7.3. SR 05-11-1998.y of
Item # 7.3.
iver
TO:
FROM:
DATE:
MEMORANDUM
Mayor and City Council
Pat Klaers, City Administrator
May 11, 1998
SUBJECT: Update on Cleaning Services for City
Facilities
This issue is not easy to address. There is no "one perfect model" that cities
follow in addressing their building maintenance and cleaning needs. Quite
frankly, the City has been very lucky in having a dependable individual do
our cleaning and in having relatively new buildings which require minimal
maintenance.
Steve Rohlf is analyzing the building maintenance needs for the City along
with analyzing the existing building maintenance contracts. Notes from
Steve Rohlf on this issue will be handed out at the meeting. Sandy
Thackeray is surveying communities on how they address building
maintenance and cleaning issues, obtaining some sample job descriptions and
obtaining quotes from local cleaning businesses. Attached is a memo from
Sandy regarding the information she has found along with some notes on our
current building cleaning needs.
It appears that the most frequent model that cities use which addresses these
two issues is the hiring of a building maintenance/custodial employee. This
individual does some cleaning and maintenance and supervises a building
cleaning firm. From the information we have received, it seems that no city
is successful in having just one individual to do everything, but rather cities
have an individual and contracting firms or an individual and an assistant or
part time help. A building maintenance/custodial employee would be
supervised by Phil Hals (with help from the City Clerk).
At this point, we are still leaning toward the advertisement for an employee
that has a boiler license so they can do some building maintenance and
supervise our contracts. This employee would also supervise any necessary
cleaning contracts and hopefully do the cleaning at City Hall. As you know,
our building maintenance and cleaning needs are anticipated to grow in the
not too distant future and an employee with cleaning contracted assistance
appears the best route to take. I like the way Golden Valley and Chanhassen
deal with these two issues.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
CLEANING SERVICES
EXAMPLES FROM OTHER CITIES:
1. MARSHALL
Job Title: Building Maintenance Supervisor and Building
Maintenance Worker
Job Duties - Building Maintenance Supervisor: Supervises
services provided by 2 full time building maintenance workers and
one Green Thumb Worker; responsible for heating and air
conditioning systems; maintains mechanical equipment; maintains
phone equipment; snow removal at building locations; provides
general cleaning in absence of custodian.
Job Duties of Building Maintenance Worker: General Cleaning
SALARY of Building Maintenance Supervisor: $16.10
SALARY of Building Maintenance Worker: $11.45
Job Requirements -Building Maintenance Supervisor: Course work
on boilers, air conditioning and pneumatic controls and some
experience on heating, plumbing and electrical.
Job Requirements - Building Maintenance Worker: High School
Education
2. RAMSEY
Title:
Building Maintenance Worker
Supervisor:
Administrative Services Manager
Duties: Cleaning, miscellaneous duties, and general maintenance
for city hall and police building. Runs errands; contracts for large
cleaning jobs. Sets up for meetings; shovels and plows parking lot at
city hall; delivers council packets, and runs general office errands.
Job Requirements: Six months experience in building maintenance
and repair. Special boiler's license. Class C driver's license. Six
months experience in small appliance and general vehicle repair
Problem arises when employee is absent - no one to take over the
cleaning duties.
Salary: $8.96 - $12.11
3. WILLMAR
Job Title: Building Custodian and Building Maintenance I
Salary: $6.12 - $16.85
4. CHANHASSEN
Job Title: Building Maintenance Worker
Duties: General cleaning provided by cleaning company. This
position is responsible for overseeing the services provided by the
cleaning company.
Job Requirements: 2 yr. Vocational technical training in HVAC
systems or two years of training in the HVAC industry. Building
maintenance experience desirable.
Salary- 13.07 - 19.65
5. ST. CLOUD
Job Title: Custodial I and Building Maintenance Supervisor
Salary:
Custodial I - $12.44 - $13.91 -
Bldg. Maintenance Worker - $12.80 - $14.33
Job Duties:
Custodial I - Routine custodial work in the care of public
buildings and grounds. Supervised by Building Maintenance
Worker.
Building Maintenance Worker: Same as custodial plus
supervision of custodian, and semi skilled work in the care and
maintenance of public buildings and maintenance of low
pressure heating machinery.
Minimum Job Requirements:
Custodial I: One year experience in janitorial or custodial
work. Class C Minn. Driver's license.
Building Maintenance Worker: 2 yrs. Experience in
custodial and building maintenance work with some
experience in the operation and maintenance of low pressure
boilers. Possession of an appropriate State Engineer's license.
6. GOLDEN VALLEY
Job Title: Buildings' Custodian
Job Duties: Monitors contract cleaning service's performance
in city buildings. Mechanical system maintenance, snow plowing,
routine interior and exterior maintenance of buildings.
Minimum Job Requirements: Possess or able to obtain
Minnesota Boiler license; minimum 4 years experience in building
maintenance.
Salary: $12.51 - $13.75
SUMMARY
In conclusion, it seems there is no easy solution. Of the cities
researched, only one has a single employee doing the cleaning of city
hall. This city is dissatisfied with the situation. Problems arise
when the employee is either sick or on vacation. There is no one to
cover the work that the employee performs.
A majority of the cities surveyed have offered two options;
Hire a Building Maintenance Worker who supervises a Custodian.
The custodian provides general janitorial services and the
Building Maintenance Worker provides building maintenance
such as HVAC, snowplowing etc.
Hire a Building Maintenance Worker who is responsible for
contracting with a cleaning service to clean the buildings. The
Building Maintenance Worker provides building maintenance
and snowplowing etc.
(In both cases, the Building Maintenance Worker is required to do
general cleaning when required or as needed).
I have requested a quote for the work that is currently being done by
Laurie Heinecke from a local cleaning service. They will provide a
"ball park" quote as it will be very difficult to give an actual bid
without visiting sites, taking measurements etc. I do not have this
information available at this time.
ISSUES:
Salary for Custodian ranges anywhere from 7.00 - $15.00 per
hour.
e
None of the cities surveyed have as many buildings to maintain
as Elk River.
f:kshrdocXadmin\clerkkjanitor.doc
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City Facilities - Janitorial Services
(These services are currently being provided by the city's existing
cleaning person)
City Hall
Monday through Friday- general cleaning approximately 18 hours
· Empty all garbage
· Clean four restrooms plus Council Chambers restroom
· Fill soap dispensers, paper towel dispensers
· Vacuum daily all areas used
· Dust desks best you can
· Wipe down countertops
· Sweep and wash terrazzo floors
· Take out all recycling, paper, cans, newspapers, etc.
· Change light bulbs
· Wash door glass
· Clean lunchroom
· Wipe out microwaves
· Help with dishwasher when needed
Extras for city hall
· Windows - Wash three times per year - fall, spring, mid summer (6 hours
each
· Carpet cleaning - every 3 to 4 months (6 hours each)
· Clean upholstery on chairs in training and city hall has needed
· Buff terrazzo floors - 1 hour per Week
· Strip kitchen floor - 2 hours per month
· Wash walls - once per year - approx. 5 hours
· Lemon oil woodwork, doors, etc. - should be done every six months -
approx. 3 hours
· Miscellaneous cleaning - 5 hours monthly - washing bathroom walls, edge
clean carpet, etc.
Libra~
Monday through Saturday - general cleaning about 12 hours
· Clean three restrooms
· Fill soap dispensers, paper towel holders, etc.
· Empty all garbage
· Clean reception area- wipe countertops
· Clean glass front doors daily
· Dust all tables
· Clean computer tables
· Pick up magazines and books lying around
· Take out recycling if needed
Extras for Library
Clean windows once a month - approx. 10 hours
Clean carpets - (new carpet, has not been cleaned yet) approx. 8 to 10
hours
Fire Department
General cleaning about 1% hours twice per month.
· Clean two restrooms
· Clean Chiefs office
· Wash two main floors
· Dust tables in main area
· Wipe down shelving
· Clean kitchen area
· Strip and wax Chiefs office floor twice per year
· Empty garbage
· Vacuum
Extra - for Fire Department
· Wash windows twice per year
· Lemon oil cupboards, etc.
· 5 hours each time
Street
General cleaning approximately 1½ hours each week
· Lunchroom
· Do dishes
· Clean floor - best you can
· Clean two restrooms
· Sweep Superintendent's office and other office
· Empty garbage
WWTP
General cleaning - about 2½ to 3 hours - per week
· Windows - as needed
Wash walls (spot wash)
· Clean restroom
Wash walls in restroom
· Empty garbage
· Clean out microwave
· Clean fronts of cupboards in lab
· Dust all desks
· Wash quarry tile floors
· Clean kitchen counter and sink- front of refrigerator
Business Incubator
General cleaning- about 1½ hours per week
· Clean two restrooms
· Empty garbage
· Clean lunchroom
· Vacuum main areas
· Fill towel dispensers, etc.
· Wash windows front glass door
ICE ARENA - 8 hours per week
General cleaning
Bathrooms
Also responsible for keeping track of supplies and giving order to Joan.
pick up supplies at True Value when needed.
Also
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