8.3. SR 05-07-2012REQUEST FOR ACTION
TO ITEM NUMBER
Housing Redevelopment Authority 8.3
Ma or and Ci Council
AGENDA SECTION MEETING DATE PREPARED BY
General Business May 7, 2012 Annie Deckert, Director of Economic
Develo ment
ITEM DESCRIPTION REVIEWED By
Maintenance and Management of Main Street Parking Plaza Cal Portner, Ci Administrator
REVIEWED BY
ACTION REQUESTED
Authorize maintenance and management of Main Street Parking Plaza.
BACKGROUND
In 2006, the HRA purchased 716 and 720 Main Street in Elk River with the intent to expand downtown
surface parking. The buildings were demolished and removed in late 2011. Construction of a parking
plaza will begin May 14 and is anticipated to be complete by June 28.
DISCUSSION
With the construction of the new parking plaza, there will be ongoing operational and maintenance
needs. Staff recommends transferring operations and maintenance to the respective city departments to
provide the service through a Memorandum of Understanding (NIOU). The installation and maintenance
of the street lights are already covered by an MOU between the city and Elk River Municipal Utilities.
The attached MOU outlines the landscaping, snowplowing, and other ongoing maintenance items that
would be completed by the Administration, Streets, and Parks & Recreation Departments. The MOU
outlines the maintenance and management of the Main Street Parking Plaza.
Special event requests require a permit which is reviewed by staff and approved by City Council. Staff
recommends all lot use requests go through this process.
The HRA will continue to own the lot, and has the ability to cancel the MOU at any time should the
HRA wish to change the use of the lot.
FINANCIAL IMPACT
Estimated costs of the management and maintenance of Main Street Parking Plaza are $2,850. A transfer
of funds from the HRA budget to the General Fund will be executed annually. The cost breakdown is as
follows:
Irrigation, repairs, water consumption (Park & Rec Dept.) $1,800
Snow removal paint striping sweeping, cracksealing $1,050
TOTAL $2,850
t0l~EREII BT
AU
ATTACHMENTS
• Memorandum of Understanding between Elk River Housing Redevelopment Authority and
City of Elk River
Action Motion by Second by Vote
FOllow Up
N:\Public Bodies\Ciry Council\Council RCA\Agenda Packet\05-07-2012\IIltt1 MOU.docx
MEMORANDUM OF UNDERSTANDING
REGARDING
MANAGEMENT AND MAINTENANCE
BETWEEN
ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY
AND
THE CITY OF ELK RIVER, MINNESOTA
This MEMORANDUM OF UNDERSTANDING, hereinafter referred to as "MOU", is hereby
made and entered into on this 7th day of May, 2012, by and between the City of Elk River,
Minnesota, hereinafter referred to as the "City" and the Housing and Redevelopment Authority
in and for the City of Elk River, hereinafter referred to as the "HRA".
1.0 Purpose
The purpose of this MOU is to address the management and maintenance of the HRA owned
Main Street Parking Plaza, hereinafter referred to as the "Lot", located at 716 and 720 Main
Street within the City of Elk River, Minnesota.
2.0 Review and processing of special event permits
The City will review, process and act on all applications for special event permits for use of the
Lot in the same manner as applications for the use of City owned property.
3:0 Management and Maintenance of Lot
The City will manage and maintain the Lot in the same manner as City owned parking lots and
landscaping. The HRA will reimburse the City for all material costs and labor associated with
management and maintenance of the Lot in an amount the HRA and City will agree to annually.
In addition, if the City determines that the Lot requires sealcoating, the cost of seal coating will
be billed to the HRA.
The following maintenance/labor will be the responsibility of the Parks and Recreation
Department: irrigation, repairs and water consumption. The following maintenance/labor will be
the responsibility of the Streets Department: snow removal, paint striping, sweeping and
cracksealing.
4.0 Termination of MOU
This MOU may be cancelled or terminated without cause by either party by giving (30) calendar
days advance written notice to the other party. Such notification shall state the effective date of
termination or cancellation. Any and all amendments must be made in writing and must be
agreed to and executed by the parties before becoming effective.
IN WITNESS WHEREOF, each of the parties has caused this MOU to be executed by their duly
authorized representatives:
ELK RIVER HOUSING REDEVELOPMENT
AUTHORITY
By By
Stewart Wilson
Chair
By By
Annie Deckert, EDFP
Director of Economic Development
GP:3166570 vl
THE CITY OF
ELK RIVER, MINNESOTA
John Dietz, Mayor
Tina Allard, City Clerk
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