8.3. SR 08-06-2012REQUEST FOR ACTION
TO
ITEM NUMBER
Mayor and City Council
8.3
AGENDA SECTION
MEETING DATE
PREPARED BY
General Business
August 6, 2012
Lauren Wipper, Human Resources
Representative
ITEM DESCRIPTION
REVIEWED By
Community Operations and Development Director Position
Cal Portner, City Administrator
REVIEWED BY
ACTION REOUESTED
Review the Community Operations and Development Director Position description and discuss the
process for filling this position.
BACKGROUND /DISCUSSION
The reorganization plan that was brought before Council on May 21, 2012, included the creation of a
hybrid department consisting of Community Development and Public Works. The attached Community
Operations and Development Director Position Description combines duties of both of the former
Public Works Director and Community Development Director positions.
The department will be led by a director and a deputy director, one having strength in Public Works and
the other having strength in Community Development. The position was evaluated for pay and will be
placed in either pay grade 15 or 16 dependent upon the skillset the candidate brings to the position. The
anticipated hiring range for this position is $84,840 to $96,271.
Recruitment and Hiring
With an aggressive schedule, we could advertise for three weeks and then have another week for
evaluating resumes which would take us to the beginning of September. Interviews could take place late
in the week of Labor Day or early the following week. A recommendation could be brought to the
Council perhaps as soon as the first or second meeting of October.
In January of 2011, the Council decided that the hiring committee for department director positions
should consist of the following members:
• City Administrator
• Council Member
• Board/ Commission Member (from applicable board/ commission)
• 1 -2 people in similar positions from another city /county
• Additional department director
Staff would like direction as to the responsibility of this committee. This committee could be responsible
for either of two things:
POWERED By
A IR
1. Making the hiring recommendation to the City Council. This would expedite the process and
have the candidate on staff sooner.
2. Recommending top candidates to interview with the City Council as handled when the Park and
Recreation Director was hired.
Staff recommends having another interview committee that would hold interviews at the same time as the
above mentioned committee. This committee would consist of the division managers that fall under the
department's responsibility and other department directors not participating on the first committee. This
would allow the employees who would be working directly with the applicant to develop and provide
their evaluation.
FINANCIAL IMPACT
Assuming a mid- October start date, pay and benefits for 2012, which would come from the Council
Contingency provided for new positions, is estimated to be approximately $25,000. This will vary based
upon when the candidate begins work, which pay grade the position is placed in, and the step the
candidate is given. This position is included in the 2013 budget.
ATTACHMENTS
■ Community Operations and Development Director position description
Action Motion by Second by Vote
Follow Up
N:APublic Bodies \City Council \Council RCA \Agenda Packet \08 -06- 2012 \CODD RFA.docx
City of City of Elk River
E k ,-%,...., Community Operations and
River Development Director
Position Description
Department:
Immediate Supervisor:
Community Operations and Development
City Administrator
Pay Grade:
FLSA Status:
Last Updated: (date)
Exempt
7/2012
Positions Supervised:
Directly and indirectly supervises Deputy Director, Environmental Administrator, Planning
Manager, Director of Economic Development, Sr. Administrative Assistant, City Engineer, Street
Superintendent and Chief Wastewater Operator.
Position Summary
The Community Operations and Development Director is responsible for the management,
leadership, and oversight of the planning and development operations of the community and its
public infrastructure.
Essential Functions
Directs and supervises department operations to achieve goals within available resources.
A. Trains, develops, and motivates staff.
B. Evaluates employee performance on a formal and informal basis and creates job
performance improvement plans as appropriate and in a timely manner.
C. Develops and implements operational procedures and policies to improve efficiency
and effectiveness of operations.
D. Analyzes department programs and processes to ensure effective service delivery.
E. Delegates work assignments.
2. Develops strategic initiatives to further the mission, goals and objectives of the City Council,
Economic Development Authority, Housing and Redevelopment Authority, Planning
Commission, Energy City Commission, and Heritage Preservation Commission.
3. Provides leadership and direction in the development of departmental short- and long -range
plans and projects.
A. Gathers, interprets, and prepares data for studies, reports, and recommendations.
B. Coordinates department activities with other departments and agencies as needed.
C. Conducts policy analysis to meet needs efficiently and effectively.
D. Coordinates planning, design, construction and maintenance of all street, storm
water and wastewater system improvements for the city.
4. Monitors intergovernmental activities and legislative initiatives affecting city and department
operations and takes appropriate action.
Page 1
5. Performs communication and reporting activities.
A. Responsible for the preparation of annual department reports and ensures that
mandated reporting requirements are met.
B. Provides information and consultation to the City Administrator, City Council, City
Commissions, as well as county, state, and federal agencies.
C. Actively participates as a member of the senior management team.
D. Attends City Council, board and commission meetings, and meetings with other
governmental agencies and public groups. Serves as staff liaison to various
committees, boards and commissions.
6. Prepares, submits, and administers annual department budget including the controls
necessary to ensure budgetary compliance.
A. Responsible for staff support to monitor revenues and expenditures to assure sound
fiscal control.
B. Assures effective and efficient use of budgeted funds, personnel, materials, facilities,
and time.
7. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
Required Knowledge, Skills, and Abilities
❑ Knowledge of community development, economic development, redevelopment, planning,
zoning, and urban land use principles, land use law, best practices, and trends and /or
knowledge of civil engineering and public works principles, practices and methods as
applicable to a municipal setting.
❑ Knowledge of the strategic planning process, budget development and administration.
❑ Knowledge of local, state and national environmental laws.
❑ Experience with public financing tools including grants, loans, state and federal programs,
tax abatement, and tax increment financing and the ability to use them to design effective
financial assistance packages for new or expanding businesses.
❑ Ability to negotiate effectively.
❑ Ability to manage and supervise diverse department functions.
❑ Ability to think in a creative and strategic manner in order to develop alternative program
proposals designed to achieve results consistent with community goals.
❑ Ability to communicate effectively orally and to write clearly, concisely, and legibly.
❑ Ability to make presentations to a variety of audiences.
❑ Ability to analyze technical and statistical information and to prepare and present technical
oral and written reports.
❑ Ability to maintain effective working relationships.
❑ Experience with Microsoft -based software.
❑ Ability to move about on constructions work sites and under adverse field conditions.
❑ Demonstrated leadership abilities.
Minimum Qualifications
❑ Bachelor's degree in public administration, urban studies, land use planning, civil engineering
or closely related field.
❑ Five years supervisory experience.
❑ Seven years extensive experience of a progressively responsible nature in public works or
Page 2
Community Operations and Development Director
economic and general community development activities.
❑ Demonstrated experience as a department director or division manager of multiple
disciplines.
❑ Valid driver's license and good driving record.
Preferred Qualifications
❑ Master's degree in urban studies, public administration, or closely related field.
❑ Registered professional engineer in the state of Minnesota.
❑ Experience with grant writing and administration.
❑ Knowledge of engineering and building construction principles and concepts.
❑ Knowledge of geographic information systems.
❑ Knowledge of landscape architecture and traffic engineering.
❑ Knowledge of the principles and practices of civil engineering as they relate to planning and
subdivision design and control.
This Position Description is not intended to be all - inclusive. It is within the City of Elk River's discretion
to assign additional duties and responsibilities or remove duties and responsibilities at any time.
This Position Description does not constitute a Contract of Employment.
Page 3
Community Operations and Development Director