4.5. SR 07-16-20121-~ 1,
Elk REQUEST FOR ACTION
River
TO ITEM NUMBER
Ma or and Ci Council 4.5
AGENDA SECTION MEETING DATE PREPARED BY
Consent ul 16, 2012 ustin Femrite, Ci En ' eer
ITEM DESCRIPTION REVIEWED B)/
Contract for 2012 Sealcoat Improvement Project Mark Thompson, Street
Su erintendent
REVIEWED BY
Cal Portner, Ci Administrator
ACTION REQUESTED
Adopt resolution awarding the 2012 Seal Coat Project to Allied Blacktop Company in the amount of
$333,745.46 and authore execution of the contract.
BACKGROUND/DISCUSSION
As authorized at the June 18, 2012, City Council meeting, staff prepared plans and advertised the 2012
Seal Coat Improvements Project. Construction bids were received on Tuesday, July 10, 2012. There
were a total of two bids received which are summarized as follows:
Pearson Bros., Inc. $340,746.65
Allied Blacktop Company $333,745.46
We recommend awarding the project to Allied Blacktop Company who was the lowest responsible
bidder. Allied Blacktop has completed other seal coat projects for the city and the street division has
been satisfied with their previous work.
FINANCIAL IMPACT
The project bid was broke down into two sections: fog sealing of trails and seal coating of streets. The
bid fox fog sealing of the trails was $16,632.10. The 2012 Park Improvement Fund included $20,000 for
this work.
The budgeted amount for seal coating streets including impact fees is $372,750.00. The streets division
has already spent $37,630.80 of this budget in the purchase of the seal coating aggregate. This has left a
budget for the street seal coating contract of $335,119.20. The bid received for seal coating the streets is
$317,113.36. Both sections of the project are below the budgeted amounts.
ATTACHMENTS
^ Resolution awarding and authorizing execution of the contract
Action Motion by Second by Vote
Follow Up
®^fAE@ Bt
rAU'
RESOLUTION 12-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
2012 SEAL COATING IMPROVEMENT PROJECT
WHEREAS, pursuant to a Ciry Council motion passed at the June 16, 2012, meeting, competitive
bids were solicited and received on July 10, 2012, for the 2012 Seal Coating Improvement; and
WHEREAS the City Council has considered the amount of the bids and the responsibility of the
bidders and determined that Allied Blacktop Company is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Ciry of Elk River,
Minnesota:
1. The mayor and city administrator are authorized and directed to execute, on behalf
of the city, such contract with Allied Blacktop Company, as is approved by the city
attorney, for the completion of the 2012 Seal Coating Improvement according to the
approved plans and specifications.
2. The city administrator is authorized and directed to forthwith return to all bidders
the deposits made with their bids upon execution of the contract specified above.
Passed and adopted this 16t" day of July, 2012.
John J. Dietz, Mayor
ATTEST:
Tina Allard, Ciry Clerk
N:\Public Bodies\Ciry Council\Council RCA\Agenda Packet\07-16-2012\Res accept bid authorize contract.docx