8.0. SR 05-11-1998y of
iver
Item # 8.
MEMORANDUM
TO:
FROM:
DATE:
Mayor and City Council
Pat Klaers, City Administ~
May 11, 1998
SUBJECT: Other Business
No material is available at this time, but hopefully there will be a number of
"Other Business" items for the City Council to deal with on May 11, 1998.
The City Engineer is working on finalizing the "paper work" for the Business
Center Drive public improvement project. The assessment hearing was held
on May 4, 1998, and the County and Mr. Gagne were not in attendance at
that meeting. Accordingly, the assessment roll was adopted by the City
Council. It is anticipated that the City Engineer will have a resolution to
present to the City Council which awards the bid and calls for the execution
of the contract.
The City Engineer is also working on the Upland Avenue and Highway 10
improvement project. It is anticipated that he will be looking for City
Council approval of a resolution which awards the bids and authorizes the
execution of the contract. County Road 44 is the north leg of this project and
approval of the bid is contingent upon County approval.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
RESOLUTION 98 -
A RESOLUTION OF THE CITY OF ELK RIVER, MINNESOTA
WHEREAS
the City of Elk River is planning on implementing Municipal State Aid Street
Project(s) in 1998 which will require State Aid funds in excess of those available
in its State Aid Construction Account; and
WHEREAS
said City is prepared to proceed with the construction of said project(s) through
the use of advance encumbrances from the general State Aid Construction
Account to supplement the available funds in their State Aid Construction
Account; and
WHEREAS
repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14, Subdivision 6 and Minnesota Rules,
Chapter 8820.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
That the Commissioner of Transportation be and is hereby requested to approve this advance
for financing approved Municipal State Aid Street Projects of the City of Elk River in an amount
up to $500,000.00 in accordance with Minnesota Rules 8820.1500, Subparagraph 9, and to
authorize repayments from the following year's accruals the Construction Account of the
Municipal State Aid Street fund for said City.
I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and
adopted by the City of Elk River, County of Sherbume, State of Minnesota, at a duly authorized
meeting thereof held in the City of Elk River, Minnesota on the 11 day of May, 1998, as
disclosed by the records of said City on file and of record in the office.
ATTEST:
Sandra A. Thackeray, City Clerk
City of Elk River
\\SPNWFS\VOL1 \DATA\PROJ~230000m\000-1110.may. Resolution.doc
Howard R, Green Company
CONSULTING ENGINEERS
May 11, 1998
File: 230000M (0325)
Municipal State Aid
Formerly MSA
Consulting Engineers
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
P. O. Box 490
Elk River, MN 55330
RE: MUNICIPAL STATE AID ADVANCE ENCUMBRANCE
Dear Council Members:
As you are aware, the City is planning to take on a number of projects in 1996 that are eligible
for State Aid funding. These would include Business Center Drive, Upland Avenue and TH 10,
signal installation at the intersection of TH 10 and 171st Avenue, the land acquisition process in
East Elk River, and perhaps School Street improvements. Obviously, the City does not have
enough Municipal State Aid funds in its account to cover all of these projects. I would
recommend that the City Council adopt the attached resolution which allows for a $500,000.00
advance from the General State Aid fund. This money would be repaid in subsequent years
with the City's annual allotment. This is a process that we have used in the past to help cover
shortfalls in the Municipal State Aid fund balance.
If you have any questions regarding this issue, I will be in attendance at your May 11, 1998
Council meeting.
Sincerely,
Howard R. Green Company
Terry J. Maurer, P.E.
TJM/st
Enclosure
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RESOLUTION 98 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
BUSINESS CENTER DRIVE STREET AND UTILITY
IMPROVEMENT OF 1998
WHEREAS
pursuant to Resolution 98-19, competitive bids were solicited and received for
the Business Center Drive Street and Utility Improvement as set forth in the bid
tabulation attached hereto and incorporated herein by this reference; and
WHEREAS
the City Council has considered the amount of the bids and the responsibility of
the bidders and determined that Richard Knutson, Inc. is the lowest responsible
bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The Mayor and City Administrator are authorized and directed to execute, on behalf of
the City, such contract with Richard Knutson, Inc. as is approved by the City Attorney for
the completion of the Business Center Drive and Utility improvement according to the
approved plans and specifications designated in Resolution 98-19.
The City Administrator is authorized and directed to forthwith return to all bidders the
deposits made with their bids upon execution of the contract above specified.
Passed and adopted this 11 day of May 1998.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Thackeray, City Clerk
\\SPNWFS\VOL1 \DATA\PROJ~230321J~321-1111 .may. Resolution.doc
Howard R, Green Company
CONSULTING ENGINEERS
Formerly MSA
Consulting Engineers
May 11, 1998
File: 230312j (0071)
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
P. O. Box 490
Elk River, MN 55330
RE: BUSINESS CENTER DRIVE STREET AND UTILITY IMPROVEMENTS
Dear Council Members:
As you are aware, we opened bids for this project on Thursday, April 2, 1998. You have
previously been provided information regarding the eleven bidders and thelr total bids. Richard
Knutson, Inc. was the Iow bidder at $389,571.15, which was approximately 10% under the
feasibility estimate. The bids were not awarded immediately after opening, due to the
continuing land acquisition and the necessity to hold an assessment hearing. The land
acquisition has been concluded and the assessment hearing was recently held.
Therefore, at this point in time there are two actions the City Council needs to take in order to
move this project forward. The first is to approve the cooperative agreement with Mn/DOT
which spells out the funding scenarios between Mn/DOT and the City of Elk River. The second
issue is to consider the attached resolution which awards the project to Richard Knutson, Inc.
If you have any questions regarding these actions, I will be in attendance at your May 11, 1998
City Council Meeting.
Sincerely,
Howard R. Green Company
T~P.E.
TJM/st
\\SPNWF8~tLE~]'~k~;~)~I'2j~.IlL~dI~VtNaYS{~¢)8 · 612/644-4389 fax 612/644-9446 toll free 888/368-4389
RESOLUTION 98 -
A RESOLUTION OF THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
TRAFFIC SIGNAL AND STREET IMPROVEMENT AT THE
INTERSECTION OF UPLAND AVENUE AND TRUCK
HIGHWAY 10 OF 1998
WHEREAS
pursuant to Resolution 98-37, competitive bids were solicited and received for
the traffic signal and street improvement at the intersection of Upland Avenue
and Trunk Highway 10 as set forth in the bid tabulation attached hereto and
incorporated herein by this reference; and
WHEREAS
the City Council has considered the amount of the bids and the responsibility of
the bidders and determined that Hardrives, Inc. is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The Mayor and City Administrator are authorized and directed to execute, on behalf of
the City, such contract with Hardrives, Inc. as is approved by the City Attorney for the
completion of the traffic signal and street improvement at the intersection of Upland
Avenue and Trunk Highway 10 according to the approved plans and specifications
designated in Resolution 98-37.
The City Administrator is authorized and directed to forthwith return to all bidders the
deposits made with their bids upon execution of the contract above specified.
Passed and adopted this 11 day of May 1998.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Thackeray, City Clerk
O:~DROJ~230326m\326-0812.may. Resolution.doc
Howard R, Green Company
CONSULTING ENGINEERS
May 11, 1998
File: 230326m (0071)
Formerly MSA
Consulting Engineers
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
P. O. Box 490
Elk River, MN 55330
RE
UPLAND AVENUE/TRUNK HIGHWAY 10 INTERSECTION
CONSTRUCTION WITH BIDS/COOPERATIVE AGREEMENT
Dear Council Members:
We have tabulated the bids received last Thursday for the Upland Avenue/Trunk Highway 10
Traffic Signal and Street Improvements. There were a total of three bidders. The following list
provides the bidder's name with their total bid:
1. Hardrives, Inc. $273,596.,41
2. Buffalo Bituminous, Inc. $289,467.35
3. W.B. Miller, Inc. $292,295.49
The Iow bid received from Hardrives, Inc. is slightly below the engineers estimate for the
installation of the traffic signal and the necessary intersection improvements. In order to move
forward on this project, there are two issues the City Council needs to address. The first is to
approve the cooperative agreement, spelling out the funding of the improvement between
Mn/DOT, Sherburne County, and the City of Elk River. The second item for the Council's
consideration is the attached resolution, which awards the contract to Hardrives, Inc. We would
recommend that the resolution be approved contingent upon all parties executing the
cooperative agreement.
If you have any questions regarding this letter, I will be in attendance at your May 11, 1998 City
Council meeting.
Sincerely,
Howard R. Green Company
erry J. Maurer, P.E.
TJM/st
O:~PROJ~~'I~a(~.I~3t/El(zc St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 888/368-4389
May ll, 1998
City of Elk River
Pat Klaers
13065 Orono Parkway
Elk River, MN 55330
Dear Pat:
I have received an offer to join a land development and home building company. After careful
consideration of their offer, I've decided to accept the position. Therefore, as of May 11, 1998, I
am submitting my resignation and giving 20 working day notice. My last day of employment with
Elk River will be June 5,1998.
The time spent in Elk River has truly been an enjoyable and memorable experience. When I
accepted the City Planner position five years ago, I had a number of expectations. Ail of them
have been met and in most cases exceeded.
Thanks for giving me the opportunity to participate in the many challenges, particularly managing
the city's growth and planning efforts.
Sincerely,
4
Base Case
Cash Basis
Case #1 $710000
Term for 5 Years
Interest (~ 5%
Total
Elk River Municipal Utilities
Financing Study
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year lO
$700,000 $700,000 $700,000 $700,000 $700,000 $700,000 $700,000 $700,000 $700,000 $700,000
$163,992 $163,992 $163,992 $163,992 $163,992
$163,992 $163,992 $163,992 $163,992 $163,992
$163,992 $163,992 $163,992 $163,992 $163,992
$163,992 $163,992 $163,992 $163,992 $163,992
$163,992 $163,992 $163,992 $163,992 $163,992
$163,992 $163,992 $163,992 $163,992 $163,992
$163,992 $163,992 $163,992 $163,992
$163,992 $163,992 $163,992
$163,992 $327,984 $491,976 $655,968i?~ii~i~i~ii $819,96o $819,96o
case #2 $71oooo
Term for 8 Years
Interest ~5%
Total
$109,852 $109,852 $109,852 $109,852 $109,852 $109,852 $109,852 $109852
$109,852 $109,852 $109,852 $109,852 $109,852 $109,852 $109852 $109852
$109,852 $109,852 $109,852 $109,852 $109,852 $109
$109,852 $109,852 $109,852 $109,852 $109
$109,852 $109,852 $109,852 $109
$109,852 $109,852 $109,
$109,852 $109
$109
852 $109
852 $109
852 $109
852 $109
852 $109
852 $109
$109
852 $109,852
852 $109,852
852 $109,852
852 $109,852
852 $109,852
852 $109,852
852 $109,852
$109,852 $219,704 $329,556 $439,408 $549,260 $659,112 $768,964iiiii~i~i~ $878,816
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