4.3. SR 08-06-2012City of
Elk -�-
River
REQUEST FOR ACTION
TO
ITEM NUMBER
Mayor and City Council
4.3
AGENDA SECTION
MEETING DATE
PREPARED BY
Consent
August 6, 2012
Justin Fe rite, P.E. City Engineer
ITEM DESCRIPTION
REVIEWED By
Approve Future Pavement Management Projects
Cal Portner, City Administrator
REVIEWED BY
ACTION REQUESTED
Approve the attached maps which detail the anticipated pavement management projects to be completed
by the City of Elk River in years 2013, 2015, and 2017.
BACKGROUND /DISCUSSION
At the July 9, 2012, City Council work session, staff gave an overview of our existing pavement
management program and the pavement condition of our system. As discussed at that meeting, to
maintain our pavements at an acceptable quality level, regularly scheduled projects including sealcoating,
overlaying, and reconstruction are necessary. Staff recommends the improvements shown on the
attached maps as projects to complete over the next five years. We have re- reviewed all of the pavements
in the anticipated project areas and refined the projects and specific pavement management techniques.
The maps of proposed improvements were updated accordingly.
The maps are intended to inform residents of expected improvements. Plan approval will also enable the
Sewer Division and Elk River Municipal Utilities to budget and plan for any system upgrades they may
want to make in the project areas. The approved maps will be posted on the city website and
incorporated into the Capital Improvement Plan (CIP).
Approval of the maps does not formally authorize the projects. All projects will be brought to the City
Council for final approval before work begins. The 2015 and 2017 project areas will be reviewed annually
as part of the CIP update to assure the budgets and proposed improvements are still appropriate for the
conditions of the roadways.
Staff recommends pavement management projects be completed every other year. Undertaking larger
projects every other year, versus the historic approach of smaller projects every year, reduces the
administrative and engineering costs of these projects. Projects of this size will be consulted out for
engineering design services. With the addition of an engineering technician, we expect the majority of
construction observation and contract management be completed in house.
N Y
FINANCIAL IMPACT
There is no direct financial impact associated with this approval. Preliminary estimates of the anticipated
project costs are as follows:
2013 - $2,852,000
2015 - $3,995,000
2017 - $4,336,000
Staff reviewed the preliminary budget impact of the projects on the Street Improvement Reserve and
State Aid Funds and sufficient funds exist to finance the 2013 project via the Street Improvement
Reserve and property assessments. The 2015 project may be a combination Street Improvement Reserve
funds, property assessments, state aid and street improvement bonds. The details of the funding sources
will be further discussed with the Council later this year during the review of the CIP.
ATTACHMENTS
■ Pavement Management Project Maps — 2013, 2015, 2017
Action Motion by Second by Vote
Follow Up
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