4.4. SR 05-07-2012REQUEST FOR ACTION
TO ITEM NUMBER
Ma or and Ci Council 4.4
AGENDA SECTION MEETING DATE PREPARED BY
Consent Ma 7, 2012 Tina Allard, Ci Clerk
ITEM DESCRIPTION REVIEWED By
Resolution Appointing Responsible Authority for Purposes of Cal Porrner, Ci Administrator
the Minnesota Government Data Practices Act REVIEWED BY
ACTION REQUESTED
Adopt attached resolution appointing City Administrator Calvin Porrner as the city's Responsible
Authority for purposes of the Minnesota Government Data Practices Act.
BACKGROUND/DISCUSSION
Minnesota Statute requires each city designate a Responsible Authority to administer the collection,
storage, use, and dissemination of data on individuals, government data, or summary data within the city.
The duties of the Responsible Authority have in the .past been performed by the city administrator.
ATTACHMENTS
^ Resolution
Action Motion by Second by Vote
Follow Up
PONEAEA 11
N:\Publie Bodies\Ci[y Council\Council RCA\Data Practices\Action Requested Resolution.doex ~~~~
RESOLUTION NO. 12-
RESOLUTION APPOINTING RESPONSIBLE AUTHORITY FOR PURPOSES OF
THE MINNESOTA GOVERNMENT DATA PRACTICES ACT
WHEREAS, Minnesota Statutes, section 13.02, subdivision 16, requires that the City of Elk River
appoint one person as the Responsible Authority to administer the requirements of the collection,
storage, use, and dissemination of data on individuals within the city; and
WHEREAS, the City of Elk River shares the concern expressed by the legislature on the
responsible use of all city data and wishes to satisfy this concern by appointing an administratively
qualified Responsible Authority as required under the statute; and
WHEREAS, the duties of Responsible Authority have in the past been performed by the city
administrator; and
WHEREAS, Calvin Fortner has been appointed as the city administrator of the City of Elk River.
NOW, THEREFORE, BE IT RESOLVED:
1. The City Council of the City of Elk River appoints Calvin Fortner as Responsible Authority
for the purposes of meeting all requirements of the Minnesota Government Data Practices
Act, Minnesota Statutes, Chapter 13, as amended, and the rules lawfully promulgated by the
Commissioner of Administration at Minnesota Rules, Chapter 1205.
2. Mr. Fortner is authorized to delegate the duties of Responsible Authority to other city
employees as Mr. Fortner, in his discretion, determines to be necessary in order to satisfy the
requirements of the Minnesota Government Data Practices Act and at the same time
continue to effectively and efficiently provide other city services.
3. This resolution becomes effective immediately upon its passage.
Passed and adopted by the City Council this 7`'' day of May, 2012.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk