05-07-2012 CCMMEETING OF THE ELK RIVER CITY COUNCIL
• HELD AT THE ELK RIVER CITY HALL
MONDAY, MAY 7, 2012
Members Present: Mayor Dietz, Councilmembers Zerwas, Gumphrey, West€
Members Absent: None
Staff Present: City Administrator Calvin Portner, Finance Director Tim Simon, Fire Chief
T. John Cunningham, Parks and Recreation Director Michael Hecker,
Street Superintendent Mark Thompson, City Engineer Justin Femrite,
Environmental Administrator Rebecca Haug, Liquor Store Manager David
Potvin, Assistant Liquor Store Manager Steve Tillman, Director of
Economic Development Annie Deckert, and Executive Secretary /Deputy
City Clerk Jessica Miller
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Dietz.
2. Pledge of Allegiance
• The Pledge of Allegiance was recited.
3. Consider Council Agenda
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA. MOTION
CARRIED 5 -0.
4. Consent Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
CONSENT AGENDA:
4.1.
MINUTES
• APRIL 9, 2012, WORK SESSION
• APRIL 16, 2012, REGULAR
• APRIL 30, 2012, BOARD OF APPEAL AND EQUALIZATION.
4.2.
CHECK REGISTER AS OUTLINED IN STAFF REPORT.
4.3.
HIRE ANTHONY SEIBERT AS ICE ARENA LEAD WORKER
BEGINNING AT STEP A OF PAY GRADE 5 EFFECTIVE MAY 8, 2012.
4.4.
RESOLUTION 12 -18 APPOINTING RESPONSIBLE AUTHORITY FOR
PURPOSES OF THE MINNESOTA GOVERNMENT DATA
PRACTICES ACT.
4.5.
APPROVE THE LOW QUOTES FOR THE INSTALLATION OF A
is
BASKETBALL COURT AT TROTT BROOK FARMS PARK
City Council Minutes
May 7, 2012
Page 2
1. COURT SURFACES AND REPAIR IN THE AMOUNT OF $41,491
TO CONSTRUCT A BASKETBALL COURT
•
2. HIPSAG ELECTRIC IN THE AMOUNT OF $16,650 TO INSTALL
SIX LIGHT FIXTURES
3. MOST DEPENDABLE FOUNTAIN IN THE AMOUNT OF
$3,200 FOR A DRINKING FOUNTAIN.
4.6 TRANSIENT MERCHANT LICENSE TO CAROLINE FISHER TO
SELL FLOWERS ON HOLIDAY WEEKENDS FROM THE PARKING
LOT OF CHARLIE BROWN'S SHELL STATION, 335 LOWELL
AVENUE, VALID UNTIL DECEMBER 31, 2012, SUBJECT TO THE
FOLLOWING CONDITIONS:
1. ONE 24 SQUARE FOOT SIGN SHALL BE ALLOWED. A
TEMPORARY SIGN PERMIT MUST BE OBTAINED PRIOR TO
DISPLAY OF THE SIGN. CONTACT THE PLANNING
DEPARTMENT AT 763.635.1000.
2. THE MERCHANDISE DISPLAYED SHALL NOT OCCUPY
MORE THAN 100 SQUARE FEET [SECTION 38 -414 (6)].
3. APPLICANT MUST REMAIN ON THE ASPHALT SURFACE
AND NO PRODUCT SHALL BE DISPLAYED IN THE GRASSY
AREAS.
4. NO ELECTRICAL SERVICES SHALL BE ACROSS ANY DRIVE
OR WALKING SURFACE.
5. IF TRAFFIC BECOMES A PROBLEM AROUND THE
TEMPORARY SITE, THE SALES AREA SHALL BE
DELINEATED WITH A BARRIER TO RESTRICT TRAFFIC.
6. THE AREA SHALL BE MAINTAINED FREE OF DEBRIS AND
KEPT IN AN ORDERLY CONDITION.
•
7. NO OVERNIGHT STORAGE OF EQUIPMENT OR
MERCHANDISE.
4.7. PROCLAMATION RECOGNIZING THE MERITS OF BUDDY
POPPIES.
MOTION CARRIED 5 -0.
5. Open Forum
Charlie Bebus, National Guard — asked the City Council and the community to join the
Minnesota National Guard in their support of the Boys and Girls Clubs of 10,000 Lakes for
their annual golf tournament on Wednesday, May 23, 2012. He stated that anyone interested
should contact the Boys and Girls Club for information on participating in the tournament
or in donating money or silent auction items. Mr. Bebus stated that the tournament is to
help with funding for the Club to remain open all summer.
6.1. Volunteer of the Month (for April)
Mayor Dietz presented the Volunteer of the Month for April 2012 to John Weicht. He
provided John's service background as follows:
• Volunteer at Business Expo and Fourth of July celebration for many years.
• Served on the board of Elk River Lions Club, including a term as President.
Hosted four Lions Youth Exchange students.
Worked at graduation parties, local festivals, and parades. •
Served as youth sports coach.
City Council Minutes
May 7, 2012
Page 3
• Donated contracting services and helped secure volunteer labor and materials to
• build Lions Park Center for well below cost.
■ Served on Board of Directors for the Boys and Girls Club of Elk River and helped
coordinate construction of their building.
• Long -time board member for the Land of Lakes Choir Boys.
• Received the following Lions Club awards: Lion of the Year, Melvin Jones
Fellowship, and the Distinguished Leadership Award.
• Past winner of the Three Rivers Community Foundation's Hall of Fame Leadership
Award.
Mayor Dietz stated that Mr. Weicht was unable to attend the meeting because he is ill.
Mayor Dietz presented the plaque to Mr. Weicht's son Willy and daughter Heidi. Heidi read
a statement from her father thanking the city.
6.2. 30 years of Service Recognition — Firefighter /District Chief Daniel Kreuser
Chief Cunningham presented his staff report. He thanked Dan for his many years of
dedication and service to the department.
Steve Dittbenner, Elk River Fire and Ambulance/ fellow firefighter also thanked Dan for
his service to the Fire Department and to the Board of Directors of the Elk River Fire and
Ambulance.
Mayor Dietz thanked Dan for his 30 years of service to the Fire Department and presented
Dan with his plaque.
• 7. Public Hearings
There were no public hearings.
The Council took a five minute recess at 6:45 p.m. The Council reconvened at 6:50 p.m.
8.1. Resolution Authorizing Staff to Submit an Application for a Grant with the Minnesota DNR
to Implement a Woody Bio -Mass Harvest for Woodland Trails Park
Gina Hugo, Resource Conservationist with the Sherburne Soil and Water Conservation
District — presented a PowerPoint outlining the proposed Ecological Management Plan for
Woodland Trails Park.
Mayor Dietz questioned if city employees would perform the work. Ms. Hugo stated that a
contractor would be required to perform the work because special equipment is necessary.
Councilmember Westgaard questioned how many acres the plan would cover. Ms. Hugo
indicated that if the entire $75,000 grant is received, it would cover the initial cost of
harvesting approximately 50 acres. Councilmember Westgaard questioned how many years
the area would need to be maintained at a cost of approximately $500 an acre. Ms. Hugo
indicated that buckthorn seeds are viable in soil for seven years; therefore, the city should
plan on at least seven years of scheduled maintenance.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER ZERWAS TO ADOPT RESOLUTION 12 -19
• AUTHORIZING STAFF TO SUBMIT AN APPLICATION FOR A GRANT WITH
THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES TO
City Council Minutes Page 4
May 7, 2012
-----------------------------
IMPLEMENT A WOODY BIO -MASS HARVEST FOR WOODLAND TRAILS
PARK. MOTION CARRIED 5 -0. •
8.2. Resolution Approving the Plans and Specifications and Ordering the Advertisement for Bids
in the Matter of the Nature's Edge Business Center Phase I Improvements Project
Mr. Femrite presented his staff report.
Craig Jochum, Hakanson Anderson, reviewed a PowerPoint presentation outlining the final
plans for the project.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER WESTGAARD TO ADOPT RESOLUTION 12 -20
APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE
ADVERTISEMENT FOR BIDS IN THE MATTER OF THE NATURES EDGE
BUSINESS CENTER PHASE I IMPROVEMENTS PROJECT. MOTION
CARRIED 5 -0.
8.3 Maintenance and Management of Main Street Parking Plaza
Ms. Deckert presented her staff report. She stated that the HRA approved the Memorandum
of Understanding at their meeting earlier this evening. She noted that the actual total of the
snow removal, paint striping, sweeping and crack sealing is $1,375 not $1,050, bringing the
total annual maintenance and operational costs to $3,175.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY •
COUNCILMEMBER MOTIN TO APPROVE THE MEMORANDUM OF
UNDERSTANDING REGARDING MANAGEMENT AND MAINTENANCE
BETWEEN ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY
AND THE CITY OF ELK RIVER, MINNESOTA. MOTON CARRIED 5 -0.
8.4. Resolution Providing for the Redemption of Certain Outstanding Liquor Store Revenue
Bonds, Series 2005C Bonds
Mr. Simon presented his staff report.
Mr. Potvin indicated that there is a lot of positive news from the liquor stores. He stated that
the city's liquor operations ranked top 10 in sales according to the latest State Auditor's
report. He added that $2.75 million in store profits were recently used towards the public
works facility expansion. He explained that with no debt on either liquor store building, the
city can hopefully do more to keep property taxes down while maintaining services and
amenities. The Council thanked Mr. Potvin and his staff for all their hard work.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 12 -21
PROVIDING FOR THE REDEMPTION OF CERTAIN OUTSTANDING
LIQUOR STORE REVENUE BONDS, SERIES 2005C OF THE CITY. MOTION
CARRIED 5 -0.
8.5. Resolution Providing for the Redemption of Certain Outstanding General Obligation Tax
Increment Bonds, Series 2000A bonds •
•
•
is
City Council Minutes
May 7, 2012
Mr. Simon presented his staff report.
Page 5
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER WESTGAARD TO ADOPT RESOLUTION 12 -22
PROVIDING FOR THE REDEMPTION OF CERTAIN OUTSTANDING
GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2000A OF THE
CITY. MOTION CARRIED 5 -0.
8.6 Discuss Work Session Agendas
Mr. Portner presented his staff report. He stated that he would also like to discuss tax
forfeiture property and the sign policy at the May work session.
Announcements
Mr. Portner indicated that this will be the last paper packet printed for the Council and that
any member of the Council still requiring a paper copy should let him know.
He stated that the Granite Shores ribbon cutting is May 14, 2012. He asked the Council to
let him know if they plan to attend.
The Council recessed to the Upper Town Conference Room at 7:22 for a work session.
10.1 Houlton Property
Mr. Hecker presented his staff report.
Discussion took place on the potential uses and costs of the property. Council consensus
was for staff to explore purchase of the property and report back to the Council. Mayor
Dietz stated that he would like staff to inquire if long -term purchase opportunities are
available.
11. Adjournment
There being no further business, Mayor Dietz adjourned the meeting of the Elk River City
Council at 7:44 p.m.
Minutes Prepared by Jessica Miller