6.4. SR 06-11-2012REQUEST FOR ACTION
TQ ITEM NUMBER
Ma or and Ci Council 6.4
AGENDA SECTION MEETING DATE PREPARED BY
Work Session une 11, 2012 Tim Simon, Finance Director
ITEM DESCRIPTION REVIEWED By
2013 Budget Discussion
REVIEWED BY
ACTION REQUESTED
Discuss 2013 budget process and provide feedback.
BACKGROUND/DISCUSSION
The city staff has begun developing the Preliminary 2013 Budget. Budget meetings are currently being
held with departments or division managers and the preliminary requested budgets are being compiled.
At this work session we will begin discussing the 2013 tax levy and budget parameters. As you know, all
of this leads up to the Council adopting a maximum tax levy prior to September 15, 2012. The final
budget will not be adopted until December. The majority of the budgets will be discussed at meetings in
July and August.
Proposed Budget Timeline
• June 11 Council Work Session -General budget discussion 2013 budget and process.
• July & August Work Sessions -Presentation of proposed budget to Council with
department directors and division managers in attendance (may schedule Work Session
following Regular Meetings as needed).
• September 10 Regular Meeting -Approve maximum tax levy.
• October & November -Continue budget and tax levy discussion.
• October 8 Work Session - 2013-2017 Capital Improvement Plan, Enterprise Funds and
other non-tax levy budgets.
• November 12 Work Session - 2013-2017 CIP, Enterprise Funds and other non-tax levy
budgets.
• December 3 Regular Meeting -Present final proposed budget; take additional public input;
adopt final budget and tax levy.
Levy Limits
Levy limits were not in place for 2012 and it appears they will not be for the 2013 budget. As you axe
aware the city has been below those limits the past three years (2009-2011).
Tax I-evv
Over the next several months as we work towards balancing the budget the amount of tax levy revenue
will be a significant part of that process. At this point we should just have some general discussions
about the tax levy since other revenues and the expenditures will be presented at the next budget review
P6NE~E9 8C
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to see where the gap is currently. The chart below is a summary of the 2012 tax levy and the other levies
that will need to be levied in 2013.
The 20121evy and the 20131evy illustration for all the funds assuming no change in the total levy is
shown below:
__.
_ _ __
2012 2013 Difference
.. _.. _.
General Fund $ 9,142,170 $ 9,315,635 $ 173,465
__ _ __ __
Li b ra rY _ 63,100 63,100 ' -
Surface Water Management 50,000 50,000 -
Debt Service 592,041 630,997 38,956 '.
__
aEconomic Development Tax Abatement 428,504 216,083 (212,421):.
$ 10,275,815 '., $ 10,275,815 $ -
• Tax abatements decrease due to United Health having a remaining balance of approximately
$16K in 2013.
• Surface Water Management levy could change based on upcoming storm water fee
discussion.
• Debt Service levies increase slightly for principal and interest payments on the special
assessment bonds.
Consumer Price Index ~CPI~
The CPI for the Midwest region is currently trending at about a 2.2% increase (as of April) for 2012.
Change in Net Tax Capaeity
Last year the Net Tax Capacity (NTC) for the City decreased 11.15%. The County Assessor estimates a
decrease of 9% NTC for taxes payable 2013. This may change as more accurate estimates will be
available later in the year before the final levy is adopted. For planning purposes I anticipate using the
negative 9% as the starting point as we move forward with the budget process. Once the July tax
settlement is received for TIF district 19 we will begin working with the county to decertify the district.
Pav and Benefits
Pay and benefits will be discussed at a future budget meeting.
State Aid
No local government aid (LGA) will be included in the 2013 budget.
Transfer In
Transfers are made each year to the General Fund from the Waste Water, Liquor, Garbage, EDA and
HRA Funds to cover costs associated with providing services to those funds. We will review the
transfers to ensure they cover services used. The exception is the Liquor Fund transfer, which is
significantly higher to offset other operating expenditures. One item we will consider again this year is
using more of the Capital Outlay Reserve as a transfer in to cover General Fund Capital Outlay.
Levels of Service
The preliminary budget will be drafted based on continuing the same level of service as in 2012.
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Estimated General Fund Revenues
There are several revenue sources that are starting to indicate a trend upward such as development fees.
The allocation of the transfer from the electric utility is annually reviewed with the amount going to the
equipment replacement fund. Staff is currently updating the 10-year forecast of equipment replacement
needs.
Other Items
Fuel price per gallon will start at $3.25 - we fully intend to use state contract pricing again.
Council Contingency - We anticipate starting with $50,000, the same amount as 2012.
With the reorganization we will do a cross-walk to move the related budget expenditures to
the appropriate places. For comparison purposes throughout the budget process with prior
years this will be done at the end of the budget process.
Council on Local Results and Innovation (State Auditor
Included in your packet is a memo from the Office of the State Auditor on Local Results and Innovation.
This is a voluntary program for counties and cities to adopt a standard set of 10 performance measures
that will measure residents' opinions of various services. We adopted a resolution in 2011 and
accomplished the 10 adopted measurers by completing our city survey and posting the results on our
website. If the Council is interested again, we can adopt a resolution. We will discuss this in more detail
at the meeting.
Use of Fund Balance
Use of the fund balance is again an option to balance the budget in 2013. We anticipate working on the
preliminary budget without using fund balance, but as the process moves forward we can determine its
best use in the budget.
FINANCIAL IMPACT
N/A
ATTACHMENTS
• OSA Memo on Local Results and Innovation
Action Motion by Second by Vote
Follow Up
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Performance Measurement Program Page 1 of 2
The Program
In 2010, the Legislature created the Council on Local Results and Innovation. In February 2011, the Council
released a standard set of ten performance measures for counties and ten performance measures far cities
that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties
and cities in providing services and measure residents' opinions of those services. In February of 2012, the
Council created a comprehensive performance measurement system for cities and counties to implement in
2012. Cities and counties that choose to participate in the new standards measure program may be eligible for
a reimbursement in LGA and exemption from levy limits.
Participation by Cities and Counties
Participation in the standard measures program by a city or a county is voluntary. Counties and cities that
choose to participate in the standard measures program must officially adopt the corresponding 10
performance benchmarks developed by the Council and implement them. To view the 10 performance
measures for voluntary adoption for both cities and counties, please click on the following link:
http:/lwww. auditor.state. mn. uslotherJcouncilslLocalResultsandlnnavationlfinai_report. pdf
Benefits
A county or city that elects to participate in the standard measures program is eligible for a reimbursement of
$0.14 per capita in local government aid, not to exceed $25,000 and is also exempt from levy limits under
sections 275.70 to 275.74 for taxes payable in the following calendar year, if levy limits are in effect.
Reporting Requirements for 2011
In order to receive the per capita reimbursement in 2011, and levy limit exemption for calendar year 2012,
counties and cities must:
• File a report with the Office of the State Auditor by July 1, 2011. This report will consist of a declaration
approved by the city council or county board stating that the city/county has adopted the corresponding 10
performance measures developed by the Council.
To meet the reporting requirements for 2011, a copy of the declaration in a PDF format can be attached to an
e-mail and sent to: perforrnancemeasures~a osa.state.mn.us.
Reporting Requirements for 2012
In order to receive the per capita reimbursement in 2012, and levy limit exemption for calendar year 2013,
counties and cities must:
File a report with the Office of the State Auditor by July 1, 2012. This report will consist of:
1) A resolution approved by the city council or county board declaring that:
• The citylcounty has adopted and implemented the minimum 10 performance measures developed by
the Council on Local Results and Innovation (PDF format).
• The city/county has implemented or is in the process of implementing a local performance
measurement system as developed by the Council on Local Results and Innovation (PDF format}.
• The city/county has or will report the results of the 10 adopted measures to its residents before the end
of the calendar year through publication, direct mailing, posting on the entity's website, or through a
public hearing at which the budget and levy will be discussed and public input allowed (PDF format).
• The citylcounty has or will survey its residents by the end of the calendar year on the services included
in the performance benchmarks (PDF format).
2) The actual results of the performance measures adopted by the city/county (PDF format). (This
component is only required of entities that were certified for the program in 2011).
http://www.osa.state.mn.us/default.aspx?page=20110525.013 06/08/2012
Performance Measurement Program
Page 2 of 2
To meet the reporting requirements for 2012, a copy of the resolution in a single PDF can be attached to an e
_~~s~~~•y~r~e~~~~~~f~q~~i~ertified for the program last
ye r, I s I e r e s i F o p~ t to the same a-mail.
A county or city that elects to participate in the standard measures program for 2012 is eligible for a
reimbursement of $0.14 per capita in local government aid, not to exceed $25,000 and is also exempt from
levy limits under sections 275.70 to 275.74 for taxes payable in 2013, if levy limits are in effect.
Annual reporting will be required by the cities and counties that participate in the program.
Reporting Requirements for 2013
In order to receive the per capita reimbursement in 2013, and levy limit exemption for calendar year 2014,
counties and cities must:
File a report with the Office of the State Auditor by July 1, 2013. This report will consist of:
1) A resolution approved by the city council or county board declaring that:
• The city/county has adopted and implemented the minimum 10 performance measures developed by
the Council on Local Results and. Innovation (PDF format}.
• The citylcounty has implemented a local performance measurement system as developed by the
Council on Local Results and Innovation (PDF format).
• The city/county has or will report the results of the 10 adopted measures to its residents before the end
of the calendar year through publication, direct mailing, posting on the entity's website, or through a
public hearing at which the budget and levy will be discussed and public input allowed (PDF format}.
• The city/county has or will survey its residents by the end of the calendar year on the services included
in the performance benchmarks (PDF format).
2) The actual results of the performance measures adopted by the city/county (PDF format). (This
component is only required of entities that were certified for the program a prior year).
Further Questions
If you have any questions regarding the program or the reporting requirements, see our FAQs page or send
an a-mail to perfarmancemeasures@osa.state.mn.us.
Privacy Policy ~ Aeeessibili~ Information ~ ~~)2010 Office of the Minnesota State Auditor
http://www.osa.state.mn.us/default.aspx?page=20110525.013 06/08/2012