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7.0. SR 06-01-1998ity of iver Item #7. MEMORANDUM TO: FROM: DATE: Mayor & City Council Pat Klaers, City Ad~trator June 1, 1998 SUBJECT: Capital Improvement Program (CIP) Worksession On Monday, June 1, 1998, it is planned to have the City Council recess into the Training Room for a discussion on the ongoing 1998 CIP projects, an update on the status of various activities associated with the east Elk River project, and for a general update on current events and activities. The following is an outline of the topics and issues that should be reviewed. Ongoing street and public improvement projects: Business Center Drive Upland Avenue/Highway 10 County Road 1 County Road 12 School Street City overlays Library parking lot o East Elk River Project update: a. Federal highway bill and funding for transportation corridor b. Update on project schedule for commercial/industrial project and residential project c. Discussion of appraisals for overall benefit of trunk utilities d. Discussion on possible acquisition of the Brown property and dehneation of wetlands e. Update on the status of the work of Evergreen Land Services in the acquisition of the three properties between 173ra and 171~t f. Review timing options for construction of various components of the project (i.e., railroad crossing, 171st signal, 171~t/173ra connection, etc.) g. Review finances (general) 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 Miscellaneous a. MSF (see attachment) b. Boys and Girls Club c. Skatepark d. Emergency Vehicle Preemption System and signal revamping (see attachment and resolution) e. Pedestrian bridge 4. Other issues???????? AMATEUR SOFTBALL ASSOCIATION · USA SOFTBALL MINNESOTA SPORTS FEDERATION 592 Dodge Avenue · Elk River, Minnesota 55330-2886 (612) 241-1789 · Fax (612) 241-1736 April 30, 1998 Mr. Pat Klaers City Administrator 13065 Orono Parkway P.O. Box 490 Elk River, MN 55330 Dear Pat: Per our phone conversation here is a brief update on where we are at relative to the capital campaign and state bonding potential. Although our capital campaign has just started to date we have raised $185,878 with another $110,000 available in accumulated reserves. Of the $185,878, $142,607 of that amount is in the form of reliable pledges. We anticipate the capital campaign lasting 2-3 years but hope to have the amount needed to do the first building phase within 1-2 years. Additionally, we still have high hopes of receiving capital bonding, at least for the second phase of the project, (the dome). Senator Ourada and Representative Anderson will be key as we pursue the Minnesota Amateur Sports Commission's support. (I have already left a message with Sen. Ourada regarding this necessity) Enclosed is the most recent copy of the "Minnesota Amateur Sports Review" which features a capital campaign report on pages 22-24. We are also in the process of hiring a "Development Director" (see enclosed job announcement) and also interviewing a capital campaign consultant. I believe you already have it, but enclosed is our final "case statement" as well as a campaign brochure. Also enclosed is a recent letter written by MSF president Karen Larsen. Should questions arise, please do not hesitate to call. erely, Executive Director enclosures ASA · USA SOFTBALL The Minnesota Sports Federation serves as the local association of the Amateur Softball Association. The ASA is recognized by the United States Olympic Committee as the National Governing Body For Softball. CC Pat Pelstring Senator Ourada Representative Anderson Karen Larsen FI.S. Clearly our project had more or equal significance to those approved for bonding during the 1998 legislative session. It was also further along, city commitment/funding and program planning wise. What it did not have was a major push from the MASC. According to Paul Erickson, MASC Executive Director, it is a matter of "getting in line" and mustering the political support. (See enclosed summary transcript of a message he left me.) Hi Perry this is Paul Erickson. Thank you for the nice words on your phone message. My advice to you is to stay close to your elected Representatives for new projects, it takes a while to get in line for projects to get from planning money to full funding. I spoke with Senator Ourada yesterday, he was on one of the committees and he said that he was going to try and right time to ask for planning money but he said it is difficult because it is a first year project. In the house, I suggest, (I do not know who the house members are) I have only spoken to Sen. Ourada, but typically the party that is in control of the house, if you can find a person aligned with that party to talk to some of the key people there is where you will have better luck. In lieu of that, have whatever Representative is in the house talk to the Capital Bonding Chair to see if they can do a little planning money. I think that is the best kind of prudent strategy to get your marker for the future. And there is only two committees to concentrate on now, Senator Cohen's in the senate and Representative Henry Kalis in the house because that is where everything is, at this point. For your last question, sometimes we do an odd year bonding, called the "off-year" in 1999, but it is more probable that the next bonding opportunity will be in the year 2000. But don't be discouraged because I've known some projects that have taken 6-8 years but they got it done, you just have to be persistent. I will be living at the capital for the next couple of weeks, but leave me a message and I will try and return it as soon as possible. Good Luck, this is a good project. Hopefully we can work with you to make it happen. AMATEUR SOFTBALL ASSOCIATION ~ USA SOFTBALL MINNESOTA SPORTS FEDERATION Barrington Center · 592 Dodge Avenue · Elk River, Minnesota 55330-2886 (612) 241-1789 · Fax (612) 241-1736 April 24, 1998 Dear MSF League Director: It was my pleasure to visit with many of you over the past few weeks at the MSF Spring District Meetings. I always look forward to those meetings. They give all of us league directors an opportunity to meet each other, or renew acquaintances, and they allow all of us to interface with the MSF staff. If you'll recall, we spoke at each of the meetings about the capital campaign that the Board of Directors has undertaken this past year to build the MSF Sports Facility and Wellness Center. Our request was that each league consider making a per team or per player donation to the campaign, beginning this year if possible, and continuing over the next several years. Since those meetings we have had some great response, and I wanted to write and tell you what some of our member leagues are doing for us. **The Suburban J.O. League (Dan Wieczorek, League Director) has agreed to donate $1.00 per player, beginning in 1998, for three years. This league registers approximately 3,800 girls each year! **$2230 in pledges and gifts for 1998 from the additional leagues: STMA, Sauk Center, Cold Spring, Lake Superior Fastpitch, Sauk Rapids, Park-Grove, Northern Lights, Dayton/Rogers, Hollywood Sports, High Island and Mankato Softball Associations. **The Metro Women's Fastpitch League (Klm Niederluecke, President)is donating $10 per team, beginning in 1997, for five years. **The MSF State Volleyball Officials have donated over $1,800 this year. **The MSF Game Officials and MSF Broomball and Basketball Officials are each donating a game fee, which will total over $1,500 this year. **Softball Umpires are expected to follow their counterparts lead. Also, take a look at the Spring 1998 Amateur Sports Review. A list contributors (individuals, corporations, associations ,etc.) is included. If you haven't already done so, please take a moment to contemplate what your league or association can do to help this great cause. As we discussed at the district meetings, $10 per team or $1 per player is really a minuscule amount (compared to the cost of one soda at the concessions stand) for the long term benefits that participation in MSF athletic programs provide each of us. If it's too late for 1998, please consider your gift(s) for 1999 and beyond. I'd like to include your league in my next update letter! Thanks and have a great softball season! Yours Very Truly, ~en President P.S. Enclosed is a copy of the previous letter sent regarding the campaign. ASA ~ USA SOFTBALL The Minnesota Sports Federation serves as the local association of the Amateur Softball Association. The ASA is recognized by the United States Olympic Committee as the National Governing Body for softball. Howard R. Green Gompany QONSULTING ENGINEERS May 21, 1998 File: 803370j (0060) CON~I][~TING ENGINEER~ Formerly MSA Consulting Engineers Mr. Pat Klaers City Administrator City of Elk River 13065 Orono Parkway P.O. Box 490 Elk River, MN 55330-0490 RE: EMERGENCY VEHICLE PREEMPTION SYSTEM AND SIGNAL RELAMPING Dear Mr. Klaers: Attached is a resolution for the City Council's consideration which requests Mn/DOT to enter into a cooperative agreement with the City of Elk River for the installation of emergency vehicle preemption systems and the relamping of all the signals on TH-10 and 169 in the City limits. As you are aware, the City Council authorized us to begin plans and specifications for the emergency vehicle preemption design several weeks ago. At that time, we discovered that Bryan Adams of the Municipal Utilities was planning a program to relamp the signals with LED lamps. These are more energy- efficient and provide for a much longer life. Mr. Adams was planning this project in conjunction with the Energy City program. Since that time, we have been talking to Gary Dirlam, District 3 Traffic Engineer, regarding Mn/DOT's possible participation in the cost of the relamping. At this point in time, Mr. Dirlam has indicated that Mn/DOT will participate in the relamping of the red bulbs. However, he is not sure of their participation in the relamping of the yellow and/or green bulbs, the reason being that these yellow and green bulbs are significantly more expensive than the red ones. The other issue that we will attempt to get Mn/DOT to participate in would be changing the pedestrian signals from the "walk" and "don't walk" to the current standard of symbols, also using LED bulbs. We are proceeding with the plans and specs for all of these items with the relamping bid with alternates, so that we can compare costs and determine which we want to proceed with once Mn/DOT makes a decision on their cost participation. The attached resolution is the first step in getting Mn/DOT to initiate a cooperative agreement process. O:\PROJ\803370j\0060\370-2105.may.doc 1326 Energy Park Drive · St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 888/368-4389 Mr. Pat Klaers May 21,1998 Page 2 If you have any questions regarding this information, please call me at 644-4389. Sincerely, Howard R. Green Company T~~urer, P.E. TJM/st Enclosure Howard R, Green Company O:\PROJ\803370j\0060\370'2105'may.d°c CO N SU LTl NG ENGINEERS RESOLUTION 98 - A RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION REQUESTING MINNESOTA DEPARTMENT OF TRANSPORTATION TO ENTER INTO A COOPERATIVE AGREEMENT FOR IMPROVEMENTS TO THE SIGNAL SYSTEMS ALONG TRUNK HIGHWAYS 10 AND 169 WHEREAS, WHEREAS, WHEREAS, WHEREAS, the City of Elk River is requesting the Minnesota Department of Transportation to participate in certain improvements to the signal systems along Trunk Highways 10 and 169 located in the City of Elk River in Sherburne County; and Howard R. Green Company, Consulting Engineers representing the City of Elk River has met with Mn/DOT District 3 in the planning of said improvements; and said improvements will improve safety by installing emergency vehicle preemption systems along Trunk Highways 10 and 169; and said improvements will improve the efficiency of the signals by relamping with LED's along Trunk Highways 10 and 169; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Elk River, Minnesota: That the State of Minnesota, Department of Transportation is requested to enter into an agreement for improvements on the aforesaid portion of Trunk Highways 10 and 169 consisting of installing emergency vehicle preemption systems and relamping with LED's all of the signal systems. BE IT FURTHER RESOLVED that following approval by the Minnesota Department of Transportation of plans and specifications for said improvements of said trunk highway and before a contract is awarded for the construction of said improvements: The State shall enter into an agreement with the City which shall provide that the State pay its share of the cost of the requested improvements as determined by the State in keeping with the latest edition of Mn/DOT Policy Guidelines (a copy of which has been received for the Minnesota Department of Transportation's District Engineer); and If the City lets the construction contract, the State will deposit with the City, upon demand after execution of this agreement and before the start of construction, a sum equal to an estimate of the State's share as prepared by the Minnesota Department of Transportation; and The City shall, in addition to paying it proportionate share of the cost of the proposed work, obtain at its sole cost and expense, all necessary right-of-way easements and construction permits for the work to be performed outside the limits of the trunk highway or established City streets and roads, together with all drainage outlet rights where necessary. Such easements, permits, and rights shall be obtained and certified copies of them furnished the Department of Transportation before and contract for the proposed work is awarded. Pass and adopted this 1st day of June, 1998. Henry A. Duitsman, Mayor ATTEST: Sandra A. Thackeray, City Clerk O:~PROJ\803370j\0060\370-1904.may.doc INFORMATION Congressman Jim 0berstar NEWS RELEASE http :llwww. house.govloberstarl For Immediate Release May 28, 1998 OBERSTAR LAUDS TRANSPORTATION PROJECTS NEAR ELK RIVER Contact: Mary Kerr (202) 225-6211 WASHINGTON--The largest, most comprehensive public works legislation in history was passed by the House of Representatives Friday. The conference report, "TEA-21" or "Transportation Equity Act for the 21st Century," provides $200.5 billion for the nation's highways, bridges and mass transit systems. The House version of the transportation bill was passed in March and was called the "Building Efficient Transportation and Equity Act" or 'BESTEA." The Senate passed its own version, known as "ISTEA 2." A joint House-Senate conference committee negotiated the conference report over the last month to harmonize the House-passed and Senate-passed versions of the transportation bill. The bill is awaiting President Clinton's signature. "Approximately five percent of the overall funding in the bill was earmarked for special projects around the nation. This funding is a very important element of the legislation, because it will enable state and local governments to improve the safety and efficiency of our roads and bridges," Oberstar said. "One of the most important things the federal government can do for local residents is make our roads, highways, bridges, and bike paths safer for commuters and bicyclists. Additionally, a properly maintained infrastructure will encourage companies to invest in Northern Minnesota, which will lead to more economic opportunities for our region." The new transportation bill gives the State of Minnesota a 40 percent increase in federal highway money over the next six years and earmarks funding for dozens of projects in Northeastern Minnesota (figures listed below constitute the federal share of the projects). The projects include: · $1.35 million to construct grade crossing improvements in Morrison County; · $550,250 to construct a Pedestrian Bridge over Highway 169 in Elk River; and $2.4 million to construct Elk River bypass from 171st Avenue at Highway 10 to Intersection of County Roads 12 and 13 at Highway 169.