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4.7. SR 08-20-2012 tik REQUEST FOR ACTION River TO ITEM NUMBER Mayor and City Council 4.7 AGENDA SECTION MEETING DATE PREPARED BY Consent August 20,2012 Michael Hecker,Parks and Recreation Director ITEM DESCRIPTION REVIEWED BY Oak Knoll Athletic Complex Irrigation Cal Portner, City Administrator REVIEWED BY ACTION REQUESTED Authorization to accept the low quotes received from Herbst Excavating in the amount totaling $7,757.50 for the installation of water service to irrigate the city athletic fields at Oak Knoll Athletic Complex; to accept the quote of$2,950.00 from Great Northern Landscapes to incorporate city water into the irrigation system,including installing a water meter; and, to accept quotes for an above ground fenced in enclosure for$600 to Art of Concrete for the concrete and$700 to Top Line Fencing for the fence. BACKGROUND/DISCUSSION This past October,the City Council and School Board held a joint work session to discuss certain agenda items. One of the agenda items was the ownership of the irrigation well at the Oak Knoll Athletic Complex. The school district owns the well that is shared by both the city and Elk River School District. Historically,the well was installed in September 1991 by the school district through a joint use agreement between the city and school district for irrigation of the Oak Knoll Athletic Complex. The schools need the well for the irrigation of the high school varsity field,while the city needs the well for the irrigation of two soccer fields and two baseball/softball fields. The need to irrigate the athletic fields becomes crucial during the summer months when the water levels decrease. The well started to have issues in 2008. Over the past years it started to cavitate showing signs that it is breaking down and inconsistent due to a decreasing water table. Parks and Recreation staff did meet with the school district maintenance staff and Elk River Municipal Utilities to discuss various options. The best option to guarantee water with consistent pressure for irrigation of the athletic fields is to install city water service. The well can continue to be used during the spring months with the higher water levels. Eventually, the well will no longer be able to pump water at all and once this happens,we will be able to switch to city water entirely. We would like to mobilize and begin the work on the water service soon to avoid an interruption in the irrigation of the fields this fall. The school district also agreed to pay half of the cost this year to install water service for irrigation of the entire athletic complex. City staff worked with the school staff and Municipal Utilities to obtain the quotes. ► swESES sr NATURE FINANCIAL IMPACT The city and school district obtained two quotations from contractors for the completion of providing water service at Oak Knoll. The quotations received were as follows: Remove,replace curb and asphalt, and restore street and install irrigation lines with a separate tap for school field and city fields. Herbst Excavating $15,515.00 Brenteson Companies $21,863.00 This amount with a 50/50 split agreement between the city and school district becomes a total of $7,757.50 that the city is obligated. The city and the school district are paying their own costs to install a separate water meter and an enclosure. For the city, this includes installing a water meter in an above ground enclosure and install a bypass valve for the option of using either well or city water. Great Northern Landscapes $2,950.00 Install concrete and fence for the above ground enclosure Art of Concrete $600.00 Top Line Fencing $700.00 This project will be funded through the Park Improvement Fund for a grand total of$12,007.50. ATTACHMENTS • Well Location Figure Action Motion by Second by Vote Follow Up P O 1I E R E / 11 tik4 „ a ,.: i S °~' 191ST AVE NW ri ak i ea" t x .. ,:...f).. _a+ ?h a l a,.y, t yr -,yi. ( A .11°1144-41„ i _' gi , -"t" 1,,,,,,,i-4,_,....,L,.. �r a r S �r "" r - l , r y , 5 � � „z �� a I .. iyggr x , `x 9 "•"d Y e#•-, -- .,..frl... ,11y $r �, x^w�,.t •% • k *" e aft ♦ . R WELL OOAT r t . M t' s , 4. z a i l r..........__.11 4i a I. _ s -- _ ���, . aq ., r ear" -i y .s- ; 2 of a 'r1 SCHOOL STNW• z v . Aix, i , ',___, lort, 4. w iy T .4 f t s t W 0 0 300 Feet Elk = River` Disclaimer: This drawing is neither a legally recorded map nor a survey and is not intended to be used as one.This City Owned Property drawing is a compilation of records,information,and data located in various city,county,and state offices,and other sources affecting the area shown,and is to be used for reference purposes only.The City of Elk River is not responsible for any inaccuracies herein contained. ©Bolton&Menk,Inc-Web GIS