ti~cult to accomphsh with
the bruited funds that are available.
A few words of explanation need to be said about the bruited revenues
being added to the city capital projects fund. The city receives money
into this fund through "recychng' MSA funds whereby the city uses
MSA monies for the project but assesses some of the cost out to
benefited property owners. When these assessments are paid to the
city they then flow into the capital projects fund to help finance the
city's share of street projects. If the city does not assess out some costs
on MSA projects, then this fund will be exhausted. The capital project
fund also occasionally receives monies through one time defeasing of
pubhc improvement bonds.
It should be noted that to date, the city has rarely used tax revenues
for its share of street projects. The city does use tax dollars for its seal
CIP Worksession
Page 6
coating program (and general city maintenance of streets) whereby
some municipalities assess out seal coating projects. It should also be
noted that I hope to begin using tax revenues on an annual basis to
help finance the pavement replacement program that will be discussed
in more detail as the year goes on.
Regarding long term funding for equipment purchases, the only
revenue sources that are known are taxes, equipment certificates
through taxes, equipment reserves which have limited annual
revenues, and the annual contribution from the Utilities. The annual
contribution from the Utilities has been the largest new source of
revenue for equipment purchases and this increased revenue began in
1995. This additional source of funding did not reduce our reliance on
taxes, but allowed us to purchase the amount of equipment that was
needed without raising taxes. It is imperative that the Utilities
contributions continue in order to help finance the city's equipment
needs or else we will see a corresponding increase in city taxes to
address our equipment concerns.
Regarding park and recreation land, equipment, and field
development, the best source of funds is a public referendum.
dedication funds are a limited, secondary source of money for
improvements.
Park
Regarding land and buildings, the funding depends upon the type of
facility. For example, land and building for the fire department and
the building of a community center will most hkely be a pubhc
referendum issue. On the other hand, expansion of the city hall
facility would have to be internally financed through the accumulation
of reserves and the designation of annual revenues for debt as it is
very unhkely the pubhc would ever approve a referendum for the
expansion of city hall.
6. 1998 CIP Projects
Review Library parking lot layouts - The parking lot CUP
proposal for the Library is going to the Planning Commission on
Tuesday, March 24. It is appropriate for the Planning
Commission and the Library Board to make a recommendation
to the City Council on their desires and goals for parking in this
area. The City Council can always reject or alter the Planning
Commission and Library Board recommendation, but the
Council should not provide significant feedback to these boards
prior to their objective review of the proposal. In general terms,
CIP Worksession
Page 7
both parking lot options save as many trees as possible and
almost double the available public parking spaces. We will be
adding between 15 and 16 new parking stalls to the existing 17
stalls and this is about what was expected. The land and house
acquisition costs were in the $83,000 neighborhood and the cost
of the public improvements will be in the $20,000 neighborhood.
Discuss city participation in the Lake Orono project - The
proposal calls for the city to be assessed about $57,000 for its 26
units on the lake and then for the city to "contribute" through
tax dollars about $340,000 to the project. It is recommended
that the $100,000 CIP funds that were in the 1998 tax levy be
dedicated towards this project and that this CIP levy in the year
1999 be increased to $200,000. Therefore, most of the city
contribution can be available by the end of 1999 to pay offthe
city's obligation. It is then my recommendation to keep this
$200,000 CIP levy in the budget and to apply these funds
toward the new pavement replacement program which is
hopefully going to be approved in 1999 and begin in the year
2000. The city will need to add at least this much money
annually to the assessments (to the benefited property owners)
in order to do a project annually that is of any significance or
makes any impact in neighborhoods.
Ice Arena project
· Review construction project figures...Attached for your review
is the ice arena construction figures which are subject to only
very minor changes. It should be noted that the sewer and
water utilities, which came in higher than expected, were
always outside of the project budget and considered a
donation from the city and the Utilities. Excluding this
expenditure, the project came in very close to the original
$2.65 million budget. The total was about 2 percent over
budget. Unfortunately most of this overrun, or approximately
$39,000 of the overrun, is a city obligation. The Council has
previously indicated that this overrun would come out of the
equipment reserves and the capital projects reserve.
· Review funding options for the heating, dehumidification,
and ventilation project...This expense is estimated to
approach $150,000, but could be less. This cost really should
have been part of the original construction project but was
deleted in the hope that an alternative system would meet
our needs. This expenditure can not be absorbed within the
ice arena operating budget and an alternative source of
CIP Worksession
Page 8
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funding must be identified for this expenditure. Additionally
it seems that this expenditure is needed for the adequate
functioning of the arena. It is recommended that 50 percent
of the net proceeds from the selling of the Holt and Jackson
commercial site be applied to this expenditure. It is
estimated that 50 percent of the net proceeds will be in the
$120,000-$130,000 range. It has been previously stated that
staff would recommend that the other 50 percent of the net
proceeds be dedicated toward economic development
activities.
Oak Knoll Soccer Fields acquisition from the School District for
$50,000 (from the park dedication fund) - This issue has been
discussed in general terms with the City Council at a number of
previous meetings. A draft purchase agreement is being
reviewed by out city attorney and I would hke to obtain City
Council approval to sign and enter into this purchase agreement
contingent upon the city attorney's approval of the purchase
agreement document. I would hke to have this issue resolved
and completed prior to our joint meeting with the School Board
on April 6, 1998. As you can see from the attached map, the
concept has not changed since discussed a number of months
ago. Two pieces of property (Lot i and Outlot B) are going to be
exchanged between the city and the school district and the city
is going to purchase (Lot 3) shghtly more than 4 acres from the
school district. This property is where the soccer fields are
currently located. The value of the property is estimated to be
in the $15,000 per acre range. From this price we are
deducting the school reimbursement to the city for its labor,
equipment, and materials that was spent to develop the one
soccer field that is being taken out of use. This brings us to the
$50,000 total price.
Design work in 1998 for the Highway 169 pedestrian bridge for
construction in 1999 - Possible total federal funding through the
efforts of Congressman Oberstar or the city will use the partial
state funding that is being provided through the ISTEA
program.
Update on Street Projects including:
· Business Center Drive (to the west side of the Government
Center) - city cost of approximately $40,000 for trunk water
and lateral sewer
CIP Worksession
Page 9
· Upland Avenue and Highway 10 - city cost of approximately
$84,000 from MSA funds; this is much higher than originally
discussed in January
· 171st and Highway 10 signal - city cost of $125,000 from MSA
funds
· Opticon System - city cost of $30,000 from MSA funds
· County Road 12 project - city cost is unknown as is the
funding source
· County Roads 77 and 33 project - city cost is unknown as is
the funding source
· Railroad Drive - no city cost anticipated except some
participation from the water utilities
· Boston Street - city may have to "hold" some assessments
with capital projects funds
· Assessment overlay projects
· Pavement replacement program planning in 1999 for work in
2000
Go
Park and Recreation Bond Referendum Update
· Pool issue
· Timetable and schedule
Community Center...Discuss plans for a 1999 Task Force and a
possible November 2000 public referendum
~y of
River
Item #6.4.
MEMORANDUM
TO:
FROM:
DATE:
Mayor & City Council
Pat Klaers, City Adrninistr~~
March 16, 1998
SUBJECT: CUP for Recreation Center
The City Council has been kept advised as to the process and progress in Jeff
Asfahl's attempt to temporarily use the former Prairie House restaurant as a
recreation center. This effort is being undertaken partially as a result of the
youth survey which was conducted a few years ago. An overwhelming
response in this survey was that the teens and youth in Elk River desired "a
place to go to be among friends outside of a school environment."
Obtaining a conditional use permit is the first step in having this project
move forward. The follow up step is to enter into a lease with the owners for
use of the facility. It is anticipated that this project will be somewhat short
lived as I think everyone hopes that the building will be sold and put back to
its original restaurant use. Additionally, the city may not be able to afford to
operate a recreation center in this facility for the long run as this project is
being funded through the city recreation budget and limited funds are in the
youth initiatives line item.
As this project moves forward, a common question has been how the
operation would conflict with a future Boys & Girls Club and a future Watz
Up? Caf& The general response from city staffhas been that this activity
and project would compliment those proposals and provide more
opportunities for the teens to participate in acceptable leisure time activities.
One big concern of the city is that this project has "no adverse effect on
neighboring properties." If this project does have a negative effect, the city
would be forced to discontinue its lease and end the program. At this time
we want to do everything possible in order to ensure that the project is
successful. To this end, it is appropriate to put "tough" conditions in the
city's permit, including but not limited to, adequate supervision for inside
and outside the facility, restrict smoking in the area, and provide sufficient
outside hghting. Without a doubt, we have seen private businesses of this
type become a problem, but we beheve with pubhc management of this
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
recreation program, the rec center can have a positive influence on the
neighborhood. This recreation program, to a certain extent, will be hke an
arcade business with the youth being involved in the management and
operation of the program.
Over the past few years we have seen the Community Recreation programs
grow and become more successful in Elk River. This rec center in the former
Prairie House is something that has been requested by the youth for a long
time and stafffeels that it is appropriate that we give it a try to see how
things work out this summer.
\\elkriver \sys\shrdoc\councilhreccup .doc
.y of
TO:
FROM:
DATE:
SUBJECT:
Item # .6.4.
MEMORANDUM
Mayor and City Council
Steve Wensman, Planning Intern
March 16, 1998
Request by City of Elk River for
Conditional Use Permit, Public
Hearing Case No. CU 98-3
Request
Consider a request by Community Recreation and the City of Elk River for a
conditional use permit to operate a nonprofit recreational facility.
Location
600 Dodge Avenue, Lot 2, Block 6, Barrington Place (former Prairie House
Restaurant)
Zoning/Land Use
PUD (Planned Unit Development) / HB (Highway Business)
Attachments
Location map
Memo From Jeff Asfahl, Director of Community Recreation
· Memo from Police Department
· Floor plan
· Site plan
Background
The City of Elk River, in conjunction with Community Recreation, is
proposing to use the dining area of the former Elk Hills Restaurant as a
nonprofit recreational facility. The facility will include vending machines,
pool tables, arcade games, jukebox, card and board games.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
Memo to Mayor and City Council/CU 98-3
March 16, 1998
Page 2
The proposed hours are Monday through Thursday 3 - 8 p.m., Friday 3 - 9:30
p.m. and Saturday I - 9:30 p.m., and closed on Sundays. The hours are
likely to change depending on what works best. The center had initially
planned to be staff by one adult.
Please refer to the memo from JeffAsfahl which explains in further detail the
proposal for the recreation center.
Public Hearing
The Planning Commission held a public hearing on February 24, 1998. At
the hearing Jeff Asfahl, Director of Community Recreation, provided
background information leading up to their efforts to establish the proposed
recreational facility.
Concerns regarding the facility were voiced by Gary Santwire, representing
the neighboring business owners. The concerns were as follows:
2.
3.
4.
5.
6.
Need for outside supervision
Lighting be addressed as per police recommendations
Noise
Vandalism
Litter
Trespassing
JeffAsfahl addressed the above mentioned concerns. Several others
including Michele Bergh, Jeanine Holmberg, Jenny Mulvany and Darrell
Nordland had favorable comments regarding the facility.
Parking
The former restaurant site has adequate parking with 46 stalls in the front
lot, 36 in the rear, and 9 on the south side of the building. Two of the stalls
on the south side of the building are handicap accessible. There is an
adequate drop-off area to serve the facility.
The site has three access point; two entrances off Dodge, and one off a shared
drive south of the property in the rear. The shared drive serves two office
buildings; one behind the restaurant, and one adjacent. The curb cut of the
southwest front entrance off Dodged is misaligned with the driving lane and
allows entering vehicles to conflict with parked cars. These 9 parking stalls
could be eliminated if adequate parking remains.
s:\council\cu98-3.doc
Memo to Mayor and City Council]CU 98-3
March 16, 1998
Page 3
Landscaping
The existing landscape consists of 3 trees in the front lot (south lot line), 3
trees north of the building and 4 trees in the back (north lot line). There is 3'-
4' shrubbery around the entrance of the building and south foundation.
Additional shrubs surround the entrance sign by Dodge. The shrubs around
the building entrance are overgrown and should be trimmed or removed. No
additional landscaping is needed.
Si~naze
If there is to be any signage, the space on the freestanding pylon will be
utilized.
Police Department Recommendations
See the attached Police Department memo.
Recommendation
Staff recommends the City Council approve this request with the following
conditions as recommended by the Planning Commission:
SHRUBS TO THE SOUTH AND NORTH SIDE OF THE BUILDING BE TRIMMED OR REMOVED
TO ALLOW FOR NATURAL SURVEILLANCE.
2. KEEP ALL WINDOWS FREE AND CLEAR OF ITEMS, POSTERS, ETC.
3. MAKE THE PAY PHONE UNABLE TO RECEIVE CALLS.
MAKE THE FRONT DOOR THE ONLY ENTRANCE AND EXIT; ALL OTHER DOORS FOR
EMERGENCY ONLY.
THE MANAGEMENT SHALL ESTABLISH AN ENTIRELY "SMOKE-FREE" SITE. THIS WILL
ASSIST POLICE IN KEEPING THE FACILITY A PLACE FOR ALL TO COME.
6. PROVIDE LIGHTING PER POLICE DEPARTMENT RECOMMENDATIONS.
Staff also recommends approval of the following additional recommendations
at the request of neighboring business owners:
1. OUTSIDE SUPERVISION BE PROVIDED AS NECESSARY.
THE USE OF THE PRAIRIE HOUSE AS A "REC CENTER" WILL NOT ENDANGER, INJURE OR
DETRIMENTALLY AFFECT THE USE AND ENJOYMENT OF OTHER PROPERTY IN THE
IMMEDIATE VICINITY, OR THE PUBLIC HEALTH, SAFETY, MORALS, COMFORT,
CONVENIENCE OR GENERAL WELFARE OF THE NEIGHBORHOOD OR THE CITY.
s:\council\cu98-3.doc
Memo to Mayor and City Council/CU 98-3
March 16, 1998
Page 4
3. DEBRIS SHALL BE PICKED UP ON THE SITE TWICE WEEKLY.
4. ADDITIONAL STAFF BE PROVIDED AS NECESSARY.
s:\council\cu98-3.doc
LO~ATION
<? -~~ LOCATION
- ,~,,, .. MAP
Elt4,~R~ver
Elk River. MN
February 18, 1998
To: Steve Ach - City Planner
Fr: Jeff Asfahl Recreation Director
Re: Youth Facility Concept
Since December of 1995, at the urging of Mayor Duitsman the Community Recreation program has
been working with various other groups, organizations and individuals to develop leisure
opportunities that will better serve our communities youth. This vehicle for community input, support,
and action as developed into what is now known as the "Youth Initiatives" committee.
As part of our extensive work with many youth and adults through the Youth Initiatives, it was learned
that the youth desired a "place" other than a school building that they could spend their leisure time
with friends. One of the desired goals from the outset to achieve this request was to research the
potential use of existing facilities - other than a school. We investigated avenues such as the county
fairgrounds, the old County Market, & Pamida and none of them were available for this intended use.
'n November of 1997 Michele Bergh - Recreation Program Supervisor noticed the sign at the now
,/acant Elk Hills Restaurant (the old Prairie House) that stated free rent. Upon our enquiry we
explained our concept and supporting background and the owners of the building looked favorably
upon this type of interim use.
Please find attached some additional information related to our intended use. I believe that this
project not only accomplishes precisely what we have heard is desired by the youth, it will also serve
as an excellent clearinghouse and place for networking for the promotion of other worthwhile youth
opportunities throughout the community. It will also serve as a "pilot" to learn from for future
considerations.
Thank you for your careful consideration of this project.
Prairie House Proposal
The City of Elk River/recreation program would be using the dining area as a "youth center".
Gwen Segelstrom from Edina Realty is looking for someone to use the kitchen area. Expenses
would be $2,200 per month gross rent (no additional cost for utilities, etc.) for each party.
There would be separate lease agreements on a month to month basis, including something
that would state the City could not be held liable for anything the other party does (unpaid
rent, etc.)
The Vision
Bring in vending machines; including pool tables, arcade games, jukebox, candy, pop, and a
change machine. The jukebox would be music of our choice (no offensive lyrics or foul
language). We would also bring over board and card games from Lions' Den to have available
for the youth.
Hour of Operation
Monday - Thursday 3-8pm, Friday 3-9:30pm and Saturday 1-9:30pm. We would be closed on
Sundays unless there was demand for it to be open. Total weekly hours would be 35.
Staffing
Staff would be one adult at $11/hour x 39 hours/week (this includes 1/2 hour for opening
and closing each day). $429/week for 4.35 weeks is $1,866.15.
Objectives
Set up a governing body of youth to help in the running of the facility
Involve youth in choosing games and music for the center
Involve youth in setting rules and policies
Increase marketing opportunities for all community organizations who works with youth
Provide a facility for youth to spend their leisure time
Decrease loitering and similar issues for local businesses
To:
From:
Elk ' iver Date:
Police Department Subject:
Memorandum
STEVE WENSMAN
M. MASICA, C. EDINGER, K. PETERSON
FEBRUARY 11, 1998
TEEN CENTER
After reviewing the site plan for the new teen center we would
like to make the following recommendations:
Shrubs to south side and front north side of building be trimmed
back to allow for natural surveillance.
Keeping all windows free and clear of items, posters, etc.
Making pay phone unable to receive calls.
Making the front door the only entrance and exit door.
doors for emergency use only.
Ail other
The parking lot needs more illuminance(footcandles) to deter
crime and create a secure atmosphere. The lighting that is there
now has no uniformity and creates many dark spots and shadows.
We want to encourage the management to make this a completely
"Smoke-Free" establishment. This will help the police in keeping
this a teen center that all will want to come to.
See attached diagram for lighting suggestions.
13065 Orono Parkway · P.O. Box 723 ° Elk River, MN 55330 ° (612) 441-2324 ° Fax (612) 441-8937
· ~E~--04--98 WED 19:30 HIGH VIEW INVESTMENTS 44101S6 P. 02
Drive
n
ldO' /
l Landscaped
Signa_g~'
Asphalt I Parking
· _ i
I
-4S'
Asphalt 1 Parking
170'
Exterior light
130'
Trash J
Enclosur~
The lot was purchased from Gary Santwire whom we assume did the plat and
was the original developer. No wetlands exist on the property.
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Elk Hills Floorplan
March 13, 1998
~ Sherb
AD INISTRA TOR
DAVID LOCH
13880 Highway 10
Elk River, MN 55330-4601
(612) 241-2701 El 1-800-433-5229
Pat Klaers, City Administrator
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
Dear Pat:
On behalf of the Sherburne County Board of Commissioners, I would like to confirm our annual
meeting between the Elk River City Council and the Sherburne County Board of Commissioners.
This meeting is scheduled for Monday, March 30, 1998, at 6:00 p.m. in the Commissioners Board
Room at the Sherbume County Government Center.
I have prepared the attached proposed agenda for the meeting. A copy of the agenda will be
mailed to all City Council and Township Board members within Sherburne County. In addition, a
copy of this agenda will be forwarded to local newspapers.
If you have any questions regarding the meeting or proposed agenda, please feel free to contact
me at the number listed above.
Sincerely,
David LoCh
Administrator
CC
Sherbume County Board of Commissioners
Elk River City Council
H:~2704GEOR\WORDDATA\CORRESP\CORR~MAR.DOC
An Equal Opportunity Employer
Sherburne County Board of Commissioners
And
City of Elk River Council
Monday, March 30, 1998
6:00 p.m.
Sherburne County Government Center
Commissioners Board Room
1. County Roads in the City of Elk River
County State Aid Highway #12
County State Aid Highway #1
Update on Community Based Planning
and County Transportation Plan
County Road 33 and 77 Realignment
Highway 10 and Upland Avenue controlled intersection
2. Cost Sharing Policy
3. Solid Waste Issues
4. Transportation Plan
5. Frontage Road
6. Lake Orono
7. County Ditches
8. Legislation on Power Plants
9. Fairgrounds/Cox Property
10. Government Center Project Update
11. Parks Commission Update
12. Other Issues
F:XDEPTXCOORDX2704GEOR\WORDDATAXDLNOTES.DOC
October 31, 1997
File: 230000m-0325
Mr. Pat Klaers
City Administrator
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330-0490
RE: PROPOSED SHERBURNE COUNTY COST PARTICIPATION POLICY
Dear Mr. Klaers:
As you requested, I have reviewed the proposed cost participation policy put forth by Dave
Schwarting, County Engineer. In reviewing this policy, I have used the survey of outlying
counties given to us by Dave Schwarting. This survey included Carver, McLeod, Rice,
Sherburne, Scott, Washington, and Wright Counties. I have also reviewed the cost participation
policies for the urban counties of Ramsey and Hennepin. Attached is a copy of Sherburne
County's draft cost participation policy. Based on our review of this policy and review of the
information referenced above, we would offer the following comments. We have structured our
comments in the same order that the draft participation policy presents them for ease of
comparison and only commented on items not 100% County funded.
1. Bituminous Bike Path (New)
Sherburne County proposes zero participation in the construction of new bike paths. In
reviewing the various policies of other counties, it appears that the most urbanized
counties do participate to some extent in the construction of new bike paths. We would
recommend that the policy be changed from zero participation to 25% participation on
behalf of the County. This seems to be the most prevalent cost participation in the more
urbanized counties.
2. Bituminous Bike Paths (Replacement)
Sherburne County proposes zero percent cost participation in the replacement of
bituminous bike paths. We would suggest that the replacement of an existing path
caused by a county road reconstruction project should be 100% funded by the County.
Mr. Pat Klaers
October 31, 1997
Page 2
3. Concrete Curb and Gutter (New)
Sherburne County's draft policy proposes zero percent participation in the construction
of new concrete curb and gutter. We would suggest that this should be set at 50%
participation. We base this on the fact that the survey provided by Dave Schwarting
indicates that has been the typical practice in Sherburne County, as well as the practice
in Scott and Washington Counties. It is also the practice to participate in concrete curb
and gutter in Hennepin and Ramsey Counties. We believe that when looking at the
participation and items that are definitely more urban in nature, the policy must be set by
looking to the more urban counties.
4. Driveways (New)
Sherburne County proposes zero participation in the construction of new driveways We
are not sure what is meant by new driveways, but we could envision a situation where
the property may be developing adjacent to a county road construction project. We
would hope that the policy would allow for 100% participation in the basic construction of
the driveway opening such as providing the driveway apron or lowering the curb in the
case of concrete curb and gutter.
5. Fencing (New)
The draft policy indicates there will be zero participation in new fencing. We cannot
envision a situation where the City would be requesting fencing along a county road.
This seems to be a reasonable position for the County policy to take.
6. Intersecting Streets (New)
Again, as with the driveways, we are not sure what a new intersecting street is versus a
replacement. We would hope, again, that if a developing area adjacent to a county
reconstruction project can identify the street locations, provisions would be made to, at a
minimum, allow for new curb openings or the radii to be poured, and that would be
100% funded by the County.
7. Landscaping (New)
The draft County participation policy indicates zero percent funding of new landscaping.
However, it does indicate 100% funding of replacement landscaping. It is worth pointing
out that this does not include seeding or sodding, which are covered later. We believe
that this is a reasonable position for the County to take. If the City would request
landscaping on a new county road, we would assume that it would be in conjunction with
some type of development, in which case the developer would be asked to pay.
Replacement landscaping, we assume, would be items that have to be removed by
street construction and would be replaced new at the County's cost.
\\Elkrivcr~sys\S HRDOC\COUNCIL\000-3101 .DOC
Mr. Pat Klaers
October 31, 1997
Page 3
8. Lighting (New and Relocation)
The draft County participation policy indicates zero percent funding for both new and
relocated lighting. We feel that the County should be responsible for providing enough
light to address safety issues along their county roads, and that this should be at the
County's cost. We concur that any additional lighting or decorative lighting that is
requested by the City should be funded by the City.
9. Medians (New)
The draft County participation policy indicates 50% funding of new medians. We believe
that medians required by traffic considerations such as a median to provide a protected
turn lane at an intersection should be 100% funded by the County. We would agree that
if the City requested a median down the middle of a county road for aesthetic purposes
only, for instance to turn the 4-lane road into a divided parkway situation, the City should
have some cost participation in that type of installation.
10. Retaining Walls
The County draft participation policy indicates 50% funding for retaining walls. We
believe that this should be 100% funding because typically these retaining walls are
installed in lieu of acquiring additional easements. Since the easement acquisition is a
County issue, anything to be installed to mitigate or in lieu of easement acquisition we
believe should also be a County issue.
11. Sidewalks (New)
The County draft participation policy indicates zero percent funding of new sidewalks.
We believe that the policy on new sidewalks should be the same as on new bituminous
trails, in which case we recommend a 25% funding level from the County.
12. Storm Sewer (Main Lines/Manholes/Catch Basins)
The County draft participation policy indicates 50% funding of the storm sewer items.
We would recommend that the County should be responsible for 100% funding of the
State Aid eligible expense. State Aid calculates their eligible extent of funding based on
contributing area. Therefore, if they would fund 75% of the installation, it is because
they feel that 75% of the storm drainage is attributable to the county road right-of-way.
13. Surfacing (Parking Lanes)
The County draft participation policy indicates zero percent funding for surfacing of
parking lanes. We assume that a parking lane construction would be requested by the
City and, given that, we can concur with the County policy of zero percent funding.
\\Elkriver~sys\SHRDOC\COUNCIL\000-3101 .DOC
Mr. Pat Klaers
October 31, 1997
Page 4
14. Surfacing (Left/Right/Center Turn Lanes)
The County draft participation policy indicates zero percent funding for turn lanes. We
believe there are a number of different scenarios covered under this broad item. We
believe that if turn lanes are necessary for the amount of traffic on a county road turning
onto an adjacent road, that should be 100% funded by the County. We would concur
that if a new development comes in and, based on County review, is required to put in a
left or right turn lane or a by-pass lane, that cost should be borne by the development.
So, in conclusion on this item, we believe there are instances where it should be 100%
funded by the County, and there are also instances where it should be zero percent
funded by the County.
15. Utilities (Sanitary Sewer/Watermain/Private Utility Modifications)
The County draft participation policy indicates zero percent funding for these items. We
would concur with this position since these utilities are typically in the county rights-of-
way by permit. The permit typically indicates that any modification or movement of
these utilities would be at the owner's expense. We would hope that if the situation
arises, the County would be willing to bid this work and then bill the City for
modifications to their utility systems, rather than require the City to make adjustments.
16. Public Utility Modifications
The County draft participation policy indicates zero percent funding for public utility
modifications. We believe that this is a reasonable position, given that these utilities are
also in county rights-of-way by permit and by this permit are required to pay for the
modifications.
If you have any questions regarding these comments, please call.
Sincerely,
Howard R. Green Company
Terry J. Maurer, P.E.
TJM:tw
\\Elkriver\sys\SHRDOC\COUNCIL\000-3101 .DOC
Coostruction Cost Participation Policy 9/9/97
SHERBURNE COUNTY HIGHIIIAY DEPARTMENT
Dave Schwarting
County Highway Engineer
Sherburne county
construction cost Participation Policy
Purpose:
To establish set participation costs for highway construction projects in urban areas
within Sherburne County.
Construction Item Type Cost Paricipation %
Bituminous Bike Paths ......................... New ...................................................... 0%
................................................................. Replacement ....................................... 0%
Clearing and Grubbing .................................................................................... 100%
Culverts ...................................................................................... .,.?~;:?:~..'100%
Curb & Gutter..
....................................... New ................. ~:,;~.:;;~.;:: ..... ?.,::;;';:,: ........... 0 %
................................................................. Re placem erit';i~..~:~,~ ......... ,i*.~U:. .......... 100%
Drain Tile ....................................................... .-,::x, ............................................... 100%
Driveways .............................................. ~,~ew..;;~;;:::~;;:,; ...................................... 0 %
........................................................ ~,~,:~¢: R e p la'cem e nt .............................. 100%
Fencing .............................. ~??,, .... ,~,:,~:,;~,~ New ...................................................... 0%
...................................... ,:{~:~:'~:::;~. ~;;;' R~p~o~m,nt .................. : ................. I oo%
G ading ........................ ;:~'~:,J~';.,~;~ ..................................................................... 100%
Intersecting Streets .............................. New ...................................................... 0%
................................................................. Replacement .................................... 100%
Landscaping .......................................... New ...................................................... 0%
................................................................. Replacement .................................... 100%
Lighting ................................................... New ...................................................... 0%
................................................................. Relocation ........................................... 0%
2.5 P.
/o0
,50 %
/oo°70
IOo¢7¢
lOC o,/~
/o~
Cof~struction Cost Participation Policy
9/9/97
Construction Item ..................... Type .......................... Cost Paricipation %
Mailbox Supports ............................................................................................. 100%
(must be in compliance with
current county standard)
Medians .................................................. New ..................................................... 50%
................................................................. Replacement .................................... 100%
Pedestrian Ramps ................................ New .................................................... 100%
Removals ........................................................................................................... 100%
Retaining Walls .................................................................................................. 50%
Seal Coats ......................................................................................................... 100%
Seeding/Sodding/Mulching .......................... ~ ~, .,~' "-:- 100%
Shoulders ..............................................-,.~'~¢~Z ~;;;;':': ~ 100%
Sidewalks .............................................. Ne~ ...................................................... 0%
Beplacomont ..... .,, ............................ 100%
Signing/Striping ............................ ,~.~;,~ ......... ".:.; ..... ;'. ................................. 100%
Storm Sewer .................. , ............ '.i~.:,,:;:;.,. %~,¢:~
- Main Lines/Manho es/CatCh Ba~ifi~:~,Y. ............................................................
S u dacing - Travel Lan b~:~::;...f;~j ................................... 100 %
Su~acin~ ~arkin~ kane~.%':~ ........................................................................... 0%
Su~acin~ ke~i~hffCen~rTurn kanes ...........................................................
Utilities ....................................................
- Sanitary Sewer Modifications .................... : .............................. ' ..................... 0%
- Watermain Modifications ................................................................................ 0%
- Private Utility Modifications ............................................................................ 0%
Public Utility Modifications ................................................................................. 0%
(Other than sanitary sewer and watermain)
5O%
O%
MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL - TRAINING ROOM
MONDAY, FEBRUARY 10, 1997
Members Present:
Mayor Duitsman, Councilmembers Dietz, Holmgren, Farber, and
Thompson
Members Absent: None
Staff Present:
Also Present:
o
Pat Klaers, City Administrator; Steve Rohlf, Building & Zoning
Administrator; Tom Zerwas, Police Chief, Bryan Vita, Police
Investigator; Terry Maurer, City Engineer; Debbie Kleckner,
Recording Secretary
Dr. David Flannery, Superintendent of Schools, School Board
Members Jeff Gongoll, Kathleen Poate, Mark, Strafer, Pattie
Scharber, Therese VanBlarcom, Mary McDevitt-Kraljic and Mary Jo
Swanson; Dana Anderson, Park` & Recreation Chair, Tom Wingard,
President of Three Rivers Soccer Association
Call Meetin.q To Order
Pursuant to due call and notice thereof, the meeting of the Elk` River City Council
was called to order at 7:00 p.m. by Mayor Duitsman.
.Consider A.qenda
COUNCILMEMBER FARBER MOVED TO APPROVE THE FEBRUARY 10, 1997, CITY
COUNCIL AGENDA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
Consider Consent Aqendr~
COUNCILMEMBER DIETZ MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS:
3.1.
3.2.
3.3.
1/27/97 EXECUTIVE SESSION CITY COUNCIL MINUTES - APPROVED
1/27/97 CITY COUNCIL MINUTES - APPROVED
2/3/97 CITY COUNCIL MINUTES - APPROVED
COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Joint Meetinq with District 728 School Board
1. Introductions
Members of the City Council, School Board and staff were introduced.
2. Youth Issues in the Schools and Youth Activities/Pro.qrams
Dr. David Flannery expressed concem for the increase in drug usage by students,
particularly marijuana. He felt that if allowed to continue, the level of usage
City Council Minutes
February 10, 1997
Page 2
could escalate to what it was in the '70's. Dr. Flannery indicated that the schools
are doing what they can to reduce drug usage through prevention programs,
enforcement of rules and providing options for activities for students. He
explained their greatest struggle is providing activities for the junior high
population. He noted the 3 - 5 p.m. activity programs held at the schools have
not been successtul. He is looking to the community and to the churches to offer
programs "off site", since students have indicated they want fo leave the schools
at the end of the day.
Mayor Duitsman indicated Mark and Annette Watz are looking for a 6,000 square
foot building to provide a facility for young people. The concept is to provide a
cafe/club to serve the social and entertainment needs of the young. The Mayor
also noted that the Youth Initiatives budget, which is under the management of
Community Recreation Director Jeff Asfahl, increased to $17,000 for 1997.
Police Chief Tom Zerwas indicated that the 3 to 5 p.m. after school time is the
prime time for problems with youth, such as shoplifting. Investigator Bryan Vita
noted there was a great reduction in complaints about skateboarders after the
temporary skate boarding site was opened up. Chief Zerwas added that the
number of complaint calls went from 10 -15 a week to zero. Investigator Vita
stated the young people have expressed a strong desire for a place to play
billiards. Chief Zerwas explained that the problems with the former billiards site
were related to management. He felt if a site could be found, kids had input in
setting it up, and was propedy supervised, a billiards site could be successful.
Chief Zerwas also mentioned there will be a speaker at the upcoming Youth
Initiative Task Force meeting to discuss starting a mentoring program.
The need for a community center/recreation site was discussed. City
Administrator Pat Klaers noted there will be questions on the upcoming Park &
Recreation Commission Community survey regarding interest to support a
community center.
Discussion followed regarding youth activities. Councilmember Farber expressed
concern that some kids lose interest in sports such as basketball if they don't
make traveling teams. School Board member Patti Scharber felt if some
enthusiasm could be generated to promote intramural sports, participation would
increase. School Board member Swanson felt there is a significant interest in
community theater by the area's youth which should be supported and
encouraged. Dr. Flannery agreed that the arts are an area for youth involvement
with the greatest payback to the community.
Funding for the D.A.R.E. program was discussed. Chief Zerwas encouraged all
those present to contact state legislators to support a bill which would increase
the level of participation for schools from $1 to $3 per household.
3. Morrell Transfer Operation
Dr. Flannery described complaints by staff and students of exhaust from MorTell's
trucks coming into the schools through the air ventilation system. Chief
complaints are headaches, nausea and eye irritations. Dr. Flannery explained
the air quality problem is disturbing to the classes and interferes with the learning
process. Mayor Duitsman explained the city has made every attempt to aid
City Council Minutes
February 10, 1997
Page 3
Morrell Transfer in relocating their operation and will continue to do so. Steve
Rohlf explained that he has received only 3 complaints in the past 2 years from
the schools regarding exhaust from Morrell. Steve indicated that one of the
exhaust complaints by the senior high turned out to be discharge from a smoke
stack on Morrell's building. Steve encouraged teachers and staff to call him
immediately when there is a problem, so that he may investigate it before it is too
late and the problem has passed. He stated he has asked Morrell to try to reduce
the idling time of the trucks. The Councilmembers were in agreement that Paul
Steinman, Executive Director of the EDA, should contact Larry Morrell regarding
assistance the city may provide in relocation of his trucking operation.
4. Hi.qhway 169 Safety Issues
City Engineer Terry Maurer indicated he has met with MnDOT regarding the
following issues: signals, timing of lights, loop detectors, speed study, 4 warning
flashers, pedestrian crossing, and fencing/lighting. He explained the pedestrian
bridge and the fencing are two separate grant applications. Terry noted options
for funding include ISTEA grant funds or locally initiated funding with the city
funding the entire cost at this time and the hope of partial reimbursement in fiscal
year 2000 from the state. Two local meetings regarding Highway 169 will be held
the week of February 10th and two the following week. The issues will then be
brought back to the City Council for their decision whether or not to proceed
with a project. Terry indicated the Chamber of Commerce has expressed their
willingness to participate in a fund-raising effort to finance the proposed fence,
similar to the 101 project, issuing certificates for donations to "purchase inches" of
the fence.
5. Street Improvements
Lowell Avenue
Terry Maurer explained the city's plans fo upgrade Lowell Avenue between
Highway 10 and Main Street. The street will be reconstructed to the same width
and the project will include sidewalk and storm sewer. A public hearing and
assessment hearing will be held on the project.
Kina Avenue
Terry indicated discussions were held regarding possible reconfiguration of King
Avenue between Highway 10 and Main Street to increase parking. The concept
will be put on hold until redevelopment of the HRA King and Main Street site
occurs, or if the school district experiences a need for additional parking after
they move into the former county administration building.
County Road 1
The City Council met with the County Board approximately 2 weeks ago and
discussions regarding a detached pedestrian trail along the east/north side of
County Road No. 1 met with a favorable response from the County. Terry has
met with Dave Schwarting, County Highway Engineer, and Dave indicated the
trail could be accomplished in conjunction with the County Road 1 upgrade
project, which will widen the road to 4 lanes from the "Y" intersection at County
Road No. 77 and County Road 1 up to County Road 32 near the golf course.
Dave felt the trail design and construction could be done using their own
manpower and the city's role would only be of a "monitoring" nature. Terry
City Council Minutes
February 10, 1997
Page 4
added there will also be some improvements to the Proctor and Highway 10
intersection to add turning lanes.
Councilmember Holmgren expressed his concern regarding the traffic congestion
in and out of the schools between 7:30 and 7:45 a.m. He suggested the school
board consider adjusting or staggering school stading and ending times. His
greatest concern is bus drivers dropping off students and rushing to get back out
onto School Street. Councilmember Holmgren expressed his support for locating
an elementary school on the east side of Highway 169 since there are, and will
be, so many young families in that area. Councilmember Holmgren questioned
whether or not the board has given consideration to an internal road within
school property to route buses, as discussed at a prior joint meeting.
School Board member Jeff Gongoll noted the school board has considered the
timing issue and will continue to evaluate it. Dr. Flannery explained the buses
need to drop off students as quickly as possible in order to start their elementary
school routes. Dr. Flannery stated they have discussed an internal road but have
taken no action at this time.
Parking problems at the senior high school were discussed. Dr. Flannery indicated
there may be a need in the future to limit students driving to school to those in
11 th and 12th grade only, if parking demands continue to increase.
6. Municipal Utilities - Water Department Issues
Discussion followed regarding a proposal to place a sidewalk on the north side of
Highland Road, in conjunction with a watermain project. Dr. Flannery stated he
would favor a sidewalk on the south side, since Salk Jr. High is located south of
Highland. Terry Maurer explained the sidewalk was proposed for the north side
since the watermain will be placed on the north side and part of the area would
be torn up anyway by the construction. It was the consensus the sidewalk would
be reviewed when the issue gets to a City Council meeting in March.
Dr. Flannery noted the board is considering a request by the Elk River Municipal
Utilities to purchase a 1 + acre site near the Meadowvale School for location of a
well.
Dr. Flannery expressed concern for the upcoming water rate increase, noting it
would place a substantial hardship on large users such as the school district. He
explained the cost of irrigating fields places the largest demand on their water
usage.
7. Ice Arena Update
Jeff Gongoll indicated the new ice arena is nearing completion, with
landscaping, final blacktopping and signage to be done in the spring. Jeff noted
the project was done on a "bare bones" level and will be finished according to
original plans as funds become available. Sixty parking stalls were added as part
of the project which the school will be able to use in exchange for maintenance
of the parking lot. A public address system is being rented at this time, and there
is a possibility a system my be purchased with some of the funds coming from the
superintendent's contingency.
City Council Minutes
February 10, 1997
Page ,5
8. Area Learninq Center
Dr. Flannery explained a proposal to build a new area learning center (ALC)
facility since they have outgrown their present leased site. Dr. Flannery felt the
best site is adjacent to the community education center on the existing Oak Knoll
Park soccer fields property. Dr. Flannery explained they would like to relocate the
community education center at Handl<e School, but that would not be possible
until a new elementary school is built. They have also considered taking down
the existing community education structure and rebuilding but the building is
structurally sound and it would not make sense to destroy a functional facility. Dr.
Flannery felt it would be necessary to take only one of the fields at Oak Knoll for
the ALC building.
Discussion followed regarding other possible sites for a new area learning center.
Councilmember Holmgren suggested a building could be placed between
Parker and Lincoln Schools where there currently is an unused athletic field.
Board member Mary McDevitt-Kraljic reit the center needs to be located away
from the existing schools and indicated they have experienced increased
attendance and completion since moving the area learning center out of the
traditional school setting. Further discussion followed regarding the school's
industrial park site and the Morrell Transfer property, if it were to become
available in the future.
Dr. Flannery indicated approximately 65% of the area learning center students
are residents of the Elk River Area School District and 35% are from surrounding
areas. Students range in age from 14 to 40, with the majority of students between
the ages of 16 and 19.
Dr. Flannery felt the soccer field site makes the most sense since the school district
already owns the property.
Tom Wingard, President of Three Rivers Soccer Association, expressed his
opposition to the elimination of the soccer field. He explained there are 1,100 to
1,200 young people in the soccer programs and the loss of the field would have a
dramatic effect. He noted there are approximately 180 children each night using
the fields in the spring and summer and felt it is one of the best facilities in the Twin
Cities and surrounding metro area.
A brief recess was taken at 9:00 p.m. Mayor Duitsman, Councilmembers Holmgren,
Farber, and Thompson left at this time.
Fire Department and Ambulance Service 1996 Annual Report
Fire Chief Bruce Anderson and Ambulance Coordinator Steve Dittbenner
answered questions for Councilmember Dietz regarding their 1996 annual report.
City Council Minutes
February 10, 1997
Poge 6
There being no quorum, COUNCILMEMBER DIETZ ADJOURNED THE MEETING.
The meeting of the Elk River City Council adjourned at 9:40 p.m.
Respectfully submifted,
Debbie Kleckner
Recording Secrefary
I
.J
of, ~.
Elk~~iver.
O0
0o0 0
ID
,)
.s !
EXIST!NG CONDITIONS
PLANNINC~
DEPARTMENT
OPTION A
City of
Ell~ ~iver
LIBRARY PARKING LOT AND EXPANSION
ENTRY SIGN AND GARDEN
PLANNING
DEPARTMENT
OPTION
City o]~~i
Io
-. I
..I
LIBRARY PARKING LOT AND EXPANSION
PLANNING
DEPARTMENT
ELK RIVER ICE ARENA EXPANSION PROJECT
Final Project Summary - March, 1998
Project Revenues
Bond Issue
Mighty Ducks Grant
Rogers Plastics Foundation
ERYHA Contribution
ERYHA Contribution (5 yrs)
City of Elk River
City of Elk River (ERYHA 5 year commitment)
City of Elk River (Sewer improvements)
ERYHA Concession Construction Reimb.
lSD 728 Public Address System Contribution
Interest Income
TOTAL REVENUES
Budget
May 6,1996 Actual ProJect
$ 2,100,000.00
250,000.00
50,000.00
150,000.00
50,000.00
50,000.00
2,650,000.00
$ 2,100,000.00
250,000.00
50,000.00
139,6o9.56
89,908.71
50,000.00
50,075.57
4,330.00
5,000.00
27,277.85
2,766,201.69
Project Expenditures
Construction Contracts 2,225,800.00 2,350,706.00
RSP 125,000.00 I____~
M.A. Mortenson 112,000.00 334,096.82
I.C.E 27,500.00
Legal, Engineering & Other Professional Serv. 31,850.00
Bond Issuance 15,000.00 18,045.60
Builders Risk Insurance 5,000.00 221.00
Miscellaneous 1,500.00 -
Contingency 106,350.00 13,056.70
Subtotal
Sewer Improvements
TOTAL PROJECT
2,650,000.00 2,716,126.12
0 50,075.57
2,650,000.00 2,766,201.69
Notes:
Does not include water improvements contributed by Elk River Municipal
Utilities.
ERHYA has paid $10,000 of the $50,000 five year contribution commitment.
3/20/98:ICEPROJ.XLS
ALCE CENTER ADDITION
N
BURLINGTON NORTHERN RR COHPANY BRANCH L/NE (DI$CONT/NUEDJ
(FORHERL Y THE GREAT NORTHERN RR COHPANY, I
EIEF. DOC. NO. 23E928----,~ _ -
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ALCE CE~ITER ADDITIOI~
SHERBtJ~E CTY, MN
I.S.D. 728
po~ IMINARY
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APPRO~O:
MARCH1998
JOB NO.
LEGEND
PROPOSED TRANSPORTATION
~:~ AND UTILITY CORRIDOR
, TRUNK SANITARY SEWER
LATERAL SANITARY SEWER
,,,,,,,,,,,, FORCEMAIN
, TRUNK WATERMAIN
LIFT STATION
AVENUE
EAST ELK RIVER
UTILITY ALIGNMENTS
Referendum 98 Time Line
Gather Information: March 1 through May 14
1. Decisions Resources Mini-survey-small sample phone survey to pinpoint
reasons why first survey lost.
2. Outdoor Pool Citizens Group- working group to assist the Parks Commission to
make a recommendation to the Council by mid-May concerning pool type, desired
amenities, location, and cost. Group will be advised to keep recommendation within
$750,000 to $1,250,000 range.
3. Campaign Fundraising Needs: a draft campaign budget will be worked out.
4. Steering Committee Formed: goal is to get broad-based Steering Committee
involved including: the Chamber, people living close to/users of parks and facilities
due to be up-graded, the churches, Seniors, youth, etc.
Council Decision: May 15 through June 15:
Council and Parks Commission review findings of 1-4 - work out details of referendum
package to be presented to the voters on November 3.
Campaign: June 16 through November 2 -designed and carried out by Steering
Committee:
1. Campaign funds raised(all other items may/may not occur depending on funds raised).
2. Brochures printed/distributed
3. Get out the vote phone bank organized/carried out
4. Speakers Bureau
5. Signs in referendum designated parks and fields.
6. Newspaper/Shopper ads
7. Expo booth
8. Cable presentation(s)
9. Letters to the editor
10. Endorsements from community leaders
Election Day: November 3