4.6. SR 06-18-2012REQUEST FOR ACTION
TO ITEM NUMBER
Ma or and Ci Council 4.6
AGENDA SECTION MEETING DATE PREPARED BY
Consent une 18, 2012 Mark Thom son, Street Su erintendent
ITEM DESCRIPTION REVIEWED B)/
Authorization to Advertise for Bids for the 2012 Seal Coat Tim Simon, Finance Director/Justin
Project Femrite, Ci En ~ eer
REVIEWED BY
Cal Portner, Ci Administrator
ACTION REQUESTED
Authorization to advertise for bids for the 2012 Seal Coat Project.
BACKGROUND/DISCUSSION
As part of our annual street maintenance program, staff has developed a list of areas programed to be seal
coated in 2012. The following streets and developments are proposed to be included for seal coating in
2012:
193rd .Ave
195th Ave & Zane
Baldwin - 192nd to 193rd
Belmont
Cascade (Business Park)
Cherry Hills Bluffs
Deerfield I
=Deerfield II
Deerfield III
Dodge - 189th Ave to 190th Ln
Dodge - 189th Ave to Elk Hills Dr
Dodge - 190th Ln to 193rd Ave
Highland Road
'Hillside 9 & 10
Hillside V -
`Jackson Rd -School St to Hwy 169
Monroe Ct & 183rd Ave
'River Park
Twin Lakes Estates
Woods of Hillside 3 & 4
As you may recall, in 2010 we increased our State Aid allocation for maintenance to allow for a more
aggressive seal coat program. This increased allocation will allow us to continue a program to seal coat all
streets every eight years.
~U
In addition to the seal coating of the streets, we have worked with the Parks Maintenance Division to
include an item in the bidding documents to complete fog sealing of selected trail segments under the
same contract. By combining these maintenance projects, we hope to receive more favorable bids on the
trail maintenance work than if it were to be contracted separately.
If authorized to solicit bids, staff will finalize the plans and specifications and advertise the project for
bidding. The lowest responsible bid will be brought back to the City Council for approval.
FINANCIAL IMPACT
The budget for the 2012 seal coat program is $330,000, with an additional $42,750 in impact fees from six
different developments, for a total project budget of $372,750. The 2012 Park Improvement Fund
included $20,000 for fog sealing of trails. Plans and specifications will be prepared according to these
budgets. The plans will further include provisions to eliminate areas from the project if the budgets are
less than the final bid.
ATTACHMENTS
None
Action Motion by Second by Vote
Follow Up
I'A~!EREi 8Y