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3. - 5. ICESR 07-12-2012 MEMORANDUM TO: Ice Arena Commission, Members FROM: Rich Czech, Arena Manager DATE: July 12, 2012 SUBJECT: Agenda Memo—July 5, 2012 3.Renovation of Arena At the last Arena Commission meeting in April we discussed having four options prepared for the renovation of the Arena so that they could be presented to the City Council at a work session before the end of the summer. The options were to layout the benefits and the drawbacks to each option. Jerry Gumphrey and I met with the Architect and came up with the attached options. The first option is to do nothing to the Arena. By not addressing the issue of the leak in the roof and air quality (dehumidification) in the Barn the useful life expectancy of the barn is projected for another 9— 12 years. During this time the building will significantly deteriorate and the refrigeration system will become obsolete and will sooner or later fail. The second option is a bandage approach that would buy time before major improvements would have to be made. The option is a short or quick fix but in the end it falls way short of the immediate or future needs of the Arena. The third option is a plan that starts addressing the necessary repairs that are needed for the long term operations of the Arena while providing a foundation to grow upon future needs. The new roof proposed would be a long term repair while the new dehumidification system would greatly increase the air quality. The much needed expansion of the locker rooms in the Barn and the lobby would bring the Arena up to date and the start of changing over the refrigeration system would significantly improve the operations of the Arena. The fourth option replaces the Barn, adds new locker rooms throughout the complex and expands the lobby to accommodate both rinks. Team locker rooms would be replaced with larger updated rooms that would address air quality issues that are prevalent in the existing locker rooms. A new upper level lobby would include a concessions area, storage, restrooms, and meeting facilities. Both ice plants would be replaced with a centralized updated system and would address the need for dehumidification for the Barn facility. No matter what option is chosen, I can't stress enough the importance of developing a plan to change out the existing refrigeration systems. With the phase—out of R- 22 Refrigeration, which both ice plants use, the ice plants will soon be obsolete. Parts to make repairs will become very expensive and sooner or later will become unavailable. The cost of R—22 refrigeration is about $15.00 - $20.00 per pound, each ice plant carries about 5,000—6,000 pounds. If a major leak would occur the cost of replacing the refrigeration could cost over $100,000.00. I do not foresee this happening in the near future; however a proactive approach needs to be implemented so we don't get caught in an emergency situation. 4. Arena Commission The Elk River Youth Hockey Association has voted to replace their two existing Arena Commissioners, with this development both youth hockey representatives, Dave Foss and Mark Malzahn have resigned from the Arena Commission. When the Arena Commission was developed in 1997 Youth Hockey, as well as the School District, were the two major users of the Arena. Since then the Elk River Skate Club has developed to be a major user as well, renting over 500 hours of ice hours this calendar year. They have been very involved in the process of the Arena Renovation, attending meetings and have agreed to financially support the Renovation. Over the years they have been very interested in having representation on the arena commission, however adding another commission member would have made the commission the largest within the city and would have created an even number of commissioners. With the resignation of the two Youth Hockey Arena Commissioners Representatives this is a good opportunity to add a representative from the Skate Club and reduce Youth Hockey's Commission members to one. This still allows Youth Hockey to be represented on the commission while providing the Skate Club an opportunity to be represented on the Arena Commission. Changing the structure of the arena commission does not take a vote from the arena commission, but does require the city council to make an ordinance change. If there are no objections from any of the arena commissioners, the ordinance change will be brought to the city council at one of their August meetings. 5. Adjournment CONSTRUCTION ESTIMATE SUMMARY ESTIMATE DATE: June 6,2012 PROJECT: Elk River Ice Arena ARCHITECT: 292 Design Group DRAWING DATE: May 21, 2012 Option 1 Option 2 Option 3 Option 4 "As Is" "Minimal" "Reno+" "New" DESCRIPTION Estimate Estimate Estimate Estimate Construction=Costs _i Demolition $0 $0 $85,000 $162,500 Concrete& Masonry $0 $0 $430,054 $515,849 Precast Concrete $0 $0 $476,200 $993,462 Metals $0 $0 $224,564 $555,934 Rink 1 Structural Repairs(Allowance) $0 $50,000 $50,000 $0 Carpentry& Millwork $0 $0 $37,050 $156,698 Thermal & Moisture Protection $0 $228,900 $620,723 $345,486 Doors&Windows $0 $0 $208,119 $283,909 Finishes $0 $75,000 $352,613 $421,237 Specialties $0 $0 $39,785 $53,463 Low-E Ceiling $0 $35,000 $35,000 $0 Seating $0 $0 $0 $80,000 Ice Rink Systems $0 $82,000 $1,771,100 $2,530,000 Dasher Boards $0 $0 $0 $45,000 Elevator $0 $0 $50,000 $50,000 MEP $0 $567,250 $1,442,455 $1,629,655 Sitework Allowance $0 $0 $250,000 $250,000 General Conditions $0 $51,908 $273,270 $363,294 General Liability Insurance $0 $11,991 $69,805 $92,801 Builders Risk Insurance $0 $3,857 $22,455 $29,853 Building Permit $0 $9,953 $64,382 $77,032 Bond $0 $0 $0 $0 Subtotal Construction Cost ;` ;$0 $1,115,858 $6,502,575 $8,636,173 Contingency $0 $55,793 $325,129 $431,809 Contractor's Fee $0 $32,220 $187,762 $249,369 Total Construction Estimate $0 $1,203,872 $7,015,468 $8,317,351 Owner Costs 1 SAC/WAC Fees $0 $0 $0 $0 Additional Maintenance Per Year $100,000 $75,000 $0 $0 Owner Furniture $0 $0 $0 $0 Owner Equipment $0 $0 $0 $0 PAGE 1 OF 2 ESTIMATE DATE: June 6, 2012 PROJECT: Elk River Ice Arena ARCHITECT: 292 Design Group DRAWING DATE: May 21, 2012 Phone and Data $0 $0 $0 $0 IT/PA Upgrades $0 $0 $100,000 $100,000 Security Systems $0 $0 $0 $0 Ice Resurfacer $0 $0 $0 $0 Scoreboards $0 $0 $0 $0 owner Costs Subtotal $100,000 $75,00D $100,00© . $200,000' Destgn_Fees Arch./Engineering Design Fees $0 $108,348 $456,005 $605,628 Design Fees subtotal $0 $108,348 $456,005 $605,628 Contingency Owner Contingency $0 $60,194 $350,773 $465,868 Contingency Subtotal $0 $60,194 $350,773, $465,868 Total Project cost $107,000 $1,447,414 $7,922,24° $10,488,846 PAGE 2 OF 2 Ni (11111,' N L ( 0 \ c 0 0 0lb' I ati, rt, 2 0 a rs, 0 0 0 a) • __,..! ;11- - r ���I I Mr - TWO bco_ :!' di►!►� j d, - I 1 dry_ w..,, 0 o c r) i 0 ' o,• ) 4. 1 crrr- 0 O P oil P •IIII I , � � °rsvf• 1� at Joam 'Option 1 (Leave existing facility as is): • Estimate another 9-12 ears until structure will require significant repairs to remain in use.':,: ... • Rink 2 refrigeration system is past its expected life expectancy. • Rink 2 requires repairs to dehumidification system. • Rink 1 refrigeration system is past its expected life expectancy(floor is in good condition). • Rink 1 has no dehumidification system,and life safety systems in refrigeration room are ,t non-existent. z • Locker rooms are not properly ventilated. • Numerous roof leaks on Rink 1,causing extensive deteriation of building structure. 4z Pros: w No cost az Cons: F` Potential safety hazards regarding ventilation and life safety systems. Maintenance costs will be unpredictable from year to year. u.i Roof leaks are causing further deterioration of structure. No dehumidification causes further deterioration of structure and poor indoor W air quality environment. Customers and citizens lose interest and stop utilizing the facility. ' °, City loses value on a significant community investment. ADA issues not addressed. J W MEM imill Anil 111111' 1.-.Z. Ipll, _ 4, 614,41S 71. 0 0 C Ul o 0,_-Ho 2 N 0 . 0 0 _ C PI Gv.14F+w 1.1..LA..c/♦ . 1 I e€ ,4 p» d®» r t "^ : ',' ' At.P'' ''n ',:,'44,''1,1,1:::,,4 , - ' ,''.0',., ,i, :',., 1:' :, ''''' '' -42 _ji- �% a a "t y 7 '� '- 8 ., ,,,,,,J.,04.:,.;ww,47:: r : `. bile s 5 n, yy emu 'gam ....: Option 2(Minimal Capital Repairs): • Repair roof system in rink 1 including new roof membrane on Rink 1. 4t • Repair flat roof area between existing rinks,numerous leaks. • Remove existing spray insulation from main steel frames and paint. • Add Low-E ceiling. • Repair existing steel framing based on inspection after spray insulation is removed. • Add refrigeration room ventilation to Rink 1. •x • Add ice resurfacer room ventilation to Rink 1. CZ • Replace radiant heating over bleachers in Rink 1. ce • Add ventilation and make-up air to existing Rink 1 Team Rooms. ` • Add Dehumidification to Rink 1. "' • Repair Rink 2 Dehumidification. • Provide minimum improvements to Rink 2 Refrigeration;limited to new compressors,motors, and vessel integrity investigation. LAJ 2 Pros: Minimal cost outlay.to maintain Community asset. Fixes dehumidificaton problem in Rink 1,helping to maintain the integrity of the steel structure. Fixes roof leaks on Rink 1,helping to maintain the integrity of the steel structure. W Addresses life safety issues in Rink 1. „ Cons: CZ 2 Lail Expense o Energy efficiency of building is not greatly improved.Insulation and waste heat recovery are not utilized. J { Refrigeration issues in Rink 2 are minimally addressed. Rink 2 refrigerated floor is still sand based. Main components of 30 year old refrigeration systems are still being used. Environmentally harmful refrigerants are still in use. No operational improvements to facility,still maintaining two refrigeration and ice resurfacer rooms. Team rooms for High School are not addressed. immoris Non-regulation size of Rink 1 ice sheet is also not addressed. ADA issues not addressed. it , i .:_l___i l, I ,^\. ci ,-_� —__._ _—_....__.__—_____ (may ex tvf,.1 to ieaG14;;; �\ i i �.w+ R \ I ii ) k— .,„ i., - ' - , LA.,,,,,,1r1,,v .., C , 0 0 I $frat ms) ti I e x t ,G r� if--- 2 C I .r : I , NI - 1 r , ,, ,,e,a -{1, i r f ac tl l I �� , 3' IlitiIl f0 0 6, w. ref 4.4� 0 0 0 , r 1 t t i j a (Renovation Plus): a • Same upgrades as#2 • New refrigeration(concrete floor)and refrigeration room for Rink 2,size and prep to add Rink 1 in the future 1,4',,,,j • Add varsity locker rooms to Rink 2 :. • Renovate existing refrigeration and resurfacer room into new resurfacer room with internal large snow melt pit. • Add sprinklers over Rink 2 Ice arena floor surface. • Upgrade IT and PA systems • Add maintenance room to west side of Rink 1 uu • New front lobby addition including team rooms,concessions,pro-shop,restrooms,manager's office. • Create"shell"space for dryland training facility above new varsity locker rooms. U • New exterior insulated wall and roof panels on Rink 1. —" • Add football storage and ice arena maintenance storage to Rink 1. w • Add elevator > FE Pros: New refrigeration plant sized and ready to add Rink 1 refrigeration. "' Operationally more efficient;combined ice resurfacer and refrigeration room. Ce Concrete floor added to Rink 2,multi-purpose opportunities are possible and less maintenance and WI ,,�... more efficient operation of ice plant. > e 3 More energy efficient facility;insulated walls and roof for rink 1,efficient HVAC and dehumidification °' systems. CL' Facility will have a new identity because of lobby expansion. �- Larger lobby accommodates larger events. Varsity Team rooms are addressed. ADA issues are addressed. Cons: he M Moil INLII Expense 41 year old Rink 1 structure is being utilized. MINIM Alternate:Reduce Rink 2 from Olympic size to NHL size o ter; � � r-i--- --_------N,, , 0 0 . 0 i ,„, ,) ' ext 4111kcet '-` (', _ ,„., , .,„ ,,,,,„. „.„..,,,,„,.„. { ` ) { I"117iw+cNy S, 0 a p l ,. .........:_://7,i1 /) 04.41 1 r Cpl N --'. J' — ---I j--- . -' , r( E I a_ tot,' ' ,¢e ' 3 F 1 �, - ,�- j I i o a �1 ' Cil am k �� bC 7.au IGa S(^sLt . ..,., ,,..,,„" ....,.,..„„ 3 ,,,,,,, t: , ,,,,,,,,, ......., ,,,.„...„.„, ,„.„...._,,,,,,,,,,.„„. fr,,,,,,,„0 Option 4(New Rink 1): 4,1 , • New Rink 1,replace the barn ,, f • New front lobby addition including team rooms,concessions,pro-shop,restrooms,managers office • New team rooms between the two rinks,including 2 varsity team rooms. • Combined new refrigeration room for both rinks. • New concrete rink floor for the Rink 2. • Add sprinklers over Rink 2 Ice arena floor surface. • Repair Rink 2 dehumidification. 'c • New upper level lobby with concessions,restrooms,and storage. w • New upper level community meeting rooms and dryland training center. cc • Upgrade IT and PA systems cs Pros: c‘ New common refrigeration system. w Operationally more efficient;combined ice resurfacer and refrigeration room. ce Regulation ice sheets for both rinks. a Better seating for Rink 1. Concrete floor added to Rink 2,multi-purpose opportunities are possible and less maintenance and more efficient operation of ice plant. Cillg More energy efficient facility;durable and energy efficient envelope for new rink 1,efficient HVAC W and dehumidification systems. > J t 4 Facility will have a new identity because of addition and lobby expansion. Larger lobby accommodates larger events. ADA accessibility to upper level and other ADA issues are addressed Upper lobby,meeting rooms,and dryland training is a benefit to more of Elk Rivers citizens. t Varsity Team rooms are addressed. Cons: Expense IX Alternate:Reduce East Rink from Olympic size to NHL size V ./././2)::tr------,, \,I 1— ,1—r—i___ kit,,,, D i I CD 1-) , 0 2 ,a a 0 O 1 ""F. _,, k:,..,„,,„,,,.. ..., til g4, C: CD 3� F -� V \ - I ,m,,,? " V f ki i i tp r5 I. l x ti l c tle � r /� - y I _ a ^' s , ' �l�� t�yb e '",-'-'7.,.-,.&;;;Y", ,,,iiiTSN'';, ::',,.,'4i-t-, 14.... , ':;,, \ .xw� ^�--- — — J a 1 ,r 1Iik)4 __ c. 1 1 1 L. 0 o 0 C N1N}ifli►Iltii�� g CD 1 O 0 o • J //IrO. w i I I ilT—T Option 4(New Rink 1): • New Rink 1,replace the barn • New front lobby addition including team rooms,concessions,pro-shop,restrooms,managers office • New team rooms between the two rinks,including 2 varsity team rooms. , • Combined new refrigeration room for both rinks. • New concrete rink floor for Rink 2. • Add sprinklers over Rink 2 Ice arena floor surface. • Repair Rink 2 dehumidification. • New upper level lobby with concessions,restrooms,and storage. Z • New upper level community meeting rooms and dryland training center. c= • Upgrade IT and PA systems Pros: c...) cc New common refrigeration system. w Operationally more efficient;combined ice resurfacer and refrigeration room. > Regulation ice sheets for both rinks. a Better seating for Rink 1. Concrete floor added to Rink 2;multi-purpose opportunities are possible and less maintenance W and more efficient operation of ice plant. More energy efficient facility;durable and energy efficient envelope for new rink 1,efficient HVAC and dehumidification systems. > C)r 4 Facility will have a new identity because of addition and lobby expansion. Larger lobby accommodates larger events. i ' ADA accessibility to upper level. ,. , Upper lobby,meeting rooms,and dryland training is a benefit to more of Elk Rivers citizens. ....1 Varsity Team rooms are addressed. Cons: Expense Oil Alternate:Reduce East Rink from Olympic size to NHL size