05-26-1998 CC MINMEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
TUESDAY, MAY 26, 1998
Members Present:
Members Absent:
Staff Present:
Mayor Duitsman, Coun¢ilmembers Thompson, Farber, and
Holmgren
Councilmember Dietz
Pat Klaers, City Administrator; Sandra Thackeray, City Clerk; Phil
Hals, Street/Park Superintendent; Steve Ach, City Planner; Darrell
Mack, WWTP Superintendent; Terry Maurer, City Engineer and Cliff
Skogstad, Building Official
Call Meetin.q To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:35 p.m. by Mayor DuJtsman.
Consider A.qenda
COUNCILMEMBER FARBER MOVED TO APPROVE THE MAY 26, 1998, CITY COUNCIL
AGENDA. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION
CARRIED 4-0.
Consider Consent A.qenda
COUNCILMEMBER FARBER MOVED TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1. CITY COUNCIL MINUTES
A. 5/11/98 SPECIAL COUNCIL MINUTES - APPROVED
B. 5/18/98 REGULAR COUNCIL MINUTES - APPROVED
C. 5/18/98 SPECIAL COUNCIL MINUTES - APPROVED
3.2. APPLICATION FOR EXEMPT RAFFLE PERMIT FOR ELK RIVER AREA CHAMBER
OF COMMERCE FOR JUNE 22, ANNUAL FUN GOLF DAY - APPROVED
3.3. SPECIAL CITY COUNCIL MEETING CALLED FOR JUNE 8 AT
APPROXIMATELY 7 P.M. - APPROVED
COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED
4-0.
Consider Quotes for Youthbound
Building Official Cliff Skogstad updated the Council on quotes received for
improvements at the old Northbound Liquor store.
Elk River City Council Minutes
May 26, 1998
Page 2
4.2.
4.3.
4.4.
COUNCILMEMBER FARBER MOVED TO AUTHORIZE APPROVAL OF THE FOLLOWING
WORK:
RIVERSIDE DEVELOPMENT FOR THE DEMO AND CARPENTRY WORK $14,415.
RIVERSIDE DEVELOPMENT'S ELECTRICIAN WORK $4,225.
RIVERSIDE DEVELOPMENT'S SPRINKLER CONTRACTOR WORK $1,765.
B&D PLUMBING & HEATING FOR THE HEATING, VENTILATION, AND AIR
CONDITIONING WORK $5,560.
B&D PLUMBING & HEATING FOR THE PLUMBING WORK $6,944.
TOTAL PROJECT COST: $32,909
COUNClLMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-
O.
Consider Authorization to Hire a Police Officer
Chief Zerwas requested authorization to submit a conditional offer of
employment to Brian John Boos to fill the position of patrol officer which is open
due to the resignation of Officer Zarrett.
COUNCILMEMBER FARBER MOVED TO GIVE BRIAN JOHN BOOS A CONDITIONAL
OFFER OF EMPLOYMENT CONTINGENT ON SUCCESSFULLY PASSING THE
DEPARTMENT PHYSICAL AND PSYCHOLOGICAL EXAMS. COUNCILMEMBER
THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Review of Library Parking Lot Expansion Options
Mayor Duitsman indicated that he has requested to review expansion options of
the library parking lot. The planning staff submitted several different designs
which included expanding the number of parking spaces from the design
approved by the Council. The Council reviewed these designs. Mayor
Duitsman indicated his concern that there may not be enough parking spaces
with the approved design. The City Administrator indicated that if, in the future,
it is evident that there are not enough spaces for parking, the City can review
other options.
It was the consensus of the Council to move ahead with the parking lot
improvement using the design approved by the Council on 5/18/98.
Request for Conditional Use Permit for Boys and Girls Club
This issue was tabled by the Council on May 18. Steve Ach indicated that the
request is made by the Boys and Girls Club of Elk River to construct a building to
house the Boys and Girls Club at Lions Park.
COUNCILMEMBER FARBER MOVED TO APPROVE THE CONDITIONAL USE PERMIT FOR
THE CONSTRUCTION OF A 12,000 SQUARE FOOT BOYS AND GIRLS CLUB AT LIONS
PARK WITH THE FOLLOWING CONDITIONS:
Ell< River City Council Minutes
May 26, 1998
Page 3
4.5.
4.6.
1. ELEVATIONS OF THE BUILDING BE PROVIDED FOR REVIEW AND APPROVAL.
2. ALL COMMENTS OF THE CITY ENGINEER BE ADDRESSED.
A REVISED LANDSCAPING PLAN INCLUDING ADDITIONAL LANDSCAPING
ALONG THE ENTRANCE DRIVE AND PARKING LOT BE PROVIDED FOR REVIEW
AND APPROVAL.
THE PARKING LOT BE RESURFACED AND STRIPED FOLLOWING
COMPLETION OF CONSTRUCTION.
THE SITE PLAN BE REVISED TO SHOW AREA FOR POSSIBLE PARKING LOT
EXPANSION AND PROPOSED LAYOUT FOR THE EXISTING PARKING LOT.
6. THE SITE BE SURVEYED.
COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED
2-0-2. Mayor Duitsman and Councilmember Thompson abstained due to their
involvement on the Board of Directors for the Boys and Girls Club.
Request by Norwest Bank to Amend Motion to Approve Conditional Use Permit
City Planner Steve Ach indicated that Norwest Bank is requesting the Council to
consider amending a previous motion approving a conditional use permit for
the financial institution for the following reasons:
They would like the opportunity to have the entire Council review their
application. (Councilmember Holmgren was absent)
· Consider a modification to the proposed entrance off Jackson by limiting
the entrance to a right-in only.
· Take into consideration some of the findings outlined in the amended traffic
study.
It was the consensus of the Council to reconsider the vote following review of
the issue, however Mayor Duitsman and Councilmember Thompson indicated
they are not convinced that a right-in only as indicated on the design will
· change their vote.
Consider Establishinq Planner Position for Planninq Department
City Planner Steve Ach indicated that Steve Wensman is currently serving as the
City's planning Intern. He stated that Mr. Wensman's internship is approximately
2/3 complete. Steve Ach requested the Council to consider hiring Steve on a
full-time basis and to review the job description of "Planner." Dana Anderson,
park and recreation commission representative, indicated that Steve Wensman
has been an asset to the commission.
Elk River City Council Minutes
May 26, 1998
Page 4
4,7.
o
COUNClUVIEMBER HOLMGREN MOVED TO ESTABLISH THE POSITION OF PLANNER
AND TO APPROVE THE PLANNER JOB DESCRIPTION. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
COUNCILMEMBER HOLMGREN MOVED TO HIRE STEVE WENSMAN AS PLANNER FOR
THE CITY OF ELK RIVER EFFECTIVE IMMEDIATELY WITH THE WAGE TO BE DETERMINED
FOLLOWING A MEETING OF THE PERSONNEL COMMITTEE. COUNCILMEMBER
FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Review Street/Park Department Summer Work Schedule and Consider Request
to Hire Maintenance Employee
Phil Hals reviewed the summer work schedule which included clean up of the
May 14 wind storm. He requested the Council to consider hidng a full time
Maintenance I employee now to assist with some of the clean-up and other
work tasks. He indicated that this position is slotted for 1999. Phil Hals also
requested authorization to hire an additional summer employee.
COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE STREET SUPERINTENDENT
TO HIRE A MAINTENANCE I EMPLOYEE AND OTHER SUMMER EMPLOYEES.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Other Business
COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE CITY
COUNCIL ON JUNE 3 TO HEAR A PRESENTATION FROM DECISION RESOURCES
REGARDING THE SURVEY RESULTS FOR THE UPCOMING REFERENDUM; THE MEETING
TO BE AT 6 PM AT CITY HALL. COUNCILMEMBER FARBER SECONDED THE MOTION.
THE MOTION CARRIED 4-0.
MAYOR DUITSMAN MOVED TO AUTHORIZE THE CITY ADMINISTRATOR TO CONTACT
THE STAR TRIBUNE REGARDING THE CARGILL MATTER. COUNCILMEMBER
THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0.
Tour of Wastewater Treatment Plant and Presentation of Annual Repod
WWTS Superintendent Darrell Mack presented the 1997 Wastewater Treatment
System annual report. Following the report the Council recessed at 7:30 p.m.
The Council moved to the Wastewater Treatment Plant. The Mayor reconvened
the meeting at 7:45. The Council toured the plant.
7. Adjournment
There being no further business Mayor Duitsman adjourned the meeting at 9:00
p.m.
Respectfully submitted,
Sandra Thackeray (j/
City Clerk