03-13-2012 ICE MINSPECIAL MEETING OF THE ELK RIVER
ICE ARENA COMMISSION
HELD AT CITY HALL MARCH 13T", 2012 6:OOpm
Members Present: Chair Martin, Vice Chair Johnson, Commissioners Foss, Malzahn,
Gumphrey, and Nziolek
Members Absent: Commissioner Cunningham
Staff Present: Arena Manager Rich Czech, Arena Assistant Laura Estby, Parks
and Recreation Director Mike Hecker
Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Ice
Arena Commission was called to order at 6:03 p.m. by Chair Martin.
z. Consider 3/13/12 Ice Arena Commission A eg nda
MOTIONED BY COMMISSIONER MALZAHN AND SECONDED BY
VICE CHAIR JOHNSON TO APPROVE THE MARCH 13TH, 2012
ICE ARENA COMMISSION AGENDA. MOTION CARRIED 6-0.
a. Approve 1/11/12 Ice Arena Commission Minutes
Because this is a special meeting, minutes from previous meetings cannot be
approved. The only issues we can discuss are those that caused the special
meeting.
Arena Renovation
Arena Manager Rich Czech reviewed two proposals for the engineering
studies to be performed at the Arena.
The first proposal, which was from The 292 Group Architects, had three
engineering company's performing the work, Stevens Engineering for the ice
plants, Nelson Rudie Associates for the structure and HVAC system, and
Roof Spec Inc. for the roof of the Barn. The cost of their proposal is $7344.00
The 2"~ proposal consists of four separate Engineering company's Stevens
Engineering for the Ice Plant, Hallberg Engineering for the HVAC system and
Dehumidification, Skyline Building Envelop Consultants (SBEC) for the roof
of the Barn, and Lindau Engineering for the structure of the Barn.
While discussing the preliminary findings (to establish a quote) from SBEC,
Czech noted that there have been leaks with heavy rain in the Olympic as
well. When SBEC examined the roof between the barn and the Olympic, they
discovered at least a dozen hairline cracks to the precast which could be the
cause of the leaks that have been experienced in the Olympic rink. They
suggested testing in this area as well, which would cost an additional $1,980
bringing the total for the 2"d proposal to $5,880.00.
Czech stated that he has worked with Steven's Engineering, The 292 Group
Architects, and Nelson and Rudy. He noted that he has no experience with
Roof Spec Inc, but that he believes all of the businesses involved in the
proposals would be capable of performing the necessary studies. Czech
recommended the second proposal, and including the option of the Olympic
study, which would bring the total to $5,880.00. Czech recommended that the
study's be paid for out of the bleacher fund that has a funds of $8,936.00.
Commissioner Gumphrey said he would like to leave the funding as is if
possible and directed Czech to meet with Financial Director Tim Simon about
other funding options.
Czech states that he will present the Commission's decision to the City
Council at their next meeting (which was the following week). He notes it
typically takes 2-2.5 weeks for the results to be in, so we should have more
information at the April meeting.
MOTION BY VICE CHAIR JOHNSON, AND SECONDED BY
COMMISSIONER NZIOLEK TO MOVE FORWARD WITH OPTION
B WITH THE ADDITIONAL STUDY TO BE DONE ON THE
OLYMPIC ROOF- WITH ARENA MANAGER CZECH
RESEARCHING ADDITIONAL FUNDING OPTIONS. MOTION
PASSES 6-0.
s. Adiournment
MOTION BY COMMISSIONER FOSS AND SECONDED BY
COMMISSIONER MALZAHN TO ADJOURN THE MEETING.
MOTION PASSES 6-0 AT 6:37 PM.
Minutes Pre ed by La a stb
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Tina Allard, City Cler t
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Dale Martin, Chair